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HomeMy Public PortalAbout2022.11.03 Regular Meeting MinutesMINUTES McCall City Council Regular Meeting McCall City Hall -- Legion Hall VIA TEAMS Virtual November 3, 2022 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Consent Agenda Public Comment Reports Public Hearing Business Agenda Adjournment CALL TO ORDER AND ROLL CALL Mayor Giles called the regular meeting of the McCall City Council to order at 5:30 p.m. Mayor Giles, Council Member Maciaszek, Council Member Nelson, Council Member Nielsen, and Council Member Thrower all answered roll call. City staff members present were Anette Spickard, City Manager; Bill Punkoney, City Attorney; Katelin Bartles, City Attorney; BessieJo Wagner, City Clerk; Sarah Porter, Deputy Clerk; Erin Greaves, Communications Manager; Dallas Palmer, Police Chief; Nathan Stewart, Public Works Director; Vlatko Jovanov, Network Administrator; Meredith Todd, Assistant City Planner; Emily Hart, Airport Manager; John Powell, Building Inspector. Also, in attendance were Chad Jones, ALC Architecture; Garret DeJong, McCall Fire Chief; Julie Whitescarver, Chamber of Commerce. Mayor Giles led the audience in the Pledge of Allegiance. APPROVE THE AGENDA Council Member Nelson moved to approve the agenda as submitted. Council Member Maciaszek seconded the motion. In a voice vote, all members voted aye, and the motion carried. CONSENT AGENDA Staff recommended approval of the following ACTION ITEMS. All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City MCCALL CITY COUNCIL November 3, 2022 Regular Meeting Page 1 of 11 Council for reading and study. Items listed are considered routine by the Council and were enacted with one motion. 1 City Council Special Minutes — October 17, 2022 2. Payroll Report for the period ending October 14, 2022 3. Warrant Register — GL 4. Warrant Register — Vendor 5. Accept the Minutes of the following Committees a. Parks and Recreation Advisory Committee — February 2, 2022 b. Parks and Recreation Advisory Committee — August 17, 2022 c. McCall Historic Preservation Commission — September 12, 2022 6. AB 22-283 City Licenses Report to Council Per McCall City Code Per McCall City Code Title 4 Chapter 9, the City Council has determined the City Clerk shall be delegated the authority to process and grant or deny all alcoholic beverage license applications, other than certain circumstances involving catering permits, which the City Clerk shall review the application for catering permit for completeness and forward said application to the Police Chief. The Police Chief upon receipt of the application shall make a recommendation to the City Clerk to approve or deny the application. Whenever the City Clerk shall determine that an application for alcoholic beverage license transfer or renewal is complete, the City Clerk shall approve or deny such application. All decisions of the City Clerk shall be reported to the City Council at the next regularly scheduled City Council meeting after such a decision. The City Clerk is also responsible for all processing of business, taxi, snow removal, pawnbroker, child daycare licenses, vendor and short-term rental permits, and public event applications. Action Item: Review the License report. 7. AB 22-282 Request to Approve Termination of Robert D. Cox Lease on Hangar 535 and New Lease for Hangar 535 for Neil and Angela James Robert D. Cox has leased Hangar 535 since November 18, 2018. Mr. Cox sold the hangar to Neil and Angela James. Neil and Angela James would like a new lease. The 2020 Airport Rates and Charges Resolution sets the lease rate at $.3127 per square foot per annum. The hangar is 1,550 square feet. A CPI adjustment will occur retroactively for October 1, 2022 and will be invoiced at the newly calculated rate when annual hangar invoices are issued in November. Mr. Cox has signed and notarized the lease termination. Neil and Angela James have been provided with a copy of the current lease, current Airport Rules and Regulations, and Airport Minimum Standards. The City Clerk will record the document and keep a copy for the City's records. City Staff has requested a $50 lease cancellation fee and a $300 new lease fee. The City Attorney has reviewed the lease termination and the new lease. The Airport Advisory Committee has reviewed the request and recommends that the City Council approve Mr. Cox's lease termination and Neil and Angela James's new lease on Hangar 535. Action: Approve the termination of Robert Cox's lease for Hangar 535, approve Neil and Angela James ' new lease on Hangar 535 and authorize the Mayor to sign all related documents. Council Member Nelson moved to approve the Consent Agenda as submitted. Council Member Maciaszek seconded the motion. In a roll call vote Council Member Nielson, Council Member Maciaszek, Council Member Nelson, Mayor Giles, and Council Member Thrower all voted aye, and the motion carried. PUBLIC COMMENT Mayor Giles called for public comment at 5:34 p.m. MCCALL