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Home My Public Portal About05-16-2016 Vilage Board Minutes afiattaa 6440/4 VILLAGE OF PLAINFIELD MEETING MINUTES MAY 16, 2016 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, B.LAMB, E.O'ROURKE, J.RACICH, B.WOJOWSKI, AND M.BONUCHI. BOARD ABSENT: G.PECK. OTHERS PRESENT: B.MURPHY, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; T.ORBON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; K.GOSKA, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND J.KONOPEK, CHIEF OF POLICE. CALL TO ORDER, ROLL CALL,PLEDGE Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Peck was absent, all other Trustees were present. Mayor Collins led the pledge to the flag. There were approximately 20 persons in the audience. PRESIDENTIAL COMMENTS Mayor Collins proclaimed May 15-21, 2016 as National Public Works Week. TRUSTEES COMMENTS Trustee Lamb welcomed Trustee Racich back and thanked the Public Works Department. Trustee O'Rourke: • Thanked the school crossing guards and bus drivers. • Informed everyone of the Cops on a Rooftop Fundraiser for Special Olympics that will be held on Friday, May 20 from 5:00 a.m. to 2:00 p.m. • Stated that he recently received an email regarding MetroNet and asked Director Persons to explain utility easements. Director Persons stated that MetroNet is placing fiber optic cable in the utility easements. They are also placing temporary signs in the neighborhoods as well as door hangers to inform residents that they are working in that that subdivision. Trustee Racich pointed out that residents can keep their current service. PUBLIC COMMENTS (3 —5 Minutes) No Comments. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Lamb moved to approve the Agenda. Second by Trustee Bonuchi. Vote by roll call. Lamb, yes; O'Rourke, yes; Peck, absent; Racich, yes; Wojowski, yes; Bonuchi, yes. 5 yes, 0 no 1 absent. Motion carried. Village of Plainfield Meeting Minutes—May 16,2016 Page 2 2) CONSENT AGENDA Trustee Lamb moved to approve the Consent Agenda to include: a) Minutes of the Board Meeting held on May 2, 2016; Minutes of the Strategic Planning Meetings held on April 20, April 22, May 4, and May 9, 2016; and Minutes of the Executive Session held on April 22, 2016. b) Bills Paid and Bills Payable Reports for May 16, 2016. c) Cash& Investment, Revenue, and Expenditure Reports for April, 2016. d) Ordinance No. 3259, increasing the Class "E" Liquor Licenses to six (6) for Starbucks#8833, located at 12640 S. Route 59; increasing the Class "W" Liquor Licenses to three (3) for BKE, LTD, dba Nail Care 1, located at 24402 W. Lockport Street; decreasing the Class "K" Liquor Licenses to 17 and increasing the Class "K-1" Liquor Licenses to 8 for Mora Plainfield, located at 24108 W. Lockport Street. e) Approval of the Office 365 Subscription Renewal with Microsoft in the amount of $9,311.05. f) Approval of the GIS Annual Maintenance Agreement with ESRI in the amount of $9,600.00. g) Approval of the CityView Annual Maintenance Agreement with Harris Computer Systems in the amount of$14,243.25. Second by Trustee O'Rourke. Vote by roll call. Lamb, yes; O'Rourke, yes; Peck, absent; Racich, yes; Wojowski, yes; Bonuchi, yes. 5 yes, 0 no 1 absent. Motion carried. 3) RED FOX FARM ANNEXATION CORRIDOR(CASE # 1718-031416.AA) Trustee Bonuchi moved to adopt Ordinance No. 3260, granting approval of the annexation agreement for the property known as the Red Fox Farms annexation corridor, being a portion of Parcel Identification Number 06-03-18-200-005-0010. Second by Trustee Lamb. Vote by roll call. Lamb, yes; O'Rourke, yes; Peck, absent; Racich, yes; Wojowski, yes; Bonuchi, yes. 5 yes, 0 no 1 absent. Motion carried. Trustee O'Rourke left the meeting at 7:10 p.m. Trustee Lamb moved to adopt Ordinance No. 3261,annexing the property known as the Red Fox Farms annexation corridor, being a portion of Parcel Identification Number 06-03-18-200-005- 0010. Second by Trustee Racich. Vote by roll call. Lamb, yes; O'Rourke, absent; Peck, absent; Racich, yes; Wojowski, yes; Bonuchi, yes; Collins. 5 yes, 0 no 2 absent. Motion carried. 