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HomeMy Public PortalAbout1998-13 Automatic aid/ancillary fire rescue services contract; City of MiamiRESOLUTION NO. 98-13 A RESOLUTION OF THE VILLAGE OF KEY BISCAYNE, FLORIDA; AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE ATTACHED FIVE YEAR AGREEMENT BEGINNING OCTOBER 1, 1998 THROUGH SEPTEMBER 30, 2003 BETWEEN THE CITY OF MIAMI AND THE VILLAGE OF KEY BISCAYNE TO PROVIDE AUTOMATIC AID AND ANCILLARY FIRE RESCUE SERVICES; PROVIDING FOR AN EFFECTIVE DATE. BE IT RESOLVED BY THE VILLAGE COUNCIL OF KEY BISCAYNE, FLORIDA, AS FOLLOWS: Section 1. That the Village Manager is hereby authorized to execute the attached agreement, in substantially the form attached hereto and made a part hereof, on behalf of the Village, with the City of Miami, to provide automatic aid and ancillary fire rescue services for the Village of Key Biscayne. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 16th day of April , 1998. NMAYOR JOHN F. FESTA ATTEST: C 'A° CONCHITA H. ALVAREZ, VILLAGE CLERK 1 APPROVED AS TO FORM AND LEGAL SUFFICIENCY:_ Sr< -•73( RICHARD J. WEISS, VILLAGE ATTORNEY Mery Council John F. Fem. Ma7sr Mortimer Fried. Virg Mayor Martha Fdcz-Ledn Broucck Gregory C. Han Hugh T. O'Reilly Michele Padoran Betty $ime •q SUBJECT: w Automatic Aid and Ancillary Service Agreement VILLAGE OF KEY B IS CAYI`` C. Samuel Kissinger, illage Manager C ief of Fire Ranee John C. Gilbert TO: FROM: ahn C ief of Fire Rescue Department of Fire Rescue MEMORANDUM April 6, 1998 Per your direction, I have worked with the City of Miami Fire -Rescue. Department to continue the excellent relationship between Fire Departments. As such, I am recommending acceptance of the attached Automatic Aid and Ancillary Service Agreement covering the periods of October 1, 1998 through September 30, 2003. This proposed Agreement increases the annual cost from $402,000 for the previous five years to $460,000 for the next five years. The monthly cost of the Agreement rises from $33,500 to $38,333. • This Agreement contains a fixed cost covering the entire five years. The increase costs over the previous Agreement cover the approximate cost of living increase over the length of the previous contract, calculated to be 2.9% per year or 14.5% over the five year contract. 411. 85 West Enid Drive • Key 81scayne, Florida 33149 • (305) 365-8989 • Fax: (305) 3658937 I4i TT* TillialPitT "TO /ILOw11 s A. Msa Vt1441T7 COMaRI+ifTY • eetitO ►R .04 M.A. W.Ai441111 TM$OIJ61/ LUspoNqas%OVIMMI<MT,- AUTOMATIC AID AND ANCILLARY SERVICES AGREEMENT BETWEEN THE VILLAGE OF KEY BISCAYNE AND THE CITY OF MIAMI INDEX SECTION I DEFINITION AND PURPOSE PAGE 1 SECTION II SCOPE OF SERVICE PAGE 3 SECTION III TERM PAGE 4 SECTION IV COMPENSATION PAGE 5 SECTION V INDEMNIFICATION PAGE 7 SECTION VI ACCESS, FIRE CODE, FIRE INSPECTION PAGE 7 SECTION VII SWITCH WITH ANOTHER PARAMEDIC (SWAP) PAGE 8 SECTION VIII RIGHT OF FIRST REFUSAL PAGE 8 SECTION IX TECHNOLOGICAL IMPROVEMENTS PAGE 9 SECTION X CANCELLATION PAGE 9 SECTION XI AMMENDMENTS PAGE 9 SECTION XII NOTICE PAGE 10 SECTION XIII GENERAL CONDITIONS PAGE 10 SECTION XIV OWNERSHIP OF DOCUMENTS PAGE 11 SECTION XV NONDELEGABILITY PAGE 11 SECTION XVI AUDIT RIGHTS PAGE 12 SECTION XVII AWARD OF AGREEMENT PAGE 12 1 AUTOMATIC AID AND ANCILLARY SERVICES AGREEMENT BETWEEN THE VILLAGE OF KEY BISCAYNE AND THE CITY OF MIAMI INDEX SECTION XVIII CONSTRUCTION OF AGREEMENT PAGE 12 SECTION XIX INDEPENDENT CONTRACTOR PAGE 13 SECTION XX NONDISCRIMINATION PAGE 13 SECTION XXI CONTINGENCY CLAUSE PAGE 13 SECTION XXII DEFAULT PROVISION PAGE 14 SECTION XXIII ENTIRE AGREEMENT PAGE 14 SIGNATURE SHEET PAGE 15 APPENDIX I - FEE SCHEDULE APPENDIX II - INSPECTION SERVICES II AGREEMENT BETWEEN THE VILLAGE OF KEY BISCAYNE AND THE CITY OF MIAMI FOR FIRE, RESCUE, AUTOMATIC AID AND ANCILLARY SERVICES AT THE VILLAGE OF KEY BISCAYNE, FLORIDA THIS AGREEMENT, entered into this /' day of 1991 1999, by and between the Village of Key Biscayne, a municipal corporation of the State of Florida (the 'VILLAGE"), and the City of Miami, a municipal corporation of the State of Florida (the "CITY"). WHEREAS, the VILLAGE has requested certain fire, rescue and fire inspection services be performed by the CITY to augment the fire protection provided by the VILLAGE which services are the responsibility of the VILLAGE to provide; and WHEREAS, the CITY is desirous of continuing such services for the VILLAGE on a contractual basis and has thus negotiated this Agreement; and WHEREAS, the VILLAGE desires to engage the CITY to implement such services on a contractual basis until such time as this Agreement may be canceled by either party in the manner provided for herein; NOW, THEREFORE, in consideration of the mutual premises and covenants herein contained, it is agreed as follows: SECTION I DEFINITION AND PURPOSE. A. DFFTNTTIONS 1. "MIAMI FIRE -RESCUE DEPARTMENT" means the CITY's Department of Fire -Rescue. 