HomeMy Public PortalAbout03.15.2016 City Council Meeting PacketMEDINA
AGENDA FOR THE REGULAR MEETING
OF THE MEDINA CITY COUNCIL
Tuesday, March 15, 2016
7:00 P.M.
Medina City Hall
2052 County Road 24
Meeting Rules of Conduct:
• Fill out and turn in white
comment card
• Give name and address
• Indicate if representing a group
• Limit remarks to 3-5 minutes
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ADDITIONS TO THE AGENDA
IV. APPROVAL OF MINUTES
A. Minutes of the March 2, 2016 Regular Council Meeting
V. CONSENT AGENDA
A. Approve American Legion Consumption and Display Liquor License
B. Approve 2016 Road Material and Equipment Bids
C. Approve 2015 Annual Report
D. Approve Contract for Services between the City of Medina and Metropolitan Consortium of
Community Developers for the Open to Business Program
E. Appoint Lisa Cole to the Park Commission
F. Resolution Accepting Donation from the Hamel Lions Club
G. Resolution Granting Extension of Time to File the Plat of Bradford Creek Addition; Amending
Resolution No. 2016-04
H. Resolution Granting Extension of Time to File the Plat of Willow Manor; Amending Resolution
No. 2015-77
I. Release of Letters of Credit — US Home Corporation — Enclave at Medina, Enclave at Medina 2nd
Addition, Enclave at Medina 5th Addition
J. Resolution Accepting Utility Improvements within Villas at Medina Country Club
K. Resolution Accepting Watermain Improvements Within Medina Townhomes Project
VI. COMMENTS
A. From Citizens on Items Not on the Agenda
B. Park Commission
C. Planning Commission
VII. NEW BUSINESS
A. Arrowhead Drive Trail Extension Project
1. Resolution Approving the Plans and Specifications and Ordering the Advertisement for Bids
B. Uptown Hamel Building Materials
1. Ordinance Regarding Exterior Building Materials in the Uptown Hamel Zoning Districts;
Amending Chapter 8 of the City Code
2. Resolution Authorizing Publication of Ordinance by Title and Summary
VIII. CITY ADMINISTRATOR REPORT
IX. MAYOR & CITY COUNCIL REPORTS
X. APPROVAL TO PAY BILLS
XI. ADJOURN
Posted 3/11/2016 Page 1 of 1
MEMORANDUM
TO: Medina City Council
FROM: Scott Johnson, City Administrator
DATE OF REPORT: March 10, 2016
DATE OF MEETING: March 15, 2016
SUBJECT: City Council Meeting Report
V. CONSENT AGENDA
A. Approve American Legion Consumption and Display Liquor License — All paperwork is
in order and the fee has been paid. Staff recommends approval.
No attachments for this item.
B. Approve 2016 Road Material and Equipment Bids — Public Works Director Steve Scherer
has attached a memo that outlines the various bids that we received to provide road
maintenance improvements in the City. Staff recommends approval of the road material
and equipment bids as presented.
See attached memo.
C. Approve 2015 Annual Report — The 2015 Annual Report has been completed. Staff
recommends Council acceptance of the report.
See attached annual report.
D. Approve Open to Business Contract — Staff recommends renewing the agreement with
the Metropolitan Consortium of Community Developers to continue to offer the Open to
Business Program to local or prospective businesses.
See attached agreement.
E. Appoint Lisa Cole to the Park Commission — Lisa Cole has applied to be a member of the
Park Commission. Staff recommends approval.
See attached memo.
F. Resolution Accepting Donation from the Hamel Lions Club — The Hamel Lions Club is
generously offering to donate $2,500 to the Medina Police Department. The Donation
will be dedicated towards the purchase of a digital speed sign. Staff recommends
approval.
See attached resolution.
G. Resolution Granting Extension of Time to File the Plat of Bradford Creek Addition;
Amending Resolution No. 2016-04 — The Owners have requested an extension until July
16, 2016 to meet the terms and conditions of plat approval. Staff recommends approval.
See attached resolution.
H. Resolution Granting Extension of Time to File the Plat of Willow Manor; Amending
Resolution No. 2015-77 — The Owners have requested an extension until June 18, 2016 to
meet the terms and conditions of plat approval. Staff recommends approval.
See attached resolution.
I. Release of Letters of Credit — US Home Corporation Enclave at Medina, Enclave at
Medina 2nd Addn, Enclave at Medina 5th Addn. — The required public improvements
within The Enclave at Medina, The Enclave at Medina 2nd Addition, and the Enclave at
Medina 5th Addition have been installed and accepted by the City. The City Engineer has
indicated that it would be appropriate to release the letters of credit at this time. Staff
recommends approval.
See attached memo.
J. Resolution Accepting Public Utilities for Villas at Medina Country Club — Consistent
with the terms of the Development Agreement, the Developer has completed construction
of stormwater infrastructure within the public right-of-way, as well as sanitary sewer and
water infrastructure improvements to serve the lots within the Subdivision. Staff
recommends approval.
See attached resolution.
K. Resolution Accepting Watermain Improvements Within Medina Townhomes Project
— Consistent with the terms of the Development Agreement, the Developer has
completed construction of watermain infrastructure improvements to serve the
Development. Staff recommends approval.
See attached resolution.
VII. NEW BUSINESS
A. Arrowhead Drive Trail Extension Project — The proposed Arrowhead Drive Trail
Extension Project includes the construction of an 8' wide bituminous trail section from
Meander Road north approximately 3000' to Bridgewater Road. The location of the trail
is on the east side of Arrowhead Drive with an average boulevard width of 5'. City
Engineer WSB has completed plans and specifications for this project in preparation for
bidding.
See attached memo and resolution.
Recommended Motion: Adopt resolution approving plans and specifications and
ordering the advertisement for bids
2
B. Ordinance Amendment: Uptown Hamel building materials — The ordinance adds fiber
cement lap siding as a permitted exterior building material in the Uptown Hamel area.
There was no opposition to the proposed change at the Public Hearing held at the March
8th Planning Commission.
See attachment report.
Recommended Motions: 1) Move to adopt the ordinance regarding exterior
building materials in the Uptown Hamel zoning districts. 2) Move to adopt the
resolution authorizing publication of the ordinance by title and summary.
X. APPROVAL TO PAY BILLS
Recommended Motion: Motion to approve the bills, EFT 003564E-003583E for $48,323.79,
order check numbers 44070-44120 for $258,498.12, and payroll EFT 507016-507046 for
$46,997.58.
INFORMATION PACKET
• Planning Department Update
• Police Department Update
• Public Works Department Update
• Claims List
3
DRAFT
2
3 MEDINA CITY COUNCIL MEETING MINUTES OF MARCH 2, 2016
4
5 The City Council of Medina, Minnesota met in regular session on March 2, 2016, at 7:00
6 p.m. in the City Hall Chambers. Mayor Mitchell presided.
7
8 I. ROLL CALL
9
10 Members present: Anderson, Cousineau, Pederson, Martin, and Mitchell.
11
12 Members absent: None.
13
14 Also present: City Administrator Scott Johnson, City Attorney Ron Batty, City Engineer
15 Tom Kellogg, City Planner Dusty Finke, Public Works Director Steve Scherer, and Public
16 Safety Director Ed Belland.
17
18 II. PLEDGE OF ALLEGIANCE (7:00 p.m.)
19
20 III. ADDITIONS TO THE AGENDA (7:00 p.m.)
21 The agenda was approved as presented.
22
23 IV. APPROVAL OF MINUTES (7:00 p.m.)
24
25 A. Approval of the February 16, 2016 Special City Council Meeting Minutes
26 Anderson referenced section two, paragraph three, and stated that he did not remember
27 that information being discussed.
28
29 Mitchell noted that the item was talked about briefly as the information was not included
30 in the packet.
31
32 Pederson referenced an item regarding the fire departments and asked if that was
33 discussed.
34
35 Mitchell noted that the item was discussed very briefly.
36
37 It was noted in section two, it should state, "...fire departments department...their its....
38 In the second paragraph, it should state, "...future proposed contract amendments..."
39 Prior to the last paragraph, this title should be inserted, "IV. Other Matters". It should
40 also state, "...highway 12," "...$5,000" "...Mayor's Mayors'..."
41
42 Moved by Anderson, seconded by Cousineau, to approve the February 16, 2016 special
43 City Council meeting minutes as amended. Motion passed unanimously.
44
45 B. Approval of the February 16, 2016 Regular City Council Meeting Minutes
46 It was noted on page two, line 34, it should state, "...to open..." On page two, line 35 it
47 should state, "...their its..." On page three, line 24, it should state, "their the Plymouth
48 City Council..." On page three, lines 32 and 35, it should state, "...their its..." On page
49 four, line 10, it should state, "...are not no additional funds for use in available from the
50 Metropolitan Council for the Comprehensive Plan process for Medina.
51
Medina City Council Meeting Minutes 1
March 2, 2016
I Moved by Anderson, seconded by Cousineau, to approve the February 16, 2016 regular
2 City Council meeting minutes as amended. Motion passed unanimously.
3
4 V. CONSENT AGENDA (7:06 p.m.)
5
6 A. Approve Temporary Liquor License to Church of St. Anne at 200 Hamel
7 Road on August 28, 2016
8 B. Approve Temporary Liquor License to Wildlife Rehabilitation Center of
9 Minnesota at 3000 Hamel Road on August 13, 2016
to C. Approve Amended and Restated City of Medina License for Collection and
11 Disposal of Residential Solid Waste, Recyclables, and Compostables with
12 Randy's Sanitation, Inc.
13 D. Approve Lawn and Grounds Services Agreement with Shaggies Lawn Care
14 E. Approve Cooperative Water Resources Management Project Joint Powers
15 Agreement Between Three Rivers Park District, City of Independence, City
16 of Medina and Pioneer -Sarah Creek Watershed Management Commission
17 F. Resolution No. 2016-15 Accepting Bids and Awarding the Contract for
18 Wellhouse No. 3 Addition Project
19 G. Approve Temporary Part -Time Planning and Building Assistant Job
20 Description and Authorize to Recruit and Hire to Position
21 Johnson referenced Item C and noted that the contract was updated per the Council
22 direction that was given at a meeting in February. He referenced Item G and advised
23 that the item was already included in the 2016 budget and is not an additional position.
24
25 Moved by Pederson, seconded by Anderson, to approve the consent agenda. Motion
26 passed unanimously.
27
28 VI. COMMENTS (7:08 p.m.)
29
30 A. Comments from Citizens on Items not on the Agenda
31 There were none.
32
33 B. Park Commission
34 Scherer had nothing further to report.
35
36 C. Planning Commission
37 Finke stated that the Planning Commission will meet the following Tuesday to consider a
38 public hearing for an ordinance amendment regarding use of cement fiber board siding
39 in Uptown Hamel. He advised that the Commission will also consider a conceptual land
40 use map developed by the Steering Committee as well as a brief review of the Wealshire
41 of Medina Site Plan. He noted that the applicant would like to remove the underground
42 parking because of the cost.
43
44 Mitchell noted that he spoke with the applicant as well in attempt to clear up confusion
45 with sewer and water connection fees. He advised that Finke provided a document
46 which compared the charges for Medina to those of Bloomington and noted that the
47 costs overall were very similar in total.
48
49 VII. NEW BUSINESS
50
51 A. The Enclave at Brockton 6th Addition (7:12 p.m.)
Medina City Council Meeting Minutes 2
March 2, 2016
1 Johnson stated that this proposal includes the final 17 lots for the Brockton side of the
2 development, which includes 75 foot wide lots and the construction of Cypress Circle
3 South.
4
5 Finke presented the request for the final phase of the Brockton Enclave development.
6 He stated that the purpose of the Final Plat review is to review for consistency to ensure
7 the Preliminary Plat approval and conditions had been met. He stated that the plan is
8 essentially identical to what was originally proposed and noted that the report included
9 the completion dates of the conditions specified in the Preliminary Plat approval.
10
11 Martin asked if the developer had met the conditions specified in the prior approvals.
12
13 Finke stated that there are multiple phases underway and therefore the conditions are
14 being met as progress continues to be made. He noted that there is a financial surety
15 being held.
16
17 Martin asked if the developer is still making the public improvements specified.
18
19 Finke noted that some of the items had been pushed to later phases, but this being the
20 last phase will enact those improvements as well, specifically the turn lane
21 improvements for Brockton. He noted that there are financial guarantees being held as
22 required by the Development Agreement. He noted that the City would like to delay
23 those until the construction traffic has decreased to reduce the amount of wear and tear
24 on the roadways, and therefore are pushing that condition back until 80 percent
25 completion.
26
27 1. Resolution No. 2016-16 Granting Final Plat Approval for the Enclave at
28 Brockton 6th Addition
29 Moved by Anderson, seconded by Pederson, to adopt resolution no. 2016-16 granting
30 final plat approval for the Enclave at Brockton 6th Addition. Motion passed
31 unanimously.
32
33 2. Development Agreement by and between the City of Medina and U.S.
34 Home Corporation for the Enclave at Brockton 6th Addition
35 Moved by Cousineau, seconded by Anderson, to approve the development agreement
36 by and between the City of Medina and U.S. Home Corporation for the Enclave at
37 Brockton 6t" Addition. Motion passed unanimously.
38
39 B. Tomann Preserve-Damyan Lot Line Rearrangement — 3112 Pioneer Trail
40 and 4003 Apache Drive (7:17 p.m.)
41 Johnson noted that the Council had discussed this item in closed session a few months
42 prior. He stated that Finke and Scherer have done a great job working with the property
43 owner to extend the property line to include all of the wooded area.
44
45 Finke explained that the City is purchasing property and therefore is the land use
46 applicant. He stated that the City is seeking to purchase two thirds of the property from
47 4003 Apache Drive, noting that this portion of the lot is separated from the remaining
48 property at 4003 Apache by a large wetland. He stated that this transaction would allow
49 the City to own the entire wooded area. He advised that both properties, along with
50 adjacent properties, are zoned rural residential. He provided additional details on the
51 nonconformity of the lot, noting that while this transaction would increase the lot size for
Medina City Council Meeting Minutes 3
March 2, 2016
1 the City property it would reduce the size of the property at 4003 Apache. He noted that
2 even though the property size would be reduced, the portion of land being transferred to
3 the City would not be useable by the property owner, for items such as a secondary
4 septic location, because of the wetland location. He stated that staff recommends
5 approval of the request.
6
7 Cousineau referenced a statement that the public interest would be better served with
8 this transaction and asked if that is because people using the park would trespass into
9 this property as it is currently.
10
11 Finke provided additional information regarding drainage and utility easements and the
12 relationship between requiring those items and the sale price of the land.
13
14 1. Resolution No. 2016-17 Approving a Lot Line Rearrangement between
15 3112 Pioneer Trail and 4003 Apache Drive
16 Moved by Anderson, seconded by Pederson, to adopt resolution no. 2016-17 approving
17 a lot line rearrangement between 3112 Pioneer Trail and 4003 Apache Drive. Motion
18 passed unanimously.
19
20 VIII. CITY ADMINISTRATOR REPORT (7:26 p.m.)
21 Johnson stated that the road weight restrictions were put into place on February 29th to
22 protect the roadways.
23
24 IX. MAYOR & CITY COUNCIL REPORTS (7:26 p.m.)
25 Martin stated that she traversed Hunter Drive going into Orono and noted that the
26 roadway is full of potholes. She stated that she and other residents in that area
27 contacted Orono and there has been some filling of the potholes, which has helped.
28 She urged others that travel roadways into Orono that need filling to reach out to Orono
29 staff.
30
31 Belland reported that the annual meeting for the West Metro Drug Task Force was held
32 on February 26th and provided a brief update on the activity, which was discussed. He
33 provided an update on funding activity as well.
34
35 Mitchell stated that Belland also received a commendation at the meeting for his
36 assistance with the organization.
37
38 X. APPROVAL TO PAY THE BILLS (7:35 p.m.)
39 Johnson noted that two of the checks were voided from the bill list and two additional
40 checks were added, numbers 44068 and 44069. He stated that the amount remains the
41 same, noting that the checks were written to the wrong parties.
42
43 Moved by Martin, seconded by Pederson, to approve the bills, EFT 003549E-003563E
44 for $51,717.19, order check numbers 44035-44069 for $215,285.61, and payroll EFT
45 506990-507015 for $46,893.37. Motion passed unanimously.
46
47 Xl. ADJOURN
48 Moved by Martin, seconded by Anderson, to adjourn the meeting at 7:36 p.m. Motion
49 passed unanimously.
50
Medina City Council Meeting Minutes 4
March 2, 2016
1
2
3
4 Attest:
5
6
Bob Mitchell, Mayor
7 Jodi M. Gallup, City Clerk
Medina City Council Meeting Minutes 5
March 2, 2016
Agenda Item # 5B
MEMORANDUM
TO: City Council, through City Administrator Scott Johnson
FROM: Steve Scherer, Public Works Director
DATE: March 9, 2016
MEETING DATE: March 15, 2016
SUBJECT: 2016 Road Material & Equipment Bids
It is my recommendation that we accept the following low bids that are highlighted in
yellow (all bids and companies that bid are in red) on the attached City of Medina 2016 Road
Material & Equipment Bid results spreadsheet (EXHIBIT A), using them whenever possible.
