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HomeMy Public PortalAbout163-2013 - Parks - Cintas Uniforms and Floor MatsAGREEMENT THIS AGREEMENT made and entered into this day of , 2013, and referred to as Contract No. 163-2013 by and between the City of Richmond, Indiana, a municipal corporation acting by and through its Board of Parks and Recreation (hereinafter referred to as the "City") and Cintas Corporation, 601 E. Main Street, Muncie, Indiana, 47305 (hereinafter referred to as the "Contractor"). SECTION 1. STATEMENT AND SUBJECT OF WORK City hereby retains Contractor to provide on a bi-weekly basis cleaning and replacement services for the 2014, 2015, and 2016 calendar years for uniforms, uniform jackets, shop towels, and office mats for the Richmond Parks Department (the "Project"). Request for Quotes were made November 10, 2013, which Request has been made available for inspection by City, are on file in the office of the Parks Department for the City and are hereby incorporated by reference and made a part of this Agreement. Contractor agrees to abide by the same. Contractor's Response to said Request for Quotes, consisting of two (2) pages, provided November 10, 2013, is attached hereto as Exhibit A, which Exhibit is incorporated by reference and made a part of this Agreement. Contractor agrees to abide by the same. Should any provisions, terms, or conditions contained in any of the documents attached hereto as Exhibits, or in any of the documents incorporated by reference herein, conflict with any of the provisions, terms, or conditions of this Agreement, this Agreement shall be controlling. The Contractor shall furnish all labor, material, equipment, and services necessary which are incidental to the proper completion of all work specified. No performance of services shall commence until the following has been met: 1. The City is in receipt of any required certificates of insurance; 2. The City is in receipt of any requested affidavit signed by Contractor in accordance with Indiana Code 22-5-1.7-11(a)(2); and 3. A purchase order has been issued by the Purchasing Department. SECTION II. STATUS OF CONTRACTOR Contractor shall be deemed to be an independent Contractor and is not an employee or agent of the City of Richmond. The Contractor shall provide, at its own expense, competent supervision of its services. SECTION III. COMPENSATION City shall pay Contractor the quote amounts described on "Exhibit A," provided that Contractor shall be paid an amount per year not to exceed a total of Nine Hundred Dollars and Zero Cents ($900.00) each year for the 2014, 2015, and 2016 calendar years. Contract No. 163-2013 Page 1 of 5 SECTION IV. TERM OF AGREEMENT This Agreement shall become effective January 1, 2014, and shall continue in effect until December 31, 2016. Notwithstanding the term of this Agreement, City may terminate this Agreement in whole or in part, for cause, at any time by giving at least Eve (5) working days written notice specifying the effective date and the reasons for termination which shall include but not be limited to the following: a. failure, for any reason of the Contractor to fulfill in a timely and proper manner its obligations under this Agreement; b. submission by the Contractor to the City of reports that are incorrect or incomplete in any material respect; c. ineffective or improper use of funds provided under this Agreement; d. suspension or termination of the grant funding to the City under which this Agreement is made; or e. unavailability of sufficient funds to make payment on this Agreement. In the event of such termination, the City shall be required to make payment for all work performed prior to the effective date by Contractor, but shall be relieved of any other responsibility herein. This Agreement may also be terminated, in whole or in part, by mutual Agreement of the parties by setting forth the reasons for such termination, the effective date, and in the case of partial termination, the portion to be terminated. SECTION V. INDEMNIFICATION AND INSURANCE Contractor agrees to obtain insurance and to indemnify the City for any damage or injury to person or property or any other