2. "KEY BISCAYNE FIRE RESCUE DEPARTMENT" means the VILLAGE's Department of Fire Rescue. 3. "'CITY FIREFIGHTER" means full-time, fully paid State Certified Fire Fighters, officers, EMTs or Paramedics according to Miami Fire -Rescue Department job descriptions. 4. "VILLAGE FIREFIGHTER" means full-time, fully paid State Certified Fire Fighter/Paramedics, Fire Fighter/EMTs, or Officers, according to Village of Key Biscayne job descriptions which are equivalent to or exceed MIAMI FIRE -RESCUE DEPARTMENT job descriptions. 5. "FIRE APPARATUS" means an apparatus meeting the appropriate requirements as set forth in NFPA Standard 1901. 6 'ADVANCED LIFE _SUPPORT RESCUE APPARATUS" means an apparatus meeting the requirements as set forth by the State of Florida. 7. "Appropriate equipment, material and personnel", as used in SECTION II, SCOPE OF SERVICE, paragraph A. Through J., means that which has been determined to be sufficient and appropriate for the specific situation by joint agreement of the City Manager or his designee and the Village Manager or his designee. 8. "Major Emergency" means those incidents that involve automatic aid multi -company dispatches and extend longer than one (1) hour in duration. These incidents are considered out of control and would be evidenced by the announcement of a Code 1 by the first arriving units. B. PURPOSF The purpose of this Agreement is to state the terms and conditions under which the CITY will provide fire, rescue and ancillary services to augment the VILLAGE's fire rescue service as set forth in SECTION II of this Agreement. SECTION II SCOPE OF' SERVICE. The CITY agrees, in accordance with the terms of this Agreement, to provide the following Fire -Rescue services to the VILLAGE providing that the VILLAGE maintains a fire rescue service consisting of an on -duty force of at least one FIRE APPARATUS staffed with four fully paid VILLAGE FIREFIGHTERS and one ADVANCED LIFE SUPPORT RESCUE APPARATUS staffed with three fully paid VILLAGE FIREFIGHTERS and all required equipment. A. Automatic dispatch of appropriate equipment, material and personnel for fire suppression purposes to augment KEY BISCAYNE FIRE RESCUE DEPARTMENT resources shall be according to the KEY a BISCAYNE FIRE RESCUE DEPARTMENT dispatch criteria, using MIAMI FIRE -RESCUE DEPARTMENT situation codes. B. Automatic dispatch of appropriate equipment, material and personnel for emergency medical purposes to augment KEY BISCAYNE FIRE RESCUE DEPARTMENT resources shall be according to KEY BISCAYNE FIRE RESCUE DEPARTMENT dispatch criteria, using MIAMI FIRE -RESCUE DEPARTMENT situation codes. 3 C. Material and personnel for fire inspection, plans examination and investigation purposes as set forth in APPENDIX II attached hereto and made a part hereof. D. Material and personnel for initial and ongoing training for the VILLAGE's State Certified Fire Fighters, EMT's, Paramedics and Inspectors. E. Material and personnel for VILLAGE apparatus and equipment maintenance due to normal wear and tear. F. Material and personnel for VILLAGE 800 MHz Communications equipment maintenance due to normal wear and tear. G. Material and personnel for maintenance of Computer Aided Dispatch System utilized by the Village of Key Biscayne Fire Rescue Department. H. Material and personnel for the provision of VILLAGE firefighting and medical expendable supplies used as a result of emergency oper'tions and required training. I. Material and personnel for EMS quality assurance. J. Material and personnel for command and control of incidents involving MIAMI FIRE -RESCUE DEPARTMENT units as set forth in APPENDIX III attached hereto and made a part hereof. a TERM. SECTION III Subject to the cancellation provision set forth in Section X hereof, the term of this Agreement shall be for a period of five (5) years commencing on October 1, 1998, and terminating on September 30, 2003. 