HomeMy Public PortalAbout1998-13 Automatic aid/ancillary fire rescue services contract; City of MiamiRESOLUTION NO. 98-13
A RESOLUTION OF THE VILLAGE OF KEY
BISCAYNE, FLORIDA; AUTHORIZING THE
VILLAGE MANAGER TO EXECUTE THE
ATTACHED FIVE YEAR AGREEMENT BEGINNING
OCTOBER 1, 1998 THROUGH SEPTEMBER 30, 2003
BETWEEN THE CITY OF MIAMI AND THE
VILLAGE OF KEY BISCAYNE TO PROVIDE
AUTOMATIC AID AND ANCILLARY FIRE RESCUE
SERVICES; PROVIDING FOR AN EFFECTIVE DATE.
BE IT RESOLVED BY THE VILLAGE COUNCIL OF KEY BISCAYNE, FLORIDA, AS
FOLLOWS:
Section 1. That the Village Manager is hereby authorized to execute the attached agreement,
in substantially the form attached hereto and made a part hereof, on behalf of the Village, with the
City of Miami, to provide automatic aid and ancillary fire rescue services for the Village of Key
Biscayne.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 16th day of April , 1998.
NMAYOR JOHN F. FESTA
ATTEST:
C 'A°
CONCHITA H. ALVAREZ, VILLAGE CLERK
1
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:_
Sr< -•73(
RICHARD J. WEISS, VILLAGE ATTORNEY
Mery Council
John F. Fem. Ma7sr
Mortimer Fried. Virg Mayor
Martha Fdcz-Ledn Broucck
Gregory C. Han
Hugh T. O'Reilly
Michele Padoran
Betty $ime
•q
SUBJECT: w Automatic Aid and Ancillary Service Agreement
VILLAGE OF KEY B IS CAYI``
C. Samuel Kissinger,
illage Manager
C ief of Fire Ranee
John C. Gilbert
TO:
FROM: ahn C
ief of Fire Rescue
Department of Fire Rescue
MEMORANDUM
April 6, 1998
Per your direction, I have worked with the City of Miami Fire -Rescue. Department to
continue the excellent relationship between Fire Departments. As such, I am
recommending acceptance of the attached Automatic Aid and Ancillary Service
Agreement covering the periods of October 1, 1998 through September 30, 2003.
This proposed Agreement increases the annual cost from $402,000 for the previous
five years to $460,000 for the next five years. The monthly cost of the Agreement rises
from $33,500 to $38,333. •
This Agreement contains a fixed cost covering the entire five years.
The increase costs over the previous Agreement cover the approximate cost of living
increase over the length of the previous contract, calculated to be 2.9% per year or
14.5% over the five year contract.
411.
85 West Enid Drive • Key 81scayne, Florida 33149 • (305) 365-8989 • Fax: (305) 3658937
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AUTOMATIC AID AND ANCILLARY SERVICES AGREEMENT
BETWEEN THE
VILLAGE OF KEY BISCAYNE
AND
THE CITY OF MIAMI
INDEX
SECTION I DEFINITION AND PURPOSE PAGE 1
SECTION II SCOPE OF SERVICE PAGE 3
SECTION III TERM PAGE 4
SECTION IV COMPENSATION PAGE 5
SECTION V INDEMNIFICATION PAGE 7
SECTION VI ACCESS, FIRE CODE, FIRE INSPECTION PAGE 7
SECTION VII SWITCH WITH ANOTHER PARAMEDIC (SWAP) PAGE 8
SECTION VIII RIGHT OF FIRST REFUSAL PAGE 8
SECTION IX TECHNOLOGICAL IMPROVEMENTS PAGE 9
SECTION X CANCELLATION PAGE 9
SECTION XI AMMENDMENTS PAGE 9
SECTION XII NOTICE PAGE 10
SECTION XIII GENERAL CONDITIONS PAGE 10
SECTION XIV OWNERSHIP OF DOCUMENTS PAGE 11
SECTION XV NONDELEGABILITY PAGE 11
SECTION XVI AUDIT RIGHTS PAGE 12
SECTION XVII AWARD OF AGREEMENT PAGE 12
1
AUTOMATIC AID AND ANCILLARY SERVICES AGREEMENT
BETWEEN THE
VILLAGE OF KEY BISCAYNE
AND
THE CITY OF MIAMI
INDEX
SECTION XVIII CONSTRUCTION OF AGREEMENT PAGE 12
SECTION XIX INDEPENDENT CONTRACTOR PAGE 13
SECTION XX NONDISCRIMINATION PAGE 13
SECTION XXI CONTINGENCY CLAUSE PAGE 13
SECTION XXII DEFAULT PROVISION PAGE 14
SECTION XXIII ENTIRE AGREEMENT PAGE 14
SIGNATURE SHEET PAGE 15
APPENDIX I - FEE SCHEDULE
APPENDIX II - INSPECTION SERVICES
II
AGREEMENT BETWEEN THE VILLAGE OF KEY BISCAYNE
AND THE CITY OF MIAMI FOR FIRE, RESCUE,
AUTOMATIC AID AND ANCILLARY SERVICES AT
THE VILLAGE OF KEY BISCAYNE, FLORIDA
THIS AGREEMENT, entered into this /' day of
1991
1999, by and between the Village of Key Biscayne, a municipal
corporation of the State of Florida (the 'VILLAGE"), and the
City of Miami, a municipal corporation of the State of Florida
(the "CITY").