claims which may arise from the Contractor's conduct or performance of this Agreement, either intentionally or negligently; provided, however, that nothing contained in this Agreement shall be construed as rendering the Contractor liable for acts of the City, its officers, agents, or employees. Contractor shall as a prerequisite to this Agreement, purchase and thereafter maintain such insurance as will protect it from the claims set forth below which may arise out of or result from the Contractor's operations under this Agreement, whether such operations by the Contractor or by any sub- contractors or by anyone directly or indirectly employed by any of them, or by anyone for whose acts the Contractor may be held responsible. Coverage Limits A. Worker's Compensation & Statutory Disability Requirements B. Employer's Liability $100,000 C. Comprehensive General Liability Page 2 of 5 Section 1. Bodily Injury Section 2. Property Damage D. Comprehensive Auto Liability Section 1. Bodily Injury Section 2. Property Damage $1,000,000 each occurrence $2,000,000 aggregate $1,000,000 each occurrence $1,000,000 each person $1,000,000 each occurrence $1,000,000 each occurrence E. Comprehensive Umbrella Liability $1,000,000 each occurrence $1,000,000 each aggregate SECTION VI. COMPLIANCE WITH WORKER'S COMPENSATION LAW Contractor shall comply with all provisions of the Indiana Worker's Compensation law, and shall, before commencing performance under this Agreement, provide the City a certificate of insurance, or a certificate from the industrial board showing that the Contractor has complied with Indiana Code Sections 22-3-2-5, 22-3-5-1 and 22-3-5-2. If Contractor is an out of state employer and therefore subject to another state's worker's compensation law, Contractor may choose to comply with all provisions of its home state's worker's compensation law and provide the City proof of such compliance in lieu of complying with the provisions of the Indiana Worker's Compensation Law. Contractor covenants and agrees to comply with the worker's compensation provisions of the SEP Agreement. SECTION VII. PROHIBITION AGAINST DISCRIMINATION A. Pursuant to Indiana Code 22-9-1-10, Contractor, any sub -contractor, or any person acting on behalf of Contractor or any sub -contractor shall not discriminate against any employee or applicant for employment to be employed in the performance of this Agreement, with respect to hire, tenure, terms, conditions or privileges of employment or any matter directly or indirectly related to employment, because of race, religion, color, sex, disability, national origin, or ancestry. B. Pursuant to Indiana Code 5-16-6-1, the Contractor agrees: 1. That in the hiring of employees for the performance of work under this Agreement of any subcontract hereunder, Contractor, any subcontractor, or any person acting on behalf of Contractor or any sub -contractor, shall not discriminate by reason of race, religion, color, sex, national origin or ancestry against any citizen of the State of Indiana who is qualified and available to perform the work to which the employment relates; 2. That Contractor, any sub -contractor, or any person action on behalf of Contractor or any sub -contractor shall in no manner discriminate against or intimidate any employee hired for the performance of work under this Agreement on account of race, religion, color, sex, national origin or ancestry; 3. That there may be deducted from the amount payable to Contractor by the City under this Agreement, a penalty of five dollars ($5.00) for each person for each calendar day during which such person was discriminated against or intimidated in violation of the provisions of the Agreement; and Page 3 of 5 4. That this Agreement may be canceled or terminated by the City and all monies due or to become due hereunder may be forfeited, for a second or any subsequent violation of the terms or conditions of this section of the Agreement. C. Violation of the terms or conditions of this Agreement relating to discrimination or intimidation shall be considered a material breach of this Agreement. SECTION X. COMPLIANCE WITH INDIANA E-VERIFY PROGRAM REQUIREMENTS Pursuant to