However, there may be scheduling or availability complications, as well as distance issues at
times, that may require the City to use the second lowest bid:
• Bituminous Mixtures for paving and patching roads (#1, #2 & #3)
o Omann Brothers (# 1), (#2), & (#3) (picked up)
o No bid (delivered to site)
o Omann Brothers (# 1), (#2), & (#3) (placed on streets)
• Bituminous Mixtures for paving and patching roads (#4)
o Commercial Asphalt (picked up)
o No bid (delivered to site)
o Omann Brothers (placed on streets)
• Bituminous Mixtures for paving and patching trails (#5)
o Omann Brothers (placed on trails)
• Bituminous Fine Mix/Sand Mix (#6)
o Omann Brothers (picked up)
o No bid (delivered to site)
• Bituminous Integral Curb Installation (#7)
o Omann Brothers
• Milling of Bituminous Surface (which includes Milling Removal) (#8)
o Omann Brothers (all depths)
• Miscellaneous Milling Services (#9)
o Omann Brothers
• Reclaim Roadway (#10)
o Midwest Asphalt (all depths)
" S e a l c o a t i n g / I n s t a l l e d C R S - 2 L i q u i d A s p h a l t ( # 1 1 A & # 1 1 B )
o P e a r s o n B r o t h e r s
" C u r b I n s t a l l a t i o n ( # 1 2 & # 1 3 )
o N o b i d ( r e m o v e a n d r e p l a c e & r e m o v e a n d r e p l a c e / o t h e r s )
o S c h m i d t C u r b C o . I n c . ( n e w i n s t a l l a t i o n )
" C r u s h e d L i m e s t o n e ( d e l i v e r e d t o s i t e ) ( # 1 4 , # 1 5 , # 1 6 )
o B r y a n R o c k ( # 1 4 )
o K r a e m e r M i n i n g ( # 1 5 & # 1 6 )
" C l e a n C r u s h e d L i m e s t o n e ( d e l i v e r e d t o s i t e ) ( # 1 7 )
o B r y a n R o c k
" C r u s h e d R e c y c l e d M a t e r i a l - B i t u m i n o u s ( # 1 8 )
o B a r t o n S a n d & G r a v e l ( p i c k e d u p & d e l i v e r e d t o s i t e )
" C l a s s 5 G r a v e l ( d e l i v e r e d t o s i t e ) ( # 1 9 )
o H a s s a n S a n d & G r a v e l
" W i n t e r S a n d ( d e l i v e r e d t o s i t e ) ( # 2 0 )
o B a r t o n S a n d & G r a v e l
" C l e a n C r u s h e d L i m e s t o n e C h i p s ( d e l i v e r e d t o s i t e ) ( # 2 1 )
o B r y a n R o c k
" G r a n i t e o r T r a p R o c k ( # 2 2 )
o N o b i d
" R i p R a p ( d e l i v e r e d t o s i t e ) ( # 2 3 )
o K r a e m e r M i n i n g
" E q u i p m e n t R e n t a l ( # 2 4 , # 2 5 , # 2 6 , # 2 7 )
o S c h o e n i n g E x c a v a t i n g
o D o b o s z e n s k i & S o n s
o D e s i g n i n g N a t u r e
2
PAGE 1 - ROAD MATERIAL AND EQUIPMENT BIDS - 2016
EXHIBIT A
COMPANY
#1 MN-D.O.T.
SPNWB230(B) MIX
#2 MN-D.O.T.
SPNWB330(B) MIX
# 3 MN-D.O.T.
SPWEB240(B) MIX
#4 MN-D.O.T. SPWEB340(C)
MIX
#5 MN-D.O.T.
SPWEA240(B) MIX
#6 BITUMINOUS
FINE MIX/SAND MIX
#7 BITUMINOUS
INTEGRAL CURB
INSTALLATION
#8 MILL BITUMINOUS SURFACE
AT DEPTH PER SQ YD
(INCLUDING MILLING REMOVAL)
#9 MISCELLANEOUS MILLING
SERVICES AT PER HOUR RATE
#10 RECLAIM ROADWAY AT
DEPTH PER SQUARE YARD
ALLIED
BLACKTOP CO.
Picked up
Picked up
Picked up
Picked up
Place on City Trails
$ /ton
Picked up
Installation Price
$ /Lin Ft
0-2" Depth $ /SgYd
Width of Machine
0-2" Depth $ /SgYd
Del. To site
Del to site
Del to site
Del to site
Del to site
2-4" Depth $ /SgYd
Per hour rate
2-4" Depth $ /SgYd
Placed on city streets
Placed on city streets
Placed on city streets
Placed on city streets
4-6" Depth $ /SgYd
Mobilization fee $
4-6" Depth $ /SgYd
BITUMINOUS
ROADWAYS INC.
Picked up
Picked up
Picked up
Picked up
Place on City Trails
$ /ton
Picked up
Installation Price
$ /Lin Ft
0-2" Depth $ /SgYd
Width of Machine
0-2" Depth $ /SgYd
Del. To site
Del to site
Del to site
Del to site
Del to site
2-4" Depth $ /SgYd
Per hour rate
2-4" Depth $ /SgYd
Placed on city streets
Placed on city streets
Placed on city streets
Placed on city streets
4-6" Depth $ /SgYd
Mobilization fee $
4-6" Depth $ /SgYd
BRYAN ROCK
Picked up
Picked up
Picked up
Picked up
Place on City Trails
$ /ton
Picked up
Installation Price
$ /Lin Ft
0-2" Depth $ /SgYd
Width of Machine
0-2" Depth $ /SgYd
Del. To site
Del to site
Del to site
Del to site
Del to site
2-4" Depth $ /SgYd
Per hour rate
2-4" Depth $ /SgYd
Placed on city streets
Placed on city streets
Placed on city streets
Placed on city streets
4-6" Depth $ /SgYd
Mobilization fee $
4-6" Depth $ /SgYd
COMMERCIAL
ASPHALT(TILLER)
Picked up 45.95
Picked up 45.90
Picked up 44.65
Picked up 50.30
Place on City Trails
$ /ton
Picked up
Installation Price
$ /Lin Ft
0-2" Depth $ /SgYd
Width of Machine
0-2" Depth $ /SgYd
Del. To site
Del to site
Del to site
Del to site
Del to site
2-4" Depth $ /SgYd
Per hour rate
2-4" Depth $ /SgYd
Placed on city streets
Placed on city streets
Placed on city streets
Placed on city streets
4-6" Depth $ /SgYd
Mobilization fee $
4-6" Depth $ /SgYd
DENNIS FEHN
Picked up
Picked up
Picked up
Picked up
Place on City Trails
$ /ton
Picked up
Installation Price
$ /Lin Ft
0-2" Depth $ /SgYd
Width of Machine
0-2" Depth $ /SgYd
Del. To site
Del to site
Del to site
Del to site
Del to site
2-4" Depth $ /SgYd
Per hour rate
2-4" Depth $ /SgYd
Placed on city streets
Placed on city streets
Placed on city streets
Placed on city streets
4-6" Depth $ /SgYd
Mobilization fee $
4-6" Depth $ /SgYd
DOBOSZENSKI &
SONS, INC.
Picked up
Picked up
Picked up
Picked up
Place on City Trails
$ /ton
Picked up
Installation Price
$ /Lin Ft
0-2" Depth $ /SgYd
Width of Machine
0-2" Depth $ /SgYd
Del. To site
Del to site
Del to site
Del to site
Del to site
2-4" Depth $ /SgYd
Per hour rate
2-4" Depth $ /SgYd
Placed on city streets
Placed on city streets
Placed on city streets
Placed on city streets
4-6" Depth $ /SgYd
Mobilization fee $
4-6" Depth $ /SgYd
GMH ASPHALT
GMH
CORP
Picked up
Picked up
Picked up
Picked up
Place on City Trails
$ /ton
Picked up
Installation Price
$ /Lin Ft
0-2" Depth $ /SgYd
Width of Machine
0-2" Depth $ /SgYd
Del. To site
Del to site
Del to site
Del to site
Del to site
2-4" Depth $ /SgYd
_7'
Per hour rate
2-4" Depth $ /SgYd
Placed on city streets
Placed on city streets
Placed on city streets
Placed on city streets
4-6" Depth $ /SgYd
Mobilization fee $
4-6" Depth $ /SgYd
HARDRIVES, INC
Picked up
Picked up
Picked up
Picked up
Place on City Trails
$ /ton
Picked up
Installation Price
$ /Lin Ft
0-2" Depth $ /SgYd
Width of Machine
0-2" Depth $ /SgYd
Del. To site
Del to site
Del to site
Del to site
Del to site
2-4" Depth $ /SgYd
Per hour rate
2-4" Depth $ /SgYd
Placed on city streets
Placed on city streets
Placed on city streets
Placed on city streets
4-6" Depth $ /SgYd
Mobilization fee $
4-6" Depth $ /SgYd
KD &COMPANY
(DMJ)
Picked up
Picked up
Picked up
Picked up
Place on City Trails
$ /ton
Picked up
Installation Price
$ /Lin Ft
0-2" Depth $ /SgYd
Width of Machine
0-2" Depth $ /SgYd
Del. To site
Del to site
Del to site
Del to site
Del to site
2-4" Depth $ /SgYd
Per hour rate
2-4" Depth $ /SgYd
Placed on city streets
Placed on city streets
Placed on city streets
Placed on city streets
4-6" Depth $ /SgYd
Mobilization fee $
4-6" Depth $ /SgYd
KRAEMER
MINING &MAT
Picked up
Picked up
Picked up
Picked up
Place on City Trails
$ /ton
Picked up
Installation Price
$ /Lin Ft
0-2" Depth $ /SgYd
Width of Machine
0-2" Depth $ /SgYd
Del. To site
Del to site
Del to site
Del to site
Del to site
2-4" Depth $ /SgYd
Per hour rate
2-4" Depth $ /SgYd
Placed on city streets
Placed on city streets
Placed on city streets
Placed on city streets
4-6" Depth $ /SgYd
Mobilization fee $
4-6" Depth $ /SgYd
MIDWEST
ASPHALT CORP.
Picked up
Picked up
Picked up
Picked up
Place on City Trails
$_125.00_/ton
Picked up
Installation Price
$_6.50_/Lin Ft
0-2" Depth $_2.65_/SgYd
2-4" Depth $_4.00_/SgYd
4-6" Depth $_5.00_/SgYd
$1,000/mobilization charge
Width of Machine
0-2" Depth $_.51/SgYd
2-4" Depth $_.56/SgYd
4-6" Depth $_.72/SgYd
$800/mobilization chg (notes)
Del. To site
Del to site
Del to site
Del to site
Del to site
_7'
Per hour rate 750.00
Mobilization fee_ $1,000.00_
Placed on city streets_68.70
Placed on city streets_68.70
Placed on city streets_67.20
Placed on city streets _73.80
WM. MUELLER &
SONS, INC.
Picked up
Picked up
Picked up
Picked up
Place on City Trails
$ /ton
Picked up
Installation Price
$ /Lin Ft
0-2" Depth $ /SgYd
Width of Machine
0-2" Depth $ /SgYd
Del. To site
Del to site
Del to site
Del to site
Del to site
2-4" Depth $ /SgYd
Per hour rate
2-4" Depth $ /SgYd
Placed on city streets
Placed on city streets
Placed on city streets
Placed on city streets
4-6" Depth $ /SgYd
Mobilization fee $
4-6" Depth $ /SgYd
N. COUNTRY
CONCRETE INC.
Picked up
Picked up
Picked up
Picked up
Place on City Trails
$ /ton
Picked up
Installation Price
$ /Lin Ft
0-2" Depth $ /SgYd
Width of Machine
0-2" Depth $ /SgYd
Del. To site
Del to site
Del to site
Del to site
Del to site
2-4" Depth $ /SgYd
Per hour rate
2-4" Depth $ /SgYd
Placed on city streets
Placed on city streets
Placed on city streets
Placed on city streets
4-6" Depth $ /SgYd
Mobilization fee $
4-6" Depth $ /SgYd
OMANN
BROTHERS
Picked up38.50
Picked up 38.95
Picked up 38.50
Picked up
Place on City Trails
$72.00/ton
Picked up_51.30_
Del to site
Installation Price
$_5.00_/Lin Ft
0-2" Depth $_1.75_/SgYd
2-4" Depth $_2.50_/SgYd
4-6" Depth $_4.20_/SgYd
$500/mobilization charge
Width of Machine 5'
Per hour rate 450.00
Mobilization fee_$500.00
0-2" Depth $_3.50_/SgYd
2-4" Depth $_3.50_/SgYd
4-6" Depth $_3.50_/SgYd
$500/mobilization & $350/hr trk
Includes Grading & Compacting
Del. To site
Del to site
Del to site
Del to site
Placed on city streets_53.65
Placed on city streets_54.10
Placed on city streets_54.15
Placed on city streets_60.85
PEARSON
BROTHERS INC.
Picked up
Picked up
Picked up
Picked up
Place on City Trails
$ /ton
Picked up
Installation Price
$ /Lin Ft
0-2" Depth $ /SgYd
Width of Machine
0-2" Depth $ /SgYd
Del. To site
Del to site
Del to site
Del to site
Del to site
2-4" Depth $ /SgYd
Per hour rate
2-4" Depth $ /SgYd
Placed on city streets
Placed on city streets
Placed on city streets
Placed on city streets
4-6" Depth $ /SgYd
Mobilization fee $
4-6" Depth $ /SgYd
SC HMIDT CURB
SC
CO
Picked up
Picked up
Picked up
Picked up
Place on City Trails
$ /ton
Picked up
Installation Price
$ /Lin Ft
0-2" Depth $ /SgYd
Width of Machine
0-2" Depth $ /SgYd
Del. To site
Del to site
Del to site
Del to site
Del to site
2-4" Depth $ /SgYd
Per hour rate
2-4" Depth $ /SgYd
Placed on city streets
Placed on city streets
Placed on city streets
Placed on city streets
4-6" Depth $ /SgYd
Mobilization fee $
4-6" Depth $ /SgYd
BARYON SAND &
GRAVEL
Picked up
Picked up
Picked up
Picked up
Place on City Trails
$ /ton
Picked up
Installation Price
$ /Lin Ft
0-2" Depth $ /SgYd
Width of Machine
0-2" Depth $ /SgYd
Del. To site
Del to site
Del to site
Del to site
Del to site
2-4" Depth $ /SgYd
Per hour rate
2-4" Depth $ /SgYd
Placed on city streets
Placed on city streets
Placed on city streets
Placed on city streets
4-6" Depth $ /SgYd
Mobilization fee $
4-6" Depth $ /SgYd
PAGE 2 - ROAD MATERIAL AND EQUIPMENT BIDS - 2016
COMPANY
#11A SEALCOATING
INSTALLED CRS-2 LIQUID
ASPHALT @.27Ga1/SgYd 1/8"
Trap rock@25#/SgYd
#11 B SEALCOATING
INSTALLED CRS-2 LIQUID
ASPHALT @.30 Gal/SgYd
FA2 Granite @28#/SgYd
#12 CURB
INSTALLATION MN-
D.O.T. D424
#13 CURB
INSTALLATION MN-
D.O.T. B618
#141/4" MINUS
CRUSHED
LIMESTONE
#15 1" MINUS (MN-
D.O.T. 3138, CLASS
5) CRUSHED
LIMESTONE
#16 1 ''A"
MINUS
CRUSHED
LIMESTONE
#17 1 'IA"
CLEAN
CRUSHED
LIMESTONE
#18 CLASS 5
CRUSHED
RECYCLED MAT-
BITUMINOUS
#19 CLASS 5
GRAVEL
#20 FA-1
(WINTER
SAND)
#21 5/16" CLEAN
CRUSHED
LIMESTONE
CHIPS
#22 3/16" CLEAN
F.A. 3 GRANITE
OR TRAP ROCK
#23 CLASS 3
RIP RAP
ALLIED
BLACKTOP CO
0-25,000 SgYds $_-1.54_
25-50,000 SgYds $- 1.47_
50-75,000 SgYds $-1.43_
75-100,000 SgYds $_1.41_
0-25,000 SgYds $-1.49_
25-50,000 SgYds $_1.42_
50-75,000 SgYds $_1.38_
75-100,000 SgYds$_1.36_
Remove/Replace
$ /Lin Ft
Remove/Replace
$ /Lin Ft
Delivered to site
$ /ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Picked up
/ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Deliver to site
$ /ton
R&R-other /Lin Ft
R&R-other /Lin Ft
Delivered to site
/ton
New Installation
$ /Lin Ft
New Installation
$ /Lin Ft
BRYAN ROCK
0-25,000 SgYds $
0-25,000 SgYds $
Remove/Replace
$ /Lin Ft
Remove/Replace
$ /Lin Ft
Delivered to site
$1600/ton
-.--.--.--.-
Delivered to site
$1570/ton
Delivered to site
$1570/ton
Delivered to site
$2350/ton
Loads less than 23
ton, addl. del. chgs.