4 SECTION IV COMPENSATION. A. The CITY will charge the minimum monthly fee set forth in the fee schedule labeled APPENDIX I, attached hereto and made a part hereof, commencing on October 1, 1998 (the —Minimum Fee"). This charge for fire rescue services shall be for equipment and personnel required to augment routine Key Biscayne Fire Rescue Department services and protection, as necessary, in accordance with MIAMI FIRE -RESCUE DEPARTMENT Standard Operating Procedure. B. In the event of a Major Emergency, as further described in this section, in addition to the MINIMUM FEE, an additional Major Emergency fee as set forth in APPENDIX I shall be charged to the VILLAGE. For the purposes of this Agreement, a "Major Emergency" is defined as those incidents that involve automatic aid multi -company dispatches and extend longer than one (1) hour in duration. These incidents are considered out of control and would be evidenced by the announcement of a Code 1 by the first arriving units. Not considered Major Emergencies are minor fires, rescue runs, small hazardous materials incidents and those incidents that have been routinely handled in the past, elsewhere in the CITY and the VILLAGE, by its Fire Department, by routine custom and practice. C. For the purpose of invoicing, when Major Emergencies occur, the VILLAGE will make payment within ninety (90) days after mailing by the CITY of the invoice for services. Interest at the rate of twelve percent (120) per annum shall automatically 5 accrue on delinquent invoices from the ninety first (91) day after invoicing until they are paid. D. The charges as set forth in the attached fee schedule, APPENDIX I shall be the maximum hourly rates for equipment and personnel with the time for such charges to be calculated from the time of the alarm to the time the responding MIAMI FIRE - RESCUE DEPARTMENT units return to City service. The hourly charges shall be prorated for fractional parts of an hour with minutes being the smallest increments. Such charges are based upon at.least four (4) CITY FIREFIGHTERS operating each Aerial, Quint, Haz Mat Apparatus and Pumper, three (3) CITY FIREFIGHTERS operating each Rescue and one (1) CITY FIREFIGHTER operating each Air Truck, Foam Pumper and District Chief listed in the major emergency fee schedule. In the event fewer CITY FIREFIGHTERS are provided, the charge will be reduced proportionately. E. The CITY will provide a monthly invoice for routine services and protection, with appropriate documentation as required. The VILLAGE shall make payment within thirty (30) days after mailing by the CITY of the invoice for services. Interest at the rate of twelve percent (120) per annum shall automatically accrue on delinquent invoices from the thirty-first (31) day after invoicing until they are paid. F. Charges for fire watches shall be as follows: • Inspector $ 35.00/hour • Rescue Unit $100.00/hour • Firefighting Units $170.00/hour • Administrative Fee $ 10.00/per person assigned 6 SECTION V INDEMNIFICATION. The VILLAGE shall indemnify and save harmless the CITY from any and all claims, liability, losses and causes of action arising out of the negligence of VILLAGE's agents, officers or employees, to the extend of the limitations included within Florida Statutes, Section 768.28. The CITY shall indemnify and save harmless the VILLAGE from any and all claims, liability, losses and causes of action arising out of the negligence of CITY's agents, officers, or employees, to the extent of the limitations included within Florida Statutes, Section 768.28. SECTION VI ACCESS, FIRE CODE, FIRE INSPECTION. A. ACCESS The VILLAGE hereby confirms that it shall provide unencumbered ingress and egress to CITY personnel, vehicles, boats and helicopters entering or departing' the VILLAGE for the purposes of executing the provisions of this Agreement, including, but not limited to, medical emergencies, fire suppression, fire inspection, fire investigation and equipment testing. B. FIRP COIF, The South Florida Fire Prevention Code and any additional fire prevention codes established by the VILLAGE shall apply to the VILLAGE. 