HomeMy Public PortalAbout2022.11.28 Special Meeting MinutesMINUTES
McCall City Council
Special Meeting
McCall City Hall -- Legion Hall
VIA TEAMS Virtual
November 28, 2022
Call to Order and Roll Call
Approve the Agenda
Business Agenda
Adjournment
CALL TO ORDER AND ROLL CALL
1
Mayor Giles called the Special meeting of the McCall City Council to order at 2:30 p.m.
Mayor Giles, Council Member Maciaszek, Council Member Nielsen, and all answered roll
call. Council Member Thrower and Council Member Nelson were absent.
City staff members present were Anette Spickard, City Manager; BessieJo Wagner, City Clerk;
Erin Greaves, Communications Manager; Vlatko Jovanov, Network Administrator; Meredith
Todd, Assistant City Planner; David DiMartino, Golf Professional; Eric McCormick, Golf
Superintendent
BUSINESS AGENDA
1
AB 22-311 Request to Adopt Resolution 22-40 for Club Car Golf Cart Fleet Sole Source
Procurement from Colorado Golf and Turf
City Manager Anette Spickard and Golf Professional David DiMartino presented to City Council.
As part of the transition of Pro Shop services from the contracted provider to in-house
management, City Staff have determined a need to replace the current cart fleet which is
approximately 18 to 26 years old. Staff has contacted three licensed dealers of Club Car carts to
determine availability for the 2023 golf season and pricing. The Golf Fund is unable to outright
purchase a fleet of new carts as new carts are on a three-year lead time. The long lead time for cart
manufacturing is due to the pandemic and increase in popularity of golf driving up demand. Only
one vendor, Colorado Golf and Turf, has in -stock availability for the number and type of carts the
Golf Course needs. Fortunately, this vendor is also on contract through the cooperative purchasing
agreement Sourcewell which the City has utilized in the past and the vendor is willing to take all
the City's existing cart fleet on trade. In this case, a Sole Source determination is required by
Council to procure this fleet through a 5 -year equipment lease. Staff recommends the following
equipment be obtained through a Sole Source procurement with Colorado Golf and Turf per Idaho
Code §67-2808(2) subsections v. and viii. Fifty (50) 2020 Club Car Tempo Electrics with 2022
batteries, forty (40) 2017 Club Car Precedent Electrics with 2022 batteries, ten (10) 2017 Club Car
Precedent Gas. Based on the payment of approximately $7k a month, and average cart rental
MCCALL CITY COUNCIL Page 1 of 2
November 28, 2022 Regular Meeting
revenue of approximately 150k per year, the Golf Fund will realize a net positive revenue
stream. If approved, staff will advertise the Sole Source selection for two weeks in the Star News
and bring a final lease agreement back to Council for approval at the December 15th City Council
meeting.
Council Member Nelson joined the meeting at 2: 33pm.
Council Member Nielsen asked why the vendor located in Boise could not meet the City's needs.
Golf Pro DiMartino stated that the Boise vendor anticipated a delivery date of mid -July 2023 for
40 golf carts which is not ideal for the 2023 golf season.
Council Member Maciaszek made a motion to adopt Resolution 22-40 for a Club Car Golf
Cart Sole Source Procurement from Colorado Golf and Turf and authorize the Mayor to
sign all necessary documents. Council Member Nelson seconded the motion. In a roll call
vote Council Member Maciaszek, Council Member Nielsen, Mayor Giles, and Council
Member Nelson all voted aye and the motion carried.
ADJOURNMENT
1
Without further business, Mayor Giles adjourned the meeting at 2:42p.m.
�.„a"t
I vi
ATTEST: ? o ••%h Robert S. Giles, Mayor
,
_Sa ,,
�it.C4h� ^', �ei, I D AxO �,,,,1
BessieJo Wagner, City Clerk
MCCALL CITY COUNCIL Page 2 of 2
November 28, 2022 Regular Meeting