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HomeMy Public PortalAbout1/09/1996City of Greencastle City hall • Four East Walnut Street Greencastle, Indiana 46135 - PAME416NES, CLERK - TREASURER GREENCASTLE COMMON COUNCIL Regular Session January 9, 1996 The Greencastle Common Council met in regular session on Tuesday, January 9, 1996, at 7:30 p.m. at Tzounanakis Intermediate School. On the Roll Call, the following were found to be present: Councilor Roach, Councilor Hammer, Councilor Green, Councilor Baynard and Councilor Masten. Also present were Mayor Nancy Michael and City Attorney John Zeiner. Mayor Michael requested that all present join in the Pledge of Allegiance to the Flag. Public Petitions and Comments Christopher Barnes was present as the Coach of DePauw Cycling Club. Mr. Barnes requested that a loop from Hanna - Locust - Olive - College Streets be closed on March 17, 1996 from approximately 10:00 a.m. to 4:00 p.m. for a race that would be held under sanction of the United States Cycling Federation. The United States Cycling Federation, explained Mr. Barnes, would provide complete public liability and property damage insurance for the event. Police Chief Jack Hanlon and Street Commissioner Jim Wright stated they could foresee no problems. Mr. • Barnes further explained that the Federation would reimburse the Police and Street Departments for any overtime they incur for this race as well as Operation Life and any other agencies they use. Councilor Hammer questioned what would be done with the parked cars on those Streets. Mr. Barnes said they are working with DePauw University to make sure the cars are moved prior to the race and closing of the streets. Mayor Michael stated that this would help maintain a good City/University relationship. Councilor Roach made a motion to approve the closing of the loop from Hanna - Olive- Locust - College Streets. By consensus of the board approval was granted. Approval of Minutes Councilor Roach made a motion to accept minutes from December 27, 1995 Special Session, December 27, 1995 Joint Session with CACFID and January 1, 1996 Organizational Meeting as distributed. This motion was seconded by Councilor Hammer. This motion passed with a unanimous vote. Department Reports Mayor Michael asked if any Department Heads had anything to add to the reports that were distributed to Council. Fire Chief Mike O'Hair reported that the new Fire Truck will be arriving at the station on February 6, 1996 and invited everyone to the station to see the new truck. • Water Superintendent Leon Phillips stated that the weather has slowed down construction of the new Water Plant, but the maintenance building is continuing to come along. Mayor Michael reported that the Council will begin Retreats with the first one on January 20, 1996 at 8:00 a.m. at the Water Plant. Mayor Michael stated that the Council will continue the Retreats in each department giving the Council an opportunity to see how each department operates. Street Commissioner Wright told the Council that the Street Department has put 6,856 miles on Street Department vehicles just during this last storm pushing snow. Commissioner Wright invited Councilmembers to ride in the snowplows with his department. Sewage Superintendent Charlene Nichols was not in attendance due to the weather. Mayor Michael announced to the Council that Park Director Curt Cooley has been awarded a scholarship in the amount of $400.00 to the Great Lakes Recreation Institute on February 18 -22. Jerry Williams, Secretary /Treasurer for the Forest Hill Cemetery Board explained to the Council how over the years he has combined several donations to the Cemetery and invested the in CD's so that the Cemetery could use the interest for extra projects that were not covered in the City's budget. rYlr. Williams told the Council that the Forest Hill Cemetery Board voted in December to give the extra funds to the Putnam County Foundation in order to receive the Eli Lily match being offered at that time. The interest from that account will be deposited into Cemetery funds. Mr. Williams also explained that the Cemetery Board is looking at future projects such as a • Childrens Section in which the Cemetery Board hopes to be able to set aside an area at the Cemetery for families that lose children and are unable to pay for burial. Councilor Masten asked why money donated to the Cemetery did not become City Funds. Mr. Williams stated that the donations were made to Forest Hill Cemetery and not the City. Councilor Masten asked if expenditure of excess funds required Council action. Attorney Zeiner stated that the Cemetery Board has authority to expend funds and does not need Council approval if the funds are not operating funds. Councilor Hammer compared it to the Park Board. Attorney Zeiner stated that within parameters these Boards can expend funds that were not originally City funds and by investing in the Putnam County Foundation there is no principle charge on the funds. Building Commissioner Bill Lawrence made a correction to his report. He stated that there should be 5 condominiums not 8 as listed on his report. General Business Ordinance 1995 -24, An Ordinance Authorizing Conveyance of Real Estate By the City of Greencastle to the Greencastle School Corporation, was presented by Mayor Michael for second reading. Attorney John Zeiner stated that the City has not yet received approval from the State FHA, therefore the Council is unable to take