7 C. FTRF INSPECTIONS The CITY agrees to provide as needed and when requested, fire inspection services on VILLAGE property and the VILLAGE further agrees to authorize the MIAMI FIRE -RESCUE DEPARTMENT to enforce the South Florida Fire Prevention Code and any additional fire prevention codes established by the VILLAGE as set forth in APPENDIX II. It is further understood that all revenue that is generated by these inspections shall be the property of the VILLAGE. - SECTION VII SWITCH WITH ANOTHER PARAMEDIC (SWAP) The CITY and VILLAGE agree to continue the 'Switch With Another Paramedic" (SWAP) Program as an interdepartmental exchange program designed to compare and evaluate other emergency medical and firefighting systems and operations. Paramedics will be able to compare their own system with that of the exchange Department. Likewise, these Paramedics will be able to offer insight into their own system as seen from this perspective. SECTION VIII a RIGHT OF FIRST REFUSAL. The MIAMI FIRE -RESCUE DEPARTMENT shall have the Right of First Refusal purchase opportunity on all KEY BISCAYNE FIRE RESCUE DEPARTMENT vehicles when they are to be sold by the VILLAGE. Two appraisals shall be obtained and paid for by the VILLAGE to arrive at fair market value. The CITY shall pay the 8 average price determined by these two appraisals, if fair market value does not vary by more than 10% between appraisals SECTION IX TECHNOLOGICAL IMPROVEMENTS. All technological improvements adopted and implemented by the MIAMI FIRE -RESCUE DEPARTMENT shall be offered to the KEY BISCAYNE FIRE RESCUE DEPARTMENT. If the KEY BISCAYNE FIRE RESCUE DEPARTMENT chooses to take advantage of these improvements, the VILLAGE's portion of the cost of these improvements shall be borne by the KEY BISCAYNE FIRE RESCUE DEPARTMENT. SECTION X CANCELLATION. This Agreement shall expire on September 30, 2003, provided, however, that on any fiscal year during the term of this Agreement, either party may terminate, without cause, only upon written notice served upon the non canceling party on or before the 31st day of July of such year. Cancellation will be at the discretion of the City Manager on behalf of'the CITY and Village Manager on behalf of the VILLAGE. In the event of such cancellation, the CITY shall be paid fees for all services provided prior to the effective date of such cancellation. SECTION XI AMENDMENTS. This Agreement may be amended only upon the written agreement of the parties. No amendments to this Agreement shall 9 be binding on either party unless in writing and approved by the CITY'S Commission and the VILLAGE's Council. SECTION X11 NOTICE. All notices provided by either party under this Agreement shall be deemed to be sufficiently sent if mailed by U.S. Certified Mail, Return Receipt Requested, and shall be sent to the officers specified below: FOR THE CITY - CITY MANAGER Donald H. Warshaw 422 S. W. 2nd Avenue Miami, Florida, 33130 FOR THE VILLAGE - VILLAGE MANAGER C.Samuel Kissinger 85 West McIntyre Street Key Biscayne, Florida 33149 SECTION XIII GENERAL CONDITIONS. A. Title and Paragraph headings are for convenient reference and are not part of this Agreement. B. In the event of conflict between terms of this Agreement and anyaterms or conditions contained in any attached documents, the terms of this Agreement shall rule. C. No waiver or breach of any provision of this Agreement shall constitute a waiver of any subsequent breach of the same or any other provision hereof, and no waiver shall be effective unless made in writing. 10 D. Should any provision(s), paragraph(s), sentence(s), word(s) or phrase(s) contained in this Agreement determined by a court of competent jurisdiction to be invalid, illegal, or otherwise unenforceable under the laws of the State of Florida or the CITY, such provision(s), paragraph(s), sentence(s), word(s) or phrase(s) shall be deemed modified to the extent necessary in order to conform with such laws or, if not modifiable to conform with such laws, then same shall be deemed severable and, in either event, the remaining terms and -provisions of this Agreement shall remain unmodified and in full force and effect. SECTION XIV OWNERSHIP OF DOCUMENTS. VILLAGE agrees that all documents maintained and generated pursuant to this contractual relationship between CITY and VILLAGE shall be subject to all provisions of the Public Records Law, Chapter 119, Florida Statutes. It is further understood by and between the parties that any information, writings, maps, contact documents, reports or any other matter whatsoever which is given by CITY to VILLAGE pursuant to this Agreement shall at all times remain the property of the CITY and shall not be used by the VILLAGE for any other purposes whatsoever without the written consent of the CITY. SECTION XV NONDELEGABILITY. The obligations undertaken by the CITY pursuant to this Agreement shall not be delegated or assigned to any other person 11 or firm unless the VILLAGE shall first consent in writing to the performance or assignment of such service or any part thereof by another person or firm. SECTION XV1 AUDIT RIGHTS. CITY and VILLAGE reserve the right to audit the records of each other, as said