HomeMy Public PortalAbout05-02-2016 Village Board Minutes / 7660/6
VILLAGE OF PLAINFIELD
MEETING MINUTES
MAY 2, 2016
AT: VILLAGE HALL
BOARD PRESENT: M.COLLINS, M.BONUCHI (7:03 P.M.), B.LAMB, E.O'ROURKE,
G.PECK, AND B.WOJOWSKI. BOARD ABSENT: J.RACICH. OTHERS PRESENT:
B.MURPHY, ADMINISTRATOR; J.GALLO, ATTORNEY; M.GIBAS, VILLAGE CLERK;
D.WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.PROULX,
PLANNING DIRECTOR; K.GOSKA, BUILDING OFFICIAL; T.PLECKHAM,
MANAGEMENT SERVICES DIRECTOR; AND J.KONOPEK, CHIEF OF POLICE.
CALL TO ORDER, ROLL CALL, PLEDGE
Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Bonuchi
arrived at 7:03 p.m. and Trustee Racich was absent. All other Trustees were present at the time
of roll call. Cub Scouts Den 8, Pack 91 and Cub Scouts Den 6, Pack 91 led the pledge to the
flag. There were approximately 23 persons in the audience.
PRESIDENTIAL COMMENTS
Mayor Collins:
• Recognized James Sobkoviak for serving on the Plan Commission from 1986-2016 and
presented him with a plaque.
• Recognized Raymond Brixey for serving on the Police & Fire Commission from
2009-2016 and presented him with a plaque.
Trustee Peck moved to approve the Presidential Appointments/Reappointments as identified in
the staff report. Second by Trustee Lamb. Vote by roll call. Bonuchi, yes; Lamb, yes;
O'Rourke, yes; Peck, yes; Racich, absent; Wojowski, yes. 5 yes, 0 no, 1 absent. Motion carried.
Mayor Collins:
• Proclaimed May 2016 as National Preservation Month.
• Proclaimed May 15, 2016 as Peace Officer Memorial Day.
• Proclaimed May 21, 2016 as Poppy Day.
• Commented about The Big Serve and thanked everyone for their participation.
TRUSTEES COMMENTS
Trustee Lamb thanked Jim Sobkoviak and Ray Brixey for their service.
Trustee Bonuchi thanked Jim Sobkoviak and Ray Brixey for their service.
Trustee Peck thanked Jim Sobkoviak and Ray Brixey for their service.
Trustee Wojowski thanked Jim Sobkoviak and Ray Brixey for their service.
Village of Plainfield
Meeting Minutes—May 2,2016
Page 2
Trustee O'Rourke:
• Thanked Jim Sobkoviak and Ray Brixey for their service as well as all the volunteers for
their service.
• Thanked Officer Luke Ostreko for saving a life by administering the Narcan shot.
PUBLIC COMMENTS (3—5 Minutes)
No Comments.
BUSINESS MEETING
1) APPROVAL OF AGENDA
Trustee Lamb moved to amend the Agenda to remove Item c from the Consent Agenda and to
vote on it as a separate item and to remove the resolution from the Police Chief's Report.
Second by Trustee O'Rourke. Vote by roll call. Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck,
yes; Racich, absent; Wojowski, yes. 5 yes, 0 no, 1 absent. Motion carried.
Trustee Lamb moved to approve the Amended Agenda. Second by Trustee Wojowski. Vote by
roll call. Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes; Racich, absent; Wojowski, yes.
5 yes, 0 no, 1 absent. Motion carried.
2) CONSENT AGENDA
Trustee Lamb moved to approve the Consent Agenda to include:
a) Minutes of the Board Meeting and Executive Session held on April 18, 2016.
b) Bills Paid and Bills Payable Reports for May 2, 2016.
Second by Trustee Peck. Vote by roll call. Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes;
Racich, absent; Wojowski, yes. 5 yes, 0 no, 1 absent. Motion carried.
Trustee Lamb moved to approve item c) Approving a 2.5% salary increase for the Village
Administrator effective May 1, 2016. Second by Trustee Peck. Vote by roll call. Bonuchi, yes;
Lamb, yes; O'Rourke, Present; Peck, yes; Racich, absent; Wojowski, yes. 4 yes, 0 no, 1 absent,
1 Present. Motion carried.
3) ZONING CODE TEXT AMENDMENT REGARDING PUBLIC NOTICING (PC
CASE # 1714- 021116.TA)
Trustee Bonuchi moved to adopt Ordinance No. 3258, approving text amendments to the Zoning
Code modifying the public notification requirements for historic landmark and historic district
nominations, as outlined in the staff report. Second by Trustee Lamb. Vote by roll call.
Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes; Racich, absent; Wojowski, yes. 5 yes, 0 no,
1 absent. Motion carried.
4) RED FOX FARM ANNEXATION CORRIDOR(CASE # 1718-031416.AA)
Trustee Lamb moved to open a public hearing regarding an annexation agreement for the
proposed Red Fox Farms annexation corridor. Seconded by Trustee Bonuchi. Voice Vote. All
in favor, 0 Opposed.
Village of Plainfield
Meeting Minutes—May 2,2016
Page 3
Trustee Lamb moved to direct the Village Attorney to prepare ordinances granting approval of
the annexation agreement and annexation of the property known as the Red Fox Farms
annexation corridor, being a portion of Parcel Identification Number 06-03-18-200-005-0010.
Second by Trustee Wojowski. Vote by roll call. Bonuchi, yes; Lamb, yes; O'Rourke, yes;
Peck, yes; Racich, absent; Wojowski, yes. 5 yes, 0 no, 1 absent. Motion carried.
At 7:33 p.m. Trustee O'Rourke Recused himself from the meeting.
5) LENNY'S GAS N WASH PLAINFIELD, LLC (CASE # 1717-031416.AA/SPR/SU)
Trustee Lamb moved to open a public hearing regarding an annexation agreement for the
proposed Lenny's Gas N Wash at the southwest corner of Route 126 and Drauden Road.
Seconded by Trustee Peck. Voice Vote. All in favor, 0 Opposed.
Trustee Lamb moved to direct the Village Attorney to prepare ordinances granting approval of
the annexation agreement, annexation, map amendment (re-zoning) from R-1 to B-3, and special
use for drive through operations, for the proposed Lenny's Gas N Wash, being a portion of
Parcel Identification Number 06-03-18-200-006-0000. Second by Trustee Peck. Vote by roll
call. Bonuchi, yes; Lamb, yes; O'Rourke, absent; Peck, yes; Racich, absent; Wojowski, yes.
4 yes, 0 no, 2 absent. Motion carried.
At 7:47 p.m. Trustee O'Rourke returned to the meeting.
6) 14910 S BARTLETT AVENUE LANDMARK DESIGNATION
Trustee Bonuchi moved to direct the Village Attorney to prepare an ordinance granting approval
of a local landmark designation for the property at 14910 S. Bartlett Avenue commonly known
as the Regular Baptist Church Parsonage — Richard & Gweldolyn Krahn House. Second by
Trustee Lamb. Vote by roll call. Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes; Racich,
absent; Wojowski, yes. 5 yes, 0 no, 1 absent. Motion carried.
7) GRANDE PARK NEIGHBORHOOD 11/SOMERSET AT GRANDE PARK (PC
CASE NO. 1722-040516.AAA)
Trustee Bonuchi moved to open a public hearing regarding a proposed annexation agreement
amendment regarding the front yard building setback for a single lot at the project known as
Somerset at Grande Park. Seconded by Trustee Lamb. Voice Vote. All in favor, 0 Opposed.
Trustee Lamb moved to direct the Village Attorney to prepare an ordinance granting approval of
an annexation agreement amendment pertaining to the project known as Somerset at Grande
Park, subject to the stipulations noted in the staff report. Second by Trustee O'Rourke. Vote by
roll call. Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes; Racich, absent; Wojowski, yes. 5
yes, 0 no, 1 absent. Motion carried.
Village of Plainfield
Meeting Minutes—May 2,2016
Page 4
8) SPECIAL EVENT FEES
Trustee Bonuchi moved to set a fee for Special Events for 5K/10K/Walking events, or an event
of a substantially similar nature, in the amount of$2,500.00 per event,to cover manpower and
other service expenses related to each event. Second by Trustee Lamb. Vote by roll call.
Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes; Racich, absent; Wojowski, yes. 5 yes, 0 no,
1 absent. Motion carried.
Trustee Lamb moved to approve the expenditure of up to $20,000.00 in matching funds to
remediate a debris pile located at the Riverfront property. Second by Trustee Peck. Vote by roll
call. Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes; Racich, absent; Wojowski, yes. 5 yes,
0 no, 1 absent. Motion carried.