Picked up
/ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Delivered to site
$-23.50/ton
Loads less than 23
ton, addl. del. chgs.
Delivered to site
$ /ton
Deliver to site
$_40.10_/ton
Loads less than 23
ton, addl. del chgs.
25-50,000 SgYds $
25-50,000 SgYds $
50 75,000 SgYds $
50-75,000 SgYds $
R&R-other /Lin Ft
R&R-other /Lin Ft
Delivered to site
-13.15/ton
75-100,000 SgYds $
75-100,000 SgYds $
New Installation
$ /Lin Ft
New Installation
$ /Lin Ft
BARTON SAND
& GRAVEL
0-25,000 SgYds $
0-25,000 SgYds $
Remove/Replace
$ /Lin Ft
Remove/Replace
$ /Lin Ft
Delivered to site
$ /ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Picked up
5.25/ton
Delivered to site
_10.50/ton
Delivered to site
$ /ton
Delivered to site
$-11.00-/ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Deliver to site
$ /ton
25-50,000 SgYds $
25-50,000 SgYds $
50-75,000 SgYds $
50-75,000 SgYds $
R&R-other /Lin Ft
R&R-other /Lin Ft
75-100,000 SgYds $
75-100,000 SgYds $
New Installation
$ /Lin Ft
New Installation
$ /Lin Ft
DOBOSZENSKI
& SONS, INC.
0-25,000 SgYds $
0-25,000 SgYds $
Remove/Replace
$ /Lin Ft
Remove/Replace
$ /Lin Ft
Delivered to site
$ /ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Picked up
9.50/ton
Delivered to site
-15.13/ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Deliver to site
$ /ton
25 50,000 SgYds $
25 50,000 SgYds $
50-75,000 SgYds $
50-75,000 SgYds $
R&R-other /Lin Ft
R&R-other /Lin Ft
75-100,000 SgYds $
75-100,000 SgYds $
New Installation
$ /Lin Ft
New Installation
$ /Lin Ft
KD &
COMPANY
(DMJ)
0-25,000 SgYds $
0-25,000 SgYds $
Remove/Replace
$ /Lin Ft
Remove/Replace
$ /Lin Ft
Delivered to site
$ /ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Picked up
/ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Deliver to site
$ /ton
25-50,000 SgYds $
25-50,000 SgYds $
50-75,000 SgYds $
50-75,000 SgYds $
R&R-other /Lin Ft
R&R-other /Lin Ft
Delivered to site
/ton
75-100,000 SgYds $
75-100,000 SgYds $
New Installation
$ /Lin Ft
New Installation
$ /Lin Ft
GMH ASPHALT
0-25,000 SgYds $
0-25,000 SgYds $
Remove/Replace
$ /Lin Ft
Remove/Replace
$ /Lin Ft
Delivered to site
$ /ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Picked up
/ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Deliver to site
$ /ton
25-50,000 SgYds $
25-50,000 SgYds $
50-75,000 SgYds $
50-75,000 SgYds $
R&R-other_/Lin Ft
R&R-other_/Lin Ft
Delivered to site
/ton
75-100,000 SgYds $
75-100,000 SgYds $
New Installation
$ /Lin Ft
New Installation
$ /Lin Ft
HASSAN SAND
& GRAVEL
0-25,000 SgYds $
0-25,000 SgYds $
Remove/Replace
$ /Lin Ft
Remove/Replace
$ /Lin Ft
Delivered to site
$-21.00-/ton
Delivered to site
$-21.00-/ton
Delivered to site
$-21.00-/ton
Delivered to site
$-26.00-/ton
Picked up
8.50/ton
Delivered to site
-13.60/ton
Delivered to site
$-14.00-/ton
Delivered to site
$-13.60-/ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Deliver to site
$ /ton
25-50,000 SgYds $
25-50,000 SgYds $
50-75,000 SgYds $
50-75,000 SgYds $
R&R-other /Lin Ft
R&R-other /Lin Ft
75-100,000 SgYds $
75-100,000 SgYds $
New Installation
$ /Lin Ft
New Installation
$ /Lin Ft
KRAEMER
MINING & MAT
0-25,000 SgYds $
0-25,000 SgYds $
Remove/Replace
$ /Lin Ft
Remove/Replace
$ /Lin Ft
Delivered to site
$-16.50-/ton
Delivered to site
$-14.50-/ton
Delivered to site
$-15.25-/ton
Delivered to site
$-24.00-/ton
Picked up
/ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Deliver to site
$_36.00_/ton
25-50,000 SgYds $
25-50,000 SgYds $
50-75,000 SgYds $
50-75,000 SgYds $
R&R-other /Lin Ft
R&R-other /Lin Ft
Delivered to site
/ton
75-100,000 SgYds $
75-100,000 SgYds $
New Installation
$ /Lin Ft
New Installation
$ /Lin Ft
MIDWEST
ASPHALT
CORP.
0-25,000 SgYds $
0-25,000 SgYds $
Remove/Replace
$ /Lin Ft
Remove/Replace
$ /Lin Ft
Delivered to site
$ /ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Picked up
_8.00/ton
Delivered to site
/ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Deliver to site
$ /ton
25-50,000 SgYds $
25-50,000 SgYds $
50-75,000 SgYds $
50-75,000 SgYds $
R&R-other /Lin Ft
R&R-other /Lin Ft
75-100,000 SgYds $
75-100,000 SgYds $
New Installation
$ /Lin Ft
New Installation
$ /Lin Ft
NORTH
COUNTRY
CONCRETE
0-25,000 SgYds $
0-25,000 SgYds $
Remove/Replace
$ /Lin Ft
Remove/Replace
$ /Lin Ft
Delivered to site
$ /ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Picked up
/ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Deliver to site
$ /ton
25-50,000 SgYds $
25-50,000 SgYds $
50-75,000 SgYds $
50-75,000 SgYds $
R&R-other Ft
R&R-other Ft
Delivered to site
/ton
75-100,000 SgYds $
75-100,000 SgYds $
_/Lin
New Installation
$ /Lin Ft
_/Lin
New Installation
$ /Lin Ft
OMANN
BROTHERS
0-25,000 SgYds $
0-25,000 SgYds $
Remove/Replace
$ /Lin Ft
Remove/Replace
$ /Lin Ft
Delivered to site
$ /ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Picked up
/ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Deliver to site
$ /ton
25-50,000 SgYds $
25-50,000 SgYds $
50-75,000 SgYds $
50-75,000 SgYds $
R&R-other /Lin Ft
R&R-other /Lin Ft
Delivered to site
/ton
75-100,000 SgYds $
75-100,000 SgYds $
New Installation
$ /Lin Ft
New Installation
$ /Lin Ft
PEARSON
BROTHERS
0-25,000 SgYds $ 1.31_
25-50,000 SgYds $- 1.29_
50-75,000 SgYds $-1.27_
75-100,000 SgYds $_1.27_
0-25,000 SgYds $-1.29_
25-50,000 SgYds $_1.26_
50-75,000 SgYds $_1.25
75-100,000 SgYds$_1.24_
Remove/Replace
$ /Lin Ft
Remove/Replace
$ /Lin Ft
Delivered to site
$ /ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Picked up
/ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Deliver to site
$ /ton
R&R-other /Lin Ft
R&R-other /Lin Ft
Delivered to site
/ton
New Installation
$ /Lin Ft
New Installation
$ /Lin Ft
SCHMIDT
CURB CO INC
0-25,000 SgYds $
0-25,000 SgYds $
Remove/Replace
$ /Lin Ft
Remove/Replace
$ /Lin Ft
Delivered to site
$ /ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Picked up
/ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Delivered to site
$ /ton
Deliver to site
$ /ton
25-50,000 SgYds $
25-50,000 SgYds $
50-75,000 SgYds $
50-75,000 SgYds $
R&R-other /Lin Ft
R&R-other /Lin Ft
Delivered to site
/ton
75-100,000 SgYds $
75-100,000 SgYds $
New Installation
$ 26.50 /Lin Ft
New Installation
$ 25.00 /Lin Ft
$500 mobilization chg
under 100/Lineal Feet
PAGE 3 - ROAD MATERIAL & EQUIPMENT BIDS - 2016
COMPANY
#24 - TANDEM AXLE DUMP TRUCK WITH
OPERATOR
#25 - CRAWLER DOZER WITH OPERATOR
#26 - CRAWLER LOADER WITH OPERATOR
#27 - CRAWLER BACKHOE WITH OPERATOR
DENNIS FEHN
BOX SIZE
CUBIC YDS
SIZE OF MACHINE
SIZE OF MACHINE
BUCKET SIZE
CUBIC YDS
PER HOUR
PER HOUR
PER HOUR
PER HOUR
DOBOSZENSKI & SONS, INC. (See List)
BOX SIZE
CUBIC YDS
SIZE OF MACHINE
SIZE OF MACHINE
BUCKET SIZE
CUBIC YDS
PER HOUR
PER HOUR
PER HOUR
PER HOUR
KD & COMPANY (DMJ)
BOX SIZE
CUBIC YDS
SIZE OF MACHINE
SIZE OF MACHINE
BUCKET SIZE
CUBIC YDS
PER HOUR
PER HOUR
PER HOUR
PER HOUR
HARDRIVES, INC.
BOX SIZE
CUBIC YDS
SIZE OF MACHINE
SIZE OF MACHINE
BUCKET SIZE
CUBIC YDS
PER HOUR
PER HOUR
PER HOUR
PER HOUR
HASSAN SAND & GRAVEL
BOX SIZE
14-15
CUBIC YDS
SIZE OF MACHINE
SIZE OF MACHINE
BUCKET SIZE
_
CUBIC YDS
PER HOUR
$100.00
PER HOUR
PER HOUR
PER HOUR
MIDWEST ASPHALT
BOX SIZE
CUBIC YDS
SIZE OF MACHINE
SIZE OF MACHINE
BUCKET SIZE
CUBIC YDS
PER HOUR
PER HOUR
PER HOUR
PER HOUR
WM. MUELLER & SONS, INC.
BOX SIZE
CUBIC YDS
SIZE OF MACHINE
SIZE OF MACHINE
BUCKET SIZE.
CUBIC YDS
PER HOUR
PER HOUR
PER HOUR
PER HOUR
OMANN BROTHERS
BOX SIZE
CUBIC YDS
SIZE OF MACHINE
SIZE OF MACHINE
BUCKET SIZE
CUBIC YDS
PER HOUR
PER HOUR
PER HOUR
PER HOUR
SCHOENING EXCAVATING (List of more)
BOX SIZE
15
CUBIC YDS
SIZE OF MACHINE550 Case
SIZE OF MACHINE
1155E
BUCKET SIZE
1
CUBIC YDS
PER HOUR
$80.00
PER HOUR $95.00
PER HOUR
$95.00
PER HOUR
$140.00 _
BITUMINOUS ROADWAYS
BOX SIZE
CUBIC YDS
SIZE OF MACHINE
SIZE OF MACHINE
BUCKET SIZE
CUBIC YDS
PER HOUR
PER HOUR
PER HOUR
PER HOUR
DESIGNING NATURE (List or more)
BOX SIZE
12
SIZE OF MACHINE
SIZE OF MACHINE
BUCKET SIZE
CUBIC YDS
PER HOUR
$80.00
PER HOUR
PER HOUR
PER HOUR
$130.00
BOX SIZE
CUBIC YDS
SIZE OF MACHINE
SIZE OF MACHINE
BUCKET SIZE
CUBIC YDS
PER HOUR
PER HOUR
PER HOUR
PER HOUR
BOX SIZE
CUBIC YDS
SIZE OF MACHINE
SIZE OF MACHINE
BUCKET SIZE
CUBIC YDS
PER HOUR
PER HOUR
PER HOUR
PER HOUR
BOX SIZE
CUBIC YDS
SIZE OF MACHINE
SIZE OF MACHINE
BUCKET SIZE
CUBIC YDS
PER HOUR
PER HOUR
PER HOUR
PER HOUR
BOX SIZE
CUBIC YDS
SIZE OF MACHINE
SIZE OF MACHINE
BUCKET SIZE
_
CUBIC YDS
PER HOUR
PER HOUR
PER HOUR
PER HOUR
BOX SIZE
CUBIC YDS
SIZE OF MACHINE
SIZE OF MACHINE
BUCKET SIZE
CUBIC YDS
PER HOUR
PER HOUR
PER HOUR
PER HOUR
BOX SIZE
CUBIC YDS
SIZE OF MACHINE
SIZE OF MACHINE
BUCKET SIZE
CUBIC YDS
PER HOUR
PER HOUR
PER HOUR
PER HOUR
BOX SIZE
CUBIC YDS
SIZE OF MACHINE
SIZE OF MACHINE
BUCKET SIZE
CUBIC YDS
PER HOUR
PER HOUR
PER HOUR
PER HOUR
ffrr v a �
MEDINA
TABLE OF CONTENTS
Mayor's Welcome
Introduction
City Council page 2
City Departments
City Administration pages 3-5
Finance Department pages 6-7
Planning Department pages 8-9
Public Works Department pages 10-11
Parks & Trails page 12
Police Department pages 13-16
Fire Departments pages 17-18
2015: A Year in Retrospect pages 19-20
Preview of 2016 Goals page 21
Recognizing Our Contributors pages 22
Recognizing Staff and Service Providers pages 23
11Page
2015
Annual Report
MEDINA
2015
Annual Report
Mayor's Welcome
As Medina's mayor, I am pleased to introduce the 2015 Annual Report of the City of Medina.
The report serves to recognize the challenges and accomplishments of the year and to provide
factual information on City services to residents and businesses. This year's theme "New
Perspectives" reflects the City's new leadership, the influx of new residents from suburban
communities, the City's initiatives to more actively involve the business community to implement
positive policy changes, and beginning the 2040 Comprehensive Plan process by selecting a
committee that is representative of our entire community.
The ongoing goal of the City Council continues to be to make educated and cost-effective policy
decisions and directives that seek to provide a safe, healthy, and sustainable community for present
and future residents, while retaining the City's rural heritage, and promoting recreational, residential,
and business activities.
City Council
WI 2015-2016 City Council Members In=
2IPage
MEDINA
City Administration
It is an honor and privilege to provide the 2015 Annual Report for Medina.
2015
Annual Report
The theme for this year's Annual Report "New Perspectives" is a fitting description of the policy
steps taken by the City Council and implemented by staff in 2015. Actions were taken to improve
communications with our residents and businesses, ordinances were updated to reduce
requirements, and the City continued to push for cost effective transportation upgrades. Our team
has and will continue to concentrate on providing high quality services to Medina residents in the
most cost-effective manner possible.
The City of Medina looks forward to a productive and prosperous 2016. As the City Administrator,
I welcome your visits and calls. You can reach me at scott.johnson@ci.medina.mn.us or (763) 473-
4643.
Scott Johnson, City Administrator
PRIMARY SERVICES
The Administration Department oversees the daily operations and administration of the City and
works closely with the City Council to implement Council policies and directives. The services
provided by the Administration Department include: city elections, recycling, records retention (city
code, ordinances, resolutions, meeting minutes, contracts, etc.), licensing (liquor, tobacco, gambling,
solicitors, special events, etc.), public relations, human resources, and IT/communications.
STAFFING
The Administration Department consists of two full-time staff members: the City Administrator and
the Assistant City Administrator -City Clerk. The City contracts for legal counsel with Kennedy &
Graven.
HIGHLIGHTS and ACTIVITIES
• Human Resources: The Administration Department focused much attention to human
resources in 2015 with the following activities: adopted a ten-year staffing plan, hired one
public works maintenance worker position, completed two hiring processes for part-time
planning positions, replaced one police officer position, reclassified associate planner and
assistant city administrator -city clerk positions, created a full-time shared position between
the police and finance departments, negotiated and approved the police union contract,
implemented an online respectful workplace training program, coordinated a Frosty
Challenge employee wellness campaign, and continued to research health insurance options
for the 2016 plan year by serving on the LOGIS committee.
3IPage
MEDINA
2015
Annual Report
• Data Practices: Staff drafted and the City Council adopted three new data practices polices
to comply with a new state law. They address data practices procedures for members of the
public, data practices policy on data subject rights, and a policy on controlling access to not
public data. After the adoption of the policies, an all staff training was held to educate
employees on the new policies and procedures.
• Business: The City held a spring business forum for Medina businesses and spring and fall
tours of local businesses. Staff actively participated in the Uptown Hamel Business Group
and the Medina Club, which is a local business networking group through the I-94 Chamber
of Commerce. The City listened to our business community and took the following actions
to help them: amended the building code to eliminate sprinkling requirements under Statute
1306; adopted a sewer and water connection fee policy to adjust the way in which the fees
are charged in order to provide credits for small businesses moving into existing buildings in
the City; and changed the sewer and water calculations for restaurants.