Indiana Code 22-5-1.7, Contractor is required to enroll in and verify the work eligibility status of all newly hired employees of the contractor through the Indiana E-Verify program. Contractor is not required to verify the work eligibility status of all newly hired employees of the contractor through the Indiana E-Verify program if the Indiana E-Verify program no longer exists. Prior to the performance of this Agreement, Contractor shall provide to the City its signed Affidavit affirming that Contractor does not knowingly employ an unauthorized alien in accordance with IC 22-5-1.7-11 (a) (2). In the event Contractor violates IC 22-5-1.7 the Contractor shall be required to remedy the violation not later than thirty (30) days after the City notifies the Contractor of the violation. If Contractor fails to remedy the violation within the thirty (30) day period provided above, the City shall consider the Contractor to be in breach of this Agreement and this Agreement will be terminated. If the City determines that terminating this Agreement would be detrimental to the public interest or public property, the City may allow this Agreement to remain in effect until the City procures a new contractor. If this Agreement is terminated under this section, then pursuant to IC 22-5-1.7-13 (c) the Contractor will remain liable to the City for actual damages. SECTION XI. IRAN INVESTMENT ACTIVITIES Pursuant to Indiana Code (IC) 5-22-16.5, Contractor certifies that Contractor is not engaged in investment activities in Iran. In the event City determines during the course of this Agreement that this certification is no longer valid, City shall notify Contractor in writing of said determination and shall give contractor ninety (90) days within which to respond to the written notice. In the event Contractor fails to demonstrate to the City that the Contractor has ceased investment activities in Iran within ninety (90) days after the written notice is given to the Contractor, the City may proceed with any remedies it may have pursuant to IC 5-22-16.5. In the event the City determines during the course of this Agreement that this certification is no longer valid and said determination is not refuted by Contractor in the manner set forth in IC 5-22-16.5, the City reserves the right to consider the Contractor to be in breach of this Agreement and terminate the agreement upon the expiration of the ninety (90) day period set forth above. SECTION X. RELEASE OF LIABILITY Contractor hereby agrees to release and hold harmless the City and all officers, employees, or agents of the same from all liability for negligence which may arise in the course of Contractor's performance of its obligations pursuant to this Agreement. SECTION XI. MISCELLANEOUS This Agreement is personal to the parties hereto and neither party may assign or delegate any of its rights or obligations hereunder without the prior written consent of the other party. It shall be controlled by Indiana law and shall be binding upon the parties, their successors and assigns. It constitutes the entire Agreement between the parties, although it may be altered or amended in whole or in part at any time by filing with the Agreement a written instrument setting forth such changes signed by both parties. Page 4 of 5 This Agreement may be simultaneously executed in several counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument. The parties hereto submit to jurisdiction of the courts of Wayne County, Indiana, and suit arising under this Contract, if any, must be filed in said courts. The parties specifically agree that no arbitration or mediation shall be required prior to the commencement of legal proceedings in said Courts. Any person executing this Contract in a representative capacity hereby warrants that he has been duly authorized by his or her principal to execute this Contract. In the event of any breach of this Agreement by Contractor, and in addition to any other damages or remedies, Contractor shall be liable for all costs incurred by City due to the enforcement of this Agreement, including but not limited to City's reasonable attorney's fees, whether or not suit is filed. In the event