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Home My Public Portal About04-18-2016 Village Board Minutes af,e4v/--(--teC / ' °' VILLAGE OF PLAINFIELD MEETING MINUTES APRIL 18, 2016 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, B.WOJOWSKI, M.BONUCHI, B.LAMB, G.PECK, AND J.RACICH. OTHERS PRESENT: B.MURPHY, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; S.AMANN, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNER; K.GOSKA, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND K.GRECO, POLICE COMMANDER. CALL TO ORDER, ROLL CALL, PLEDGE Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken, Trustee O'Rourke was absent, all other Trustees were present. Mayor Collins led the pledge to the flag. There were approximately 17 persons in the audience. PRESIDENTIAL COMMENTS Deputy Chief Lou Jogman of the Park Ridge Police Department presented the 2015 Illinois Rail Safety Award of Excellence on behalf of the Illinois Chiefs of Police Traffic Safety Committee. Mayor Collins: • Proclaimed April 2016 as Safe Digging Month in Plainfield. • Proclaimed April 29, 2016 as Arbor Day. • Proclaimed May 2016 as Rain Barrel Promotion Month. • Stated that on April 14th, the Village submitted an application for Federal grant funding to help support the 143rd Street Extension. • Stated that the Village will have a Strategic Planning Meeting on May 4 at 7:00 p.m. at Plainfield Central High School and encouraged residents to sign up to participate in the discussion. TRUSTEES COMMENTS Trustee Racich: • Thanked the staff for reaching out to get letters of support for the 143rd Street extension. • Commented on Rail Safety and cautioned people not to wear headsets while crossing the tracks. Trustee Lamb: • Commented on the 143rd Street extension and thanked everyone for their efforts. • Informed everyone that Plan Commission Chairman Jim Sobkoviak's last meeting will be tomorrow night. Jim Sobkoviak was appointed to the Plan Commission in 1986 and has served as the Chairman since 1991. Village of Plainfield Meeting Minutes—April 18,2016 Page 2 PUBLIC COMMENTS (3 —5 Minutes) No Comments. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Lamb moved to approve the Agenda. Second by Trustee Peck. Vote by roll call. Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, absent; Peck, yes; Racich, yes. 5 yes, 0 no, 1 absent. Motion carried. 2) CONSENT AGENDA Trustee Peck moved to approve the Consent Agenda to include: a) Minutes of the Board Meeting held on April 4, 2016. b) Bills Paid and Bills Payable Reports for April 18, 2016. c) Cash & Investments, Revenue, and Expenditure Reports for March, 2016. d) Authorize Randall Jessen—Superintendent of Public Improvements, the authority to electronically submit Grant applications on behalf of the Village for the FASTLANE and TIGER Grant opportunities Second by Trustee Lamb. Vote by roll call. Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, absent; Peck, yes; Racich, yes. 5 yes, 0 no, 1 absent. Motion carried. 3) 24201 W. OTTAWA STREET (PC CASE#1720-040116.SPR) Jon Proulx, Planner, stated that the applicant is seeking site plan review approval to reconstruct a multi-unit residential building on the parcel where the previous multi-unit home was destroyed by fire. The proposed three-unit building is subject to site plan review for compliance with the Zoning Code. However, aspects of the pre-existing site conditions are grandfathered as existing, legal non-conformities that can be rebuilt. Mr. Steven Weaghe, applicant, stated the he has been working with staff and the Plan Commission and will be following the design guidelines. Mr. Weaghe stated that the building will complement the community. Trustee Wojowski expressed concern with the non-conformities being rebuilt. Trustee Peck also expressed concern with the non-conformities. Trustee Lamb moved to approve the site plan review for a proposed three-unit residential building at 24201 W. Ottawa Street, subject to the stipulations noted in the staff report. There was no second to this motion. 