records relate to this Agreement, at any time during the performance of this Agreement and for a period of one (1) year after final payment is made under this Agreement. SECTION XVII AWARD OF AGREEMENT. VILLAGE warrants that it has not employed or retained any person employed by the CITY to solicit or secure this Agreement and that it has not offered to pay, paid, or agreed to pay any person employed by the CITY any fee, commission percentage, brokerage fee, or gift of any kind contingent upon or resulting from the award of this Agreement. SECTION XVIII CONSTRUCTION OF AGREEMENT. This Agreement shall be construed and enforced according to the laws of the State of Florida, and venue shall be in Miami -Dade County. 12 SECTION XIX INDEPENDENT CONTRACTOR CITY and its employees and agents shall be deemed to be independent contractors, and not agents or employees of VILLAGE, and shall not attain any rights or benefits under the Civil Service or Pension Ordinance of VILLAGE, or any rights generally afforded classified or unclassified employees; further CITY employees shall not be deemed entitled to the Florida Workers' Compensation benefits as an employee of the VILLAGE. SECTION XX NONDISCRIMINATION. VILLAGE agrees that it shall not discriminate as to race, sex, color, creed, national origin or handicap in connection with its performance under this Agreement. Furthermore, that no otherwise qualified individual shall, solely by reason or his/her race, sex, color, creed, national origin, or handicap, be excluded from participating in, be denied benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. , CONTINGENCY CLAUSE. Funding for this Agreement is contingent upon the availability of funds and continued authorization for program activities and is subject to amendment or termination due to lack of funds, or authorization, reduction of funds, and/or change in regulations. SECTION XX1 13 SECTION XXII DEFAULT PROVISION In the event that CITY shall fail to comply with each and every term and condition of this Agreement or fails to perform any of the terms and conditions contained herein, then the VILLAGE, at its sole option, upon ninety (90) day written notice to the CITY, may cancel and terminate this Agreement. SECTION XXIII ENTIRE AGREEMENT Except as specified below, this instrument and its attachments constitute the sole and only Agreement of the parties hereto relating to the subject hereof and correctly sets forth the rights, duties, and obligations of each to the other as of its date. Any prior agreements, promises, negotiations, or representations not expressly set forth in this Agreement are of no force or effect, except that the Agreement of April 19, 1993 shall continue until September 30, 1998. IN WITNESS WHEREOF, the parties hereto have hereunto caused these presents to be signed in their names by the duly authorized officials, attested by their respective CITY and VILLAGE Clerk on 14 the day and year first herein Village of Key Biscayne a municipal Corporation of the State of Florida 7 C. Samuel Ki inger, Village Mana er Village of Key Bisca ST: ilrage Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY: Ville Attorney Village of Key Biscayne APPROVED AS TO INSURANCE REQUIREMENT I above written. Risk Management Department City of Miami, a municipal Corp. ation of the State of F ;l•rida Dona d H. Warshaw City Manager City of Miami ATTEST: APPROVED LEGAL O F•", AND N r•f'ila Atto ney of Miami 15 APPENDIX I FEE SCHEDULE A. For normal automatic aid and ancillary service to augment the KEY BISCAYNE FIRE RESCUE DEPARTMENT, a monthly fee (the MINIMUM FEE) for the following years is established. This fee covers personnel and material as necessary in accordance with City of Miami Standard Operating Procedures. 1. October 1, 1998 through September 30, 1999 $38,333 per month. -2 ,October 1, 1999 through September $38,333 per month. 3. October 1, 2000 through September $38,333 per month. 4. October 1, 2001 through September $38,333 per month. 5. October 1, 2002 through September $38,333 per month. 