WHEREAS, the VILLAGE has requested certain fire, rescue and
fire inspection services be performed by the CITY to augment the
fire protection provided by the VILLAGE which services are the
responsibility of the VILLAGE to provide; and
WHEREAS, the CITY is desirous of continuing such services
for the VILLAGE on a contractual basis and has thus negotiated
this Agreement; and
WHEREAS, the VILLAGE desires to engage the CITY to implement
such services on a contractual basis until such time as this
Agreement may be canceled by either party in the manner provided
for herein;
NOW, THEREFORE, in consideration of the mutual premises and
covenants herein contained, it is agreed as follows:
SECTION I
DEFINITION AND PURPOSE.
A. DFFTNTTIONS
1. "MIAMI FIRE -RESCUE DEPARTMENT" means the CITY's
Department of Fire -Rescue.
2. "KEY BISCAYNE FIRE RESCUE DEPARTMENT" means the
VILLAGE's Department of Fire Rescue.
3. "'CITY FIREFIGHTER" means full-time, fully paid State
Certified Fire Fighters, officers, EMTs or Paramedics
according to Miami Fire -Rescue Department job
descriptions.
4. "VILLAGE FIREFIGHTER" means full-time, fully paid
State Certified Fire Fighter/Paramedics, Fire
Fighter/EMTs, or Officers, according to Village of
Key Biscayne job descriptions which are equivalent to
or exceed MIAMI FIRE -RESCUE DEPARTMENT job
descriptions.
5. "FIRE APPARATUS" means an apparatus meeting the
appropriate requirements as set forth in NFPA
Standard 1901.
6 'ADVANCED LIFE _SUPPORT RESCUE APPARATUS" means an
apparatus meeting the requirements as set forth by
the State of Florida.
7. "Appropriate equipment,
material and personnel", as
used in SECTION II, SCOPE OF SERVICE, paragraph A.
Through J., means that which has been determined to
be sufficient and appropriate for the specific
situation by joint agreement of the City Manager or
his designee and the Village Manager or his designee.
8. "Major Emergency" means those incidents that involve
automatic aid multi -company dispatches and extend
longer than one (1) hour in duration. These incidents
are considered out of control and would be evidenced
by the announcement of a Code 1 by the first arriving
units.
B. PURPOSF
The purpose of this Agreement is to state the terms and
conditions under which the CITY will provide fire, rescue and
ancillary services to augment the VILLAGE's fire rescue service
as set forth in SECTION II of this Agreement.
SECTION II
SCOPE OF' SERVICE.
The CITY agrees, in accordance with the terms of this
Agreement, to provide the following Fire -Rescue services to the
VILLAGE providing that the VILLAGE maintains a fire rescue
service consisting of an on -duty force of at least one FIRE
APPARATUS staffed with four fully paid VILLAGE FIREFIGHTERS and
one ADVANCED LIFE SUPPORT RESCUE APPARATUS staffed with three
fully paid VILLAGE FIREFIGHTERS and all required equipment.
A. Automatic dispatch of appropriate equipment, material and
personnel for fire suppression purposes to augment KEY BISCAYNE
FIRE RESCUE DEPARTMENT resources shall be according to the KEY
a
BISCAYNE FIRE RESCUE DEPARTMENT dispatch criteria, using MIAMI
FIRE -RESCUE DEPARTMENT situation codes.
B. Automatic dispatch of appropriate equipment, material and
personnel for emergency medical purposes to augment KEY BISCAYNE
FIRE RESCUE DEPARTMENT resources shall be according to KEY
BISCAYNE FIRE RESCUE DEPARTMENT dispatch criteria, using MIAMI
FIRE -RESCUE DEPARTMENT situation codes.
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C. Material and personnel for fire inspection, plans
examination and investigation purposes as set forth in APPENDIX
II attached hereto and made a part hereof.
D. Material and personnel for initial and ongoing training
for the VILLAGE's State Certified Fire Fighters, EMT's,
Paramedics and Inspectors.
E. Material and personnel for VILLAGE apparatus and
equipment maintenance due to normal wear and tear.
F. Material and personnel for VILLAGE 800 MHz Communications
equipment maintenance due to normal wear and tear.
