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Home My Public Portal About06-20-2016 Village Board Minutes do/VC VILLAGE OF PLAINFIELD MEETING MINUTES JUNE 20, 2016 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, G.PECK, J.RACICH, B.WOJOWSKI, M.BONUCHI, B.LAMB, AND E.O'ROURKE. OTHERS PRESENT: B.MURPHY, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; T.ORBON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; K.GOSKA, BUILDING OFFICIAL; J.MEYERS, ATTORNEY; A.NOVAK, POLICE COMMANDER. CALL TO ORDER, ROLL CALL, PLEDGE Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Collins led the Pledge of Allegiance. There were approximately 11 persons in the audience. PRESIDENTIAL COMMENTS Mayor Collins: • Congratulated Plainfield North High School for placing 4th in the State Baseball Tournament. • Stated that he passed along information that the Board requested regarding vehicle auctions. • Stated that he passed along letters that he received from business regarding ingress/egress changes along 135th Street. TRUSTEES COMMENTS Trustee O'Rourke: • Stated that he would like to have more discussion regarding sidewalk repair/replacement projects prior to them coming to the Board for a vote. Administrator Murphy pointed out that the item that was on the agenda last week was for grant applications not for fixing sidewalks. Administrator Murphy also explained how the engineering department gathers data for repairs. Trustee O'Rourke stated that the Village Board should set priorities for repairs, not the staff. Trustee Lamb pointed out that the Board sets those priorities during the Budget process. • Questioned if the staff solicited the letters from the businesses regarding the discussion on 135th Street ingress/egress changes. Trustee Lamb pointed out that there is a sign that is down on Route 59, next to the Circle K and expressed concern regarding the bushes at Meijer's being too tall. Trustee Racich expressed concern regarding the Orlando shootings and urged everyone to contact representatives and ask them what they are doing to stop gun violence. Trustee Peck thanked Trustee Racich for his comments and while he is not going to weigh in on whether or not people should have guns, we do need to stop this violence. PUBLIC COMMENTS (3 —5 Minutes) Ms. Vicky Polito, Walkers Grove, expressed concern regarding how Trustee Peck reached out to the Community regarding the landscape design services and referenced when he was the Executive Director at the Park District. Trustee Peck responded that Ms. Polito is entitled to her own opinions, but not her own facts. Village of Plainfield Meeting Minutes—June 20,2016 Page 2 BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Bonuchi moved to amend the Agenda to remove item d from the Consent Agenda and to vote on it as a separate item. Second by Trustee Peck. Vote by roll call. Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes. 6 yes, 0 no. Motion carried. Trustee Lamb moved to approve the Amended Agenda. Second by Trustee Peck. Vote by roll call. Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes. 6 yes, 0 no. Motion carried. 2) CONSENT AGENDA Trustee Bonuchi moved to approve the Consent Agenda to include: a) Minutes of the Board Meeting held on June 6, 2016. b) Bills Paid and Bills Payable Reports for June 20, 2016. c) Cash& Investments, Revenue, and Expenditure Reports for May, 2016. e) Resolution No. 1728, adopting the 2016 Prevailing Wage Rates for Will and Kendall Counties. f) Approval of the Livescan annual maintenance agreement from MorphoTrust USA in the amount of$5,700.00. Second by Trustee Wojowski. Vote by roll call. Peck, yes; Racich, yes; Wojowski, yes; Bonuchi,yes; Lamb, yes; O'Rourke, yes. 6 yes, 0 no. Motion carried. Trustee Wojowski moved to adopt Ordinance No. 3270, increasing the Class "R" Liquor Licenses to four(4), the Class "K" Liquor Licenses to 19, and the Class "0" Liquor Licenses to five (5) for Vaughn Opera House Inc. DBA Opera House Steak and Seafood to be located at 15060 S. Illinois. Second by Trustee Lamb. Vote by roll call. Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, present; Lamb, yes; O'Rourke, yes. 5 yes, 0 no, 1present. Motion carried. 3) ELGAR ANNEXATION— 13501 S. LAKE DRIVE (Case No. 1718-031416.AA) Trustee Lamb open a Public Hearing regarding an annexation agreement for property located at the southeast corner of Naper-Plainfield Road and 135th Street, commonly known as 13501 S. Lake Drive. Second by Trustee Wojowski. