HomeMy Public PortalAbout2020.126 - (09-15-20)RESOLUTION NO. 2020.126
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
AUTHORIZING THE MAYOR OR DESIGNEE TO ENTER INTO A FIVE
YEAR LEASE AGREEMENT WITH CANON SOLUTIONS AMERICA TO
PROVIDE FIVE NETWORK MULTI -FUNCTION DIGITAL
COPIERS/PRINTERS AND MAINTENANCE SERVICES TO MEET THE
CITY'S HIGH VOLUME COPYING AND PRINTING NEEDS
WHEREAS, on July 7, 2015, the City Council authorized American Business
Machines to provide five Canon multi -function printers to meet the City's high volume
copying and printing needs and the agreement expired in August 2020; and
WHEREAS, to ensure seamless operation of the machines by staff, the
recommendation is to continue to use Canon products for ease of use, utilization of
technologies needed for our business processes such as scanning to Laserfiche and
using Uniflow to track the numbers of copies/prints made by departments; and
WHEREAS, in order to streamline the City's purchasing and professional
services procurement procedures to increase efficiency, cost effectiveness, and
responsiveness, staff utilized Ordinance 1649 Section 6-6.8 of the Lynwood Municipal
Code to piggyback on purchases for Canon printers, whereby the supplies,
equipment, or services are supplied to the city at the same or better price as was
obtained by the vendor via any California city, county, school district, state, and
federal government or any of their respective agencies. (Ord. #1649, §1; Ord. #1672,
§1); and
WHEREAS, staff received four quotes from authorized Canon resellers with
access to state awarded Canon contracts and a four member selection committee
was formed to ranked each vendor based on overall cost justification, service
performance, lease agreement, and references and ultimately scored Canon
Solutions America with the highest ratings; and
WHEREAS, the City will piggyback off of OMNIA Partners, a public sector
cooperative purchasing organization which provides members with favorable,
negotiated terms and significant pricing discounts; and
WHEREAS, the goal is to lower costs, more efficiently manage the machines,
and minimize downtime while obtaining high quality copies, prints, and service.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD
DOES HEREBY RESOLVE AND DETERMINE AS FOLLOWS:
Section 1. That the City Council of the City of Lynwood approves and
authorizes the Mayor or designee to execute a five-year lease and service
agreement with Canon Solutions America in an amount not to exceed $41,700
per year to replace the expired leases for five network multi -function
copiers/printers, subject to approval of the form of the agreement by the City
Attorney.
Section 2. This resolution shall go into effect immediately upon its
adoption.
PASSED, APPROVED and ADOPTED this 15t' day of September, 2020.
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Aide Castro, Mayor
ATTEST:
Maria Quinonez, Ielle Ramirez,
City Clerk Acting City Mana r
APPROVED AS TO FORM:
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Noel Tapia
City Attorney
APPROVED AS TO CONTENT:
Peter Han,
Director of Technology Services
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that
the above and foregoing resolution was duly adopted by the City Council of said
City at its regular meeting thereof held in the City Hall of the City on the 15th day of
September, 2020 and passed by the following vote:
AYES: COUNCIL MEMBERS ALATORRE, SANTANA, SOLACHE,
MAYOR PRO TEM CASANOVA, AND MAYOR CASTRO
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
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Maria Quinonez,
City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City
Council of said City, do hereby certify that the above and foregoing is a full, true
and correct copy of Resolution No. 2020.126 on file in my office and that said
resolution was adopted on the date and by the vote therein stated. Dated this 15th
day of September, 2020.
%.. ` L�,._i,�zaria Quifionez,City Clerk
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