G. Material and personnel for maintenance of Computer Aided
Dispatch System utilized by the Village of Key Biscayne Fire
Rescue Department.
H. Material and personnel for the provision of VILLAGE
firefighting and medical expendable supplies used as a result of
emergency oper'tions and required training.
I. Material and personnel for EMS quality assurance.
J. Material and personnel for command and control of
incidents involving MIAMI FIRE -RESCUE DEPARTMENT units as set
forth in APPENDIX III attached hereto and made a part hereof.
a
TERM.
SECTION III
Subject to the cancellation provision set forth in Section X
hereof, the term of this Agreement shall be for a period of five
(5) years commencing on October 1, 1998, and terminating on
September 30, 2003.
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SECTION IV
COMPENSATION.
A. The CITY will charge the minimum monthly fee set forth in
the fee schedule labeled APPENDIX I, attached hereto and made a
part hereof, commencing on October 1, 1998 (the —Minimum Fee").
This charge for fire rescue services shall be for equipment and
personnel required to augment routine Key Biscayne Fire Rescue
Department services and protection, as necessary, in accordance
with MIAMI FIRE -RESCUE DEPARTMENT Standard Operating Procedure.
B. In the event of a Major Emergency, as further described
in this section, in addition to the MINIMUM FEE, an additional
Major Emergency fee as set forth in APPENDIX I shall be charged
to the VILLAGE. For the purposes of this Agreement, a "Major
Emergency" is defined as those incidents that involve automatic
aid multi -company dispatches and extend longer than one (1) hour
in duration. These incidents are considered out of control and
would be evidenced by the announcement of a Code 1 by the first
arriving units. Not considered Major Emergencies are minor fires,
rescue runs, small hazardous materials incidents and those
incidents that have been routinely handled in the past, elsewhere
in the CITY and the VILLAGE, by its Fire Department, by routine
custom and practice.
C. For the purpose of invoicing, when Major Emergencies
occur, the VILLAGE will make payment within ninety (90) days
after mailing by the CITY of the invoice for services. Interest
at the rate of twelve percent (120) per annum shall automatically
5
accrue on delinquent invoices from the ninety first (91) day
after invoicing until they are paid.
D. The charges as set forth in the attached fee schedule,
APPENDIX I shall be the maximum hourly rates for equipment and
personnel with the time for such charges to be calculated from
the time of the alarm to the time the responding MIAMI FIRE -
RESCUE DEPARTMENT units return to City service. The hourly
charges shall be prorated for fractional parts of an hour with
minutes being the smallest increments. Such charges are based
upon at.least four (4) CITY FIREFIGHTERS operating each Aerial,
Quint, Haz Mat Apparatus and Pumper, three (3) CITY FIREFIGHTERS
operating each Rescue and one (1) CITY FIREFIGHTER operating each
Air Truck, Foam Pumper and District Chief listed in the major
emergency fee schedule. In the event fewer CITY FIREFIGHTERS are
provided, the charge will be reduced proportionately.
E. The CITY will provide a monthly invoice for routine
services and protection, with appropriate documentation as
required. The VILLAGE shall make payment within thirty (30) days
after mailing by the CITY of the invoice for services. Interest
at the rate of twelve percent (120) per annum shall automatically
accrue on delinquent invoices from the thirty-first (31) day
after invoicing until they are paid.
F. Charges for fire watches shall be as follows:
• Inspector $ 35.00/hour
• Rescue Unit $100.00/hour
• Firefighting Units $170.00/hour
• Administrative Fee $ 10.00/per person assigned
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SECTION V
INDEMNIFICATION.
The VILLAGE shall indemnify and save harmless the CITY from
any and all claims, liability, losses and causes of action
arising out of the negligence of VILLAGE's agents, officers or
employees, to the extend of the limitations included within
Florida Statutes, Section 768.28.
The CITY shall indemnify and save harmless the VILLAGE from
any and all claims, liability, losses and causes of action
arising out of the negligence of CITY's agents, officers, or
employees, to the extent of the limitations included within
Florida Statutes, Section 768.28.
SECTION VI
ACCESS, FIRE CODE, FIRE INSPECTION.
A. ACCESS
The VILLAGE hereby confirms that it shall provide
unencumbered ingress and egress to CITY personnel, vehicles,
boats and helicopters entering or departing' the VILLAGE for the
purposes of executing the provisions of this Agreement,
including, but not limited to, medical emergencies, fire
suppression, fire inspection, fire investigation and equipment
testing.
B. FIRP COIF,
The South Florida Fire Prevention Code and any additional
fire prevention codes established by the VILLAGE shall apply to
the VILLAGE.
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C. FTRF INSPECTIONS
The CITY agrees to provide as needed and when requested,
fire inspection services on VILLAGE property and the VILLAGE
further agrees to authorize the MIAMI FIRE -RESCUE DEPARTMENT to
enforce the South Florida Fire Prevention Code and any additional
fire prevention codes established by the VILLAGE as set forth in
APPENDIX II.
