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HomeMy Public PortalAbout04-11-2016 COW Minutes 67`/ Minutes of the Committee of the Whole Workshop of the President and the Board of Trustees Held on April 11, 2016 In the Boardroom Mayor Collins called the meeting to order at 7:00 p.m. Present were: Mayor Collins, Trustee Wojowski, Trustee Bonuchi, Trustee Lamb, Trustee O'Rourke, Trustee Peck, and Trustee Racich. Others present: Brian Murphy, Village Administrator; Michelle Gibas, Village Clerk; Tara Orbon, Engineer; Allen Persons, Public Works Director; Randy Jessen, Public Improvements Superintendent; Jon Proulx, Planner; Ken Goska, Building Official; Traci Pleckham, Management Services Director; Ken Ruggles, Police Commander, and John Konopek, Chief of Police. There were approximately 10 persons in the audience. Trustee Peck moved to approve the Minutes of the Committee of the Whole Workshop held on March 14, 2016. Seconded by Trustee Lamb. Voice Vote. All in favor, 0 Opposed. PRESIDENTIAL COMMENTS No Comments. TRUSTEES COMMENTS Trustee Peck thanked everyone involved with the traffic signal on Route 126 and Meadow Lane. Trustee O'Rourke asked if the Village does anything for mosquito abatement. Director Persons stated that the Village places larvicide tablets in the sewers and some ponds. Trustee Racich commented on The Big Serve that will be held April 30 and May 1. For more information, please go to www.thebigserve.com. Trustee Bonuchi also commented on The Big Serve. Trustee Peck asked the staff to take a look at the Cupcake Ordinance that was recently passed by Kendall County. PUBLIC COMMENTS Rob Epley, Executive Director of the Riverfront Foundation, reviewed the Foundation's goals and expressed concern regarding funding for Plainfield Fest expenses. Trustee Racich asked for a written copy of the statement just made by Mr. Epley. Trustee Peck stated that he supports the Riverfront Foundation. WORKSHOP #1 POLO CLUB RESIDENTIAL CONCEPT Representatives from K.Hovnanian Homes reviewed a concept plan for an active lifestyle community to be located on 119th Street at the Polo Club property. The concept plan consists of 513 total units including 147 single family detached homes, 114 attached homes, 252 multi-family/apartments. The concept plan also includes separate amenities for the apartments and the age restricted residences. Administrator Murphy pointed out that the Village has a boundary agreement with the City of Naperville that includes provisions regarding Book Road. Mr. Vince Rosanova, attorney for K.Hovnanian Homes, stated that they are currently working with the City of Naperville regarding alternates to Book Road. Village of Plainfield Meeting Minutes—April 11, 2016 Page 2 Trustee Wojowski expressed concern regarding the number of apartments. Trustee Lamb stated that he likes the idea and supports the age restriction, but expressed concern regarding the 5'setbacks. Trustee Peck indicated concern regarding the apartments. Trustee Peck also pointed out that recently a developer requested to remove the age restriction and expressed concern over the success of an age restricted development. Mr. Rosanova explained that the other development didn't have the amenities as proposed here and also stated that he would provide data regarding the proposed development. Trustee Bonuchi expressed concern regarding the apartments. Trustee O'Rourke encouraged the developer to continue working with the City of Naperville to find an acceptable alternative to Book Road. Trustee O'Rourke stated that he likes the idea/concept, but expressed concern regarding density. Trustee O'Rourke also stated that he would not want to see all of the apartments built prior to the age-restricted residential. Mayor Collins stated that the developer must work with Naperville in accordance with the Village's Boundary Agreement and thanked the developer for their presentation. Jon Proulx will continue to work with the developer. #2 SPECIAL EVENTS Chief Konopek reviewed the 2015 Special Events and event costs. Chief Konopek reviewed staff recommendations for the Board's consideration to help reduce the rising costs of Special Events. Chief Konopek reviewed three categories of Special Events: Smaller Local Events, Large Community Events, and 5K and Fundraisers. Chief Konopek pointed out that most of the smaller events pay for services rendered already and staff handles remainder on-duty with no increased costs to the Village. Larger Events such as parades and Cruise Nights are supplemented by the TIF and pointed out that Plainfield Fest is looking at possible new locations. Chief Konopek suggested implementing a$2,500 fee for 5K and fundraiser events. Commander Ruggles commented on the costs for PEMA and how they are calculated. Trustee Peck stated that he would like to see the Plainfield Fest stay in downtown and funded if the Village has the money to fund it. He stated that he supported a$2,500 charge for 5K and fundraisers that do not make donations to the Village from that event. Trustee Wojowski expressed concern with the $2,500 charge because it could impact new charities and suggested a sliding scale. Trustee Lamb supported the $2,500 charge for fundraisers otherwise the Village would be subsidizing other organization's fundraisers. Trustee Lamb stated that he supports the Plainfield Riverfront Foundation, but stated that he did not understand why Plainfield Fest would disappear if the Village starts recouping its costs. Trustee Racich stated that the event holders should be liable for the costs. Trustee O'Rourke stated that he is not concerned with events paying their costs and suggested being consistent. Trustee O'Rourke also suggested asking the downtown business owners if they found the downtown location of the Plainfield Fest beneficial. Trustee O'Rourke suggested removing PEMA costs since they are not out of pocket. Village of Plainfield Meeting Minutes—April 11, 2016 Page 3 Trustee Bonuchi stated that parades and downtown activities are important. She suggested looking at the impact of the 5K's. Trustee Bonuchi stated that she felt that the Plainfield Fest should not be changed this year. Mayor Collins stated that due to lateness of the hour, the last two items on the Agenda will be discussed at a future meeting. Mayor Collins thanked everyone for the discussion and read the reminders. Trustee Peck moved to adjourn. Seconded by Trustee Lamb. Voice Vote. All in favor, 0 Opposed. The meeting adjourned at 9:35 p.m. // Michelle Gibas, Village Clerk