that an ambiguity or question of intent or a need for interpretation of this Agreement arises, this Agreement shall be construed as if drafted jointly by the parties, and no presumption or burden of proof shall arise favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement at Richmond, Indiana, as of the day and year first written above, although signatures may be affixed on different dates. "CITY" THE CITY OF RICHMOND, INDIANA by and through its Board of Parks and Recreation By: ill Thistlethwai e, Superintendent Date: `' 76 43 D APPROVED: Sarah L. Hutton, ayor Date: Id- cC — 13 "CONTRACTOR" CINTAS CORPORATION 601 E. Main Street Muncie, IN 47305 By Printed: -gG o-f� bav�s Title: 3S iz Date:�- Page 5 of 5 EEX:HI:B.FT PA Item# Description Frequency Inv Unit Price Avg Weekly Spend Annual Spend 106 Service Charge (Mats) Every Other Week 1 $2.000 $1.00 $52.000 106 Service Charge (Uniforms) Weekly 1 $2.000 1 $2.00 $104.000 84035 3x10 Black Mat Every Other Week 3 $2.250 $3.38 $175.500 84335 3x5 Black Mat Every Other Week 1 $1.000 $0.50 $26.000 84435 4x6 Black Mat Every Other Week 1 $2.000 1 $1.00 $52.000 2160 Shop Towel Weekly 50 $0.070 $3.50 $182.000 2 Uniform Advantage Weekly 24 $0.044 $1.06 $54.912 935 Work Shirt Weekly 11 $0.159 $1.75 $90.948 394 Cintas Work Jean Weekly 11 $0.159 $1.75 $90.948 970 Work Jacket Weekly 2 $0.250 $0.50 $26.000 Total Annual Spend $854.308 Ike Mendoza I Service Manager Cintas Corporation 601 E. Main Street Muncie, IN 47305 T. (765) 289-4411 Ext. 7650020153 F: (765) 289-8811 nmendozai(a cintasxom This e-mail transmission contains information that is intended to be confidential and privileged. If you receive this e-mail`and you are not a named addressee you are hereby notified that you are not authorized to read, print, retain, copy or disseminate this communication without the consent of the sender and that doing so is prohibited and may be unlawful. Please reply to the message immediately by informing the sender that the message was misdirected. After replying, please delete and otherwise erase it and any EXHi�IT PACE —OF__€ attachments from your computer system. Your assistance in correcting this error is appreciated. CERTIFICATE OF LIABILITY INSURANCE DATE 1/18120113 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER AOn Risk services Northeast, Inc. c/o Aon Client Services CONTACT NAME: PHONE (gbb) 283-7122 FAX (800) 363-0105 (AIC. No. Ext): (AIC. No.): E-MAIL ADDRESS: 4 Overlook Point Lincolnshire IL 60069 USA INSURER(S) AFFORDING COVERAGE NAIC # INSURED INSURER A: Travelers Indemnity Co Of Ct 25682 INSURERS: Travelers Property Cas CO of America 25674 Cintas Cornoration and its subsidiaries 6800 Cintas Blvd P.O. Box 625737 INSURERC: Westchester Fire Insurance Company 10030 INSURER D: Cincinnati OH 45262 USA INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 570052014893 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested INSRJ TYPE OF INSURANCE INSR WVD POLICY NUMBER El I MMlDD MMMDCY LIMITS A GENERAL LIABILITY HC2EGLSA472m4731TCT13 071011zolj4 EACH OCCURRENCE $2 , 000, 000 A O RENTED PREMISES Ea occurrence $1,000,000 COMMERCIAL GENERAL LIABILITY MED EXP (Anyone person) $ 5 , 0()0 CLAIMS -MADE M OCCUR Ix PERSONAL & ADV INJURY $1, 000, 000 Contractual Liability GENERAL AGGREGATE $2, 000, 000 GEN'LAGGREGATE LIMIT APPLIES PER: PRODUCTS -COMPIOPAGO $1,000,000 POLICY PRO JECT X LOC A AUTOMOBILE LIABILITY HC2 E CAP 472M4651-TCT-13 AOS 07/01/2013 07/01/2014 COMBINED SINGLE LIMIT Ea accident) $5,000,000 BODILY INJURY ( Per person) X ANY AUTO BODILY INJURY (Per accident) ALLOWNED SCHEDULED AUTOS AUTOS NON -OWNED X HIRED AUTOS X AUTOS PROPERTY DAMAGE Per acc dent X Campfcoll $0 doff. C X UMBRELLALJAS EXCESS LIAR H OCCUR CLAIMS -MADE G22035277008 SIR applies per policy terns 07/01/2013 & conditions 07/01/2014 EACH OCCURRENCE $5,000,000 AGGREGATE $5,000,000 DED X RETENTION B WORKERS COMPENSATION AND EMPLOYERS' LIABRrTYYIN ANY PROPRIETOR I PARTNER i EXECUTIVE N HC23UB472M470613 WC -ADS 07/01/2013 07/01/2014 X TORY LIMITS ORH E.L. EACH ACCIDENT $1,000,000 OFFICERMIEMBER EXCLUDED? (Mandatory in NH) ❑ N ! A E.L. DISEASE -EA EMPLOYEE $11000, 000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE -POLICY LIMIT $1, 000, 000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 10i, Additional Remarks Schedule, It more space is requimd) CERTIFICATE HOLDER CANCELLATION i SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WELL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS, Richmond Parks and Recreation AUTHORIZED REPRESENTATIVE Attn: Penny A. Klusman East Main street Rich �10>titl�ld ; Richmond IN 47374 USA co 00 c 0 N O 0 r-- uc O Z w to Iw t U @1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD DATE (M# 0111YYYY) CERTIFICATE OFLIABILITY INSURANCE 11104/2013 THIS CERTIFICATE IS ISSUED AS. A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE GERTiFiCAT1= HOLDER. THIS CERTIFICATE -DOES-NOT AFFIRMATIVELY OR NEGATIVELY AMEND; EXTEND- OR ALTER T+IE- COVERAGE AFFORDED 1BY- THE -"POLICIES - BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORI7_ED REPRESENTATIVE OR PRODUCER, AND THE ctRTIFCCATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). - PRODUCER VanVleet Insurance Agency n,smc AicNr o EXt -(765)935-.565: Ao AIL. s: vanvieet@vanvlc 1 Glen Miller Parkway INSURER(: Richmond, IN 47374 INSURER A: Erie Insurance INSURED INSURER _Erie Insurance INSURER C : Wilco Custom Electronics Wilco Broadcast Services LLC DIBIA Po Box 1672 INSURER D Richmond, IN 47375-1672 INSURERS: OVIrRAGES CERTIFICATE NUMBER: REVIS#QD1E'_.- d- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD n4=ATED,, ttitOTWITHSTANUING AAtY REQUIREMENT, TERNS OR COIQt7[TION OF ANY CONTRACT OR OTHER DOOL MENT WITH RESPECT TO WKICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. sK TYPE.OF.INSURANCE.- POI# Q302420828 a GENERAL UA131UTY X COMMERCIAL GENERAL LIABILITY CLAIMS-MADE"-U] OCCUR' GEN'L AGGREGATE LIMIT APPLIES PER: P01JCY- x - PROW LOG /U1TC, MLEL[RBELRY Q050730659 B ANY AUTO A�U'f00"E x AAUUTOSULEO NOZMdED HIRED AUTOS AUTOS' - - UMBRELLA LIAR OCCUR EXCES5LIAB- CLAIMS -MADE DED - RETENTION$ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRfE WARTNEV10=1Y OFFICERIMEMBER EXCLUDED? NIA (Mandatory in NH) 51712013 1 51712014 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule. if more space is required) uMlrs_ EACHOCCURREW;F s 1000000 DAMA T ' NTEEF PREMISES Ea acanrence § 1000000 1 MEUtXPP"(Any one Person) $" 5000 PERSONAL&AWfNJVRY Y" 1000000 , GZIERALA"EQATE S 30D0000 PRODUCTS - COMPIOP AGG $ 3000000 COMBINED SINGLE LIMIT E accident . $ 1,000,000 BODILY INJURY (Per person) $ BODILY INJURY (Peraocident) S D Per acciden $_ EACHOCCURRENCE S $ AGGREGATE $ YVEC STATU- OTH- T $ E.C. EACH.AC.C40EN.T $. E.L. DISEASE -EA EMPLOYE $ E.L. DISEASE -POLICY LIMIT $ CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ASME DESCRIBED POLICIES BE CAba6LLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Richmond ACCORDANCE WITH THE POLICY PROViSlONS• 50 N 5th St Richmond IN 47374 -A{IT}tOfiSZEi)'REPRESEhkTlk`FiV E ©1988-20'10 ACORD CORPORATION. All rights reserved. ACORQ 25 (2$4MS) The ACORD startle and logo am registeted marks of ACORD Affidavit of Employment Eligibility Verification The Contractor, Ljj L_e o Ca37e.., . o ems under the penalties of perjury that Contractor does not knowingly employ an unauthorized alien. If Contractor is self-employed and does not ernplpy any. tmployees, Contract -or verifies he or .site is a United States citizen or qualified alien.. The Contractor has not knowingly employed or contracted with an unauthorized alien and shall not retain an employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Pursuant to Indiana Code 22-5-1.7, Contractor has enrolled in and verified the work eligibility status of all newly hired !�,,rnployees of the contractor through the Indiana E-Verify program. The Contractor has required Contractor's subcontractors to certify to the Contractor that the subcontractor does not knowingly employ or contract with an unauthorized alien and that the subcontractor has enrolled and is participating in the E-Verify program. The Contractor will maintain -this certification throughout the duration :of the term of a with a subcontractor. I hereby verify under the penalty of perjury that the foregoing statement is true. -LL Dated this LL day of b e r , 24LI• {signature (printed name)