It is further understood that all revenue that is
generated by these inspections shall be the property of the
VILLAGE. -
SECTION VII
SWITCH WITH ANOTHER PARAMEDIC (SWAP)
The CITY and VILLAGE agree to continue the 'Switch With
Another Paramedic" (SWAP) Program as an interdepartmental
exchange program designed to compare and evaluate other emergency
medical and firefighting systems and operations. Paramedics will
be able to compare their own system with that of the exchange
Department. Likewise, these Paramedics will be able to offer
insight into their own system as seen from this perspective.
SECTION VIII
a
RIGHT OF FIRST REFUSAL.
The MIAMI FIRE -RESCUE DEPARTMENT shall have the Right of
First Refusal purchase opportunity on all KEY BISCAYNE FIRE
RESCUE DEPARTMENT vehicles when they are to be sold by the
VILLAGE. Two appraisals shall be obtained and paid for by the
VILLAGE to arrive at fair market value. The CITY shall pay the
8
average price determined by these two appraisals, if fair market
value does not vary by more than 10% between appraisals
SECTION IX
TECHNOLOGICAL IMPROVEMENTS.
All technological improvements adopted and implemented by
the MIAMI FIRE -RESCUE DEPARTMENT shall be offered to the KEY
BISCAYNE FIRE RESCUE DEPARTMENT. If the KEY BISCAYNE FIRE RESCUE
DEPARTMENT chooses to take advantage of these improvements, the
VILLAGE's portion of the cost of these improvements shall be
borne by the KEY BISCAYNE FIRE RESCUE DEPARTMENT.
SECTION X
CANCELLATION.
This Agreement shall expire on September 30, 2003, provided,
however, that on any fiscal year during the term of this
Agreement, either party may terminate, without cause, only upon
written notice served upon the non canceling party on or before
the 31st day of July of such year. Cancellation will be at the
discretion of the City Manager on behalf of'the CITY and Village
Manager on behalf of the VILLAGE. In the event of such
cancellation, the CITY shall be paid fees for all services
provided prior to the effective date of such cancellation.
SECTION XI
AMENDMENTS.
This Agreement may be amended only upon the written
agreement of the parties. No amendments to this Agreement shall
9
be binding on either party unless in writing and approved by the
CITY'S Commission and the VILLAGE's Council.
SECTION X11
NOTICE.
All notices provided by either party under this Agreement
shall be deemed to be sufficiently sent if mailed by U.S.
Certified Mail, Return Receipt Requested, and shall be sent to
the officers specified below:
FOR THE CITY - CITY MANAGER
Donald H. Warshaw
422 S. W. 2nd Avenue
Miami, Florida, 33130
FOR THE VILLAGE - VILLAGE MANAGER
C.Samuel Kissinger
85 West McIntyre Street
Key Biscayne, Florida 33149
SECTION XIII
GENERAL CONDITIONS.
A. Title and Paragraph headings are for convenient reference
and are not part of this Agreement.
B. In the event of conflict between terms of this Agreement
and anyaterms or conditions contained in any attached documents,
the terms of this Agreement shall rule.
C. No waiver or breach of any provision of this Agreement
shall constitute a waiver of any subsequent breach of the same or
any other provision hereof, and no waiver shall be effective
unless made in writing.
10
D. Should any provision(s), paragraph(s), sentence(s),
word(s) or phrase(s) contained in this Agreement
determined by
a court of competent jurisdiction to be invalid, illegal, or
otherwise unenforceable under the laws of the State of Florida or
the CITY, such provision(s), paragraph(s), sentence(s), word(s)
or phrase(s) shall be deemed modified to the extent necessary in
order to conform with such laws or, if not modifiable to conform
with such laws, then same shall be deemed severable and, in
either event, the remaining terms and -provisions of this
Agreement shall remain unmodified and in full force and effect.
SECTION XIV
OWNERSHIP OF DOCUMENTS.
VILLAGE agrees that all documents maintained and generated
pursuant to this contractual relationship between CITY and
VILLAGE shall be subject to all provisions of the Public Records
Law, Chapter 119, Florida Statutes.
It is further understood by and between the parties that any
information, writings, maps, contact documents, reports or any
other matter whatsoever which is given by CITY to VILLAGE
pursuant to this Agreement shall at all times remain the property
of the CITY and shall not be used by the VILLAGE for any other
purposes whatsoever without the written consent of the CITY.
SECTION XV
NONDELEGABILITY.
The obligations undertaken by the CITY pursuant to this
Agreement shall not be delegated or assigned to any other person
11
or firm unless the VILLAGE shall first consent in writing to the
performance or assignment of such service or any part thereof by
another person or firm.