• Liquor Ordinances: The City amended its city code to allow for on -sale brewer taproom
licenses, off -sale small brewer licenses, microdistillery cocktail room licenses, and Sunday
sales to on -sale brewer taproom licenses in 2014. In 2015, the code was amended again to
comply with new 2015 liquor legislation that recodified some of the state statutes, allowed
taprooms to sell off -sale growlers on Sundays, allowed Sunday licenses to serve as early as 8
a.m., and amended temporary license provisions. The city code was further amended to
authorize holders of wine licenses, who also hold 3.2 percent malt liquor licenses, to sell
intoxicating malt liquor (strong beer) without an additional license.
• Public Relations: Assistant City Administrator Jodi Gallup began writing a monthly column
in a community publication called Medina Living. The column gives residents a more personal
connection to the City of Medina and the services we provide. The City also continues to
publish a bi-monthly City newsletter called the Medina Message to educate residents on current
news and events, City Council actions, public meeting notices, and other pertinent
information.
• Transportation: The City continues to work with Hennepin County and MNDOT to find a
funding source for the Highway 55/116 intersection project. Interim intersection
improvements consisting of striping a second left turn lane on County Road 116 were
completed on August 29, 2015. Staff continues to gather information on train traffic safety
in Medina. The City published an article in the Oct/Nov 2015 Medina Message newsletter to
inform residents on train whistles and quiet zones.
4IPage
IIVIEDIIVA
2015
Annual Report
FACTS and FIGURES
City Council Actions
Ordinances Adopted: 21
Resolutions Approved: 108
Local Board of Appeal Applications
Reviewed: 12
Hours Spent in Council Session: 70.4
Number of Licenses &
Permits
Approved in 2015
r,
■ Transient Merchants
■ Peddler/Solicitor
■ Gambling
■ Raffle
■ Tobacco
■ Special Events
Liquor Licenses
Number of Each Type
Issued in 2015
3
0
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Recycling & Organics Reporting
Recycling Tonnage Collected: 624.78
Organics Tonnage Collected: 29.44
Number of Organics Participants: 275
Additional Facts
Full -Time Equivalent (FTE) Employees: 25
Total Market Value: $1,394,945,600
Total Hours Worked by All Employees: 53,678.75
5IPage
r v a c
lc, 04
MEDINA
Finance Department
2015
Annual Report
2015 involved planning and coordinating the revenue sources for the Tower Drive street and utility
improvement project. While a portion of the project is being funded with City funds on hand, the
City also went through a bonding and assessment process and utilized grant and state aid funds for
the project.
The City continues to maintain sufficient fund balances for City operations. In the event of serious
economic constraints on the community, the City will be able to utilize the reserves for emergency
purposes as designed.
Erin Barnhart, Finance Director
PRIMARY SERVICES
The Finance Department allows other City departments to make reliable management decisions and
achieve their goals and objectives while maintaining the integrity of the City's financial management
system.
Specifically the department is responsible for:
• Accounting
• Financial Management
• Assessing
• Payroll
• Utility Billing
• Purchasing
• Investments
• Debt Service & Bond Management
• Management of City Assets
The Finance Department also produces the following documents, with the assistance of other City
departments: the Comprehensive Budget, annual audited financial statements, the five-year Capital
Improvement Program (CIP), and the Financial Management Plan.
STAFFING
The Finance Department consists of three positions: Finance Director, Accounting Technician, and
part-time Finance Clerk.
HIGHLIGHTS and ACTIVITIES
In addition to providing the day to day financial services, the department also assisted in operations
of the Hamel Community Building.
6IPage
Recreation
5%
Total Public
Works
16%
Total Public
Safety (Police &
Fire)
54%
IVIEDINA
2015
Annual Report
FACTS and FIGURES
General Fund Revenue in 2015
Charges for
Services
3%
Inter-
governmental
5%
Licenses and
Permits
9%
Other Taxes
1%
Fines and
Forfeitures
3%
Miscellaneous
3%
Transfers In
5%
General Fund Expenditures in 2015
Property Tax
Levy
71%
City Tax Levy
$3,428,080 in 2014
$3,501,811 in 2015
Utility Billing
3,194 customers
1,517 billed monthly
1,131 use electronic
payment services
Total Parks & Mayor & Council
1%
Elections
p% Assessing
Administration 20/0
13%
Planning &
Zoning
4%
Data Processing
2%
Police/Public
Works Facility
2%
Municipal
Building
1%
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MEDINA
2015
Annual Report
Planning/Zoning & Building Department
During the fall of 2015, the City embarked on the process to update its Comprehensive Plan. The
Comprehensive Plan establishes the vision and sets the course for the City over the following two
decades for future residential growth and economic development and investments in City services
such as natural resources/parks/ recreation, transportation, and water resources. Public involvement
is imperative to creating a successful Comprehensive Plan. There will be numerous opportunities
during 2016 for residents to remain actively involved in the process and to provide insight and
feedback. Visit http://medinamn.us/2040compplan/ today to get involved! Never hesitate to
contact me at dusty.finke@ci.medina.mn.us or (763) 473-8846 to discuss the Plan or anything else
going on in the City. We look forward to discussing the future of Medina with you!
Dusty Finke, City Planner
PRIMARY SERVICES
The Planning and Zoning Department administers the City's Comprehensive Plan, Zoning
Ordinance and Subdivision Ordinance. This includes coordinating the policy directives of the
Planning Commission and City Council, reviewing development and land use applications for
compliance with relevant City regulations, and code enforcement activities. The Department also
coordinates the building permit process.
STAFFING
The Planning and Zoning Department consists of two full-time staff members (City Planner and
Planning Assistant) and an Administrative Assistant shared with the Public Works Department. The
City contracts for building inspection/plan review services with Metro West Inspection Services and
supplemental planning consulting services with Northwest Associated Consultants.
HIGHLIGHTS and ACTIVITIES
• Building Permit Activity (summary can be found on following page)
O 89 new residential units (63 single-family homes and 26 townhome units)
O 3 new commercial buildings (Aldi, Goddard School, 170 Westfalen multi -tenant)
o Construction activity added an estimated $44,231,217 of market value to City
• Development Activity (summary can be found on following page)
O 3 new commercial buildings constructed
o Approval granted for The Villas at the Medina Country Club (43 single family lots)
o Granted preliminary plat approval of Deerhill Preserve (41 single family lots)
o Reviewed 14 additional smaller -scale projects (variances, site plan reviews, lot splits, etc.)
• Administrative Site Plan Review — improved efficiency by amending City Code to allow
minor commercial expansions to be reviewed and approved administratively rather than by the
8IPage
MEDINA
2015
Annual Report
Planning Commission and City Council
• Ordinance Amendments — updated regulations related to: 1) solar energy equipment;
2) permitted building materials in rural business zoning districts; 3) nursing homes/assisted
living facilities; and 4) septic systems.
FACTS and FIGURES
Building Permit Activity (2011-2015):
2011
2012
2013
2014
2015'
# New Single Family
15
68
144
82
63
Valuation
$9,763,948
$28,248,224
$59,476,122
$35,179,120
$27,933,345
# New Townhomes
0
0
19
22
26
Valuation
$4,530,000
$4,614,628
$4,412,000
# New Commercial
0
0
1
1
3
Valuation
$800,000
$500,000
$3,835,973
# Other Valued Residential
85
91
161
212
189
Valuation
$3,511,330
$4,265,387
$5,037,025
$4,731,122
$5,043,858
# Other Valued Commercial
47
65
64
51
74
Valuation
$1,149,107
$1,779,833
$5,703,277
$1,763,723
$3,006,041
# General Permits
390
290
148
302
283
Total Permits (adjusted)
637
789
1140
1095
911
Total Valuation
$14,424,385
$34,293,444
$75,546,424
$46,788,593
$44,231,217
Land Use Application History (2011-2015)
2011
2012
2013
2014
2015
Variances
1
2
5
1
4
Conditional Use Permits
2
0
1
3
6
Preliminary Plats
2
3
4
6
3
Final Plats
2
4
9
3
5
Lot Divisions, Rearrangements
2
0
4
1
0
Site Plans
2
0
2
5
3
Planned Unit Developments
1
0
4
Stage I (Mixed Use) Plans
1
0
0
2
0
Stage II (Mixed Use) Plans
0
0
0
1
0
Comp Plan Amendments
4
1
1
1
Zoning Amendment
6
3
4
3
0
Ordinances
8
10
1
2
7
Vacations
3
2
3
2
Extensions to file plats
4
2
2
5
4
Private Kennel Licenses
2
1
0
0
Totals
36
29
35
36 —I 39
9 1 Page
MEDINA
2015
Annual Report
Public Works Department
2015 was a very productive year for the Public Works Department. There were several large
projects including the Tower Drive reconstruct and the Independence Beach Overlay Project, as
well as sealcoating Foxberry Farms and Tamarack Drive. The parks were active as well, adding The
Park at Fields of Medina to the list of quality parks in Medina. Public Works added a full-time
maintenance worker, as well as two full size plow trucks, to keep up with the new developments.
The Public Works Department continues to strive to deliver cost efficient quality services.
Steve Scherer, Public Works Director
PRIMARY SERVICES
The Public Works Department oversees the daily operations of sewer and water, parks and trails,
road maintenance and repair, as well as working closely with the Planning Department to plan
infrastructure needs throughout the City as it continues to grow. The City continues to emphasize
maintenance of our facilities to a high standard. We believe this will be very cost effective over the
long term.
STAFFING
The Public Works Department consists of six full-time staff members: Public Works Director,
Foreman, Field Inspector, Water & Sewer Operator, and two Maintenance Workers; as well as an
Administrative Assistant that is shared with the Planning Department. The Public Works
Department works with WSB and Hakanson Anderson for engineering guidance.
HIGHLIGHTS and ACTIVITIES
Road Paving and Maintenance Projects:
• Independence Beach overlay project, consisting of some strategic milling and curbing
throughout the project to control the drainage.
• Tower Drive/Hamel Road/Kilkenny Lane Project went into full swing and was 90%
completed in 2015. The final lift of blacktop to be done in 2016.
• The City seal coated approximately 90,000 square yards of street this year, including the
Foxberry Farms neighborhood and Tamarack Drive.
• The Tamarack Drive sealcoating project, consisting of approximately 1,000 feet of street
leveling, crack sealing and sealcoating, from the Orono line to Blackfoot Trail.
Replacement of the Following Culverts:
• There were four culverts in the Independence Beach area that were replaced as part of the
street project.
10 1 Page
PAEDINA
2015
Annual Report
• Replaced 200 feet of 36 inch pipe from Ardmore Creek, along
Lakeshore Drive to Lake Independence.
Water and Sewer Departments:
• The water tower on Pinto Drive was dismantled and removed
from the site.
• There was a test well and a production well no. 8 drilled near
pump house no. 3 on Brockton near the Enclave neighborhood.
• Water and sewer mains along sections of Tower Drive and Hamel
Road were replaced as part of the Tower Drive project.
• Controls were updated at the water treatment plant and the
Independence Beach pump house.
• The Water and Sewer Ordinances were updated to reflect the
current engineering standards and City practices.
Stormwater:
• Public Works received a
$33,162.50 MPCA
project grant to install a
stormwater filtration
pond along Ardmore
Avenue in an effort to
treat the runoff from
City streets and rooftops
in that area.
• The City did a large
stormwater cleanup in
conjunction with the Tower Drive reconstruct project. A large
infiltration basin and a settling pond were installed downstream of
the project, but prior to Elm Creek. This was a large undertaking
both financially and physically.
Ardmore Avenue Stormwater Filtration
On -Call Policy:
The Public Works Department's 24/7 on -call policy requires a scheduled
public works employee to respond within 45 minutes. There were 42 call -
outs in 2015 and 93 on -call hours worked. This does not include the hours
spent on snow removal and ice treatment.
11 1 Page
Maintained Infrastructure
Roads & Trails:
54 Miles of Street
7.5 Miles of Sidewalk & Off -Road
Trails
700 Street Signs
141 Street Lights
35 Roadside Ditch Miles (mowed)
181 Culverts
Sewer:
30 Sanitary Sewer Miles
11 Sewer Lift Stations
450 Sewer Manholes
Water:
25 Water Main Miles
10 Water Wells
1 Water Treatment Plant
Water Pumped/Treated (gallons):
162,733,000 — Hamel System
11,227,900 — Independence Beach
4,688,900 — Medina Morningside
Replacement of a section of Water Main
along Tower Drive and Hamel Road.
MEDINA
2015
Annual Report
Parks and Trails
The Public Works Department worked once again to improve the parks
throughout the City of Medina in 2015 by adding the following amenities:
PARKS:
• Completed the Park at Fields of
Medina, which included playground
equipment, a pavilion, a sport court (for
tennis, pickleball, volleyball, and
badminton), a basketball hoop, garbage
& portable toilet enclosure, seeding and
drainage, tree plantings, as well as picnic
tables and benches throughout the park.
• Poured new concrete pads for the
bleachers on the Paul Fortin Memorial
Field in Hamel Legion Park as part of
an Eagle Scout Project.
• Installed dog cleanup stations along the
trail in Hamel Legion Park and in the Park
at Fields of Medina.
• Supervised the installation of a picnic
shelter at Holy Name Park as part of an
Eagle Scout Project.
• Oversaw the planting of approximately 150
new trees in Hamel Legion Park.
• Installed soccer nets at Medina Morningside Park as a
how much they would get used.
test to see
TRAILS:
• Paved and added base to 400 feet of failing trail along County
Road 101.
• Completed trail connection
from playground to trail loop
around the new Park at Fields of
Medina.
12 1 Page
Parks and Nature Areas
181 acres maintained in 14 locations
Pavilions & Picnic Areas — 10
Baseball & Softball Fields —10
Public Restrooms — 2
Portable Restrooms — 8
Basketball Courts or Hoops — 4
Tennis Courts — 4
Ice Skating Rinks — 3
Volleyball Courts — 2
Open Playfields — 4
Boat Launch —1
Fishing Pier — 2
Field House — 1
Warming House —1
Soccer Fields — 2
Park Dedication Fee Revenue
Generated From New Development
2011: $23,670
2012: $181,476
2013: $1,006,384
2014: $232,464.72
2015: $346,583.15
MEDINA
2015
Annual Report
Police Department
Public safety was our number one priority in 2015. We have seen threats from active shooters to
homegrown terrorists across America. We are preparing our officers and staff for all the different
types of threats. We continue to update our emergency plans and train our personnel on the
implementation of those plans. In addition, the Medina Police Department continues to invest in
community policing, meaning we are out of the squad cars and meeting people one on one.
Belonging to the Lake Minnetonka Emergency Management Group, we did a complete rewrite of
the emergency management plan for the group. Medina Police led, coordinated, and managed the
project. We added three annexes to the plan in 2015: Domestic and Exotic Animals, Terrorism,
and Volunteers / Donations. The new plan was adopted by all 18 jurisdictions covered by the Lake
Minnetonka Emergency Management Group. We held two trainings for the elected officials and
staff on the introduction to Emergency Management in 2015.
Training is a key element to ensure our public safety. We held all our mandatory training on policies
and procedures. The officers participated in four department firearms trainings, drivers training, and
our full day training on use of force. We also partnered with our neighboring departments for
added training on active shooters for all the officers.
We had two major cases come to conclusion in 2015. One was the kidnapping case from 2013
where a business manager arriving home was kidnapped. He was taken by gunpoint, thrown into a
trunk of a car, and taken from his driveway. The car was located and the man was found uninjured.
The two men responsible were both charged with kidnapping; they pled guilty, receiving 76 months
in prison. The second case was our 2014 officer involved shooting where the suspect took a
machete and attacked a Hennepin County deputy. Sergeant Nelson of our department shot the
suspect. The suspect survived and was sentenced to 99 months in prison.
Officer John Vinck resigned his position to go to the Minneapolis Police Department in August of
2015. His position was filled by Officer Josh McKinley who had previously worked for the Medina
Police Department as a Community Service Officer. John Vinck had worked for us for 10 years.
Josh McKinley was our first officer hired in eight years.
Edgar J. Benand, Director of Public Safety
PRIMARY SERVICES
The Police Department provides law enforcement and emergency response service to the citizens of
Medina and Loretto, 24 hours a day, 365 days a year. The Medina Police Department works to
ensure the safety of the citizens of Medina. Further, it is our mission to treat all people with the
13 1 Page
PAEDIIIIA
2015
Annual Report
utmost respect and dignity in every situation. The Police Department also provides a variety of
crime prevention and safety programs for citizens and businesses in the City.
STAFFING
The Police Department consists of the Director of Public Safety (overseeing fire as well as police),
one patrol sergeant, two investigators, six patrol officers, one part-time community service officer,
one full-time administrative assistant, and one part-time administrative assistant. We have eight
active reserve officers who assist our officers on a daily basis. The Medina Reserve Unit logged
1,349 volunteer hours in 2015.