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Lamb moved to adopt Ordinance No. 3271, authorizing execution of an annexation agreement for the property owned by Robert and Susan Elgar, located at the southeast corner of Naper-Plainfield Road and 135th Street, commonly known as 13501 S. Lake Drive. Second by Trustee Wojowski. Vote by roll call. Peck, yes; Racich, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes; O'Rourke, yes. 6 yes, 0 no. Motion carried. Trustee Lamb moved to adopt Ordinance No. 3272, annexing the subject property located at the southeast corner of Naper-Plainfield Road and 135th Street, commonly known as 13501 S. Lake Drive. Second by Trustee Bonuchi. Vote by roll call. Peck, yes; Racich, yes; Wojowski, yes; Bonuchi,yes; Lamb, yes; O'Rourke, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes—June 20,2016 Page 3 4) LANDSCAPE DESIGN SERVICES Administrator Murphy stated that Village staff received a proposal from Upland Design to develop a landscape and image plan for the Village, following a series of community design charrettes. The result of the project will provide the Village with construction plans for entry features at Route 126/Route 59 and at Renwick Road/Joliet Road. The proposal will also include standards for two different Village entry way signs and an image catalogue for future/public rights-of-way improvements. The concept development will take place across three focus group meetings and will come before the Board for review and feedback. Ms. Michelle Kelly, owner, gave a brief description of the process she uses to get input from the community and gave some background information on her company and some of the current projects that they are working on. Trustee Lamb moved to authorize the Village President to execute a contract with Upland Design to provide image and landscape design services in the amount of$24,540.00 plus reimbursable expenses. Second by Trustee Racich. Vote by roll call. Peck, no; Racich, yes; Wojowski, no; Bonuchi,yes; Lamb, yes; O'Rourke, no; Collins, yes. 4 yes, 3 no. Motion carried. ADMINISTRATOR'S REPORT No Report. MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT No Report. PLANNING DEPARTMENT REPORT Mr. Jon Proulx stated that the applicant is seeking approval to operate a food truck on property they own, adjacent to their existing business at 14810 S. Michigan Street. Mrs. Sarah Blue was present in the audience and answered questions from the Board regarding the proposed food truck. After some general discussion, it was the consensus of the Village Board to bring the topic of food trucks to a future Committee of the Whole Workshop for further discussion. Mr. Jon Proulx presented the Plan Commission and Zoning Board of Appeals Annual Report. BUILDING DEPARTMENT REPORT Mr. Ken Goska presented the Operations Report for May, 2016. PUBLIC WORKS REPORT No Report. POLICE CHIEF'S REPORT Trustee Lamb moved to adopt Ordinance No. 3273, amending Chapter 5, Article IX relating to an automated traffic law enforcement system. Second by Trustee O'Rourke. Vote by roll call. Peck, no; Racich, yes; Wojowski, yes; Bonuchi,yes; Lamb, yes; O'Rourke, yes. 5 yes, 1 no. Motion Village of Plainfield Meeting Minutes—June 20,2016 Page 4 carried. ATTORNEY'S REPORT Trustee Lamb moved to release the Executive Session Minutes of April 22, 2016 (Personnel), January 11, 2016 (Personnel) and 12/7/2016 (Sale/Lease of Public Property) as recommended by the Village Attorney and to keep the remaining Minutes confidential. Second by Trustee Racich. Vote by roll call. Peck, yes; Racich, yes; Wojowski, yes; Bonuchi,yes; Lamb, yes; O'Rourke, yes. 6 yes, 0 no. Motion carried. Mayor Collins read the reminders. Trustee Lamb moved to adjourn. Second by Trustee Wojowski. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:22 p.m. • %1! // � Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes—June 20,2016 Page 5 VILLAGE OF PLAINFIELD PUBLIC HEARING JUNE 20, 2016 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, G.PECK, J.RACICH, B.WOJOWSKI, M.BONUCHI, B.LAMB, AND E.O'ROURKE. OTHERS PRESENT: B.MURPHY, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; T.ORBON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; K.GOSKA, BUILDING OFFICIAL; J.MEYERS, ATTORNEY; A.NOVAK, POLICE COMMANDER. ELGAR ANNEXATION Mayor Collins called the meeting to order at 7:20 p.m. Present roll call stands. Mr. Jon Proulx stated that the applicant is seeking to annex a parcel of land at the southeast corner of Lake Drive and 135th Street. The property is currently improved with a home and is in unincorporated Will County. The applicant intends to expand and rebuild the existing home. Mr. Proulx pointed out that the staff and Plan Commission recommend approval. Trustee Lamb suggested that the applicant use Lake Drive instead of 135th Street for construction traffic. Trustee O'Rourke questioned the waiving of annexation fees. Mr. Proulx pointed out that is consistent with Board policy. Trustee O'Rourke suggested reviewing that policy. There were no public comments. Trustee Lamb moved to close the Public Hearing and return to the regular business meeting. Second by Trustee Wojowski. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:26 p.m. : Ada) Michelle Gibas, Village Clerk