SECTION XV1
AUDIT RIGHTS.
CITY and VILLAGE reserve the right to audit the records of
each other, as said records relate to this Agreement, at any time
during the performance of this Agreement and for a period of one
(1) year after final payment is made under this Agreement.
SECTION XVII
AWARD OF AGREEMENT.
VILLAGE warrants that it has not employed or retained any
person employed by the CITY to solicit or secure this Agreement
and that it has not offered to pay, paid, or agreed to pay any
person employed by the CITY any fee, commission percentage,
brokerage fee, or gift of any kind contingent upon or resulting
from the award of this Agreement.
SECTION XVIII
CONSTRUCTION OF AGREEMENT.
This Agreement shall be construed and enforced according to
the laws of the State of Florida, and venue shall be in
Miami -Dade County.
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SECTION XIX
INDEPENDENT CONTRACTOR
CITY and its employees and agents shall be deemed to be
independent contractors, and not agents or employees of VILLAGE,
and shall not attain any rights or benefits under the Civil
Service or Pension Ordinance of VILLAGE, or any rights generally
afforded classified or unclassified employees; further CITY
employees shall not be deemed entitled to the Florida Workers'
Compensation benefits as an employee of the VILLAGE.
SECTION XX
NONDISCRIMINATION.
VILLAGE agrees that it shall not discriminate as to race,
sex, color, creed, national origin or handicap in connection with
its performance under this Agreement.
Furthermore, that no otherwise qualified individual shall,
solely by reason or his/her race, sex, color, creed, national
origin, or handicap, be excluded from participating in, be denied
benefits of, or be subjected to discrimination under any program
or activity receiving federal financial assistance.
,
CONTINGENCY CLAUSE.
Funding for this Agreement is contingent upon the
availability of funds and continued authorization for program
activities and is subject to amendment or termination due to lack
of funds, or authorization, reduction of funds, and/or change in
regulations.
SECTION XX1
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SECTION XXII
DEFAULT PROVISION
In the event that CITY shall fail to comply with each and
every term and condition of this Agreement or fails to perform
any of the terms and conditions contained herein, then the
VILLAGE, at its sole option, upon ninety (90) day written notice
to the CITY, may cancel and terminate this Agreement.
SECTION XXIII
ENTIRE AGREEMENT
Except as specified below, this instrument and its
attachments constitute the sole and only Agreement of the parties
hereto relating to the subject hereof and correctly sets forth
the rights, duties, and obligations of each to the other as of
its date. Any prior agreements, promises, negotiations, or
representations not expressly set forth in this Agreement are of
no force or effect, except that the Agreement of April 19, 1993
shall continue until September 30, 1998.
IN WITNESS WHEREOF, the parties hereto have hereunto caused
these presents to be signed in their names by the duly authorized
officials, attested by their respective CITY and VILLAGE Clerk on
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the day and year first herein
Village of Key Biscayne
a municipal Corporation
of the State of Florida
7
C. Samuel Ki inger,
Village Mana er
Village of Key Bisca
ST:
ilrage Clerk
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY:
Ville Attorney
Village of Key Biscayne
APPROVED AS TO INSURANCE
REQUIREMENT
I
above written.
Risk Management Department
City of Miami, a municipal
Corp. ation of the State
of F ;l•rida
Dona d H. Warshaw
City Manager
City of Miami
ATTEST:
APPROVED
LEGAL
O F•", AND
N
r•f'ila
Atto ney
of Miami
15
APPENDIX I
FEE SCHEDULE
A. For normal automatic aid and ancillary service to
augment the KEY BISCAYNE FIRE RESCUE DEPARTMENT, a monthly fee
(the MINIMUM FEE) for the following years is established. This
fee covers personnel and material as necessary in accordance with
City of Miami Standard Operating Procedures.
1. October 1, 1998 through September 30, 1999
$38,333 per month.
-2 ,October 1, 1999 through September
$38,333 per month.
3. October 1, 2000 through September
$38,333 per month.
4. October 1, 2001 through September
$38,333 per month.
5. October 1, 2002 through September
$38,333 per month.
30, 2000
30, 2001
30,2002
30, 2003
The CITY will provide a monthly invoice with appropriate
documentation as required. The VILLAGE shall make payment within
thirty (30) days after mailing by the CITY of the invoice with
the exception of Paragraph C, Section IV. Interest at the rate of
twelve percent (12a) per annum shall automatically accrue on
delinquent invoices until they are paid.
B. For Major Emergencies, as defined in Section IA,
Definition 8, the following fee schedule, in addition to the
normal monthly fee, is established:
1. $1,380 per hour per Aerial/Quint Company
2. $1,035 per hour per Pumper Company
3. $690 per hour per Advanced Life Support Rescue
Company
4. $600 per hour per Advanced Life Support Squad Comp --, r -:y
5. $1,035 per hour per Haz Mat Truck
6. $690 per hour per Foam Pumper Truck
7. $230 per hour per person for Special Equipment (Fire
Boat, District Chief, Safety Officer, etc.)
