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HomeMy Public PortalAbout2022.11.17 Regular Meeting MinutesMINUTES McCall City Council Regular Meeting Best Western Plus 211 S 3rd Street VIA TEAMS Virtual November 17, 2022 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Consent Agenda Public Comment Reports Business Agenda Adjournment CALL TO ORDER AND ROLL CALL Council President Nielson called the regular meeting of the McCall City Council to order at 5:30 p.m. Council Member Maciaszek, Council Member Nelson, Council Member Nielsen, and Council Member Thrower all answered roll call. Mayor Giles was absent. City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney; BessieJo Wagner, City Clerk; Erin Greaves, Communications Manager; Linda Stokes, City Treasurer; Delta James, Economic Development Planner; Kurt Wolf, Parks and Recreation Director; Traci Malvich, Human Resources Manager; Dallas Palmer, Police Chief; Vlatko Jovanov, Network Administrator; Seth Arrasmith, Police Lieutenant Also, in attendance were Council President Nielson led the audience in the Pledge of Allegiance. APPROVE THE AGENDA Council Member Thrower moved to approve the agenda as submitted. Council Member Nelson seconded the motion. In a voice vote all members voted aye, and the motion carried. CONSENT AGENDA Staff recommended approval of the following ACTION ITEMS. All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City MCCALL CITY COUNCIL November 17, 2022 Regular Meeting Page 1 of 6 Council for reading and study. Items listed are considered routine by the Council and were enacted with one motion. 1. Payroll Report for Period ending October 28, 2022 2. Warrant Register — GL 3. Warrant Register — Vendor 4. Accept the Minutes of the following Committees a. McCall Redevelopment Agency — March 15, 2022 b. Local Option Tax Commission — May 10, 2022 c. Local Option Tax Commission — May 11, 2022 d. Airport Advisory Committee — August 4, 2022 e. Planning and Zoning Commission — August 2, 2022 f. Airport Advisory Committee — September 1, 2022 g. Planning and Zoning Commission — October 4, 2022 h. Airport Advisory Committee — October 6, 2022 5. AB 22-295 City Licenses Report to Council Per McCall Code Per McCall City Code Title 4 Chapter 9, the City Council has determined the City Clerk shall be delegated the authority to process and grant or deny all alcoholic beverage license applications, other than certain circumstances involving catering permits, which the City Clerk shall review the application for catering permit for completeness and forward said application to the Police Chief. The Police Chief upon receipt of the application shall make a recommendation to the City Clerk to approve or deny the application. Whenever the City Clerk shall determine that an application for alcoholic beverage license transfer or renewal is complete, the City Clerk shall approve or deny such application. All decisions of the City Clerk shall be reported to the City Council at the next regularly scheduled City Council meeting after such decision. The City Clerk is also responsible for all processing of business, taxi, snow removal, pawnbroker, child daycare licenses, vendor and short-term rental permits, and public event applications. Action: Review the license report. 6. AB 22-300 Treasurer's Monthly Report Treasurer's report of accounts and activity of office during the month of October 2022 regarding care, management or disposition of moneys, property or business of the City. Action: Review the report. Council Member Thrower moved to approve the Consent Agenda with item #7 AB 22-298 Request for Approval of a new Hangar 1000 ground lease for Jim Gerblick and Ryan Miller, Black Tip Aviation LLC removed. Council Member Nelson seconded the motion. In a roll call vote Council Member Thrower, Council Member Nelson, Council Member Nielsen and Council Member Maciaszek all voted aye, and the motion carried. PUBLIC COMMENT Council President Neilson called for public comment at 5:35p.m. No written or verbal comments were received. Hearing no comments, Mayor Giles closed the comment period at 5:36p.m. MCCALL CITY COUNCIL November 17, 2022 Regular Meeting Page 2 of 6 REPORTS 1 AB 22-294 McCall Historic Preservation Commission Annual Report McCall Historic Preservation Chair, John Farmer, presented to Council. As enabled by McCall City Code Title III, Chapter 20, the McCall Historic Preservation Commission (HPC) is responsible for conducting a survey of local historic properties and recommending methods necessary to preserve, maintain and restore historic properties. The HPC also conducts education and interpretive programs and reviews nominations of properties to the National Register of Historic Places. Chair Farmer gave an overview of commission membership and developing the McCall Area Historic Preservation Plan. Council Member Nelson shared appreciation for the HPC. AB 22-296 Parks and Recreation Advisory Committee Annual Accomplishment Report Chair of the Parks and Recreation Advisory Committee, Dave Petty, presented to City Council. The Parks and Recreation Advisory Committee (PRAC) is a five -member advisory committee established pursuant to Idaho Code 50-210 to advise and make recommendations to the McCall City Council on matters pertaining to the operation, management and design of park and recreation facilities. Chair Petty reviewed committee membership, completed projects, the partnership with Elk Creek Church to offer indoor recreation programs, summer and winter recreation programs for