action. Councilor Hammer made a motion to table Ordinance 1995 -24, seconded by Councilor Green. This motion passed unanimously. Ordinance 1996 -1, An Ordinance Reducing Water Rates and Amending Ordinance 1995 -12 • Approving Water Rates and Charges, was read by Mayor Michael in its entirety excluding rates a moved by Councilor Hammer. Councilor Hammer requested that the seconded reading be made at the January 22, 1996 Special Meeting so that the reduction in rates would be effective on the February billing. Attorney Zeiner stated that the Commission states that the reduction will take effect on the next reading after the approval of the engineer. That approval, as of this meeting, has not been received. Motion to approve Ordinance 1996 -1 on first reading was made by Councilor Masten, seconded by Councilor Roach. Motion passed unanimously. Mayor Michael opened the floor for nominations for the Council appointment to the Zoning Board of Appeals. Councilor Masten made a motion to appoint Douglas Hutchison to the Board. Councilor Roach asked it Mr. Hutchison had been contacted and agreed to the appointment. Councilor Masten stated that he had. Councilor Roach seconded the nomination. Mr. Hutchison was appointed to the Board of Zoning Appeals by unanimous vote. Councilor Masten requested that Clerk- Treasurer Jones send a letter to Jerome Rudd thanking him for his service on the Zoning Board and encouraged the Mayor to consider Mr. Rudd for future appointments. Appointments to the Redevelopment Commission were discussed. Councilor Masten stated that he was unable to contact Marty Catanese and stated that she was probably on Winter Term with DePauw. Councilor Masten made a motion to reappoint Ms. Catanese for a one year term with the condition that when she returns she accepts the appointment. This motion was seconded by Councilor Roach. Vote was unanimous. Councilor Masten stated that he had a long discussion with Steve Gauly regarding the Redevelopment Commission and repotted that he feels Mr. Gauley is very knowledgeable about what is going on. Councilor Masten made a motion to reappointment Mr. Gauly to the Redevelopment Commission for a one year term. This motion ® was seconded by Councilor Hammer. Vote was unanimous. Councilor Masten stated that the Council has the power to remove appointments by a simple majority and that Mr. Gauly asked for Council input and encouraged them to attend the meetings. Mavor Michael informed the Council that she has appointed to the Redevelopment Commission: Gwen Morris, John O'Hair and Doug W Wokoun. Mayor Michael stated that Councilor Hammer is unable to serve on the Putnam Countv Foundation Board due to his company doing the annual audit. Therefore another person needs to be appointed. Councilor Roach nominated himself to serve on the Putnam County Foundation Board. Councilor Masten seconded this motion with a unanimous vote by Council. Mayor Michael told the Council that there are four City appointments to the Putnam County Foundation, one appointment by the Council, one appointment by the Mayor, one appointment from CACFID and one Councilmember appointed by the Mayor. Councilor Masten extended his appreciation to Council for unanimously voting him as President of the Council. Mayor Report Mayor Michael made the following announcements: e John Taylor has been appointed to the Park Board to fill the vacancy created when Mark Hammer accepted appointment the Council. Mr. Taylor will be sworn in at the next regular Park i� Board meeting. John Lame has been appointed by the Mayor to the Economic Development Commission. As of January 6,1996, Darrin Cox has been appointed and sworn into the Assistant Chief of Police position. The Board of Works meetings have been changed from the third Thursday of the month to the third Wednesday of the month at 4:00 p.m. at the Street Department. The first regular scheduled meeting will be January 17th. For employees' holding a CDL license Drug and Alcohol testing needs to be implemented. Attorney Zeiner and herself will look at the legal aspects and bring a recommendation to Council. The Mavor and Clerk- Treasurer Jones asked for a grace period of 60 days to review the new Personnel Policy Manual for amendments and corrections. The Mayor, Clerk - Treasurer, Department Heads and City Attorney have scheduled a meeting on February 20th at 9:00 a.m to discuss any changes and extended an invitation to any Councilmember wanting to attend to please be present. Reminded Council of the retreat at the Water Department January 20, 1996 at 8:00 a.m. and • asked the Council to check their calendars for a February date. The next two retreat dates were set for January 27, 1996, 8:00 a.m. at the Street Department and February 17, 1996 at 8:00 a.m. at the Fire Department. Announced a joint meeting on February 1st between Mayor Michael and County Commissioner Denny O'Hair to took at interlocal agreements. They are trying to setup a joint meeting with County Commissioner and City Council for February 12th or 15th in the Commissioners room in the Courthouse. Once a meeting is set she will notify Council of the date and time. A special Council meeting is set January 22, 1996 at 4:00 p.m. at the Street Department for an Ordinance regarding the Crown Corporation. With no further business Councilor Hammer made a motion to adjourn. This motion was seconded by Councilor Baynard. Vote was unanimous. Nancy A. ichael, Mayor ATTEST: • Pamela S. Jones, Cterle Treasurer