9) 2016 MEMORIAL DAY PARADE
Trustee Bonuchi moved to authorize the road closures as identified in the staff report for the
2016 Memorial Day Parade to be held Monday, May 30, 2016. Second by Trustee Lamb. Vote
by roll call. Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes; Racich, absent; Wojowski, yes.
5 yes, 0 no, 1 absent. Motion carried.
10) 2016 PLAINFIELD FEST
Trustee Lamb moved to authorize the road closures as identified in the staff report for the 2016
Plainfield Fest to be held July 15-17, 2016. Second by Trustee O'Rourke. Vote by roll call.
Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes; Racich, absent; Wojowski, yes. 5 yes, 0 no,
1 absent. Motion carried.
ADMINISTRATOR'S REPORT
No Report.
MANAGEMENT SERVICES REPORT
Trustee Lamb moved to authorize the purchase the upgrade to Laserfiche Public Portal from
TKB Associates in the total amount of$21,667.00. Second by Trustee Peck. Vote by roll call.
Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes; Racich, absent; Wojowski, yes. 5 yes, 0 no,
1 absent. Motion carried.
ENGINEER'S REPORT
No Report.
PLANNING DEPARTMENT REPORT
No Report.
BUILDING DEPARTMENT REPORT
Trustee Lamb moved to authorize the purchase of a 2016 Ford F-150 Truck from Rod Baker
Ford at the total cost of$19,137.00. Second by Trustee Peck. Vote by roll call. Bonuchi, yes;
Lamb, yes; O'Rourke, yes; Peck, yes; Racich, absent; Wojowski, yes. 5 yes, 0 no, 1 absent.
Motion carried.
Village of Plainfield
Meeting Minutes—May 2,2016
Page 5
PUBLIC WORKS REPORT
Trustee Lamb moved to authorize the Village President to award the 2016 Fort Beggs Drive
Street Lighting Improvements project to Van Mack Electric in the amount of $193,200.00.
Second by Trustee Bonuchi. Vote by roll call. Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck,
yes; Racich, absent; Wojowski, yes. 5 yes, 0 no, 1 absent. Motion carried.
Trustee Lamb moved to authorize payment to the Standard Equipment Company in the amount
of $10,423.26 for the repair of the 2005 Elgin Pelican Street Sweeper. Second by Trustee
O'Rourke. Vote by roll call. Bonuchi, yes; Lamb, yes; O'Rourke, yes; Peck, yes; Racich,
absent; Wojowski, yes. 5 yes, 0 no, 1 absent. Motion carried.
POLICE CHIEF'S REPORT
No Report.
ATTORNEY'S REPORT
No Report.
Mayor Collins read the reminders.
Trustee Peck moved to adjourn. Seconded by Trustee Lamb. Voice Vote. All in favor, 0
Opposed.
The meeting adjourned at 8:16 p.m.
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Michelle Gibas, Village Clerk
Village of Plainfield
Meeting Minutes—May 2,2016
Page 6
VILLAGE OF PLAINFIELD
PUBLIC HEARING
MAY 2, 2016
AT: VILLAGE HALL
BOARD PRESENT: M.COLLINS, M.BONUCHI (7:03 P.M.), B.LAMB, E.O'ROURKE,
G.PECK, AND B.WOJOWSKI. BOARD ABSENT: J.RACICH. OTHERS PRESENT:
B.MURPHY, ADMINISTRATOR; J.GALLO, ATTORNEY; M.GIBAS, VILLAGE CLERK;
D.WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.PROULX,
PLANNING DIRECTOR; K.GOSKA, BUILDING OFFICIAL; T.PLECKHAM,
MANAGEMENT SERVICES DIRECTOR; AND J.KONOPEK, CHIEF OF POLICE.
RED FOX FARM ANNEXATION CORRIDOR(CASE#1718-031416.AA)
Mayor Collins called the meeting to order at 7:28 p.m. Present roll call stands.
Mr. Jon Proulx stated that the applicant is seeking to annex a parcel of land as an annexation
corridor to facilitate the development of a commercial project at the southwest corner of Route
126 and Drauden Road. The annexation corridor encompasses approximately 2.7 acres on the
west side of Drauden Road south of Route 126.
There were no public comments.
Trustee Bonuchi moved to adjourn the Public Hearing and return to the regular business meeting.
Seconded by Trustee Lamb. Voice Vote. All in favor, 0 Opposed.
