HomeMy Public PortalAbout1997-34 Meeting revised special rules of order; repealing resolution 97-3RESOLUTION NO .97-34
RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA, ADOPTING
REVISED SPECIAL RULES OF ORDER FOR MEETINGS OF
THE VILLAGE COUNCIL; REPEALING RESOLUTION 97-
3, ON THE SAME SUBJECT MATTER; AND PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, in the past various Village Councils have adopted
rules to assist in the orderly conduct of its meetings; and
WHEREAS, this Council wishes to make certain amendments to
those rules as well as to provide a comprehensive document
containing all the current rules of the Village Council.
NOW THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS:
Section 1. That the Village Council hereby adopts the
following rules of procedure to govern it in the conduct of its
meetings:
1. Reports by the Mayor and Councilmembers should be placed
on the Agenda early in the meeting and prior to other
business which might be time consuming.
2. The Village Manager's report shall be presented no later
than 10:00 p.m. on the evening of a Village Council
meeting.
3. Approval of the Minutes should be dispensed by unanimous
consent if there are no corrections or additions.
4. A motion should be presented in a clear and concise way.
If necessary, the Mayor or the Village Attorney shall
clarify a motion to insure that the Council is fully
aware of the matter being considered.
5. A motion should be seconded prior to any discussion.
6. The Mayor should call on the maker of the motion, once
seconded, for an explanation of the motion prior to
calling on any other member of the Council or the public.
7. Voice votes are to be used whenever possible unless a
Roll -Call is requested by any member.
8. A Roll -Call vote should be used for all ordinances.
9 A Roll -Call vote should be called on a rotational basis
so that a different member of the Council is called on to
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vote first, a different member second and so on. The
Mayor should not always be the last to vote, but should
be called on a regular rotation.
10. The Council will develop, foster and encourage open,
honest but gentle communications between all members of
the Council and the public.
11. The Council will be considerate of and show respect for
each member of the public.
12. The Council will make a sincere effort to understand the
issues being raised by another Councilmember or members
of the public and seek to address those issues to the
best interest of the Village.
13. The Council meetings will be conducted in a business
like, yet open and friendly way so as to allow most
efficient accomplishment of the Village business without
unnecessary formalities while respecting the rights of
each individual to express his/her opinion.
14. Presentations by members of the public are limited to
three minutes unless a greater period of time is
authorized by the Council.
15. Councilmembers are encouraged to regularly attend and
participate in Council meetings, workshops, planning
sessions, LPA meeting, etc. so that the input and
perspective of all Councilmembers is received.
Section 2. Resolution 97-3, concerning the same subject
matter as this Resolution, is hereby repealed. This shall not
operate to revive those resolutions repealed by Resolution 97-3.
Section 3. Effective Date. This Resolution shall be
effective immediately from and after adoption hereof.
PASSED AND ADOPTED this 24th day of June, 1997.
FESTA, MAYOR
AT ''•T: APPROVED AS TO LEGAL
HITA ALVAREZ
VILLAGE CLERK
103001\resolution\rules.dl0
SUFFICIENCY:
;,VILLAGE ATTORNEY
P. ' 2 Pages