30, 2000 30, 2001 30,2002 30, 2003 The CITY will provide a monthly invoice with appropriate documentation as required. The VILLAGE shall make payment within thirty (30) days after mailing by the CITY of the invoice with the exception of Paragraph C, Section IV. Interest at the rate of twelve percent (12a) per annum shall automatically accrue on delinquent invoices until they are paid. B. For Major Emergencies, as defined in Section IA, Definition 8, the following fee schedule, in addition to the normal monthly fee, is established: 1. $1,380 per hour per Aerial/Quint Company 2. $1,035 per hour per Pumper Company 3. $690 per hour per Advanced Life Support Rescue Company 4. $600 per hour per Advanced Life Support Squad Comp --, r -:y 5. $1,035 per hour per Haz Mat Truck 6. $690 per hour per Foam Pumper Truck 7. $230 per hour per person for Special Equipment (Fire Boat, District Chief, Safety Officer, etc.) 8. $345 per hour per Air Truck The charges as set forth above shall be the hourly rates for equipment and personnel with the fe."\-1,—. c,.vl-, -1-- - - es to be calculated from the time of the alarm to the time the MIAMI FIRE -RESCUE DEPARTMENT responding units return to City service. The hourly charges shall be prorated for fractional parts of an hour with minutes being the smallest increments. Such charges are based upon at least four (4) CITY FIREFIGHTERS operating each piece of apparatus listed in items 1, 2, and 5 above, and three (3) CITY FIREFIGHTERS operating equipment listed in item 3. In the event fewer CITY FIREFIGHTERS are provided, the charge will be reduced proportionately. For the purposes of this Agreement, a ''Major Emergency" is defined as those incidents that involve automatic aid multi - company dispatches and extend longer than one (1) hour in duration. These incidents are considered out of control and would be evidenced by the announcement of a Code 1 by the first arriving units. Not considered Major Emergencies are minor fires, rescue runs, small hazardous materials incidents and those incidents that have been routinely handled in the past elsewhere in the CITY and the VILLAGE by its Fire Department, by routine custom and practice. 2 C. For fire watches, as determined by the City of Miami Fire Chief upon request by officials of the Village of Key Biscayne, charges shall be as follows: 1. MIAMI FIRE -RESCUE DEPARTMENT Firefighters rate of pay is based upon time and one-half at their hourly rate. 2. MIAMI FIRE -RESCUE DEPARTMENT Paramedics rate of pay is based upon time and one-half at their hourly rate. 3. MIAMI FIRE -RESCUE DEPARTMENT Fire Inspectors rate of pay is based upon time and one-half at their hourly rate. 4. An Administrative Fee based on CITY Ordinance No. 10237 requiring a charge of $10.00 per person per day. 5. Charges may change based upon contract agreement between the City of Miami and Firefighters Local No. 587. D. If for unforeseen reasons, the VILLAGE is unable to provide its own +fire rescue services, the CITY agrees to provide full fite rescue service to the VILLAGE on a monthly basis until such time as the KEY BISCAYNE FIRE RESCUE DEPARTMENT is again fully operational. The fire rescue service, as and 'substituting CITY term of this interim Agreement for full reflected in SECTION II of this Agreement equipment material and personnel for VILLAGE equipment, material and personnel, would be for a maximum 3 of twelve (12) months. Price will be determined should the actual need arise. a 4 APPENDIX II INSPECTION SERVICES A. The CITY will provide during normal business hours Monday through Friday from 8:00 A.M. until 5:00 p.m. when requested by the VILLAGE, a qualified Fire Inspector from the MIAMI FIRE -RESCUE DEPARTMENT Fire Prevention Bureau to conduct required regular fire inspections of all occupancies except one and two family dwellings and apartment buildings three floors or less. B. The CITY will provide during normal business hours Monday through Friday from 8:00 A.M. until 5:00 P.M. when requested by the VILLAGE a qualified Plans Examiner from the MIAMI FIRE -RESCUE DEPARTMENT Fire Prevention Bureau to review plans for new building construction and/or major building modifications to all occupancies except one and two family dwellings. C. The CITY will provide at any time of day or night when requested by the VILLAGE a qualified Fire Investigator from the'MIAMI FIRE -RESCUE DEPARTMENT Fire Prevention Bureau to investigate all fires having a cause that is designated by the fire officer in charge of the scene to be of a suspicious or undetermined nature, all fire bombings, all attempted fire bombings, all explosions where there is a fire related death and all fire deaths resulting from fire related injuries. 