CITY COUNCIL November 3, 2022 Regular Meeting Page 2 of 11 David Gallipoli, 200 Scott St Mr. Gallipoli addressed the City Council with a poem about the negative impact of subdivisions on the environment. Additionally, Mr. Gallipoli noted the agenda item to dissolve the Environmental Advisory Committee and disagrees with the request to dissolve the committee. Hearing no further comments, Mayor Giles closed the comment period at 5:38 p.m. REPORTS Chamber Report Julie Whitescarver Chamber of Commerce Director presented to City Council. Highlights included thanking the Mayor for attending the Fall Festival and a review of events coming including the downtown tree lighting, Leadership Academy, and Winter Carnival preparation. Council Member Nelson commented on the Leadership Academy and the possibility of the Council getting an update on the project chosen for the year. Director Whitescarver gave an overview of the project for Leadership Academy and will keep Council updated. Monthly Department Reports Council Member Thrower asked about the City Manager's report regarding the McCall in Focus Plan and how public comment through McCall in Focus is getting to City Council. Communications Manager Erin Greaves noted the last update to Council was from two months ago and there have been great conversations between the appropriate staff and members of the public to answer the public's questions. Additionally, Manager Greaves gave an overview of upcoming focus groups, social media campaigns, and other outreach efforts. Council Member Thrower asked City Clerk BessieJo Wagner about the short-term rental licenses included on the Clerk department report. Clerk Wagner responded noting short-term rentals of an occupancy of more than ten (10) will have to go through the CUP process and additionally reviewed the compliance dates. Council Report Council Member Nielsen noted the Winter Recreation Committee will begin meeting again for the season. Council Member Nelson noted the Firewise group will be meeting again later in November. PUBLIC HEARING AB 22-285 Request to Approve PUD-22-01, SUB -22-05, DR -22-05 — Bovdstun Place Subdivision Preliminary Plat and Preliminary Planned Unit Development General Plan at TBD Pinedale Street for Urban Design+Build Council Member Nelson moved to open the public hearing. Council Member Maciaszek seconded the motion. In a voice vote all voted aye, and the motion carried. City Planner Brian Parker presented to Council noting the legal noticing requirements followed for an application for a Planned Unit Development Preliminary Plan and Subdivision Preliminary MCCALL CITY COUNCIL November 3, 2022 Regular Meeting Page 3 of 11 Plat to construct fourteen (14) townhouse dwelling units on a 1.78 -acre parcel. Additionally noted were the conditions of approval. During their regularly scheduled September 6, 2022, meeting, the McCall Area Planning & Zoning Commission held a properly noticed public hearing and unanimously recommended approval of the subject application to the McCall City Council without a second hearing of the Commission. The Findings of Fact and Conclusions of Law document will be presented for approval at a future meeting. Council Member Maciaszek asked what the process is to ensure the conditions that have not been met are met. Planner Parker noted all conditions must be met before submitting a final development plan. Council Member Maciaszek asked if the project is approved for preliminary plat with the property maxed out, then how is the applicant supposed to fit in snow storage as required by the conditions. Planner Parker noted if the plan changes to meet any of the conditions of approval, the project will be brought back through the approval process. Council Member Thrower commented on Pinedale Road and the effect the development will have on Pinedale to accommodate entrances and exits to the development. Planner Parker reviewed the difference between arterial streets vs. collector streets and noted access points are typically placed on collector streets and Pinedale is a collector street. Morgan Stroud City Engineer noted an improvement study will need to be conducted and the applicant will be required to get final engineering approval before a final plat can be issued. Chad Jones, the applicant representative, noted development indecisiveness regarding trash pickup but a decision will be made before final plat approval. Additionally, the applicant does propose improvements along Pinedale Road on the north side of the road including updated drainage. As for the outdoor amenity areas, the gathering spaces are intended to be open to the community. The development is meant to be harmonious with the natural surroundings and community. Council Member Nielsen asked for clarification on ownership of the future units. Mr. Jones noted separate condominium ownership not one owner of all units. Council Member Nielsen additionally asked if the developer has any plans for short-term rental restrictions. Mr. Jones