4) ZONING CODE TEXT AMENDMENT REGARDING PUBLIC NOTICING (PC CASE#1714-021116.TA) Jon Proulx, Planner, stated that the staff has initiated this proposed amendment to the Historic Preservation section of the Village's Zoning Code to modify the noticing requirement for applications for local landmark and historic district nominations. The existing ordinance requires notification to property owners within a 250-foot radius of the proposed landmark or district. The proposed amendment is to make the noticing required only for owners of abutting properties. Village of Plainfield Meeting Minutes—April 18,2016 Page 3 Trustee Bonuchi direct the Village Attorney to prepare an ordinance approving text amendments to the Zoning Code modifying the public notification requirements for historic landmark and historic district nominations, as outlined in the staff report. Second by Trustee Racich. Vote by roll call. Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, absent; Peck, yes; Racich, yes. 5 yes, 0 no, 1 absent. Motion carried. ADMINISTRATOR'S REPORT No Report. MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT No Report. PLANNING DEPARTMENT REPORT Trustee Racich moved to authorize the seasonal outdoor farmers market to be held in the rear parking lot of Plainfield Plaza at 15420 S. Route 59, from June through September, 2016, as outlined in the staff memo. Second by Trustee Wojowski. Vote by roll call. Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, absent; Peck, yes; Racich, yes. 5 yes, 0 no, 1 absent. Motion carried. BUILDING DEPARTMENT REPORT Mr. Ken Goska presented the Operations Report for March, 2016. PUBLIC WORKS REPORT Trustee Bonuchi moved to authorize the purchase of a 2016 Ford-F550 Heavy Duty Dump Truck with snow equipment from Rod Baker Ford, Inc. at the total cost of$75,743.27. Second by Trustee Wojowski. Vote by roll call. Wojowski,yes; Bonuchi, yes; Lamb, yes; O'Rourke, absent; Peck, yes; Racich, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Lamb moved to authorize the purchase of approximately 210 additional parkway trees from the Suburban Tree Consortium at a cost not to exceed $75,000.00. Second by Trustee Peck. Vote by roll call. Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, absent; Peck, yes; Racich, yes. 5 yes, 0 no, 1 absent. Motion carried. POLICE CHIEF'S REPORT Trustee Peck moved to authorize the purchase of yearly subscriptions for all of the sworn Plainfield Police Officers to the Illinois Monthly Legal Update & Review from the Police Law Institute in the amount of$6,784.00. Second by Trustee Wojowski. Vote by roll call. Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, absent; Peck, yes; Racich, yes. 5 yes, 0 no, 1 absent. Motion carried. Village of Plainfield Meeting Minutes—April 18,2016 Page 4 Trustee Bonuchi moved to approve a two month lease extension agreement with Starved Rock Harley-Davidson for three (3) motorcycles for the total cost not to exceed $1,000.00. Second by Trustee Lamb. Vote by roll call. Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, absent; Peck, yes; Racich, no. 4 yes, 1 no, 1 absent. Motion carried. Trustee Wojowski moved to authorize the purchase of six (6) printers with an extended warranty and necessary components from ITsavvy, LLC in the amount of$6,384.00. Second by Trustee Bonuchi. Vote by roll call. Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, absent; Peck, yes; Racich, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Wojowski moved to adopt Resolution No. 1723, Authorizing Execution of an Intergovernmental Agreement with Will County for a Warrant Pick-Up Program. Second by Trustee Racich. Vote by roll call. Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, absent; Peck, yes; Racich, yes. 5 yes, 0 no, 1 absent. Motion carried. Commander Greco presented Operations Report for March, 2016. ATTORNEY'S REPORT No Report. Mayor Collins read the reminders. EXECUTIVE SESSION Trustee Lamb moved to adjourn to adjourn to Executive Session as permitted under the Open Meetings Act under Section 2 (c)(1)to discuss the appointment, employment, compensation, discipline, performance, or dismissal of employees or legal counsel, not to reconvene. Second by Trustee Peck. Vote by roll call. Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, absent; Peck, yes; Racich, yes. 5 yes, 0 no, 1 absent. Motion carried. The meeting adjourned at 8:06 p.m. // • Michelle Gibas, Village Clerk