The meeting adjourned at 7:32 p.m.
Michelle Gibas, Village Clerk
Village of Plainfield
Meeting Minutes—May 2,2016
Page 7
VILLAGE OF PLAINFIELD
PUBLIC HEARING
MAY 2, 2016
AT: VILLAGE HALL
BOARD PRESENT: M.COLLINS, M.BONUCHI (7:03 P.M.), B.LAMB, G.PECK, AND
B.WOJOWSKI. BOARD ABSENT: E.O'ROURKE AND J.RACICH. OTHERS PRESENT:
B.MURPHY, ADMINISTRATOR; J.GALLO, ATTORNEY; M.GIBAS, VILLAGE CLERK;
D.WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING
DIRECTOR; K.GOSKA, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES
DIRECTOR; AND J.KONOPEK, CHIEF OF POLICE.
LENNY'S GAS N WASH PLAINFIELD, LLC (Case#1717-031416.AA/SPR/SU)
Mayor Collins called the meeting to order at 7:34 p.m. Trustee O'Rourke recused himself from the
meeting.
Mr. Jon Proulx stated that the applicants are seeking approval of a series of entitlements to permit a
development of a convenience store and gas station at the southwest corner of Route 126 and
Drauden Road. The project involves annexation of the parcel into the Village, subdividing the
proposed commercial development lot,map amendment(rezoning) of the lot to B-3, site plan review
for the proposed development, and consideration of a special use for a drive-thru operation. The
owner is also requesting consideration of a sales tax rebate agreement to provide for the future
reimbursement for the cost of extending the off-site sanitary sewer main to serve the development.
The sales tax is proposed for a term of up to seven years with a start date of January 1, 2017. The
percentage to be rebated is stepped down from 75% in the first two years,to 50% in the next three
years,to 30% in the final two years. The agreement would terminate upon the repayment of sanitary
sewer extension costs, estimated to be $650,000, or at the conclusion of the seven-year term
(December 31, 2023). Regarding recapture,the Village agrees to waive its portion of recapture for
the subject property associated with the Drauden Road improvements constructed by the Village.
Separately,the Village would be entitled to adopt a recapture resolution to recapture costs for the
sanitary sewer improvement that are reimbursed to the owner via the contemplated sales tax rebate.
The Village also agrees that a liquor license for the sale of beer and wine would be issued for the gas
station/convenience store providing that the applicant meets the requirements of the liquor code.
There were no public comments.
Trustee Lamb moved to adjourn the Public Hearing and return to the regular business meeting.
Seconded by Trustee Peck. Voice Vote. All in favor, 0 Opposed.
The meeting adjourned at 7:46 p.m.
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Michelle Gibas, Village Clerk
Village of Plainfield
Meeting Minutes—May 2,2016
Page 8
VILLAGE OF PLAINFIELD
PUBLIC HEARING
MAY 2, 2016
AT: VILLAGE HALL
BOARD PRESENT: M.COLLINS, M.BONUCHI (7:03 P.M.), B.LAMB, E.O'ROURKE,
G.PECK, AND B.WOJOWSKI. BOARD ABSENT: J.RACICH. OTHERS PRESENT:
B.MURPHY, ADMINISTRATOR; J.GALLO, ATTORNEY; M.GIBAS, VILLAGE CLERK;
D.WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.PROULX,
PLANNING DIRECTOR; K.GOSKA, BUILDING OFFICIAL; T.PLECKHAM,
MANAGEMENT SERVICES DIRECTOR; AND J.KONOPEK, CHIEF OF POLICE.
GRANDE PARK NEIGHBORHOOD 11/SOMERSET AT GRANDE PARK (CASE #1722-
040516.AAA)
Mayor Collins called the meeting to order at 7:48 p.m. Present roll call stands.
Jon Proulx stated that the applicant is requesting an amendment to the annexation agreement as a
procedural step to address a construction issue on one lot only with respect to the front yard
building setback line. The applicant is proposing to reduce the front yard setback from 30 feet to
25 feet on Lot 18 and an increased front set back on Lot 19 from 25 feet to 30 feet to address the
construction issue.
There were no public comments.
Trustee Lamb moved to adjourn the Public Hearing and return to the regular business meeting.
Seconded by Trustee O'Rourke. Voice Vote. All in favor, 0 Opposed.
The meeting adjourned at 7:50 p.m.
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Michelle Gibas, Village Clerk