HIGHLIGHTS and ACTIVITIES
Training: Our all -day training in 2015 was held at the Maple Grove police training facility and
shooting range. The training included ground fighting, live fire shooting, firearms training, and
simulator training. We held four department shoots including a qualifying shoot in December that
incorporates the cold weather and night shoot requirement for the Minnesota Police and Peace
Officers Standards and Training Board. We continue to use PATROL Online for our licensed
officers. PATROL Online is an online training service put out by the League of Minnesota Cities
that covers many of our required trainings.
Investigations: Investigator Domino was assigned 292 cases with 112 still pending with a clearance
rate of 62.7%. Domino has started her fifth year as our in-house investigator. Her position handles
all criminal investigations from petty theft to death investigations. This position was added in 2006
to relieve the work load on the patrol sergeant who was responsible for both the supervisory role
and the investigation role. As Medina grew, the number of cases increased that needed to be
investigated. Investigator Domino remains extremely busy with a full case load of felonies and
misdemeanors. On average Domino has 15 to 20 cases open which involve personal crimes and
property crimes.
We have one patrol officer assigned to the West Metro Drug Taskforce. In 2015, the taskforce had
69 arrests, assisted with another 58. They charged 61 persons with drug related crimes, conducted
80 search warrants, and took approximately $5,352,000 worth of street drugs.
Community Service Policing: Recurring events we service include: Medina Celebration Day,
Loretto FunFest, Liberty Triathlon, Tuesday Night Time Trials, Freeze Your Buns Fun Run, Holy
Name Fall Festival, Hamel Rodeo Parade and Dance, Police Bike Rodeo, Night to Unite, and Toys
for Tots. In December 2015, we had the largest crowd ever for the Canadian Pacific Holiday Train.
It was estimated that over 5,000 people were in attendance.
Police/Public Works Clydesdale Trail Facility: A maintenance agreement was approved with
Ditter Heating and Cooling Company to keep the heating and cooling systems up and running at the
14 1 Page
MEDINA
2015
Annual Report
facility. In January 2015, we had a sprinkler head freeze and pop causing minor damage to the police
foyer. The cause of the freezing was extreme cold weather and an air handling system that was not
set correctly. The training room continues to be used by community groups and different City
departments for a variety of activities. Cleanup Day was held at our new facility and was very
successful. We added a workout room in the space above the public works shops for employees.
Grants: We received $25,000 for the Safe and Sober Traffic Grant, two separate defibrillator grants,
and two additional donations: One from Long Lake Glass and the other from Caribou Coffee.
Recognitions: In 2015, The I-94 West Chamber of Commerce, the State Police Chief Association,
and the City of Medina recognized Sergeant Jason Nelson for his actions related to the officer
involved shooting that occurred on December 4, 2014. The I-94 Chamber of Commerce also
recognized Officer Keith Converse for his lifesaving efforts using the defibrillator on a medical
emergency on November 10, 2014. Chief Ed Belland received a leadership award from the League
of Minnesota Cities in April of 2015. The Leadership Award is considered to be the League of
Minnesota Cities' highest honor for appointed city officials, and is given annually in celebration of
outstanding service.
FACTS and FIGURES
DISPATCH CALLS FOR 2015
■ Alarms (587)
■ Animal (165)
■ Disturbance (454)
■ Fire (87)
■ Medical (347)
■ Other (379)
■ Person (131)
■ Property (214)
�i Service (6454)
■ Traffic (3775)
15 1 Page
MEDINA
2015 FBI NATIONAL CRIME DATA FOR MEDINA
PART ONE
CRIME
STATISTICS
2011
2012
2013
2014
2015
Murder
0
0
0
0
0
Rape
0
0
3
1
1
Robbery
1
0
0
0
0
Assaults
2
1
2
1
0
Burglary
19
14
11
11
6
Thefts
129
AL 95
81
94
88
Auto Thefts
3
1
2
2
3
Arson
0
1
0
2
2
TOTAL
154
112
99
111
100
PART TWO CRIME
STATISTICS
2011
2012
2013
2014
2015
Forgery
0
2
6
3
1
Fraud
3
6
8
8
11
Stolen/Theft
Related
5
13
6
5
1
Vandalism
15
27
16
26
29
Weapons
2
0
2
1
2
Narcotics
86
75
58
46
73
DWI
185
138
156
111
103
Liquor Laws
22
24
23
26
14
Disorderly Conduct
12
11 25
14
14
12
CSC
0
1
0
2
1
Other Assaults
14
13
14
9
11
Other
718
ini—
16
15
30
Kidnapping
0
0
1
0
0
TOTAL
351
342
320
265
288
16 1 Page
2015
Annual Report
MEDINA
2015
Annual Report
Fire Departments
The City of Medina is covered by four different fire departments. Hamel Fire covers the
northeastern area, Loretto Fire covers the northwestern area, Long Lake Fire covers the southeast
area and Maple Plain Fire covers the southwest quadrant of the City. All four departments continue
to provide quality fire and emergency services to the City. The four departments responded to 233
calls in 2015, taking approximately 2,778 man hours to handle all the calls. The call hours are not a
true measurement of their service when you consider the thousands of hours they spend in training
and equipment maintenance. They are organizations made up of dedicated personnel.
Edgar J. Benand, Director of Public Safety
PRIMARY SERVICES
The four fire departments provide fire protection for the entire City of Medina. Our fire
departments also provide response to accidents, medical calls, HazMat incidents, and emergency
management situations. They also provide support for many community functions such as the
Hamel Rodeo, Medina Celebration Day, Loretto FunFest, the Holiday Train, area bike rides, and
races. Each department holds fundraisers and open houses and provides fire prevention programs to
the residents of Medina.
STAFFING
Each department is staffed differently and the numbers fluctuate year-to-year. The collective
manpower for Maple Plain, Loretto and Hamel is 30 firefighters per department. The Long Lake
Fire Department has two stations and their staffing maximum is 50 firefighters. With a major
response, having four fire departments serving Medina is a great resource to draw from when
manpower is needed. In addition, the Mutual Aid Agreements amongst all Hennepin County fire
departments provides Medina with additional resources.
HIGHLIGHTS AND ACTIVITIES
HAMEL
LORETTO
LONG LAKE
MAPLE PLAIN
Hired 2 new members
Delivered baby in vehicle
in front of fire station
Hired 3 new members
Made YouTube video
with Medina and Loretto
on auto extrication
Awarded FEMA Grant
for $123,000 to replace
SCBA's — no cost to
taxpayers
Secured grant with Maple
Plain and Long Lake for
training officer study
Received Assistance to
Firefighters Grant for 25
sets of turnout gear
Working with WHPS on
Highway 12 Coalition to
prevent further
deaths/improve roadway
Replaced extrication
tools, completed
transformation of R-11
vehicle
Maintained full staffing
of 30 trained firefighters
Received Shared Services
Grant to study a regional
training coordinator
LEXIPOL nearing
completion/received
grant to study training
officer and inspector
position/staffing
17 1 Page
MEDINA
2015
Annual Report
200
150
100
50
0
2000
1000
0
r
Number of Calls
Hamel Loretto
(165) (45) Long
Lake
(18)
Maple
Plain
(5)
Total Call Hours
Hamel
(1774)
Loretto
(683)
41111.
Long
Lake
(234)
FIRE COVERAGE MAP
Maple
Plain
(87)
Ei niv
�L
LEGEND
I 1
I 1
-I YAP LE FLAN F FE
18 I Page
Operating Budget
2013 - $272,613
2014 - $282,310
2015 - $307,007
Capital Budget
2013 - $ 2,403
2014 - $ 77,839
2015 - $84,000
Population Served
74.9% -- Hamel Fire
12.8% -- Loretto Fire
10.6% -- Long Lake Fire
1.7% -- Maple Plain Fire
Geographical Area
54% -- Hamel Fire
28% -- Loretto Fire
17% -- Long Lake Fire
1% -- Maple Plain Fire
Market Value Protected
74.3% -- Hamel Fire
13.7% -- Loretto Fire
10.9% -- Long Lake Fire
1.0% -- Maple Plain Fire
Fire Chief Leadership
Jeff Ruchti - Hamel Fire
Jeff Leuer - Loretto Fire
James Van Eyll - Long Lake Fire
Dave Eisinger - Maple Plain Fire
MEDINA
2015
i
Annual Report
2015: A Year in Retrospect
• Administered oath of office to Mayor Bob Mitchell and city council Kathleen Martin and Lorie Cousineau
• Appointed Kimberly Murrin and Todd Albers to the Planning Commission
• Appointed Robin Reid and John Jacob to the Park Commission
• Recognized and honored Mayor Elizabeth Weir for dedicated service to Medina
• Adopted Ordinance establishing a PUD for Villas at Medina Country Club
• Hired Joe Ende to the position of Public Works Maintenance Worker
• Recognized Police Administrative Assistant Cec Vieau for 25 years of service to Medina
•Adopted Ordinance regarding nursing homes, assisted living facilities, and
housing with services establishments
• Adopted Ordinance related to solar equipment
• Approved dismantle and removal of the old water tower at 3574 Pinto Drive
• Hired Jaquel Nissen as part-time temporary planning assistant
• Held joint meeting with City Council, Park Commission, and Planning Commission
• Adopted Ordinance regarding subsurface sewage treatment systems
• Granted Final Plat Approval for the Enclave at Brockton 5th addition
• Authorized Eagle Scout project at Hamel Legion Park
• Awarded contract for the Park at Fields of Medina
• Held annual business forum and business tours
• Conducted Local Board of Appeals and Equalization
• Adopted assessment roll and awarded the contract for the Tower Drive,
Kilkenny Lane, and Hamel Road utility and street improvement project
• Held annual City Clean-up Day at 600 Clydesdale Trail
Sit
• Adopted Comprehensive Plan Amendment regarding staging and growth plan and pace of development
• Adopted Ordinance repealing adoption of Minnesota Rules Chapter 1306 regarding special fire
protection systems
• Recognized Officer Keith Converse and Sergeant Jason Nelson at First Responders luncheon
• Conducted annual park tour
• Adopted assessment roll and approved plans for the Independence Beach improvement project
4g• Held Pollinator Seminar at Medina City Hall and wildlife nature walk at Tomann Preserve
• Held bike safety rodeo
• Approved variance and site plan review for Aldi to construct a grocery store at 100 Westfalen Trail
• Approved CUP for Wright -Hennepin Cooperative Electric to install ground mounted solar equipment
• Received 2015 Leadership Award for Public Safety Director Ed Belland
19 'Page
MEDINA
2015
Annual Report
2015 : A Year in Retrospect
110 • Recognized Officer John Vinck for 10 years of service to Medina
• Approved audio and visual upgrades to council chambers
• Amended Section 625 of the Code of Ordinances regarding alcoholic beverage licenses
• Adopted Ordinance amending Medina Clydesdale Marketplace PUD for Goodard School
• Recognized John Gleason for 5 years of public works service to Medina
August
• Attended Night to Unite neighborhood celebrations
•Accepted Resignation of Police Officer John Vinck
• Adopted Ordinance amending Section 625 of the code of ordinances regarding wine licenses
• Adopted assessment roll and approved plans for Town Line Road North improvement project
• Held grand opening event for the Park at Fields of Medina and showed the city's first ever Movie
in the Park event.
• Held 2016 budget open house and set preliminary tax levy and budget for 2016
• Appointed Anne Klaers to the position of full-time Transcriptionist/Finance Clerk
• Approved Assistant City Administrator/City Clerk Job Reclassification for Jodi Gallup
• Held llth annual Medina Celebration Day
• Recognized Sergeant Jason Nelson for 15 years of service to Medina
•Amended Data Practices Policies
• Approved Wine and Beer License to OAK Eatery (Our American Kitchen)
• Adopted Ordinance establishing a CD-PUD for "Stonegate"
• Adopted Ordinance amending cable communications franchise with Mediacom
• Appointed 2040 Comprehensive Plan Steering Committee
• Held fall business tours
• Hired Clark Palmer as part-time office assistant in the planning/building department
• Hired Josh McKinley as full-time licensed police officer
• Adopted Ordinance regarding exterior building materials in the rural commercial and
business holding districts
• Adopted Ordinances amending the city code regarding dogs and police regulations
• Adopted Final 2016 Budget and Tax Levy
• Approved Associate Planner Job Reclassification for Debra Peterson
• Held annual holiday party and recognition banquet
• Participated in Holiday Train event
20 'Page
�i)
MEDINA
Preview of 2016 Goals
Administration
- Electronic packet pilot
- Hwy 55/116 intersection project
- Health insurance for 2017
- E-poll book implementation
- City Hall renovations
Planning/Zoning
- 2040 Comprehensive Plan update
- City Hall space planning, renovation,
and moving
- Records management/Laserfiche
- Municipal State Aid analysis
Public Works
- Cottonwood Tr. infiltration basin
- Sioux Dr. turn lane, Comanche Tr.
overlay, Lakeview Rd overlay, and Hwy
55/116 road projects
- Wellhouse No. 3 & Well No. 8
21 1 Page
2015
Annual Report
Finance
- Redistribution of finance tasks
- Watershed fee on utility bills
- Explore renter vs. owner utility billing
- cross -train finance staff
Public Safety
- Critical Incident Plan with businesses
- Medina Police policy update
- Traffic safety with electronic signs
- Community relations and quality
service to our citizens
Parks/Trails
- Land purchase adjacent to Tomann
Preserve
- Arrowhead Trail connection
- Plan to pave parking in northeast
corner of Hamel Legion Park
MEDINA
Recognizing Our Contributors
2015
GRANTS
$17,839 Hennepin County Residential Recycling Grant
$33,162.50 MPCA Clean Water Partnership Grant for Ardmore Avenue Stormwater Retrofit
$25,000 Safe and Sober Traffic Grant
$700 Centerpoint Energy Community Partnership Grant for Defibrillator for City Hall
Shakopee Mdewakanton Sioux Community for Defibrillator at Hamel Community Building
2015 DONATIONS
Individuals
Elizabeth Weir
Civic/Non-Profit Organizations
Boy Scout Troop 570
Friends of Wolsfeld Woods
Hamel Lions Club
Hamel Volunteer Fire Department
Hennepin County Sheriff K9 Unit
Loretto Volunteer Fire Department
Medina Celebration Day Committee
Uptown Hamel Business Group
Local Businesses
9 Round Fitness & Kickboxing
Adams Pest Control
Aldi, Inc.
Art 2 Heart
Buzzella Massage
Caribou Coffee
Complete Eye Care of Medina
Countryside Cafe — Peg's Catering
Ditter Cooling & Heating Inc.
DMJ Corporation
Dojo Karate
Dover Saddlery
Fantastic Sams
Farmers State Bank of Hamel
Fortin Consulting
Fortin Health & Wellness Clinic PA
Gregor Farm & Greenhouse
Highway 55 Rental & Sales
Holiday Station Store- Hwy 55
22 'Page
Local Businesses Continued
Indoor Auto
Intercomp
Jensen's Beer, Wine & Spirits
Jimmy's Pizza (TC Leadens LLC)
John Day Company
Juice Plus+
Kalla Lily
KD & Company Recycling Inc.
Kirby Custom Paint
Kubitz Educational Services
LegalShield (John Murphy)
Loram Maintenance of Way Inc.
Maple Crest Garden Center & Landscaping
Long Lake Glass
Medina Education Institute-Kumon Math &
Reading Center
Medina Entertainment Center
Medina Inn
Medina Living
Metro Dentalcare
OSI — Open Systems International
Pilates Advantage
Plymouth Holiday Station
Polaris Industries Inc.
PupTown, LLC
Rockier Companies Inc.
Rogers 18-movie theatre
Scherer Pumpkin Patch
Shamrock Golf Course
Target Corporation
Urban Eve Salon & Boutique
West Financial Credit Union
PAEDINA
2015
L L
Annual Report
Recognizing Staff & Service Providers
Thank you to all of the staff, consultants, and representatives who provided service to the City in 2015.
ELECTED OFFICIALS
Mayor: Bob Mitchell
Council Members: Jeff Pederson, John Anderson,
Kathleen Martin, and Lori Cousineau
CITY OF MEDINA STAFF
Administration & Finance Department
Scott Johnson, City Administrator
Jodi Gallup, Assistant to City Administrator
Erin Barnhart, Finance Director
Jennifer Altendorf, Accounting Technician
Anne Klaers, Finance Clerk
Public Works Department
Steve Scherer, Public Works Director
Ivan Dingmann, Foreman
Greg Leuer, Water/Sewer Operator & Maint.