noted the bylaws will be created at the final plat stage and there are no plans for deed restrictions or local housing at this time. Council Member Nielsen asked about the Sewer District and how the development will be getting hookups for the units. Mr. Jones noted discussions with the Sewer District, Water Department, and Airport. Council Member Maciaszek asked if the units are townhomes or condominiums. Mr. Jones noted the intent is for the units to be individually owned but the units do have a townhome look. An association will manage the maintenance of the property like a condominium development. Council Member Maciaszek additionally explained the difference between a townhome and a condominium. Planner Parker noted final CC&Rs will be presented with the final plat to answer questions regarding maintenance responsibility. Council Member Thrower asked again about the Sewer District conversation, building on the discussion Council Member Nielsen brought up earlier. Mr. Jones noted the conversation with the Sewer District was regarding the pressure mains, lift stations, and a current study being done to determine if the developer needs to upgrade or provide support to the sewer system. There is an ability to connect to the sewer system, but the main concern is if there are upgrades needed. Council Member Maciaszek asked who the developer is on the project because the LLC does not show up on the Idaho Secretary of State website as far as he could find. Mr. Jones noted that he is MCCALL CITY COUNCIL Page 4 of 11 November 3, 2022 Regular Meeting not the developer; it was determined that Urban Design +Build is a legal LLC. Council Member Nielsen asked about fire suppression systems in the development. Planner Parker read a public comment provided to the McCall Area Planning and Zoning during The Commission's public hearing regarding fire suppression systems in the development. Mayor Giles noted the agenda packet states the development building could start as early as March 2023 if the PUD, SUB & DR are approved tonight. Planner Parker noted the item before the Council is a preliminary plat not a final plat and the preliminary plat is a work in progress. Additionally, Planner Parker outlined the steps that need to be completed before the building can begin on the development. Building Official John Powell further explained the steps taken before a building permit is obtained. Council Member Maciaszek asked the City Attorney for clarification on preliminary plats and the legal requirements of the Council when approving a final plat. Attorney Punkoney noted all the Council's questions should be answered before approving a preliminary plat because the final plat is not a time to change conditions. Planner Parker noted the preliminary plat does not have to be approved as is, Council can approve the preliminary plat and guide staff to ensure compliance with conditions. Council Member Maciaszek noted trust in City staff and asked Council for thoughts on moving forward with approval or continuing the hearing to allow the applicant to answer the questions being asked by Council. Council discussed the option of continuing the public hearing to a date certain for the applicant to answer questions regarding the type of unit — townhome or condo, where snow storage will be, deed restrictions, and the in lieu of a fee for parks. Mayor Giles called for public comment at 6:22 pm David Gallipoli, 200 Scott St Mr. Gallipoli commented on City staff and Planning and Zoning Commission noting an opinion of deficiencies in applications that still make it to the City Council. Additionally, it is prudent to get more answers from developers before approvals are made. Mr. Jones responded to the concerns of the City Council and public comments regarding the type of ownership, short -team' rentals, and maintenance. The goal of the units is to be individually owned and the developer has no intent to deed restrict or restrict short-term rentals. Snow storage will be designed during the landscape development at a later stage in the process. As for the Sewer District, answering questions regarding hookups is not within the developer's ability currently. Mayor Giles asked the City Attorney and City staff for clarification on the question of townhome vs. condominium as well as restricting short-term rentals. Attorney Punkoney noted Council is being reasonable in asking for answers on ownership and deed restrictions on a preliminary plat. Planner Parker reviewed City Code definitions for townhomes and condo units. Council summarized the questions for the developer to answer. - Is the development a Townhome or a Condo? What is the Legal description? - Parks negotiation — in lieu of fees clarification What is the plan for deed restrictions on the development? How can snow storage meet regulations in City Code? MCCALL CITY COUNCIL Page 5 of 11 November 3, 2022 Regular Meeting Council had a discussion on the developments snow storage proposal and the City Code requirements. Nick