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Minutes of the Committee of the Whole Workshop of the President and the Board of Trustees
Held on April 11, 2016
In the Boardroom
Mayor Collins called the meeting to order at 7:00 p.m. Present were: Mayor Collins, Trustee
Wojowski, Trustee Bonuchi, Trustee Lamb, Trustee O'Rourke, Trustee Peck, and Trustee Racich.
Others present: Brian Murphy, Village Administrator; Michelle Gibas, Village Clerk; Tara Orbon,
Engineer; Allen Persons, Public Works Director; Randy Jessen, Public Improvements
Superintendent; Jon Proulx, Planner; Ken Goska, Building Official; Traci Pleckham, Management
Services Director; Ken Ruggles, Police Commander, and John Konopek, Chief of Police. There
were approximately 10 persons in the audience.
Trustee Peck moved to approve the Minutes of the Committee of the Whole Workshop held on
March 14, 2016. Seconded by Trustee Lamb. Voice Vote. All in favor, 0 Opposed.
PRESIDENTIAL COMMENTS
No Comments.
TRUSTEES COMMENTS
Trustee Peck thanked everyone involved with the traffic signal on Route 126 and Meadow Lane.
Trustee O'Rourke asked if the Village does anything for mosquito abatement. Director Persons
stated that the Village places larvicide tablets in the sewers and some ponds.
Trustee Racich commented on The Big Serve that will be held April 30 and May 1. For more
information, please go to www.thebigserve.com.
Trustee Bonuchi also commented on The Big Serve.
Trustee Peck asked the staff to take a look at the Cupcake Ordinance that was recently passed by
Kendall County.
PUBLIC COMMENTS
Rob Epley, Executive Director of the Riverfront Foundation, reviewed the Foundation's goals and
expressed concern regarding funding for Plainfield Fest expenses. Trustee Racich asked for a written
copy of the statement just made by Mr. Epley. Trustee Peck stated that he supports the Riverfront
Foundation.
WORKSHOP
#1 POLO CLUB RESIDENTIAL CONCEPT
Representatives from K.Hovnanian Homes reviewed a concept plan for an active lifestyle community
to be located on 119th Street at the Polo Club property. The concept plan consists of 513 total units
including 147 single family detached homes, 114 attached homes, 252 multi-family/apartments. The
concept plan also includes separate amenities for the apartments and the age restricted residences.
Administrator Murphy pointed out that the Village has a boundary agreement with the City of
Naperville that includes provisions regarding Book Road. Mr. Vince Rosanova, attorney for
K.Hovnanian Homes, stated that they are currently working with the City of Naperville regarding
alternates to Book Road.
Village of Plainfield
Meeting Minutes—April 11, 2016
Page 2
Trustee Wojowski expressed concern regarding the number of apartments. Trustee Lamb stated that
he likes the idea and supports the age restriction, but expressed concern regarding the 5'setbacks.
Trustee Peck indicated concern regarding the apartments. Trustee Peck also pointed out that recently
a developer requested to remove the age restriction and expressed concern over the success of an age
restricted development. Mr. Rosanova explained that the other development didn't have the
amenities as proposed here and also stated that he would provide data regarding the proposed
development. Trustee Bonuchi expressed concern regarding the apartments. Trustee O'Rourke
encouraged the developer to continue working with the City of Naperville to find an acceptable
alternative to Book Road. Trustee O'Rourke stated that he likes the idea/concept, but expressed
concern regarding density. Trustee O'Rourke also stated that he would not want to see all of the
apartments built prior to the age-restricted residential.
Mayor Collins stated that the developer must work with Naperville in accordance with the Village's
Boundary Agreement and thanked the developer for their presentation. Jon Proulx will continue to
work with the developer.
#2 SPECIAL EVENTS
Chief Konopek reviewed the 2015 Special Events and event costs. Chief Konopek reviewed staff
recommendations for the Board's consideration to help reduce the rising costs of Special Events.
Chief Konopek reviewed three categories of Special Events: Smaller Local Events, Large
Community Events, and 5K and Fundraisers. Chief Konopek pointed out that most of the smaller
events pay for services rendered already and staff handles remainder on-duty with no increased costs
to the Village. Larger Events such as parades and Cruise Nights are supplemented by the TIF and
pointed out that Plainfield Fest is looking at possible new locations. Chief Konopek suggested
implementing a$2,500 fee for 5K and fundraiser events. Commander Ruggles commented on the
costs for PEMA and how they are calculated.
Trustee Peck stated that he would like to see the Plainfield Fest stay in downtown and funded if the
Village has the money to fund it. He stated that he supported a$2,500 charge for 5K and fundraisers
that do not make donations to the Village from that event.
Trustee Wojowski expressed concern with the $2,500 charge because it could impact new charities
and suggested a sliding scale.
Trustee Lamb supported the $2,500 charge for fundraisers otherwise the Village would be
subsidizing other organization's fundraisers. Trustee Lamb stated that he supports the Plainfield
Riverfront Foundation, but stated that he did not understand why Plainfield Fest would disappear if
the Village starts recouping its costs.
Trustee Racich stated that the event holders should be liable for the costs.
Trustee O'Rourke stated that he is not concerned with events paying their costs and suggested being
consistent. Trustee O'Rourke also suggested asking the downtown business owners if they found the
downtown location of the Plainfield Fest beneficial. Trustee O'Rourke suggested removing PEMA
costs since they are not out of pocket.
Village of Plainfield
Meeting Minutes—April 11, 2016
Page 3
Trustee Bonuchi stated that parades and downtown activities are important. She suggested looking at
the impact of the 5K's. Trustee Bonuchi stated that she felt that the Plainfield Fest should not be
changed this year.
Mayor Collins stated that due to lateness of the hour, the last two items on the Agenda will be
discussed at a future meeting. Mayor Collins thanked everyone for the discussion and read the
reminders.
Trustee Peck moved to adjourn. Seconded by Trustee Lamb. Voice Vote. All in favor, 0 Opposed.
The meeting adjourned at 9:35 p.m.
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Michelle Gibas, Village Clerk