John Gleason, Maint. Worker/Field Inspector
Derek Reinking, Maintenance Worker
Joe Ende, Maintenance Worker
Planning and Zoning Department
Dusty Finke, City Planner
Debra Peterson, Planning Assistant
Linda Lane, Administrative Assistant
Jaquel Nissen, PT Temp. Office Assistant
Clark Palmer, PT Temp. Office Assistant
Police Department
Ed BeHand, Public Safety Director
Jason Nelson, Sergeant
Charmane Domino, Investigator
Cec Vieau, Administrative Assistant
Anne Klaers, Transcriptionist
Officers: Chris McGill, Kevin Boecker, Keith
Converse, Tom Gregory, John Vinck, David Hall,
Jeremiah Jessen, and Josh McKinley
CSO: Brandon Wenande
Police Reserve Officers: Michael Chorley, Todd
Larson, Mark Ihrke, Ron Dahl, John Cowle, Jake
Roscke, Jeff Kordiak, and Craig Swalchick.
23 'Page
APPOINTED REPRESENTATIVES
Planning Commission
Charles Nolan, Chairperson
Commission Members: Victoria Reid, Kent Williams,
Randy Foote, Janet White, Todd Albers, and Kimberly
Murrin.
Park Commission
Steve Lee, Chairperson
Commission Members: Madeleine Linck, Dino
DesLauriers, Nate Pearson, Lori Meehan, John Jacob,
and Robin Reid
Other City Appointed Representatives
Elm Creek Watershed Management Commission:
Elizabeth Weir and Madeleine Linck
Minnehaha Creek Watershed Commission: Peter
Rechelbacher and Elizabeth Weir
Pioneer -Sarah Creek Watershed Management
Commission: Mike McLaughlin, Pat Wulff, and
Elizabeth Weir
Cable Franchise Liaison: Judy Mallett
APPOINTED CONSULTANTS
Attorney: Ron Batty, Kennedy and Graven
Engineer: Tom Kellogg, WSB
Assessor: Rolf Erickson, Southwest Assessing
Auditors: Abdo, Eick and Meyers
Finance Services: Joe Rigdon, KDV
Prosecuting Attorney: Steve Tallen, Tallen and
Baertschi
Planning Consultants: Nate Sparks, Northwest
Associated Consultants
Building Inspection: Loren Kohnen and Roger Pieto,
Metro West Inspection
Fire Marshal: Loren Kohnen
IT Consultant: Mike Brocco, Cipher Laboratories
Contract for Services
Between the City of Medina
Metropolitan Consortium of Community Developers
for the
Open to Business Program
THIS AGREEMENT, is made and entered into as of the lst day of April 1, 2016, between the
City of Medina and Metropolitan Consortium of Community Developers, (herein called
"MCCD").
WHEREAS, the City of Medina wishes to retain an entity with the capacity to provide small
business technical assistance to Medina residents, existing businesses and those parties interested
in opening a business in Medina (the "Initiative") and
WHEREAS, MCCD has represented itself as competent to provide the services required to
administer and carry out the Initiative; and
WHEREAS, the City of Medina wishes to engage MCCD to provide said services necessary to
carry out the Initiative; and
WHEREAS, Hennepin County Housing and Redevelopment Authority makes available certain
funds to assist communities in contracting for such services.
NOW THEREFORE, it is agreed between the parties hereto that:
1. TIME OF PERFORMANCE
The service to be provided by MCCD shall be for one year term(s) which commence on
April 1, 2016 and unless canceled by either party, automatically renew April 1, 2017 and
April 1, 2018. Either party may, at their sole discretion and without cause, cancel any
remaining years covered under this agreement by providing written notice to the other
party at least 30 days prior to renewal. Each Party agrees that a Party that opts out of the
contract under these terms shall be subject to no penalty, and held harmless for future
liability or obligation related to the terms of this agreement. All services, documents,
and information to be furnished or performed by MCCD in order to carry out the
Initiative shall be furnished or performed as promptly as possible, and with the fullest due
diligence.
2. COMPENSATION
(A) Total compensation to MCCD shall be $2,500 for a one year period (the "Contract
Amount") to manage the Medina Open to Business program. The Contract Amount will
be paid in two equal installments:
1
(i) $1,250 due and payable by the City of Medina by April 15 of the year for which
services are provided; and
(ii) $1,250 invoiced and dated on or about October 1 of the year for which services are
provided, payable by Hennepin County Housing and Redevelopment Authority.
(B) The City of Medina shall not be liable for the portion of the Contract Amount to be
provided by Hennepin County Housing and Redevelopment Authority. If such funding is
not available, the parties may mutually agree on an amendment to this contract or MCCD
may cancel the service as described in Paragraph 1.
3. SCOPE OF SERVICES
MCCD will use the Contract Amount to provide technical assistance to existing Medina
businesses, residents and parties interested in starting a business in Medina; (See Exhibit
A Scope of Services -Medina Open to Business Program).
4. REPORTING
MCCD agrees to submit reports related to its operation of the Medina Open to Business
program. Items to be reported on include, but are not limited to, the following:
➢ Number of inquiries
➢ Hours of technical assistance provided
➢ Type of assistance provided
• Type of business
➢ Annual sales revenue
➢ Number of businesses opened
➢ Number of business expanded/stabilized
➢ Number and amounts of financing packages
➢ Demographic information on entrepreneurs
The required reporting schedule is as follows:
January — June activity, report due July 31 st
January — December activity, report due January 31 st
MCCD will provide additional reports as requested by the City of Medina.
5. PERSONNEL
MCCD represents that it has, or will secure, at its own expense, all personnel required in
performing the services to carry out the Initiative. Such personnel shall not be employees
of or have any contractual relationship with the City of Medina. No tenure or any other
rights or benefits, including worker's compensation, unemployment insurance, medical
care, sick leave, vacation pay, severance pay, or any other benefits available to City of
Medina employees shall accrue to MCCD or employees of MCCD performing services
under this agreement. The MCCD is an independent contractor.
2
All of the services required to carry out the Initiative will be performed by MCCD, and
all personnel engaged in the work shall be fully qualified and shall be authorized or
permitted under State and local law to perform such work.
6. INTEREST OF MEMBERS OF THE CITY AND OTHERS
No officer, member, or employee of the City of Medina, and no member of its governing
body, and no other public official or governing body of the locality in which the Initiative
is situated or being carried out, who exercises any functions or responsibilities in the
review or approval of the undertaking or carrying out of the Initiative, shall participate in
the decision relating to this Agreement which affects his/her personal interest or the
interest of any corporation, partnership, or association in which he/she is, directly or
indirectly, interested or has any personal or pecuniary interest, direct or indirect, in this
Agreement or proceeds thereof.
7. ASSIGNABILTY
MCCD shall not assign any interest in this Agreement, and shall not transfer any interest
in the same without the prior written approval of the City of Medina thereto.
8. COMPLIANCE WITH LOCAL LAWS
MCCD agrees to comply with all federal and state laws, statutes and applicable
regulations and the ordinances of the City of Medina.
9. INSURANCE
MCCD agrees to provide proof of workers' compensation and comprehensive general
liability insurance. Comprehensive general liability insurance shall be in the minimum
amount of $1,500,000
10. HOLD HARMLESS
MCCD agrees to defend, protect, indemnify and hold harmless the City of Medina, their
agents, officers and employees harmless from and against all liabilities, losses, damages,
costs, and expenses, whether personal, property, or contractual, including reasonable
attorney's fees, arising out of, or related to the administration and operation of the
Initiative, and from any act of negligence of MCCD, its officers, employees, servants,
agents, or contractors.
The City of Medina agree to defend, protect, indemnify and hold harmless the MCCD, its
agents, officers and employees harmless from and against all liabilities, losses, damages,
costs, and expenses, whether personal, property, or contractual, including reasonable
attorney's fees, arising out of, or related to the administration and operation of the
Initiative, and from any act of negligence of the City of Medina, their officers,
employees, servants, agents, or contractors.
11. NOTICES
A notice, demand, or other communication under the Agreement by either party to the
other shall be sufficiently given or delivered if it is dispatched by mail, postage prepaid,
return receipt requested, or delivered personally; and
3
(a) In the case of MCCD, is addressed or delivered personally to:
David Chapman, Director of Lending and Operations
Metropolitan Consortium of Community Developers
3137 Chicago Avenue South
Minneapolis, MN 55407
(b) In the case of the City of Medina:
Scott Johnson
City Administrator
City of Medina
2052 County Road 24
Medina, MN 55340
or at such other address with respect to any party as that party may designate in writing
and forward to the other as provide in the Section.
12. MODIFICATION
This Agreement may not be modified, changed, or amended in any manner whatsoever
without the prior written approval of all the parties hereto.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day
and year first written above.
CITY OF MEDINA METROPOLITAN CONSORTIUM
OF COMMUNITY DEVELOPERS
By: By:
Bob Mitchell, Mayor Jim Roth, Its Executive Director
And by;
By
Scott T. Johnson, City Administrator
4
Exhibit A
Scope of Services
Open for Business Technical Assistance Services
MCCD will provide intensive one-on-one technical assistance to Medina businesses, Medina
residents and aspiring entrepreneurs intending to establish, purchase, or improve a business in
Medina. Technical assistance includes, but is not limited to, the following:
➢ Business plan development
➢ Feasibility analysis
➢ Marketing,
➢ Cashflow and other financial projection development
➢ Operational analysis
➢ City and State licensing and regulatory assistance
➢ Loan packaging, and other assistance in obtaining financing
➢ Help in obtaining competent legal advice
MCCD will also provide technical assistance on a walk-in basis monthly in Medina or an
adjacent City or as requested at a place of business within Medina.
Open for Business Access to Capital
Access to capital will be provided to qualifying businesses through MCCD's Emerging Small
Business Loan Program (see Exhibit B Small Business Loan Program Guidelines below).
MCCD also provides its financing in partnership other community lenders, banks or both.
5
EXHIBIT B
Small Business Loan Program Guidelines
Loan Amounts:
• Up to $25,000 for start-up businesses
• Larger financing packages for established businesses
• Designed to leverage other financing programs as well as private financing provided by
the commercial banking community.
Eligible Projects:
• Borrowers must be a "for -profit" business.
• Business must be complimentary to existing business community.
• Borrowers must have equity injection as determined by fund management.
Allowable Use of Proceeds:
• Loan proceeds can be used for working capital, inventory, building and equipment and
general business operations.
Interest Rates:
• Loan interest rate is dependent on use, term and other factors, not to exceed 10%.
Loan Term Length:
• Loan repayment terms will generally range from three to five years, but may be
substantially longer for major asset financing such as commercial property.
Fees and Charges:
• Borrowers are responsible for paying all customary legal and other loan closing costs.
6
Agenda Item # 5E
MEMORANDUM
TO: Medina City Council through City Administrator Scott Johnson
FROM: Jodi Gallup, Assistant City Administrator
DATE: March 10, 2016
MEETING DATE: March 15, 2016
SUBJECT: Appointment of Lisa Cole to Park Commission
Lisa Cole has been a resident of Medina for almost three years in the Fields of Medina
neighborhood. She has expressed interest in our parks and stated that she is an avid user of the
city parks and trails with her family. She appreciates the value of having quality parks and trails
within the community
Staff believes that Lisa Cole would be a great addition to the Park Commission to provide new
representation from the north side of the city.
Recommendation
Appoint Lisa Cole to the Medina Park Commission with a term expiring on December 31, 2018.
MEDINA POLICE DEP
MEMORANDUM
Agenda Item # 5F
6101.1 11-4I1
Medina, MN 55340-9790
p: 763-473-9209
f: 763.473.8858
non -emergency' 763.525-62I0
Emergency 9-1-1
TO: City Administrator Scott Johnson and City Council
FROM: Director Edgar J. Belland
DATE: March 11, 2016
RE: Hamel Lion's Donation
In February, I was contacted by Gail Schutte from the Hamel Lions inquiring if there was
anything that we needed as a donation from their organization. I informed her that we were
planning on installing three electronic speed signs in the area. I told her we had just received
the estimate for the signs and we were short by approximately $2,400 from what we had
budgeted. She told me that she would bring this idea back to the next Lions meeting to see if
they would fund the project.
On February 26, 2016, the Lions donated $2,500 for the electronic speed signs project. I
would ask the Medina City Council to accept this donation and direct staff to thank the
Hamel Lions for their generous donation.
Member introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO.2016-
RESOLUTION ACCEPTING DONATION FROM
HAMEL LIONS CLUB
WHEREAS, the Hamel Lions Club has generously offered to donate $2,500.00 (the
"Donation") to the city of Medina (the "City"); and
and
WHEREAS, the Donation will be dedicated towards the purchase of a digital speed sign;
WHEREAS, the City wishes to accept the Donation and express its gratitude to the
Hamel Lions Club for their generosity.
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina,
Minnesota that the City accepts the Donation and thanks the Hamel Lions Club.
Dated: March 15, 2016.
Bob Mitchell, Mayor
ATTEST:
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2016-
March 15, 2016
Agenda Item # 5 G
Member
introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO.2016-##
RESOLUTION GRANTING EXTENSION OF TIME TO
FILE THE PLAT OF BRADFORD CREEK ADDITION;
AMENDING RESOLUTION NO.2016-04
WHEREAS, on January 19, 2016, the city of Medina adopted Resolution 2016-04, granting
final plat approval to Susan M. Prodahl, Carl W. Henderson, and Paul B. Henderson (the
"Owners") to re -plat property legally described in Exhibit A, attached hereto; and
WHEREAS, the City of Medina subdivision ordinance requires that a plat be recorded
within 60 days or the approval is to be considered void, unless a written request for time
extension is submitted by the Owners and approved by the City Council, and
WHEREAS, the Owners have requested an additional extension to meet the terms and
conditions of plat approval.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Medina,
Minnesota, as follows:
1. The plat shall be recorded by July 16, 2016 or the approval shall be considered
void, unless a written request for time extension is submitted by the Owners and
approved by the City Council.
2. Except as explicitly stated above, all terms and conditions of Resolution 2016-04 are
hereby reaffirmed.
Dated: March 15, 2016.
Bob Mitchell, Mayor
ATTEST:
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same: (Absent:)
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2016-##
March 15, 2016
EXHIBIT A
Legal Description of the Property
Lots 5-12, Block 24, INDEPENDENCE BEACH, Hennepin County, Minnesota
Resolution No. 2016-## 2
March 15, 2016
Agenda Item # 5H
Member
introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO.2016-##
RESOLUTION GRANTING EXTENSION OF TIME TO
FILE THE PLAT OF WILLOW MANOR;
AMENDING RESOLUTION NO.2015-77
WHEREAS, on September 15, 2016, the city of Medina adopted Resolution 2015-77,
granting final plat approval to Robert G. Buehler and Nancy U. Buehler (the "Applicants") to
subdivide property legally described in Exhibit A, attached hereto; and
WHEREAS, Resolution 2015-77 required that the plat be recorded within 120 days or the
approval was to be considered void, unless a written request for time extension is submitted by
the Applicants and approved by the City Council, and
WHEREAS, the Applicants have requested an extension to meet the terms and conditions
of plat approval.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Medina,
Minnesota, as follows:
1. The plat shall be recorded by June 18, 2016 or the approval shall be considered
void, unless a written request for time extension is submitted by the Owners and
approved by the City Council.
2. Except as explicitly stated above, all terms and conditions of Resolution 2015-77 are
hereby reaffirmed.
Dated: March 15, 2016.
Bob Mitchell, Mayor
ATTEST:
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same: (Absent:)
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2016-##
March 15, 2016
EXHIBIT A
Legal Description of the Property
The North 125 feet of the Northeast Quarter of the Southeast Quarter of Section 16, Township
118 North, Range 23 West of the 5th Principal Meridian, lying east of the centerline of the
public road as now laid out and travelled; ALSO that part of the Southeast Quarter of the
Northeast Quarter of said Section 16 lying east of the following described line: Beginning at
a point on the East line of said Southeast Quarter of the Northeast Quarter distant 895 feet
north from the southeast corner of said Southeast Quarter of the Northeast Quarter thence
south along said East line a distance of 100 feet; thence along a tangential curve to the right
having a radius of 575 feet and a central angle of 38 degrees 20 minutes a distance of 384.70
feet; thence southwesterly tangent to said curve to the South line of said Southeast Quarter
of the Northeast Quarter, and said line there ending,
AND
The North 259.38 feet of the West 824.69 feet of the Northwest Quarter of the Southwest
Quarter of Section 15, Township 118 North, Range 23 West of the 5th Principal Meridian,
Resolution No. 2016-## 2
March 15, 2016
Agenda Item # 5I
MEMORANDUM
TO: Mayor Mitchell and Members of the City Council
FROM: Dusty Finke, City Planner; through City Administrator Scott Johnson
DATE: March 10, 2016
MEETING: March 15, 2016 City Council Meeting
SUBJ: Release of Letters of Credit — US Home Corporation
Enclave at Medina, Enclave at Medina 2nd Addn, Enclave at Medina 5th Addn
Back_ground
The required public improvements within The Enclave at Medina, The Enclave at Medina 2nd
Addition, and the Enclave at Medina 5th Addition have been installed and accepted by the City.
Landscaping was also inspected last fall at the end of its 2-year warranty period.