Louie, a developer on the project commented to City Council. Mr. Louie reviewed the original plan to go with deed restriction for double density. The Sewer District was not in agreement with the double density. The development intends to be townhomes, individually owned and platted. Additionally, bylaws and CC&Rs would require appearance upkeep and maintenance. The developers do not want to restrict the development to prohibit vacation rentals. Council continued to discuss the information Council would like the applicant to bring back before approval. Public Works Director Nathan Stewart noted the application has engineering issues that need to be addressed. The risk is to the developer if the preliminary plat is approved, and the City's engineering requirements are not met because it could mean a recommendation from staff to not approve a final plat. Council Member Thrower asked if Director Stewart is in the same process with this developer's preliminary plat or if other developments are typically more developed at this stage. Director Stewart noted that each application is unique, but the application in front of the Council is not as complete as City Staff would like. Mayor Giles noted there is confusion on the application regarding who oversees the project, who is the developer, and who is the applicant. Attorney Punkoney clarified the public hearing process for Council. Council Member Nielsen asked for clarification regarding the in -lieu of parks fee for the development. Planner Parker reviewed the process for the in -lieu of fees. Director Wolf noted the struggles City staff faces maintaining pocket parks that do not entirely benefit the greater public. Council Member Nielsen additionally asked for clarification on the ownership of the planned BBQ pits for the development. Mr. Jones clarified the ownership would belong to the residents of the development and noted that Council has asked good questions about the application but expressed that the type of questions being asked are usually not answered until the final plat approval, not the preliminary plat. Mayor Giles firmly noted that Council is asking the questions due to an unprecedented application that is not as complete as previous applications to come before Council. Council Member Maciaszek moved to continue the public hearing on PUD 22-01, SUB 22-05 & DR 22-05 to December 1, 2022, at 5:30 pm. Council Member Nielsen seconded the motion. In a voice vote Council Member Maciaszek, Council Member Nielsen, Mayor Giles, Council Member Nelson, and Council Member Thrower all voted aye, and the motion carried. BUSINESS AGENDA I AB 22-292 Request approval of Resolution 22-39 adopting Short -Term Rental Fire Inspection Checklist Community and Economic Development Director Michelle Groenevelt and Fire Chief DeJong presented to City Council. To improve health and safety and improve neighborhood impacts, the short-term rental (STR) regulations and permitting process were modified in September 2022 by McCall City Council. A Health and Safety Inspection was added as a requirement for the protection of the health and safety of occupants of an STR and surrounding property owners. This inspection is subject to a fire, health, and safety checklist developed by the Fire Code Official and approved from time to time by resolution of the McCall City Council. Upon receipt of a complete STR application and payment of all applicable fees (STR Peiiiiit fee and Fire Inspection fees), the City Clerk forwards the permit application to the Community and Economic Development Department for review of compliance with the standards for STRs, and to the McCall Fire District for the MCCALL CITY COUNCIL November 3, 2022 Regular Meeting Page 6 of 11 schedule of the fire, health, and safety inspection. No permit shall be granted unless the STR unit meets these requirements and has been approved by the McCall Fire District. Council Member Thrower noted the inspection checklist form is thorough and well thought out and asked Chief DeJong about reinspection fees. Chief DeJong noted that the Fire District is in the middle of union negotiations, budget amendments, and fee discussions including the STR inspection fees. Mayor Giles noted the checklist is reasonable and meaningful. Council Member Nelson agreed with Council Member Thrower and Mayor Giles and asked if the fire inspection will apply to the impact area. Director Groenevelt noted the STR Ordinance only applies to City Limits. Council Member Maciaszek moved to approve Resolution 22-39 adopting the Short -Term Rental Inspection Checklist and authorize the Mayor to sign all necessary documents. Council Member Thrower seconded the motion. In a roll call vote Council Member Maciaszek, Council Member Thrower, Mayor Giles, Council Member Nelson, and Council Member Nielsen all voted aye, and the motion carried. AB 22-289 Request to Approve Resolution 22-38 to Establish a Housing Authority for the City of McCall Community and Economic Development Director Michelle