1 APPENDIX III MAJOR EMERGENCY COMMAND STRUCTURE When an emergency incident occurs within the Village of Key Biscayne involving Miami Fire -Rescue Department units, the Command structure listed below will be followed: A. Officers of Equal Rank: When officers on the incident from the Village of Key Biscayne Fire Rescue Department and Miami Fire -Rescue Department are of equal ranks, the Officer from the Village of Key Biscayne Fire Rescue Department is in charge of the incident. B. Officers of Unequal Rank: When Officers on an incident from the Village of Key Biscayne Fire Rescue Department and Miami Fire -Rescue Department are of unequal ranks, the highest ranking Officer will be in charge of the incident. C. District Chiefs: Miami Fire -Rescue Department District Chiefs on arrival, will be in Command of all incidents at the Village of Key Biscayne requiring their dispatch. This Command structure will be followed whether the units involved in the incident are solely Miami Fire -Rescue Department or a combination of Miami Fire -Rescue Department and Village of Key Biscayne Fire Rescue Department. The only exceptions to this are: 1. The District Chief is relieved of Command by a Miami Officer of higher rank. 2. The District Chief is relieved by the Chief or the Deputy Chief of the Village of Key Biscayne Fire Rescue Department. The District Chief will then be in charge of Operations. 3. The incident can be turned over to the appropriate authority of the village of Key Biscayne Fire Rescue Department. CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM CA -6 TO Honorable Mayor and Members of the City Commission FROM /€- =- Donald'FI. Warshaw City Manager DATE SUBJECT REFERENCES • ENCLOSURES: May 11, 1998 Contract Agreement with Key Biscayne for Ancillary Fire Services FILE RECOMMENDATION: It is respectfully requested that a resolution be passed accepting the contract to provide Automatic Aid and Ancillary Fire Services to Key Biscayne. This contract will bring in $460,000 yearly in revenue for the City of Miami, which is $58,000 more per year than in the previous contract. BACKGROUND: The predecessor to this contract was originally entered into on April 15, 1993 for a term of five years. In that time. The City of Miami and Key Biscayne have found this to be a mutually beneficial relationship. and all obligations of the previous contract have been met by both parties. The City provides Key Biscayne with various services, which include, but are not limited to: the automatic dispatch of personnel and equipment for fire suppression and emergency medical purposes; as well as material and personnel for fire inspection, plans examination. investigation purposes, and ongoing training of Key Biscayne personnel. JGP/CAG/MLKJpmk CovcrKcyB iscay nc. doc J-98-587 5/29/98 RESOLUTION NO. A RESOLUTION, WITH ATTACHMENT, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, BETWEEN THE CITY OF MIAMI AND THE VILLAGE OF KEY BISCAYNE TO PROVIDE AUTOMATIC AID AND ANCILLARY RESCUE SERVICES TO SAID VILLAGE; PROVIDING FOR A FIVE YEAR CONTRACT WITH A REPEALER AND SEVERABILITY CLAUSE. WHEREAS, the Village has requested certain fire, rescue, and fire inspection services be performed by the City of Miami to augment the fire protection provided by the Village which services are the responsibility of the Village to provide; and WHEREAS, the City of Miami is desirous of providing such services for the Village on a contractual basis and has thus negotiated this agreement; and WHEREAS, the Village desires to engage the City of Miami to implement such services on a contractual basis until such time as said agreement may be canceled by either party in the manner set forth in said agreement; and NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this day of , 1998. JOE CAROLLO, MAYOR ATTEST: WALTER J. FOEMAN CITY CLERK BUDGET AND. MANAGEMENT ANALYSIS REVIEW: DIPAK PAREKM, DIRECTOR REVIEWED BY: 5//' 443 JULIE 0. BRU ASSISTANT CITY ATTO APPRO LLO ORN Y 98:BSS AND CORRECTNESS: Kf.Ysj1,i► 1 Village Council John F. Feats, Moysr Mortimer Fried, Yin Mryar Martha Fdez-Leon Broucek Gregory C. Han Hugh T. O'Reilly Michele Psdovan Betty Sime Karr Clerk Conchita H. Alvarez VILLAGE OF KEY BISCAYL.4 STATE OF FLORIDA COUNTY OF DADE Office of the Village Clerk CERTIFICATION • I, Conchita H. Alvarez, duly appointed Village Clerk of the Village of Key Biscayne, Florid hereby certify that the attached is a true and correct copy of: Resolution No. 9843 , adopted by the Village Council on April 16, 1998. IN WITNESS WHEREOF, I hereunto set my hand and affix the Seal of the Village of Key B iscayne, Florida, this„ 20th day of April , 1998. .. -• r' .. r rb _ A onchita H. Alvarez illage Clerk illage of Key Biscayne, Florida • Ft3;t1\-) 1,6/a 8S West McIntyre Street • Key Biscayne. Florida 33149 • ( 303) 365-5506 • Fax. ( 