US Home Corporation (Lennar) has submitted a required bond for the streets which are still
under warranty.
The City Engineer has indicated that it would be appropriate to release the letters of credit at this
time.
Potential Action
Move to release the letters of credit for The Enclave at Medina, The Enclave at Medina 2nd
Addition, and the Enclave at Medina 5th Addition.
Release of Letters of Credit
Enclave at Medina 1st, 2nd, and 5th
Page 1 of 1 March 15, 2016
City Council Meeting
Agenda Item # 5J
Member
introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION 2016-##
RESOLUTION ACCEPTING UTILITY IMPROVEMENTS WITHIN
VILLAS AT MEDINA COUNTRY CLUB
WHEREAS, the city of Medina (the "City") is a municipal corporation, organized and
existing under the laws of Minnesota; and
WHEREAS, Villas of Medina, LLC (the "Developer") is constructing improvements on
and adjacent to certain land within the City which has been platted as Villas at Medina Country
Club for the purpose of developing single family lots (the "Subdivision"); and
WHEREAS, the Developer and the City have previously entered into an agreement
dated June 4, 2015 (the "Development Agreement") related to the development of the
Subdivision; and
WHEREAS, consistent with the terms of the Development Agreement, the Developer
has completed construction of stormwater infrastructure within the public right-of-way, as well
as sanitary sewer and water infrastructure improvements (the "Utility Improvements") to serve
the lots within the Subdivision; and
WHEREAS, the Utility Improvements are intended to be accepted as public
improvements following construction, subject to certain conditions noted in the Development
Agreement including that the Developer or the Developer's contractor submit a warranty bond
regarding repair or replacement of any defects for two years; and
WHEREAS, stormwater infrastructure within the Subdivision which is outside of the
public right-of-way is not intended to be accepted as public improvements and is not included
within the Utility Improvements described herein; and
WHEREAS, the Developer or the Developer's contractor has submitted a warranty bond
and requested that the City accept the Utility Improvements.
NOW, THEREFORE BE IT RESOLVED, by the City Council of Medina, Minnesota
as follows:
1. The City hereby accepts the Utility Improvements as public improvements and shall
maintain them, except as provided for herein.
Resolution No. 2016-##
March 15, 2016
2. The Developer shall remain responsible to repair or replace defective portions of the
Utility Improvements if they show signs of failure for two years from the date of this
resolution, normal wear and tear excepted.
3. If the Developer shall fail to repair or replace defective portions of the Utility
Improvements as required herein and pursuant to the Development Agreement, the City
shall utilize the warranty bond for such purpose.
Dated: March 15, 2016.
By:
Bob Mitchell, Mayor
Attest:
By:
Jodi M. Gallup
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 20164# 2
March 15, 2016
Agenda Item # 5K
Member
introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION 2016-##
RESOLUTION ACCEPTING WATERMAIN IMPROVEMENTS WITHIN
MEDINA TOWNHOMES PROJECT
WHEREAS, the city of Medina (the "City") is a municipal corporation, organized and
existing under the laws of Minnesota; and
WHEREAS, Medina Leased Housing Associates I, LP (the "Developer") is constructing
improvements on and adjacent to certain land within the City which has been platted as Medina
Clydesdale Townhomes for the purpose of developing rental townhomes (the "Development");
and
WHEREAS, the Developer and the City have previously entered into an agreement
dated April 14, 2015 (the "Development Agreement") related to the development of the
Development; and
WHEREAS, consistent with the terms of the Development Agreement, the Developer
has completed construction of watermain infrastructure improvements (the "Watermain
Improvements") to serve the Development; and
WHEREAS, the Watermain Improvements are intended to be accepted as public
improvements following construction, subject to certain conditions noted in the Development
Agreement including that the Developer or the Developer's contractor guarantee repair or
replacement of any defects for two years; and
WHEREAS, street, sanitary, and stormwater infrastructure within the Development is
not intended to be accepted as public improvements and is not included within the Watermain
Improvements described herein; and
WHEREAS, the Developer has submitted a financial guarantee to ensure repair and
replacement and has requested that the City accept the Watermain Improvements.
NOW, THEREFORE BE IT RESOLVED, by the City Council of Medina, Minnesota
as follows:
1. The City hereby accepts the Watermain Improvements as public improvements and shall
maintain them, except as provided for herein.
Resolution No. 2016-##
March 15, 2016
2. The Developer shall remain responsible to repair or replace defective portions of the
Watermain Improvements if they show signs of failure for two years from the date of this
resolution, normal wear and tear excepted.
3. If the Developer shall fail to repair or replace defective portions of the Utility
Improvements as required herein and pursuant to the Development Agreement, the City
shall utilize the letter of credit for such purpose.
Dated: March 15, 2016.
By:
Bob Mitchell, Mayor
Attest:
By:
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 20164# 2
March 15, 2016
Agenda Item # 7A
MEMORANDUM
TO:
FROM:
DATE:
MEETING:
SUBJECT:
City Council, through City Administrator Scott Johnson
Jim Stremel, Assistant City Engineer
March 10, 2016
March 15, 2016
Arrowhead Drive Trail Extension Project
Project Background & Status:
The proposed Arrowhead Drive Trail Extension Project includes the construction of an 8' wide
bituminous trail section from Meander Road north approximately 3000' to Bridgewater Road.
The location of the trail is on the east side of Arrowhead Drive with an average boulevard width
of 5'.
Along this alignment there are several challenges for the design and construction of this trail
including the existing wetland area near Meander Road, wooded areas, private utility
infrastructure such as utility pedestals, and public utility infrastructure such as fire hydrants and
gate valves. City engineering staff has completed plans and specifications for this project in
preparation for bidding.
Cost:
The total estimated cost for the project is $275,000 which includes a 10% contingency and a
35% indirect cost for engineering, administration, and financing. Wetland mitigation has not
been included with the cost above.
Schedule:
At this time the plans and specifications are being developed with the following proposed
schedule:
Final Plans & Specifications March, 2016
Project Bidding March/April, 2016
Begin Construction June/July, 2016
Final Completion August/September, 2016
City Council Action Requested:
Adopt the resolution approving the plans and specifications and authorizing the advertisement
for bids.
Member
introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO.
RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING THE
ADVERTISEMENT FOR BIDS
WHEREAS, the city engineer has prepared plans and specifications for the proposed
2016 Arrowhead Drive Trail Extension Project. The improvements to the trail corridor along
Arrowhead Drive are from Meander Road to Bridgewater Road and include constructing an 8
foot wide trail along the east side of the roadway, grading, and minor culvert improvements. The
plans and specifications have been presented to the council for approval;
NOW, THEREFORE, BE IT RESOLVED, by the city council of the city of Medina, as
follows:
1. Such plans and specifications, a copy of which is attached hereto and made a part
hereof, are hereby approved.
2. The city administrator shall direct the city engineer to insert in the official paper
an advertisement for bids upon the making of such improvement under such approved plans and
specifications. The advertisements shall be published for 21 days, shall specify the work to be
done, shall state that the bids will be received by the clerk until 11:00 a.m. on Thursday April 21,
2016, at which time they will be publically opened in the council chambers of the city hall by the
administrator and engineer, will then be tabulated, and will be considered by the council at 7:00
p.m. on May 3, 2016, in the council chambers of the city hall. Any bidder whose responsibility
is questioned during the consideration of the bid will be given an opportunity to address the
council on the issue of responsibility. No bids will be considered unless sealed and filed with the
administrator and accompanied by a cash deposit, cashier's check, bid bond, or certified check
payable to the administrator for 5 percent of the amount of such bid.
Dated: March 15, 2016.
Bob Mitchell, Mayor
Attest:
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by
member and upon a vote being taken thereon, the following voted in favor thereof:
Resolution No.
March 15, 2016
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No.
March 15, 2016
2
KA02712-710\Cad\P
PLAN SYMBULS
STATE LINE
COUNTY LINE
TOWNSHIP OR RANGE LINE
SECTION LINE
QUARTER LINE
SIXTEENTH LINE
RIGHT-OF-WAY LINE
SLOPE EASEMENT
PRESENT RIGHT-OF-WAY
CONTROL OF ACCESS LINE
PROPERTY LINES (EXCEPT LAND LINES)
VACATED PLATTED PROPERTY
CORPORATE OR CITY LIMITS
TRUNK HIGHWAY CENTER LINE
RETAINING WALL
RAILROAD
RAILROAD RIGHT-OF-WAY
RIVER OR CREEK
DRY RUN
DRAINAGE DITCH
DRAIN TILE
CULVERT
DROP INLET
GUARD RAIL
BARBED WIRE FENCE
WOVEN WIRE FENCE
CHAIN LINK FENCE
RAILROAD SNOW FENCE
STONE WALL OR FENCE
HEDGE
RAILROAD CROSSING SIGN
RAILROAD CROSSING BELL
ELECTRIC WARNING SIGN
CROSSING GATE
MEANDER CORNER
SPRINGS
MARSH
TIMBER
ORCHARD
BRUSH
NURSERY J
CATCH BASIN
FIRE HYDRANT
CATTLE GUARD
OVERPASS (HIGHWAY OVER)
UNDERPASS (HIGHWAY UNDER)
BRIDGE
BUILDING (ONE STORY FRAME)
F - FRAME C - CONCRETE
S - STONE T - TILE
B - BRICK ST- STUCCO
IRON ROD OR PIPE
MONUMENT (STONE, CONCRETE, OR METAL)
WOODEN HUB
PROFILE P.V.I.
GRAVEL PIT
SAND PIT
BORROW PIT
ROCK QUARRY
SE
t—O--i,
=NAM
SIZE a
>
• CB
I 1-B-FI
75
M
O MENU.
8
UTILITY SYMBOLS
POWER POLE LINE
TELEPHONE OR TELEGRAPH POLE LINE
JOINT TELEPHONE AND POWER
ON POWER POLE
ON TELEPHONE POLES
ANCHOR
STREET LIGHT
PEDESTAL (TELEPHONE CABLE TERMINAL)
GAS MAIN
WATER MAIN
CONDUIT
TELEPHONE CABLE IN CONDUIT
ELECTRIC CABLE IN CONDUIT
TELEPHONE MANHOLE
ELECTRIC MANHOLE
BURIED TELEPHONE CABLE
BURIED ELECTRIC CABLE
AERIAL TELEPHONE CABLE
SEWER (SANITARY OR STORM)
SEWER MANHOLE
SCALES
•
O
0 PED.
f T
f P
ESQ
EPA
— T-BUR-
- P-BUR-
-•-T-AE
INDEX MAP
PLAN
PROFILE HORIZ
VERT
O
500
1000
O
30
60
O
30
60
O
5
10
L IEXT TENS
b
N
RIVE
PR JECT
CITY OF MEDINA
CONSTRUCTION PLAN FOR BITUMINOUS TRAIL CONSTRUCTION
LOCATED ON ARROWHEAD DRIVE BETWEEN MEANDER ROAD AND BRIDGEWATER ROAD N
THE SUBSURFACE UTILITY INFORMATION SHOWN ON THESE DRAWINGS CONCERNING
TYPE AND LOCATION OF PRIVATE AND PUBLIC UTILITIES HAS BEEN DESIGNATED UTILITY
LEVEL D. THESE QUALITY LEVELS WERE DETERMINED ACCORDING TO THE GUIDELINES
OF Cl/ASCE 38-02, ENTITLED "STANDARD GUIDELINES FOR THE COLLECTION AND
DEPICTION OF EXISTING SUBSURFACE DATA". THE CONTRACTOR IS TO DETERMINE THE
TYPE AND LOCATION OF PRIVATE UTILITIES AS MAY BE DEEMED NECESSARY TO AVOID
DAMAGE THERETO.
EXCAVATION NOTICE SYSTEM
A CALL TO GOPHER STATE ONE (651-454-0002)
IS REQUIRED A MINIMUM OF 48 HOURS PRIOR TO
PERFORMING ANY EXCAVATION.
TICKET NOS. 152603555 AND 152603593
& Associates, Inc.
GOVERNING SPECIFICATIONS
THE CITY OF MEDINA STANDARD DETAIL PLATES FOR STREET AND UTILITY
CONSTRUCTION. WATERMAIN SHALL BE CONSTRUCTED IN ACCORDANCE WITH
THE 2013 EDITION OF THE CITY ENGINEER'S ASSOCIATION OF MINNESOTA
STANDARD UTILITY SPECIFICATIONS.
THE 2016 EDITION OF THE MINNESOTA DEPARTMENT OF TRANSPORTATION
"STANDARD SPECIFICATIONS FOR CONSTRUCTION" SHALL GOVERN.
ALL TRAFFIC CONTROL DEVICES AND SIGNING SHALL CONFORM TO THE LATEST
VERSION MN MUTCD INCLUDING THE FIELD MANUAL FOR TEMPORARY TRAFFIC
CONTROL ZONE LAYOUTS, ALL TRAFFIC CONTROL DEVICES SHALL HAVE
RETROREFLECTIVE SHEETING.
INDEX
SHEET NO
DESCRIPTION
1 TITLE SHEET
2 GENERAL LAYOUT
3 TYPICAL SECTIONS
4-5 NOTES, MISC, TABULATIONS AND DETAILS
6-7 REMOVAL PLAN
8-12 TRAIL IMPROVEMENTS
13-15 SYYPPP NOTE
16-17 EROSION CONTROL PLAN
18-24 CROSS SECTIONS
THIS PLAN SET CONTAINS 24 SHEETS
ALL APPLICABLE FEDERAL, STATE, AND LOCAL LAWS AND ORDINANCES WILL BE COMPLIED
WITH IN THE CONSTRUCTION OF THIS PROJECT.
- 701 Xenia Avenue South, Suite 300
WSB Minneapolis, MN 55416
Tel: (763) 541-4800 Fax:(763)541-1700
wsbeng.com
engineering •planning • environmental • construction
I HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER MY DIRECT
SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE
LAWS OF THE STATE OF MINNESOTA.
ENGR.
DATE
„dAMES L. STREMEL, PE
MARCH 15, 2016 LIC. N0. 45782
„If
MEDINA►
PROJECT NO. 02712-71
SHEET NO. 1 OF 24 SHEETS
KA02712-710\Cad \ Plan \02712-71-Trai l.dwg
ARROWHEAD HOLDINGS LLC
CAVANAUGHS MEADOWWODDS PARK
OUTLOT C
i ESf,E CRAVE
988-y
_ 987-
— — 986 -
- -985-
7 25-
I
\I
z
/Z
/ I r
1000
995
990
985
980
975
EXISTING
15" RCP
EX.981.57(E)
REMOVE EXISTING APRON
AND CONNECT TO EXISTING
15" RCP
970
0
a
z
0z
� N
aQ
a�
�3
STA=0+00.00
981.15(W)
14'-15" RCP
CLASS V � 3.06%
(8'+6' APRON)
f
-427
_ ua2
ADJUST GATE
VALVE
EOODP,,,,, EDGE
ARROWHEAD DRIVE
CITY OF MINNEAPOLIS
4101
— 5' WIDE
BOULEVARD
LOW POINT ELEV=984.27
LOW POINT STA=1+69.32
PVI S 19.32
PVI E 84.40
A.C.= 04
K=24.
100.0
�,
RE VE EXISTING
AP ON AND CONNECT TO
E STING 15" RCP
�98
3,5 — —
F 1.00DPI.AIN EDGE
3' WIDE GRAVEL
SHOULDER
EX.SAN.MH
TC=985.24
INV=970.29 NS
8' WIDE
BITUMINOUS TRAIL
,OODPL0 EDGE
2'
12'
LEGEND
BITUMINOUS WALK
BITUMINOUS DRIVEWAY
— — CONSTRUCTION LIMITS
NOTES
\ 2I12"
1. CONTRACTOR SHALL KEEP
DISTURBED AREAS TO MINIMUM
REQUIRED TO COMPLETE THE WORK.
0 FT
30
BVCS: 9.32
BVCS. 986.54 •
EVCS: .32
EVCE: 984.27
N M O
N � �
N 'O 4
PROPOSED
PROFILE
-0.25%
EXISTING
CL PROFILE
60
1000
995
EXISTING
15" RCP.
INV= 981..57
m 0 a
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g' 4 � rI6
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m 2
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975
970
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4+00
6+00
ARROWHEAD DRIVE
WSB PROJECT NO. 02712-710 EAST SIDE TRAIL CONSTRUCTION
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SHEET 8 OF 24 SHEETS
KA02712-710\Cad \ Plan \02712-71-Trai l.dwg
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TC=99L89
NV=971.43 NSEW
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ARROWHEAD DRIVE
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2
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4182
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m
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oo_— � z
—um
5' WIDE
BOULEVARD
HIGH POINT ELEV=1000.22
LOW POINT ELEV=983.32
LOW POINT STA=5+59.46
PVI STA=6+16.61 .
PVI ELEV=983.14
A.D.=0.04
• K=34.92
.150.00' VC •
BVCS: 5+41.61
BVCE: 983.33 .