children and adults, annual events provided by McCall Parks and Recreation, public amenity improvement projects and the Parks, Recreation and Open Spaces Plan (PROS) initiation. Council Member Thrower expressed appreciation for City Staff and Committee Members creativity in offering programs and public amenities to the community. Parks and Recreation Director and PRAC Liaison Kurt Wolf noted the amount of time and effort put forth by the PRAC members during the PROS plan development. Council Member Nielsen asked Chair Petty about the recent turn out for community outreach focus groups for the PROS plan, Chair Petty noted reasonable turn out with a goal to get the local youth involved in the community feedback through the school district. Council Member Nielsen additionally asked about the high wait list for summer programs and Chair Petty noted a downturn in seasonal staffing numbers. BUSINESS AGENDA 1 AB 22-293 Request for approval to submit a Local Rural Highway Investment Program grant application to support 1st Street reconstruction Economic Development Planner Delta James presented to City Council. The Local Highway Technical Assistance Council (LHTAC) administers the Local Rural Highway Investment Program (LRHIP) which provides grant funding of up to $100,000 to assist rural cities, counties, and highway districts in investment in their roadway infrastructure. There is no required minimum grant funding match. This same grant program has helped fund the reconstruction of Commerce Street (FY17), E. Park Street (FY20), and E. Deinhard Lane (FY23). MCCALL CITY COUNCIL November 17, 2022 Regular Meeting Page3of6 1S1 Street between E. Lake Street and E. Park Street is scheduled to be reconstructed in FY24 as part of Phase 3B of the City's Downtown Core Project. If awarded, LRHIP grant funds can be used as a component of local match to the federal Transportation Alternatives Program and Economic Development Administration grants already awarded for Phase 3B improvements. Therefore, the LRHIP grant request will be targeted toward support of 1 st Street roadway reconstruction. Council had no questions for Planner James regarding the submittal of a LHTAC grant application to support 15` Street reconstruction. Council Member Thrower moved to Approve submittal of Local Rural Highway Investment Program grant application and authorize the Mayor to sign all necessary documents. Council Member Nelson seconded the motion. In a roll call vote Council Member Thrower, Council Member Nelson, Council Member Maciaszek, and Council Member Nielsen all voted aye, and the motion carried. AB 22-299 Reallocation of $10,000 FY23 Local Option Tax Funding for 4th of July Fireworks — Discussion and Direction to Staff City Clerk BessieJo Wagner presented to City Council. On April 27, 2022 the McCall Area Chamber of Commerce (the Chamber) applied to the Local Option Tax (LOT) Commission for a 4th of July Fireworks Display in the amount of $10,000. The LOT Commission recommended the request for funding be approved by the City Council as priority project #21. During the City Council's budgeting process, they approved the funding as recommended by the LOT Commission. During the Chamber's September 8, 2022 board meeting, the Chamber's Events Committee proposed dissolution of hosting the 4th of July fireworks. The Chamber Board voted to approve the proposal. On November 9, 2022 City Staff received an email from the Chamber's Executive Director, Julie Whitescarver, with a letter from the Chamber formally stating that the Chamber will no longer host the 4th of July Fireworks beginning in 2023. Therefore, the LOT funds that were awarded to the Chamber for the fireworks display in 2023 need to be reallocated. In the Chamber's FY23 LOT Application it was stated that the total cost of the fireworks display is approximately $16,500. City Staff is requesting that the Council consider options for reallocating the $10,000 LOT funds. Council Member Nielsen asked to hear from Chamber of Commerce Director Julie Whitescarver. Director Whitescarver gave Council an overview of the Chamber Board's decision and the Chamber's willingness to provide City Staff with information on past Fourth of July firework displays if the City wishes to continue the tradition. Council Member Thrower asked Director Whitescarver why the Chamber Board came to the decision to eliminate the Fourth of July fireworks. Director Whitescarver noted the volunteer staff time to undertake the festivities and the realigning of Chamber goals to focus on Winter Carnival events were driving factors in the decision. Additionally, Director Whitescarver noted zero negative feedback from the community or businesses regarding past Fourth of July firework displays. Council Member Nielsen asked for additional details from Director Whitescarver regarding the staff time involved in the Fourth of July fireworks display. Director Whitescarver gave an overview of the process to put the event on. MCCALL CITY COUNCIL Page 4 of 6 November 17, 2022 Regular Meeting Parks and Recreation Director Kurt Wolf reviewed the history of Lakeside Liberty Fest noting the initial event was started to create a positive family friendly environment during the holiday and noted other cities that have started doing drone shows instead of firework displays. Communications Manager Erin Greaves addressed Council and gave additional background on the creation of the Lakeside Liberty Fest noting a down trend in participation numbers. Additionally, Manager Greaves reviewed