Groenevelt presented to Council. The McCa11 City Council previously discussed the idea of establishing a Housing Authority at the September 2021 work session. At the time, the Council was supportive of the concept but wanted to vet the idea through the McCall Area Local Housing Action Plan process and housing consultant team. The strategy of creating a Housing Organization was one of the top two priorities of the McCall Area Local Housing Action Plan and specifically establishing a McCall Area Housing Authority was identified. Under the "Housing Authorities and Cooperation Law," Idaho Code Sections 50-1901, et seq., the City Council can declare a need for a Housing Authority. Housing Authorities have a few special authorities granted by state code like issuing bonds and more flexibility in disposing of lands. Establishing the Housing Authority is the first step, and then the City Council will need to make Board appointments, and approve a mission, bylaws, responsibilities, and funding. Also required will be an interagency agreement between the City of McCall and the Housing Authority at a future meeting. Council Member Nielsen asked about the time frame between approving the resolution and the Housing Authority being established. Director Groenevelt noted the next steps after approval of the resolution is to appoint the board and to set goals. Council Member Nielsen asked how the authority would be funded. Director Groenevelt noted staff can bring forward a plan to kick start the efforts of the Housing Authority within fiscal year 23. Mayor Giles commented on Council being supportive of the Local Housing Action Plan. Council Member Nielsen moved to approve Resolution 22-38 to establish a Housing Authority for the City of McCall and authorize the Mayor to sign all necessary documents. Council Member Maciaszek seconded the motion. In a roll call vote Council Member Nielsen, Council Member Maciaszek, Mayor Giles, Council Member Nelson, and Council Member Thrower all voted aye, and the motion carried. AB 22-288 Request to Dissolve the Housing Advisory Committee (HAC) Community and Economic Development Director Michelle Groenevelt presented to Council. The Housing Advisory Committee (HAC) was established by the McCall City Council in 2020 to form MCCALL CITY COUNCIL Page 7 of 11 November 3, 2022 Regular Meeting a Citizen Advisory Committee to work on housing issues in McCall. The HAC held its first meeting on July 27, 2020, and the original five (5) members included Pat Hill, Robert Lyons, Diane Kushlan, Nick Zello, and Toni Curtis. It took a little while for the Committee to identify specific efforts but when they did, they accomplished several significant actions including but not limited to contributing to LOT applications for funding for housing, evaluation of city -owned parcels, attended housing education opportunities, supported "The Toaster" project, and the development of a Local Housing Action Plan. This Committee was established by the McCall City Council but not by City Code. With the adoption of the McCall Area Local Housing Action Plan, there is now a clear roadmap for implementation. The top two priorities in the Plan are working with the Payette Lakes Sewer District (ongoing) and the formation of a Housing Authority. An active and diverse group of community partners (public, private, and non-profit sector) were engaged in developing the McCall Area Local Housing Action Plan and it was recommended that this steering committee continue to meet. Three of the current HAC Board members serve on that steering committee and can still be engaged in housing issues. Similarly, the Council will need to appoint qualified Board members for the McCall Housing Authority. Therefore, it is recommended by Staff and the HAC Chair Toni Curtis that the City Council dissolve the HAC so staff and committee member resources can be redirected toward work on housing strategy implementation. Toni Curtis HAC Chair thanked the Council for the approval of the Housing Authority Resolution and noted the main goals of the HAC have been met. Mayor Giles commented on the HAC being established two years ago and the amount of work done by the committee in a short time. Council Member Nielsen thanked Chair Curtis for the work put in and asked if there is any way the HAC could help staff the Housing Authority. Director Groenevelt noted active members of the Committee could be a great resource for staffing the Housing Authority board. Council Member Maciaszek moved to dissolve the Housing Advisory Committee and authorize the Mayor to sign all necessary documents. Council Member Nielsen seconded the motion. In a roll call vote Council Member Maciaszek, Council Member Nielsen, Mayor Giles, Council Member Nelson, and Council Member Thrower all voted aye, and the motion carried. AB 22-287 Request to Dissolve the Environmental Advisory Committee (EAC) Community and Economic Development Director Michelle Groenevelt presented to Council. The Environmental Advisory