303) S6S-8956 • Internet. http•/Mtb.kry-btsCsy* ci mast" rrA nuts cr TV Aovtot A wt: QuAuTr COMMUTrtTY tivvuumstsxr roa ALL U1.AJ *ucsl &It ,..t,... a •...,... _....... - CONTRACT REVIEW AND ANALYSIS FORM • Directions: Please Attach supporting documents. All sections must be completed, excluding "CRC Comments." DATE: 7/27/98 (?Act Sv issue) DEPARTMENT/DIVISION: FIRE -RESCUE - ADMINISTRATION CONTACT PERSON/CONTACT NUMBER: Paul M. Ketz 416-1672 CONTRACTING ENTITY: Village of Key Biscayne RESOLUTION NUMBER: BID/PROJECT NUMBER: (IF APPLICABLE) 144‘1 44. C;TY MANAGERS OFFICE 98 JUL 27 PM 3: 15 BUDGETARY INFORMATION: Are funds budgeted? YES: ® NO: [0 If Yes, TOTAL DOLLAR AMOUNT: $460,000.00 0 EXPENSE � REVENUE SOURCE OF FUNDS: Village of Key Biscayne ACCOUNT CODE(S) If grant funded, is there a City match requirement? YES: 0 NO: ® AMOUNT: Are matching funds Budgeted? YES: 0 NO: 0 Account Code(s): TERMS OF CONTRACT: Effective Date: Escalating Clause, if any: Contract Period (s): Penalties, (if any), for termination: Payment terms: If grant funded, list restrictions/requirements, if applicable: SUMMARY/DESCRIPTION OF CONTRACT OR AGREEMENT Is this an extension? YES: ® NO: 0 Reason for Extension: Renewal of Agreement under new terms. If YES, actual expenditures in previous contract Year Summary/Description of Contract or Agreement: An agreement with the Village of Key Biscayne to provide Automatic Aid and Ancilliary Fire Services for a term of five years, at an annual revenue of $460,000.00. JUSTIFICATION FOR CONTRACT OR AGREEMENT (Include why it is needed, consequences if not authorized or approved and time constraints, if any.) The predecessor to this contract was originally entered into on April 15, 1993 for a term of five years. In that time, the City of Miami and Key Biscayne have found this to be a mutually beneficial relationship, and all obligations of the previous contract have been met by both parties. The City provides Key Biscayne with various services, which include, but are not limited to: the automatic dispatch of personnel and equipment for fire suppression and emergency medical purposes; as well as material and personnel for fire inspection, plans examination, investigation purposes, and ongoing training of Key Biscayne Personnel. METHOD OF PURCHASE (If applicable) O Telephone quotes O Written quotes O Negotiated purchase O Sole Source (include documentation) ▪ Bid Waiver (include documentation) PREVIOUS AWARDS OF BIDS (IF APPLICABLE) From most recent: I . 2. 3. CRC COMMEN S. • Formal Bid/Proposal (include bid tabulation/proposal ranking) O Single Purchase O Short -Term contract • Term of Contract O Lease (Type: ) Approval: Date: Approva Financial Oversight Board Date: 2��� V !_ — b _ HU .1 .4 r5,? P . 0 2 J-98-587 5/29/98 RESOLUTION NO. 98 — 555 A RESOLUTION, WITH ATTACHMENT, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, BETWEEN THE CITY :OP MIAMI AND THE VILLAGE OF KEY BISCAYNE . TO PROVIDE AUTOMATIC AID AND ANCILLARY RESCUE SERVICES TO SAID VILLAGE; PROVIDING FOR A FIVE YEAR CONTRACT WITH A REPEALER AND SEVERABILITY CLAUSE. WHEREAS, the Village has requested certain fire, rescue, and fire inspection services be performed by the City of Miami to augment the fire. protection provided by the Village which services are the responsibility of the Village to provide; and WHEREAS, the City of Miami is desirous of providing such services for the Village on a contractual basis and has thus negotiated this agreement; and WHEREAS, the Village desires to engage to City of Miami to implement such services on a contractual basis, until such time as said agreement may be canceled by either partyin the manner set forth in said agreement; and NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference /ATTACHMENT (S) CONTAINED ismemmb CITY COMMISSION MEETINGS Op JUN 091998 Rdolutkon Na 98- 555, JUL- 9-9I8 THU 1.4 ; .$ _ 03 thereto and incorporated herein as if fully set forth in this Section. Section 2. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 9th day of June `, 1998. JOg CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor dki not indicate approval of this legislation by signing it in the designated place provided, said legislation %la becomes effective with the elapse of ten (10) days from the date of C mmiss!cn &i regarding came, without the Mayor exercisi to. -y ATTEST: WATER J. FOEMAN CITY CLERK BUDGET AND .1f�ANAGEMENT ANALYS I S REVIEW : W y DIPAK PAREK}4, b'RECTOR REVIEWED BY: 2. - JULIE O. BRU ASSISTANT CITY ATTO Walter .. • eman, City Clerk 98- 555