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Home My Public Portal About05-02-2016 Village Board Agenda AGENDA MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF PLAINFIELD HELD ON MONDAY, MAY 2, 2016 AT 7:00 P.M. AT THE VILLAGE BOARDROOM 24401 W. LOCKPORT STREET, PLAINFIELD, ILLINOIS. A) CALL TO ORDER, ROLL CALL, PLEDGE B) PRESIDENTIAL COMMENTS • Recognition of James Sobkoviak for serving on the Plan Commission from 1986-2016. • Recognition of Raymond Brixey for serving on the Police & Fire Commission from 2009-2016. • Seeking a motion to approve the Presidential Appointments/Reappointments as identified in the staff report. • Proclaim May 2016 as National Preservation Month • Proclaim May 15, 2016 as Peace Officer Memorial Day • Proclaim May 21, 2016 as Poppy Day C) TRUSTEES COMMENTS D) PUBLIC COMMENTS (3 – 5 Minutes) E) BUSINESS MEETING 1) APPROVAL OF AGENDA 2) CONSENT AGENDA a) Minutes of the Board Meeting and Executive Session held on April 18, 2016. b) Bills Paid and Bills Payable Reports for May 2, 2016. c) Approve a 2.5% salary increase for the Village Administrator effective May 1, 2016. 3) ZONING CODE TEXT AMENDMENT REGARDING PUBLIC NOTICING (PC CASE # 1714- 021116.TA) Seeking Board consideration of a motion to adopt Ordinance No. , approving text amendments to the Zoning Code modifying the public notification requirements for historic landmark and historic district nominations, as outlined in the staff report. 4) RED FOX FARM ANNEXATION CORRIDOR (CASE # 1718-031416.AA) a) Seeking Board consideration of a motion to open a public hearing regarding an annexation agreement for the proposed Red Fox Farms annexation corridor. b) Seeking a motion to close the Public Hearing and return to the regular business meeting. c) Seeking Board consideration of a motion to direct the Village Attorney to prepare ordinances granting approval of the annexation agreement and annexation of the property known as the Red Fox Farms annexation corridor, being a portion of Parcel Identification Number 06-03-18-200-005-0010. Village Board Agenda May 2, 2016 Page 2 of 3 5) LENNY’S GAS N WASH PLAINFIELD, LLC (CASE # 1717-031416.AA/SPR/SU) a) Seeking Board consideration of a motion to open a public hearing regarding an annexation agreement for the proposed Lenny’s Gas N Wash at the southwest corner of Route 126 and Drauden Road. b) Seeking a motion to close the Public Hearing and return to the regular business meeting. c) Seeking Board consideration of a motion to direct the Village Attorney to prepare ordinances granting approval of the annexation agreement, annexation, map amendment (re-zoning) from R-1 to B-3, and special use for drive through operations, for the proposed Lenny’s Gas N Wash, being a portion of Parcel Identification Number 06-03- 18-200-006-0000. 6) 14910 S BARTLETT AVENUE LANDMARK DESIGNATION Seeking Board consideration of a motion to direct the Village Attorney to prepare an ordinance granting approval of a local landmark designation for the property at 14910 S. Bartlett Avenue commonly known as the Regular Baptist Church Parsonage – Richard & Gweldolyn Krahn House. 7) GRANDE PARK NEIGHBORHOOD 11/SOMERSET AT GRANDE PARK (PC CASE NO. 1722-040516.AAA) a) Seeking Board consideration of a motion to open a public hearing regarding a proposed annexation agreement amendment regarding the front yard building setback for a single lot at the project known as Somerset at Grande Park. b) Seeking a motion to close the Public Hearing and return to the regular business meeting. c) Seeking Board consideration of a motion to direct the Village Attorney to prepare an ordinance granting approval of an annexation agreement amendment pertaining to the project known as Somerset at Grande Park, subject to the stipulations noted in the staff report. 8) SPECIAL EVENT FEES a) Seeking Board consideration of a motion to set a fee for Special Events for 5K/10K/Walking events, or an event of a substantially similar nature, in the amount of $2,500.00 per event, to cover manpower and other service expenses related to each event. b) Seeking Board consideration of a motion to approve the expenditure of up to $20,000.00 in matching funds to remediate a debris pile located at the Riverfront property. 9) 2016 MEMORIAL DAY PARADE Seeking Board consideration of a motion to authorize the road closures as identified in the staff report for the 2016 Memorial Day Parade to be held Monday, May 30, 2016. 10) 2016 PLAINFIELD FEST Seeking Board consideration of a motion to authorize the road closures as identified in the staff report for the 2016 Plainfield Fest to be held July 15-17, 2016. F) ADMINISTRATOR'S REPORT G) MANAGEMENT SERVICES REPORT • Seeking Board consideration of a motion to authorize the purchase the upgrade to Laserfiche Public Portal from TKB Associates in the total amount of $21,667.00. Village Board Agenda May 2, 2016 Page 3 of 3 H) ENGINEER’S REPORT I) PLANNING DEPARTMENT REPORT J) BUILDING DEPARTMENT REPORT • Seeking Board consideration of a motion to authorize the purchase of a Ford F-150 Truck from Rod Baker Ford at the total cost of $19,137.00. K) PUBLIC WORKS REPORT • Seeking Board consideration of a motion to authorize the Village President to award the 2016 Fort Beggs Drive Street Lighting Improvements project to Van Mack Electric in the amount of $193,200.00. • Seeking Board consideration of a motion to authorize payment to the Standard Equipment Company in the amount of $10,423.26 for the repair of the 2005 Elgin Pelican Street Sweeper. L) POLICE CHIEF’S REPORT • Seeking Board consideration of a motion to adopt Resolution No. , addressing concerns of WESCOM Members regarding Consolidation of Answering Points (PSAPs) in Will County and the subsidizing of Laraway Road PSAP in Eastern Will County. M) ATTORNEY’S REPORT REMINDERS: • May 3 Plan Commission – 7:00 p.m. • May 4 Strategic Planning – 7:00 p.m. at Plainfield Central High School • May 9 Committee of the Whole Workshop – 7:00 p.m. • May 16 Next Village Board Meeting – 7:00 p.m.