Committee (EAC) was established by the McCall City Council in 2009 to form a Citizen Advisory Committee to work on environmental issues within the City of McCall organization and looking at the broader community environmental issues as requested by some citizens. The EAC was staffed by the CED Department from 2009-2013 then moved to the Parks and Recreation Department for staffing. This Committee was established by the McCall City Code. A code amendment will need to be approved by the City Council to delete this code reference in the future per MCC 1.10.01. Since the formation of the EAC, which has not been an active committee for several years, there has been progress on environmental practices within the organization and the community. Similarly, public involvement has evolved to move beyond the use of a committee. Sustainability and climate action planning are underway within the City and will be more formalized in the 2024 McCall Area Comprehensive Plan update. New sustainability frameworks, like the evaluation of the electric greens' mowers at the golf course, will be used moving forward. Therefore, it is recommended by Staff that the City Council dissolve the EAC so staff resources can be more efficiently utilized to engage the public more broadly on environmental topics and partner with existing environmental groups and organizations when needed. Parks and MCCALL CITY COUNCIL Page 8 of 11 November 3, 2022 Regular Meeting Recreation Director Kurt Wolf agreed with Director Groenevelt's explanation and history of the EAC. Council Member Maciaszek noted being enthusiastic about committees having specific goals to accomplish. Director Groenevelt commented on the change in community engagement in city advisory committees. Council Member Thrower commented on the EAC and noted the Committee's last meetings were geared toward discussions of having met the original goal of the Committee. Council Member Nelson moved to dissolve the Environmental Advisory Committee and authorize the Mayor to sign all necessary documents. Council Member Thrower seconded the motion. In a roll call vote Council Member Nielsen, Council Member Thrower, Mayor Giles, Council Member Maciaszek, and Council Member Nielsen all voted aye, and the motion carried. AB 22-286 Request to Approve Resolution 22-37 to Adopt the 2023 Consultant Rosters and Execute Master Agreements to Applicable Consultants Public Works Director Nathan Stewart and Staff Engineer Morgan Stroud presented to Council. The Public Works Department has established a list of consultants to extend Master Agreements to for the ultimate creation of the City's 2023 Consultant Roster. The following process, consistent with the 2022 City Purchasing Policy, to establish the Consultant Roster is as summarized: Advertisements for Requests for Proposals (RFP) for the ten (10) categories for the Consultant Roster were published on September 22, 2022, and September 29, 2022, the City received 43 Statements of Qualifications (SOQ) from various firms for various categories, a scoring committee of three Staff members (Water Systems Manager, PW Director/City Engineer, and Staff Engineer) was established, all SOQs were scored, and a minimum scoring value to be accepted on each roster was established. The establishment of the consultant roster will not alter the City's approved FY23 budget. These rosters will be utilized to secure consultant services contracts for projects that have been identified in the budget and future projects in future fiscal years. The Consultant Roster provides a procurement process allowing staff to work more efficiently to meet project goals and utilize a variety of consultants with specialized expertise. Mayor Giles asked Staff if the roster was well established and up to Staffs expectations. Engineer Stroud noted staff is happy with the list of consultants. Council Member Nelson moved to approve Resolution 22-37 adopting the 2023 Consultant Roster as proposed by City staff and to authorize the Mayor to execute Master Agreements with the Staff recommended firms. Council Member Maciaszek seconded the motion. In a roll call vote Council Member Nelson, Council Member Maciaszek, Mayor Giles, Council Member Nielsen, and Council Member Thrower all voted aye, and the motion carried. AB 22-290 Request to Award Downtown Core Reconstruction: 1st Street - Phase 3A Subsurface Utilities Public Works Director Nathan Stewart presented to Council. During October, the City, with the assistance of Horrocks Engineers, conducted foiinal bidding for the 1s` Street - Phase 3A Subsurface Utility construction contract. The project consists of subsurface stormwater and water main utility installations and temporary pavement restoration. This project is the first half of Phase 3 of the Downtown Core Reconstruction project. The second half (Phase 3B) will include formal surface streetscape improvements (road section, sidewalk, curb and gutter, landscaping lighting, MCCALL CITY COUNCIL Page 9 of I1 November 3, 2022 Regular