4) LENNY'S GAS N WASH PLAINFIELD,LLC (CASE # 1717-031416.AA/SPR/SU) Trustee Bonuchi moved to adopt Ordinance No. 3262, granting approval of the annexation agreement for the proposed Lenny's Gas N Wash, being a portion of Parcel Identification Number 06-03-18-200-006-0000. Second by Trustee Wojowski. Vote by roll call. Lamb, yes; O'Rourke, absent; Peck, absent; Racich, yes; Wojowski, yes; Bonuchi, yes; Collins. 5 yes, 0 no 2 absent. Motion carried. Trustee Lamb moved to adopt Ordinance No. 3263,annexing the subject property. Second by Trustee Racich. Vote by roll call. Lamb, yes; O'Rourke, absent; Peck, absent; Racich, yes; Wojowski, yes; Bonuchi, yes; Collins. 5 yes, 0 no 2 absent. Motion carried. Village of Plainfield Meeting Minutes—May 16,2016 Page 3 Trustee Racich moved to adopt Ordinance No. 3264, rezoning the subject property from the default R-1 to B-3. Second by Trustee Lamb. Vote by roll call. Lamb, yes; O'Rourke, absent; Peck, absent; Racich, yes; Wojowski, yes; Bonuchi, yes; Collins. 5 yes, 0 no 2 absent. Motion carried. Trustee Wojowski moved to adopt Ordinance No. 3265, permitting a Special Use for a drive- through operation for the proposed Lenny's Gas N Wash. Second by Trustee Lamb. Vote by roll call. Lamb, yes; O'Rourke, absent; Peck, absent; Racich, yes; Wojowski, yes; Bonuchi, yes; Collins. 5 yes, 0 no 2 absent. Motion carried. Trustee Bonuchi moved to approve the site plan review for the proposed Lenny's Gas N Wash, subject to the stipulations noted in the staff report. Second by Trustee Wojowski. Vote by roll call. Lamb, yes; O'Rourke, absent; Peck, absent; Racich, yes; Wojowski,yes; Bonuchi, yes; Collins. 5 yes, 0 no 2 absent. Motion carried. Trustee Racich moved to approve the Preliminary/Final Plat of the Benson Resubdivision, subject to the stipulations noted in the staff report. Second by Trustee Lamb. Vote by roll call. Lamb, yes; O'Rourke, absent; Peck, absent; Racich, yes; Wojowski, yes; Bonuchi, yes; Collins. 5 yes, 0 no 2 absent. Motion carried. Trustee Racich moved to approve the proposed economic incentive agreement for the proposed development at the southwest corner of Route 126 and Drauden Road. Second by Trustee Wojowski. Vote by roll call. Lamb, yes; O'Rourke, absent; Peck, absent; Racich, yes; Wojowski, yes; Bonuchi, yes; Collins. 5 yes, 0 no 2 absent. Motion carried. Trustee O'Rourke returned to the meeting at 7:14 p.m. 5) 14910 S BARTLETT AVENUE LANDMARK DESIGNATION Trustee Bonuchi moved to adopt Ordinance No. 3266, granting approval of a local landmark designation for the property at 14910 S. Bartlett Avenue commonly known as the Regular Baptist Church Parsonage—Richard & Gweldolyn Krahn House. Second by Trustee Racich. Vote by roll call. Lamb, yes; O'Rourke, yes; Peck, absent; Racich, yes; Wojowski, yes; Bonuchi, yes. 5 yes, 0 no 1 absent. Motion carried. 6) GRANDE PARK NEIGHBORHOOD 11/SOMERSET AT GRANDE PARK(PC CASE NO. 1722-040516.AAA) Trustee Lamb moved to adopt Ordinance No. 3267, granting approval of an annexation agreement amendment pertaining to the project known as Somerset at Grande Park, subject to the stipulations noted in the staff report. Second by Trustee O'Rourke. Vote by roll call. Lamb, yes; O'Rourke, yes; Peck, absent; Racich, yes; Wojowski, yes; Bonuchi, yes. 5 yes, 0 no 1 absent. Motion carried. Village of Plainfield Meeting Minutes—May 16,2016 Page 4 7) CIRCLE K GAS STATION/ CONVENIENCE STORE (CASE # 1719- 033116.SU/SPR) Trustee O'Rourke moved to adopt the findings of fact of the Plan Commission as the findings of fact of the Board of Trustees and, furthermore, to direct the Village Attorney to prepare an ordinance granting approval of a special use for a proposed drive-thru operation for a car wash accessory to a gas station and convenience store at the southeast corner of 143rd street and Wallin Drive. Second by Trustee Lamb. Trustee O'Rourke suggested de-acceleration lanes. Mr. Persons stated that there will be left and right turn lanes at the intersection and that this is close enough to be incorporated into the right turn lane. Trustee Wojowski suggested having signage at the feeder streets prohibiting truck parking. Vote by roll call. Lamb, yes; O'Rourke, yes; Peck, absent; Racich, yes; Wojowski, yes; Bonuchi, yes. 5 yes, 0 no 1 absent. Motion carried. Trustee Lamb moved to approve the site plan review for a proposed Circle K gas station and convenience store on Lot 6 of the Crossroads Business Center Subdivision. Second by Trustee O'Rourke. Vote by roll call. Lamb, yes; O'Rourke, yes; Peck, absent; Racich, yes; Wojowski, yes; Bonuchi, yes. 5 yes, 0 no 1 absent. Motion carried. 