typical budgeting for Lakeside Liberty Fest, City Staff being spread thin during the Fourth of July holiday and past community upset regarding not having a firework display. Council Member Thrower asked Clerk Wagner if there was a timeline in which the LOT funds needed to be reallocated. Clerk Wagner noted the funds would need to be reallocated during the 2023 fiscal year. Director Wolf reviewed the time it may take to initiate a fireworks display put on by the City. Council discussed possible direction to staff including looking into alternative show types, additional budget info, illation and options with or without Liberty Fest. Clerk Wagner asked if Council would like to have a show put on and if yes, would Council want staff to partner with other organizations to put the firework show on. Council Member Nielsen noted the need to be presented with clear options as to what alternative shows would look like. Chamber Event Coordinator Hailey Johnson addressed Council noting the firework show last year was roughly $16,000, possible networking with local nonprofits to host the show instead of the City or with the City and the availability of the Ponderosa Center for an open space which has been used in the past by nonprofits to provide a viewing area for those with disabilities. Staff and Attorney Nichols clarified how the LOT funds could be reallocated. Council's overall consensus was yes to having a show of some kind for the Fourth of July with Staff bringing back options for the show and possible partnerships. AB 22-297 Tree Committee Annual Accomplishment Report Tree Committee Chair John Lillehaug presented to City Council. The Tree Committee is a five - member committee established pursuant to MCC 8.17.2. The citizen committee was established and designated as the "tree committee", sanctioned by the McCall City Council to be the advisory body, which may assist the city in its efforts to carry out a tree management program and may recommend regulations and standards for the planting, care, and maintenance of the public trees and private trees within the city. The Tree Committee and City Arborist have the ability to advise the private sector as to the applicability of the related City code to the trees and shrubs located on private property. Chair Lillehaug highlighted the City's status as Tree City USA for the 21st year, receiving an annual growth award for the 16`h time, the Arbor Day celebrations put on by Parks staff and committee members and future goals including the creation of an Urban Tree Plan. Additionally, Chair Lillehaug reviewed timber sales for both within the City of McCall and in the Impact Area. Parks and Recreation Director Kurt Wolf thanked Chair Lillehaug for the report and the committee member's time volunteering. Council Member Nelson commented on the goal for a future tree plan and the importance of community education. AB 22-298 Request for Approval of a new Hangar 1000 ground lease for Jim Gerblick and Ryan Miller, Black Tip Aviation LLC MCCALL CITY COUNCIL Page 5 of 6 November 17, 2022 Regular Meeting City Clerk BessieJo Wagner presented to Council. Over the past months, staff has been working with Jim Gerblick to identify a suitable location to build a new hangar. Mr. Gerblick is first on the hangar waiting list, and he has partnered with Ryan Miller. Their LLC is called Black Tip Aviation, LLC, which is registered with the Idaho Secretary of State. A location has been deteiniined, and Mr. Gerblick and Mr. Miller have requested a ground lease. The hangar will be 120' x 100,' and including the apron and a perimeter around the hangar, the total leasehold is 33,160 square feet. The 2020 Airport Rates and Charges Resolution sets the lease rate at $.3127 per square foot per annum. A CPI adjustment will occur retroactively for Oct. 1, 2022 and will be invoiced at the newly calculated rate when annual hangar invoices are issued in November. Mr. Gerblick and Mr. Miller made a payment of $10,369.13 on Sept. 30, 2022 and have been advised to expect an adjustment when their first annual invoice is received. A Hangar 1000 concept layout is currently in development. The lessees have been provided with a copy of the current lease, current Airport Rules and Regulations, and Airport Minimum Standards. The City Clerk will record the document and keep a copy for the City's records. Staff has requested a $200 transaction fee and the lease has been reviewed by the City Attorney. The Airport Advisory Committee has reviewed the request and recommends that the City Council approve the lease to construct the new hangar. Council Member Nielsen asked Attorney Nichols how to proceed with Council Member Nelson have a relation to the proposed lessee. Attorney Nichols directed Council Member Nelson he recuses from the issue. Council Member Thrower moved to approve the new Hangar 1000 ground lease for Jim Gerblick and Ryan Miller, Black Tip Aviation LLC, and authorize the mayor to sign all relevant documents Council Member Maciaszek seconded the motion. In a roll call vote, Council Member Thrower, Council Member Maciaszek, and Council Member Nielsen all voted aye, and the motion carried. Council Member Nelson was recused. Upcoming Meetings Schedule Discussion Council discussed availability to hear speeches from the high school students. ADJOURNMENT Without further business;' ATTEST: BessieJo Wagner, City Clerk 10 't Nielsen adjourned the meeting at 7:07 p.m. obert S. Giles, Mayor Cry CV '( MCCALL CITY COUNCIL November 17, 2022 Regular Meeting Page 6 of 6