Meeting etc.) and reconstruction (paving, landscaping, and stormwater facilities for the 1' Street Parking lot) that will occur after the completion of Phase 3A (planned for Summer 2024). Phase 3A was initially bid in March 2022, but the city rejected the sole bid received due to it being significantly over the engineer's estimate. The bid opening occurred on 10/19/22, and the city received three (3) bids. Horrocks Engineers has reviewed them for accuracy and responsiveness. Council Member Nielsen noted that the new Urban Renewal District is in the same part of downtown and questioned why the project is not an Urban Renewal project. Director Stewart noted the Council can collaborate with McCall Redevelopment Agency if Council wishes to do so. Council Member Thrower moved to award the 1st Street — Phase 3A Subsurface Utility construction project to Knife River Corporation in the amount of $759,083.00; authorize the Mayor to sign all necessary documents and authorize staff to manage change orders up to 15% of the contract price. Council Member Maciaszek seconded the motion. In a roll call vote Council Member Thrower, Council Member Maciaszek, Mayor Giles, and Council Member Nelson, all voted aye, Council Member Nielsen voted no, and the motion carried. AB 22-291 Recommendation to Award Construction Contract for Deinhard Lane, SH-55 to Samson Trail Public Works Director Nathan Stewart presented to Council. During October, the City and ITD, with the assistance of Horrocks Engineers, conducted formal bidding for the Deinhard Lane, SH- 55 to Samson Trail construction project. The project consists of the resurfacing and reconstruction of Deinhard Lane (between Samson Trail and SH-55), separated pathway maintenance and safety improvements, and capacity enhancements at the SH-55/Deinhard intersection (additional turn lanes for northeasterly and southwesterly turning movements). This is a collaborative project with the Idaho Transportation Department -District 3 (ITD-D3) by state and local agreements enacted by Resolutions 21-26, 22-08, and 22-36. The project will be jointly funded by the City (--60%) and ITD (-40%). A state and local agreement (SLA) with ITD for construction cost sharing will be presented to the Council at a subsequent meeting. Additional funding is provided by multiple grants awarded to the City totaling $350,000. The bid opening was scheduled for 10/27/22. Horrocks will review all bids for accuracy and confirmation of a responsive low bid. Horrocks and Staff will also consult with ITD-D3 to confirm their commitment to fund their portion of the responsive bid. With these considerations, staff and Horrocks will present the bidding results and a recommendation for a contract award to City Council at the meeting. Council Member Nelson moved to award a construction contract for Deinhard Lane, SH-55 to Samson Trail to Granite Excavation in the amount of $3,781,108.77; authorize the Mayor to sign all necessary documents and authorize staff to manage change orders up to 10% of the contract price. Council Member Maciaszek seconded the motion. In a roll call vote Council Member Nelson, Council Member Maciaszek, Mayor Giles, Council Member Nielsen, and Council Member Thrower all voted aye, and the motion carried. AB 22-284 Request for Approval of an Easement with Idaho Power for utility extension to Hangar 900, TEH, LLC, at McCall Municipal Airport City Attorney Katelin Bartles explained the item in front of the Council and the reason for the proposed changes to the easement. Chris Berge and Lori MacNichol (TEH, LLC) are currently building Hangar 900 at the McCall Airport infield. Idaho Power requires that an easement be signed and notarized to extend underground facilities to the new hangar site. Idaho Power will bore under Taxiway H from an existing transformer near Hangar 608. An above -ground pad- MCCALL CITY COUNCIL Page 10 of 11 November 3, 2022 Regular Meeting mounted transformer and related facilities will be installed in the airport infield, providing power to Hangar 900 and all future infield hangar development. The easement is under review by the City Attorney. T -O Engineers prepared the utility plan in accordance with the City's adopted Airport Master Plan. Council Member Nelson moved to approve the Idaho Power easement with edits with the City of McCall and authorize the Mayor to sign the easement and have it notarized. Council Member Thrower seconded the motion. In a roll call vote Council Member Nelson, Council Member Thrower, Mayor Giles, Council Member Maciaszek, and Council Member Nielsen all voted aye, and the motion carried Upcoming Meetings Schedule Discussion Council discussed upcoming meetings. ADJOURNMENT Without further business, Mori* Giles adjourned the meeting at 8:15 p.m. f fro, •,‘ ••`‘ O Mc L ��,� `� •5 fe•N•e•eca AL Robert S. Giles, Mayor ATTEST: 4,0 D kinit,` `GekrAfit _ ArEtt..1 pepoly 641 CI -e..<14. mac- BessieJo Wagner, City Clerk MCCALL CITY COUNCIL November 3, 2022 Regular Meeting Page 11 of 11