8. $345 per hour per Air Truck
The charges as set forth above shall be the hourly rates for
equipment and personnel with the
fe."\-1,—. c,.vl-,
-1-- - - es to be
calculated from the time of the alarm to the time the MIAMI
FIRE -RESCUE DEPARTMENT responding units return to City service.
The hourly charges shall be prorated for fractional parts of an
hour with minutes being the smallest increments. Such charges are
based upon at least four (4) CITY FIREFIGHTERS operating each
piece of apparatus listed in items 1, 2, and 5 above, and three
(3) CITY FIREFIGHTERS operating equipment listed in item 3. In
the event fewer CITY FIREFIGHTERS are provided, the charge will
be reduced proportionately.
For the purposes of this Agreement, a ''Major Emergency" is
defined as those incidents that involve automatic aid multi -
company dispatches and extend longer than one (1) hour in
duration. These incidents are considered out of control and would
be evidenced by the announcement of a Code 1 by the first
arriving units. Not considered Major Emergencies are minor fires,
rescue runs, small hazardous materials incidents and those
incidents that have been routinely handled in the past elsewhere
in the CITY and the VILLAGE by its Fire Department, by routine
custom and practice.
2
C. For fire watches, as determined by the City of Miami
Fire Chief upon request by officials of the Village of Key
Biscayne, charges shall be as follows:
1. MIAMI FIRE -RESCUE DEPARTMENT Firefighters rate of
pay is based upon time and one-half at their hourly
rate.
2. MIAMI FIRE -RESCUE DEPARTMENT Paramedics rate of pay
is based upon time and one-half at their hourly
rate.
3. MIAMI FIRE -RESCUE DEPARTMENT Fire Inspectors rate of
pay is based upon time and one-half at their hourly
rate.
4. An Administrative Fee based on CITY Ordinance No.
10237 requiring a charge of $10.00 per person per
day.
5. Charges may change based upon contract agreement
between the City of Miami and Firefighters Local No.
587.
D. If for unforeseen reasons, the VILLAGE is unable to
provide its own +fire rescue services, the CITY agrees to provide
full fite rescue service to the VILLAGE on a monthly basis until
such time as the KEY BISCAYNE FIRE RESCUE DEPARTMENT is again
fully operational. The
fire rescue service, as
and 'substituting CITY
term of this interim Agreement for full
reflected in SECTION II of this Agreement
equipment material and personnel for
VILLAGE equipment, material and personnel, would be for a maximum
3
of twelve (12) months. Price will be determined should the actual
need arise.
a
4
APPENDIX II
INSPECTION SERVICES
A. The CITY will provide during normal business hours
Monday through Friday from 8:00 A.M. until 5:00 p.m. when
requested by the VILLAGE, a qualified Fire Inspector from
the MIAMI FIRE -RESCUE DEPARTMENT Fire Prevention Bureau to
conduct required regular fire inspections of all occupancies
except one and two family dwellings and apartment buildings
three floors or less.
B. The CITY will provide during normal business hours
Monday through Friday from 8:00 A.M. until 5:00 P.M. when
requested by the VILLAGE a qualified Plans Examiner from the
MIAMI FIRE -RESCUE DEPARTMENT Fire Prevention Bureau to
review plans for new building construction and/or major
building modifications to all occupancies except one and two
family dwellings.
C. The CITY will provide at any time of day or night
when requested by the VILLAGE a qualified Fire Investigator
from the'MIAMI FIRE -RESCUE DEPARTMENT Fire Prevention Bureau
to investigate all fires having a cause that is designated
by the fire officer in charge of the scene to be of a
suspicious or undetermined nature, all fire bombings, all
attempted fire bombings, all explosions where there is a
fire related death and all fire deaths resulting from fire
related injuries.
1
APPENDIX III
MAJOR EMERGENCY COMMAND STRUCTURE
When an emergency incident occurs within the Village of Key
Biscayne involving Miami Fire -Rescue Department units, the
Command structure listed below will be followed:
A. Officers of Equal Rank: When officers on the incident
from the Village of Key Biscayne Fire Rescue Department and Miami
Fire -Rescue Department are of equal ranks, the Officer from the
Village of Key Biscayne Fire Rescue Department is in charge of
the incident.
B. Officers of Unequal Rank: When Officers on an incident
from the Village of Key Biscayne Fire Rescue Department and Miami
Fire -Rescue Department are of unequal ranks, the highest ranking
Officer will be in charge of the incident.