8) 24201 W. OTTAWA STREET (PC CASE#1720-040116.SPR) Mr. Proulx stated that the applicant is requesting site plan approval to reconstruct a multi-unit residential building on the parcel where the previous multi-unit home was destroyed by fire. The proposed site plan complies with the bulk and density standards of the R-4 zoning district with respect to building height, lot area per dwelling unit, maximum lot coverage, and maximum impervious surface. The only non-conformities pertain to lot size, lot width, and front and corner side yard setbacks. Trustee Wojowski expressed concern that the applicant did not meet the time frame as identified in the zoning code. Mr. Steven Waeghe, applicant, stated that he has met with staff and has had continued conversations and negotiations, not a day has gone by that he hasn't worked on this project. He has not ceased communications with staff and has followed every guideline and suggestion made by staff. Mr. Proulx stated that Mr. Waeghe has been actively working with staff. Trustee O'Rourke expressed concern regarding the non-conforming setbacks. Mr. Proulx pointed out that if the applicant were to meet the current zoning code requirements for setbacks that the lot would effectively be unbuildable. Attorney Harvey stated that the issue before the Board is site plan review. The applicant has met with staff and received favorable recommendation from the staff and the Plan Commission. Trustee Bonuchi expressed concern regarding the driveways. Village of Plainfield Meeting Minutes—May 16,2016 Page 5 Trustee Lamb moved to approve the site plan review for a proposed three-unit residential building at 24201 W. Ottawa Street, subject to the stipulations noted in the staff report. Second by Trustee Racich. Vote by roll call. Lamb, yes; O'Rourke, yes; Peck, absent; Racich, yes; Wojowski, no; Bonuchi, no; Collins, yes. 4 yes, 2 no, 1 absent. Motion carried. 9) 2016 HARVEST 5K RUN Trustee Lamb moved to approve the 2016 Harvest 5K run and associated road closures to be held on Sunday, September 25, 2016. Second by Trustee Bonuchi. Vote by roll call. Lamb, yes; O'Rourke, yes; Peck, absent; Racich, yes; Wojowski, yes; Bonuchi, yes. 5 yes, 0 no 1 absent. Motion carried. ADMINISTRATOR'S REPORT No Report. MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT No Report. PLANNING DEPARTMENT REPORT Mr. Proulx stated that staff has received a request to authorize a temporary use of the vacant lot west of Route 59 and south of Joseph Street, in the vicinity of Meijer, (13908 S. Route 59)for a seasonal farmstand. Trustee Lamb expressed concern regarding parking in the grass and a single access driveway. Mr. Proulx will continue working with the applicant. BUILDING DEPARTMENT REPORT Mr. Goska presented the Operations Report for April, 2016. PUBLIC WORKS REPORT Trustee Lamb moved to authorize the payment of$6,706.70, to Mechanical Inc., for the emergency repair of the Village Hall HVAC Cooling Chiller Bundle. Second by Trustee Wojowski. Vote by roll call. Lamb, yes; O'Rourke, yes; Peck, absent; Racich, yes; Wojowski, yes; Bonuchi, yes. 5 yes, 0 no 1 absent. Motion carried. POLICE CHIEF'S REPORT Trustee Lamb moved to authorize the upgrade to the Livescan system from MorphoTrust USA for the amount of$15,633.00. Second by Trustee Wojowski. Vote by roll call. Lamb, yes; O'Rourke, yes; Peck, absent; Racich, yes; Wojowski, yes; Bonuchi, yes. 5 yes, 0 no 1 absent. Motion carried. Chief Konopek presented the Operations Report for April, 2016. Village of Plainfield Meeting Minutes—May 16,2016 Page 6 ATTORNEY'S REPORT No Report. Mayor Collins read the reminders. Trustee Lamb moved to adjourn. Seconded by Trustee Racich. Voice Vote. All in favor, 0 Opposed. The meeting adjourned at 8:27 p.m. 44a7_,•__0_4),,,Iii.C. ) Michelle Gibas, Village Clerk