HomeMy Public PortalAboutTBM 2014-08-06FRASER BOARD OF TRUSTEES
MINUTES
DATE: Wednesday, August 6, 2014
MEETING: Board of Trustees Regular Meeting
PLACE: Fraser Town Hall Board Room
PRESENT
Board: Mayor Peggy Smith; Mayor Pro -Tem Philip Naill; Trustees; Eileen
Waldow, Katie Soles, Cody Clayton Taylor, Andy Miller and Jane Mather
Staff: Town Manager Jeff Durbin; Town Clerk, Lu Berger; Finance Manager Nat
Havens; Public Works Director Allen Nordin; Town Planner, Catherine
Trotter; Plant Supervisor Joe Fuqua
Others: See attached list
Mayor Smith called the meeting to order at 7:03 p.m.
1. Workshop: Town Board Retreat Follow-up
2. Regular Meeting: Roll Call
3. Approval of Agenda:
The agenda was changed to remove 7b. 7c will be done at 8:30 p.m.
Trustee Naill moved, and Trustee Soles seconded the motion to approve the Agenda.
Motion carried: 7-0.
4. Consent Agenda:
a) Minutes — July 16, 2014
Trustee Taylor moved, and Trustee Waldow seconded the motion to approve the
consent agenda. Motion carried: 7-0.
5. Open Forum:
Herb Meyring discussed the water/wastewater budget. He also discussed the PW staff
and duties this summer.
6. Public Hearings:
7. Discussion and Possible Action Regarding:
a) Forest Management — TM Durbin briefed the Board on the past discussions
regarding forest management in the town of Fraser.
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Steve Sumrall addressed the Board regarding forest management and mitigation in
regards to the trees on his property. Sumrall outlined the forestry equipment he has
purchased and his efforts to address hazard trees by year end.
Clark Lipscomb addressed the Board regarding his desire to have Sumrall remove the
dead trees on his property.
The Board indicated that given the discussion and the current workload, a forest
management ordinance was not a priority, however asked TM Durbin to follow up with
more evaluation of the magnitude of the problem throughout the community, look into a
hazard tree program and how such a program might assist property owner in addressing
such trees.
b) Xcel Construction Work Hours Exception Request — removed from agenda.
C) Resolution 2014-08-01 A Resolution Authorizing The Town Manager To Enter
Into A Contract With GEI Consultants For A Study Related To Copper Limits
Within The Discharge Permit For Wastewater Treatment Plant.
WS Fuqua briefed the Board on the allowable copper limits within the discharge permit
for wastewater treatment plant. A discussion on the origin of the copper was held.
Gene Riordan of Varnish & Raisch, discussed the compliance requirements for the
copper limits and the effluent limits required by the EPA.
Trustee Soles moved, and Trustee Waldow seconded the motion to approve Resolution
2014-08-01 A Resolution Authorizing The Town Manager To Enter Into A Contract With
GEI Consultants For A Study Related To Copper Limits Within The Discharge Permit For
Wastewater Treatment Plant. Motion carried: 7-0.
d) Resolution 2014-08-02 Authorizing Expenditures for Vehicles Purchases
PW Director Nordin outlined the need to bring this back to the Board due to the increase
in cost of the vehicles. The Trustees recommended extending the available funds up to
$50,000.
Trustee Soles moved, and Trustee Taylor seconded the motion to approve the
Resolution 2014-08-02 Authorizing Expenditures for Vehicles Purchases and increasing
the amount to $50,000. Motion carried: 7-0.
e) Resolution 2014-08-03 Retiring the Petersen Trust Fund
TM Durbin outlined the need to adopt a Resolution to retire the Petersen fund due to the
expenditure of all the funds.
Trustee Miller moved, and Trustee Waldow seconded the motion to approve the
Resolution 2014-08-03 Retiring the Peterson Trust Fund. Motion carried: 7-0.
8. Other Business:
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Trustee Waldow moved, and Trustee Mather seconded the motion to adjourn. Motion
carried: 7-0. Meeting adjourned at 9:04 p.m