C. District Chiefs: Miami Fire -Rescue Department District
Chiefs on arrival, will be in Command of all incidents at the
Village of Key Biscayne requiring their dispatch. This Command
structure will be followed whether the units involved in the
incident are solely Miami Fire -Rescue Department or a combination
of Miami Fire -Rescue Department and Village of Key Biscayne Fire
Rescue Department. The only exceptions to this are:
1. The District Chief is relieved of Command by a Miami
Officer of higher rank.
2. The District Chief is relieved by the Chief or the
Deputy Chief of the Village of Key Biscayne Fire
Rescue Department. The District Chief will then be
in charge of Operations.
3. The incident can be turned over to the appropriate
authority of the village of Key Biscayne Fire Rescue
Department.
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
CA -6
TO Honorable Mayor and
Members of the City Commission
FROM
/€- =-
Donald'FI. Warshaw
City Manager
DATE
SUBJECT
REFERENCES •
ENCLOSURES:
May 11, 1998
Contract Agreement
with Key Biscayne for
Ancillary Fire Services
FILE
RECOMMENDATION:
It is respectfully requested that a resolution be passed accepting the contract to provide
Automatic Aid and Ancillary Fire Services to Key Biscayne. This contract will bring in
$460,000 yearly in revenue for the City of Miami, which is $58,000 more per year than in
the previous contract.
BACKGROUND:
The predecessor to this contract was originally entered into on April 15, 1993 for a term
of five years. In that time. The City of Miami and Key Biscayne have found this to be a
mutually beneficial relationship. and all obligations of the previous contract have been
met by both parties. The City provides Key Biscayne with various services, which
include, but are not limited to: the automatic dispatch of personnel and equipment for
fire suppression and emergency medical purposes; as well as material and personnel for
fire inspection, plans examination. investigation purposes, and ongoing training of Key
Biscayne personnel.
JGP/CAG/MLKJpmk
CovcrKcyB iscay nc. doc
J-98-587
5/29/98
RESOLUTION NO.
A RESOLUTION, WITH ATTACHMENT, AUTHORIZING
THE CITY MANAGER TO ENTER INTO AN AGREEMENT,
IN SUBSTANTIALLY THE ATTACHED FORM, BETWEEN
THE CITY OF MIAMI AND THE VILLAGE OF KEY
BISCAYNE TO PROVIDE AUTOMATIC AID AND
ANCILLARY RESCUE SERVICES TO SAID VILLAGE;
PROVIDING FOR A FIVE YEAR CONTRACT WITH A
REPEALER AND SEVERABILITY CLAUSE.
WHEREAS, the Village has requested certain fire, rescue, and
fire inspection services be performed by the City of Miami to
augment the fire protection provided by the Village which
services are the responsibility of the Village to provide; and
WHEREAS, the City of Miami is desirous of providing such
services for the Village on a contractual basis and has thus
negotiated this agreement; and
WHEREAS, the Village desires to engage the City of Miami to
implement such services on a contractual basis until such time as
said agreement may be canceled by either party in the manner set
forth in said agreement; and
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this day of , 1998.
JOE CAROLLO, MAYOR
ATTEST:
WALTER J. FOEMAN
CITY CLERK
BUDGET AND. MANAGEMENT ANALYSIS REVIEW:
DIPAK PAREKM, DIRECTOR
REVIEWED BY: 5//'
443
JULIE 0. BRU
ASSISTANT CITY ATTO
APPRO
LLO
ORN Y
98:BSS
AND CORRECTNESS:
Kf.Ysj1,i►
1
Village Council
John F. Feats, Moysr
Mortimer Fried, Yin Mryar
Martha Fdez-Leon Broucek
Gregory C. Han
Hugh T. O'Reilly
Michele Psdovan
Betty Sime
Karr Clerk
Conchita H. Alvarez
VILLAGE OF KEY BISCAYL.4
STATE OF FLORIDA
COUNTY OF DADE
Office of the Village Clerk
CERTIFICATION
•
I, Conchita H. Alvarez, duly appointed Village Clerk of the Village of Key Biscayne, Florid
hereby certify that the attached is a true and correct copy of:
Resolution No. 9843 , adopted by the Village Council on April 16, 1998.
IN WITNESS WHEREOF, I hereunto set my hand and affix the Seal of the Village of Key B iscayne,
Florida, this„ 20th day of April , 1998.
.. -•
r' .. r
rb
_ A
onchita H. Alvarez
illage Clerk
illage of Key Biscayne, Florida
•
Ft3;t1\-)
1,6/a
8S West McIntyre Street • Key Biscayne. Florida 33149 • ( 303) 365-5506 • Fax. ( 303) S6S-8956 • Internet. http•/Mtb.kry-btsCsy* ci
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CONTRACT REVIEW AND ANALYSIS FORM
• Directions: Please Attach supporting documents. All sections must be completed, excluding "CRC Comments."
