HomeMy Public PortalAbout2023.01.09 LBT MinutesMcCall Public Library Board of Trustees Meeting Minutes
January 9, 2023 - 10:00 AM
Two Locations: Teams (virtual) or Legion Hall, 216 E. Park Street
Attendance: (Legion Hall): Meg Lojek, David Gallipoli, Jacki Rubin, Matt
Stebbins, Lola Elliot, Susie Reddick, Bob Giles
(Virtual): Amy Rush, Nathan Stewart, Linda Stokes
Call to Order: 10:05
Amendments to Agenda: None.
Approval of Minutes: Lola motioned to approve the December 12th, 2022 minutes;
Matt seconded the motion which passed unanimously.
Public Comment: None.
Director's Report:
Payment Approvals: Lola moved to approve the 12/15/22 and 1/5/23
payments; Susie seconded the motion which passed unanimously.
Monthly Budget and Stats: Our financial information is available online at
https: / /www.mccall.id.us /financial -statements.
Annual Public Library Survey: Meg worked hard on this survey which allows
the state of Idaho to compare library services across communities. We
appreciate all that number -crunching!
Grants Updates; Goals For 2023: Idaho Commission for Libraries has
contributed a $2000 grant to support our summer STEM programs. This comes
with some regional training that Debbie McCoy will be attending in Middleton.
Staff Report: Unfortunately, quite a bit of illness is going through the staff
lately, but the library is fully staffed today.
Diane will take a 3 -week Indigenous Idaho course in February to learn about
recognized tribal nations past, present, and future. This will help guide
materials selection, celebration, and inclusion on the part of the library.
Debbie is currently taking the Ready for Kindergarten course in conjunction
with Barbara Morgan Elementary staff, a good partnership as the school can
help promote the program with families of young kids.
Evaluations are happening. Meg is working on library staff evaluations now,
and the Board will evaluate Meg next month.
Building Update: Nathan Stewart reported that construction is currently in off-season
mode. The design team continues to work on supplementary designs for unexpected
challenges regarding the roof. For now, the project shows savings due to the redesign
of HVAC system. Roof changes may change that, but we also have a Contingency.
Concrete work was scheduled to get the slab in this fall, but due to tank discovery
delays, soil rehabilitation work, and early winter, the slab was not poured. There will
be a big push in the spring to get the project back on schedule with an anticipated
March 2023 start date. In the meantime, other work includes fixtures selection, May
Hardware's window coverings donation, and other background work. Thanks, Nathan!
Treasurer's Report:
Jacki motioned to approve the first quarter LGIP deposit of $2271.50; David seconded
the motion which passed unanimously. The Library Expansion sheet was discussed,
and Meg will re -send it to Trustees. Linda clarified that the $19.12 tax that the library
had to pay covers a finance charge for one of our equipment contracts.
Library Foundation Report: Amy Rush reported that the End -of -Year campaign
earned over $42,000. Amy reports a total of 60 donors compared to last year's $45,000
from 65 donors, so we're in the same ballpark. The Foundation is still considering how
to grow the donor base, for both major donors and periodic campaigns. The
Foundation is now within $100,000 of its $2 million goal; Amy is confident they
should be able to contribute $2 million in 2023. Thank you so much, Amy!
McCall Library History Writing Project Discussion: Trustees discussed the idea of
capturing as much history about the library as we can and compiling it into a formal
published document. This project will take research - clerk's office, library files,
interviews. Consensus is to budget for the project in FY24, and have the history
printed and bound before the new library grand opening. Meg will look for grants from
ICfL or the Idaho Humanities Council. Subcommittee David, Matt, Susie, and Lola will
meet January 17th to get the ball rolling on a McCall Public Library Legacy Project.
Library Policy Revisions, Section 1.A and 1.B:
Lola motioned to approve the policy amendments discussed today; Jacki seconded the
motion, which passed unanimously. Meg will email us the next two sections (C -
circulation and D - overdue library materials) for review at our next meeting.
Friends Liaison Report: Lola reported that Friends of the Library is discussing
leadership and Pump House staffing problems. They've had some difficult issues to
face - snow, hospital construction, and staffing but are working hard to meet the
challenges. Thanks, Lola!
City Council Liaison Report: Bob is encouraged by all our reports. He's been
tracking funding which he finds in manageable condition. The Council has a retreat at
the end of January.
Adjourn: 12:15 pm
Next Meetings: February 13th, March 13th, April 10th
Minutes prepared by Susie Reddick, Secretary
Respectfully submitted by Jacki Rubin, Chair
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