DATE: 7/27/98 (?Act Sv issue)
DEPARTMENT/DIVISION: FIRE -RESCUE - ADMINISTRATION
CONTACT PERSON/CONTACT NUMBER: Paul M. Ketz 416-1672
CONTRACTING ENTITY: Village of Key Biscayne
RESOLUTION NUMBER: BID/PROJECT NUMBER:
(IF APPLICABLE)
144‘1
44. C;TY MANAGERS OFFICE
98 JUL 27 PM 3: 15
BUDGETARY INFORMATION: Are funds budgeted? YES: ® NO: [0 If Yes,
TOTAL DOLLAR AMOUNT: $460,000.00 0 EXPENSE � REVENUE
SOURCE OF FUNDS: Village of Key Biscayne ACCOUNT CODE(S)
If grant funded, is there a City match requirement? YES: 0 NO: ® AMOUNT:
Are matching funds Budgeted? YES: 0 NO: 0 Account Code(s):
TERMS OF CONTRACT:
Effective Date:
Escalating Clause, if any:
Contract Period (s):
Penalties, (if any), for termination:
Payment terms:
If grant funded, list restrictions/requirements, if applicable:
SUMMARY/DESCRIPTION OF CONTRACT OR AGREEMENT
Is this an extension? YES: ® NO: 0 Reason for Extension: Renewal of Agreement under new terms.
If YES, actual expenditures in previous contract Year
Summary/Description of Contract or Agreement: An agreement with the Village of Key Biscayne to provide Automatic
Aid and Ancilliary Fire Services for a term of five years, at an annual revenue of $460,000.00.
JUSTIFICATION FOR CONTRACT OR AGREEMENT
(Include why it is needed, consequences if not authorized or approved and time constraints, if any.)
The predecessor to this contract was originally entered into on April 15, 1993 for a term of five years. In that time,
the City of Miami and Key Biscayne have found this to be a mutually beneficial relationship, and all obligations of
the previous contract have been met by both parties. The City provides Key Biscayne with various services, which
include, but are not limited to: the automatic dispatch of personnel and equipment for fire suppression and
emergency medical purposes; as well as material and personnel for fire inspection, plans examination, investigation
purposes, and ongoing training of Key Biscayne Personnel.
METHOD OF PURCHASE (If applicable)
O Telephone quotes
O Written quotes
O Negotiated purchase
O Sole Source (include documentation)
▪ Bid Waiver (include documentation)
PREVIOUS AWARDS OF BIDS (IF APPLICABLE)
From most recent: I .
2.
3.
CRC COMMEN S.
• Formal Bid/Proposal (include bid tabulation/proposal ranking)
O Single Purchase
O Short -Term contract
• Term of Contract
O Lease (Type: )
Approval: Date:
Approva
Financial Oversight Board
Date: 2���
V !_ —
b
_ HU .1 .4 r5,?
P . 0 2
J-98-587
5/29/98
RESOLUTION NO. 98 — 555
A RESOLUTION, WITH ATTACHMENT, AUTHORIZING
THE CITY MANAGER TO ENTER INTO AN AGREEMENT,
IN SUBSTANTIALLY THE ATTACHED FORM, BETWEEN
THE CITY :OP MIAMI AND THE VILLAGE OF KEY
BISCAYNE . TO PROVIDE AUTOMATIC AID AND
ANCILLARY RESCUE SERVICES TO SAID VILLAGE;
PROVIDING FOR A FIVE YEAR CONTRACT WITH A
REPEALER AND SEVERABILITY CLAUSE.
WHEREAS, the Village has requested certain fire, rescue, and
fire inspection services be performed by the City of Miami to
augment the fire. protection provided by the Village which
services are the responsibility of the Village to provide; and
WHEREAS, the City of Miami is desirous of providing such
services for the Village on a contractual basis and has thus
negotiated this agreement; and
WHEREAS, the Village desires to engage to City of Miami to
implement such services on a contractual basis, until such time as
said agreement may be canceled by either partyin the manner set
forth in said agreement; and
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
/ATTACHMENT (S)
CONTAINED
ismemmb
CITY COMMISSION
MEETINGS Op
JUN 091998
Rdolutkon Na
98- 555,
JUL- 9-9I8 THU 1.4 ; .$
_ 03
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 9th day of June `, 1998.
JOg CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor dki not indicate approval of
this legislation by signing it in the designated place provided, said legislation %la
becomes effective with the elapse of ten (10) days from the date of C mmiss!cn &i
regarding came, without the Mayor exercisi to. -y
ATTEST:
WATER J. FOEMAN
CITY CLERK
BUDGET AND .1f�ANAGEMENT ANALYS I S REVIEW :
W y
DIPAK PAREK}4, b'RECTOR
REVIEWED BY:
2. -
JULIE O. BRU
ASSISTANT CITY ATTO
Walter .. • eman, City Clerk
98- 555