EVCS: 6+91.61
EVCE: 986.17
L
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7+00
4 04%
o
m
8+00
i
EXISTING
rL PROFILE
m N
m m
9+00
-- 0+00-
- I
G
S' WIDE
BITUMINOUS TRAIL
fi
HIGH POINT STA=10+54.06
PVI STA=9+94.22
PVI ELEV=1000.63
A.D.=-0.06
K=25.12
150.00' VC
BVCS: 9+19.22
BVCE: 996.60
EVCS: 10+69.22
EVCS: 1000.18
10+00
e�
PROPOSED
g PROFILE
11+00
.6 %
12+00
LEGEND
BITUMINOUS WALK
BITUMINOUS DRIVEWAY
— — CONSTRUCTION LIMITS
NOTES
1. CONTRACTOR SHALL KEEP
DISTURBED AREAS TO MINIMUM
REQUIRED TO COMPLETE THE WORK.
0 FT
30
ARROWHEAD DRIVE
WSB PROJECT NO. 02712-710 EAST SIDE TRAIL CONSTRUCTION
60
1005
995
980
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ARROWHEAD DRIVE
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U
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z=
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SHEET 9 OF 24 SHEETS
LP
WILFRED J. CAVANAUGH FARMPARK
EADOVVW
CAVANAUGHSOM TLOT A
EX.SAN.MH
in II
—I
m� —
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TC=999.79
INV=972.6 NS
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_ 3+00
1005
1000
995
990
985
980
-0.77%
26'6
�
ARROWHEAD DRIVE
EX.SAN.MH
TC=999.88
NV=973.37 ?.
-1000- __ -_ —.-..
�I�I�i —rc— -'--. - -
8' WIDE
BITUMINOUS TRAIL
4200
K.G. BECHLER & E.M. SEDGWICK
PROPOSED
OL PROFILE
LOW POINT ELEV=998.53
LOW POINT STA=13+87.23
PVI STA=14+95.29
.PVI ELEV=997.60
A.D. =0.03
�N
�cd
14+00
K=152.36
400.00' VC
BVCS: 12+95.29
• BVCE: 998.81
EVCS: 16+95.29
EVCS 1001.65
«'6
A
m�
15+00
EX.SAN_MH
TC=1001.97
INV=974.0 NS
_ -16+00
I
5' WIDE
BOULEVARD
o> s
16+00
u
17+00
EXISTING
PROFILE
17+00
D
3
2
LEGEND
NOTES
BITUMINOUS WALK
x
BITUMINOUS DRIVEWAY
CONSTRUCTION LIMITS
1. CONTRACTOR SHALL KEEP
DISTURBED AREAS TO MINIMUM
REQUIRED TO COMPLETE THE WORK.
4250
M.P. LAMBERTY & T.L. LAMBERTY
— 3' WIDE GRAVEL
SHOULDER
18+00
0 FT
30
60
1005
995
985
N
g
A d o
ARROWHEAD DRIVE
MEDINA, MINNESOTA
ARROWHEAD DRIVE
WSB PROJECT NO. 02712-710 EAST SIDE TRAIL CONSTRUCTION
SHEET 10 OF 24 SHEETS
KA02712-710\Cad \ Plan \02712-71-Trai l.dwg
10"
4250
M.P. LAMBERTY & T.L. LAMBER
— 3' WIDE GRAVEL
SHOULDER
HIGH POINT ELEV=1006.49
HIGH POINT STA=19+49.84
PVI STA=19+6•0.00
FVI—ELEV-11307 CO
A.D =-0.05
K=14.76
80.00' VC
BVCS: 19+20.00
• BVCE:- 1006.19
I7E VCS: 20+00.00
PROPO E5 D E
PROFILE • •
cc, ,Tt'
8
19+00
SLOPE TRANSITION
ARROWHEAD DRIVE
EX.SAN.MH
TC=1005.38
INV=975.2 NS
DGE Or BIT
01 O
� M \ -R-anc2,7 GLOP
IOR
o+oo \o o —e
5' WIDE
BOULEVARD
20+00
8' WIDE
BITUMINOUS TRAIL
o •
o
EXISTING
PROFILE
21+00
Q
3' WIDE GRAVEL
SHOULDER
m 2
4448
KESsEL
v a
2 2
�
22+00
EX.SAN.MH
TC=996.72
INV=975.70 NS
a@,
15' WIDE
BOULEVARD
4+00
8' WIDE
BITUMINOUS TRAIL
LOW POINT • ELEV=990.97
LOW POINT STA=23+31.06
PVI STA=22+31.06
PVI ELEV=991.64
A.D. = 0.06
K=31.33
200.00' VC
BVCS: 21+31.06
BVCE: 998.70
EVCS: 23+31.06
EVCS 990,97
2. "2
n N
2 2
23+00
4442
SAGAN
16
m�
—0.67%
24+00
I
LEGEND
BITUMINOUS WALK
BITUMINOUS DRIVEWAY
— — CONSTRUCTION LIMITS
NOTES
1. CONTRACTOR SHALL KEEP
DISTURBED AREAS TO MINIMUM
REQUIRED TO COMPLETE THE WORK.
0 FT
30
ARROWHEAD DRIVE
WSB PROJECT NO. 02712-710 EAST SIDE TRAIL CONSTRUCTION
60
1010
1000
990
s'
o
a d o
ARROWHEAD DRIVE
U
Lu
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ceO
IZ r
Z H
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to Lu
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MEDINA, MINNESOTA
SHEET 11 OF 24 SHEETS
4 =—
i
amok.ry
4 4*
RAYBURN L. & ELAINE H. ROY TRS
1952 CHIPPEWA ROAD
E3 a cYaac cow
4436
COAN
17
B
0-606c
4430
HOUSMAN
18
O C K
—0.577
0.0
t
EX.SAN.MH
TC=389.77
INV=976.68 NS
— 987-
4424'
OLSON
19
8' WIDE
BITUMIN
TRAIL
n
US
6
ARROWHEAD DRIVE
HOF 418
STEDE
20
PROPOSED
OL PROFILE
_o
co co�
LOW —POINT ELEV-988.33
LOW POINT STA=27+50.28
PVI STA=27+99.80
PVI ELEV=987.83
A.D.=0.03
K=75.26
200.00' VC
BVCS: 26+99.80
BVCE: 988.50
EVCS: 28+99.80
EVCE: 989.82
4412
ROB/NsoN
21
EX.SAN.MH
TC= 989.55
INV=977.47 NS
NESTER
22
�cd
L
9�
=99 44
DRAIN -
ZEHNi
23
EXISTING
PROFILE
+99%
EX.SAN.MH
TC=992.58
INV=978.62 ES
I
r
—3' WIDE GRAVEL
SHOULDER
0
0
0
II
a
s
a
�o9
LEGEND
BITUMINOUS WALK
BITUMINOUS DRIVEWAY
— — CONSTRUCTION LIMITS
NOTES
1. CONTRACTOR SHALL KEEP
DISTURBED AREAS TO MINIMUM
REQUIRED TO COMPLETE THE WORK.
o2
m �
�989�
i
i
991
/ 9 2
8"
• 6"
1
a
1 A
0 FT
30
60
1000
995
985
975
970
26+00
27+00
28+00
29+00
30+00
31 +00
o
a d o
ARROWHEAD DRIVE
MEDINA, MINNESOTA
SW1N
Ex.BH cB
TC=9987 92 N
NV=
INV=986.17 EW
WSB PROJECT NO. 02712-710
ARROWHEAD DRIVE
EAST SIDE TRAIL CONSTRUCTION
SHEET 12 OF 24 SHEETS
Agenda Item # 7B
MEMORANDUM
TO: Mayor Mitchell and Members of the City Council
FROM: Dusty Finke, City Planner; through City Administrator Scott Johnson
DATE: March 3, 2016
MEETING: March 8, 2016 Planning Commission
SUBJ: Ordinance Amendment: Uptown Hamel building materials
Background
While reviewing the Hamel Brewing site plan, the Planning Commission and City Council
discussed their request to utilize fiber -cement lap siding (commonly referred to with the
Hardiboard brand name) on the building.
The Uptown Hamel (UH) zoning districts, unlike most of the City's commercial zoning districts,
allow wood as an exterior building material. This is consistent with the objective of integrating
new development with the historic Hamel town center. Fiber -cement lap siding is similar in
appearance to wood, but generally has lower on -going maintenance requirements and may offer
additional longevity.
During discussions in connection with Hamel Brewing, it appeared that the Planning
Commission and City Council supported adding fiber -cement lap siding as a permitted exterior
building material in the Uptown Hamel area. The City also added fiber -cement lap siding as a
permitted exterior building material in the Rural Commercial Holding districts last year.
Ordinance Amendment
The attached ordinance is very straight forward, merely adding fiber -cement lap siding as a
permitted material in the Uptown Hamel area. The language can be found on page 3 of the
ordinance
Planning Commission Recommendation
The Planning Commission held a Public Hearing on the ordinance amendment at their March 8
meeting. There were no public comments during the hearing. The Planning Commission
unanimously recommended approval of the attached ordinance.
Potential Action
If the City Council supports adding fiber -cement lap siding as a permitted building material in
the Uptown Hamel area, the following motions would be in order:
1. Move to adopt the ordinance regarding exterior building materials in the Uptown
Hamel zoning districts.
2. Move to adopt the resolution authorizing publication of the ordinance by title and
summary.
Attachments
1. Draft ordinance
2. Resolution authorizing publication by title and summary
Ordinance Amendment
Page 1 of 1 March 15, 2016
Uptown Hamel Building Materials City Council Meeting
CITY OF MEDINA
ORDINANCE NO. ###
AN ORDINANCE REGARDING EXTERIOR BUILDING MATERIALS IN THE
UPTOWN HAMEL ZONING DISTRICTS;
AMENDING CHAPTER 8 OF THE CITY CODE
The City Council of the City of Medina ordains as follows:
SECTION I. Section 834.1.07 Subd. 1(g) of the code of ordinances of the city of Medina is
amended by deleting the stricken language and adding the underlined language as follows:
Section 834.1.07. Design and Development Standards. Design and developments standards
are established for this district to achieve an attractive, liveable and viable town center consistent
with the purpose of this district and to assure that land uses, buildings and functions are
compatible within the district. Additional standards may be identified during the review and
approval process, due to the particular characteristics of each site, the proposed development of
the site, and the uses on adjacent property. The plans and proposed use of a property shall
conform to the design and development standards prior to approval of a construction or land use
permit. The applicant or owner shall supply plans and data necessary to demonstrate such
conformance.
Subd. 1. Buildings - Architectural Standards:
(a) General. All new buildings, structures, expansions, remodeling, and development
plans shall conform to these design standards and be compatible and
complementary to the buildings proposed to be retained downtown. Elements of
compatibility include, but are not limited to: building height, form, mass and
bulk, fenestration, exterior material appearance, color, exterior material durability,
detailing, setbacks, landscaping, exterior lighting and site improvements.
(b) Building - Street. Building design shall make the street visually more interesting,
functionally more enjoyable and useful and economically more viable. Buildings,
porches, and plaza spaces shall be designed to bring the building and its activity
more in contact with the street.
(c) New Building and Major Expansions. New buildings and major expansions of
existing buildings should be compatible with adjacent and nearby buildings.
Buildings shall be designed and oriented consistent with this ordinance, proposed
use of the property, uses on adjacent properties and nearby amenities. Buildings
shall be designed and oriented so as not to detract from one another or vistas.
Views from the residential areas should be protected. Where these views exist,
partial loss of the view may be an unintended but justified result when
Ordinance No. ### 1
DATE
development takes place consistent with other provisions of this ordinance.
Entrances shall be placed for easy access from the street. Utilities shall be placed
underground and meters and transformers shall be hidden from view.
(d) Integrate — Coordinate. New buildings, structures, remodeling and expansion shall be
integrated and coordinated with development on abutting property. Elements for
integration and coordination include, but are not limited to, sidewalk and
pedestrian ways and their continuity; site lighting; site access; building
orientation; building entrances; and utilitarian functions which are to be totally
screened from view or which are contained within the building and which include
loading, trash, and mechanical and electrical equipment.
(e) Porches (Overhangs — Canopies — Arcades). Porches, which overhang into walks, are
one of Uptown Hamel's trademarks. These features should be preserved,
enhanced, and improved. New commercial structures on Hamel Road and Sioux
Drive are expected to be designed and constructed with these features. New
porches, arcades or similar structures which overhang or extend into the right-of-
way may be allowed by the city through approval of the plan, but must be
supported in a way which does not obstruct the traveled portion of the right-of-
way. The property owner may be required to obtain a license from the city or to
execute an agreement with the city governing its use, maintenance and other
factors.
Porch/Overhang/Canopy/Arcade Design criteria/guidelines are as follows:
i. Height: If projecting into the public right-of-way, a pedestrian clearance of
at least eight feet and a height consistent with the architecture of the
building shall be provided.
ii. Width: At least six feet.
iii. Columns. Shall be traditional in design and made from durable materials
such as finished anodized metal, wrought iron or wood in a color
compatible with the building. Wood columns must be cedar or redwood
lumber, at least six inches by six inches, which may be stained or painted.
Columns are not allowed to be affixed to the ground within the right-of-
way.
iv. Roof: Shall be durable and meet the wind and snow loads required by
code. Slopes should be to the street and away from pedestrians.
(f) Height. New building heights shall not exceed three stories, except as described
herein. Along all street frontages and park property lines, building heights
exceeding two stories shall have the third story set back at least six feet from the
front line of the building, and the fourth story shall be set back 12 feet from the
front line of the building. Basement levels shall not be considered a story, so long
as more than 50 percent of the basement structure is below grade at the average of
all areas around the building. Total building height shall not exceed 50 feet,
except structures such as belfries, chimneys, flues, monuments, cupolas and
Ordinance No. ### 2
DATE
domes which do not contain living space, are permitted, provided they are not
higher than 10 feet above the height of the building. In the case that the distance
from grade to the eave (or top corner of a flat roof) of a structure exceeds 30 feet,
additional fire suppression apparatuses may be required by the city. A fourth
story may be allowed if ten percent of residential units are dedicated affordable
housing units.
(g) Materials. Exterior materials shall consist of one or more of the following: natural
brick, stucco, stone, wood, and glass, or commercial grade fiber cement lap siding
installed per manufacturer's specifications. Treated or anodized metal may be used
for trim.
(h) Roofs. Roofs may be pitched, mansard, flat, or planted "green roofs." Flat roofs shall
have an architectural treatment (a "cap") of an acceptable design. On pitched
roofs, materials and colors must be compatible with the district. All roof run-off
must drain onto the property that creates the run-off. Rain gardens are
encouraged.
(i)
Equipment. Equipment shall not be mounted on the roof unless it can be
demonstrated that there is no other reasonable alternative. If allowed, rooftop
equipment shall be screened using the architectural elements and material from
the building, provided they are consistent with these design standards.
(j) Fenestration — Modulation. Windows and openings shall be generous, especially on
the street side, and their placement and design shall express the pedestrian -
friendly, livability of the town center. To this end, third stories or higher must be
tiered back from the street a minimum of six feet per story. Buildings shall be
modulated a minimum of once per 40 feet in frontage to avoid long, monotonous
building walls. This modulation may include varying building height, building
setback, or building materials/design. At the street level, at least 30 percent of the
facade should be glass in windows and doors.
(k) Landscaping and Setbacks. At least 5 percent of the site shall be plaza or landscaped.
Landscaping shall consist of a combination of: decorative deciduous and
coniferous trees, shrubs, flowers, ground covers and rain gardens. Landscaped
areas and pockets shall be delineated and separated by any of the following:
curbing, decorative fencing, decorative walls, planter boxes, containers, "cut outs"
in a plaza, or by similar means. An approved plaza in which at least 20 percent of
the plaza is open to the ground allowing full penetration of water into the ground
can be counted to meet this requirement. All that part of the site not taken up by
buildings, walks, or plazas or approved parking and loading shall be landscaped.
Grades and drainage must meet city requirements.
(1) Fences and Walls. Fences and walls shall be decorative using a traditional design and
may be used to delineate and separate spaces and to protect topographic change.
Fence material shall be wrought iron, anodized steel or aluminum, or wood.
Ordinance No. ### 3
DATE
Walls shall be made of brick, concrete brick, decorative block, cedar or redwood
or stucco on concrete. Fences and walls shall not be located to prevent desirable
access through areas.
(m)Utilities. All utilities serving the buildings and facilities shall be underground.
(n) Recycling and Trash Facilities. All materials and facilities for recycling and trash
shall be kept inside the principal buildings or within a completely screened area.
If a completely screened area is used it must 1) be architecturally compatible with
and made of the same or better material used on the principal building, and 2)
meet the architectural and development standards of the district.
(o) Hazardous Materials. Provisions for storage of hazardous materials must be included
in the building and be identified on the plans.
(p) Other Materials. All storage of other materials shall be stored inside the building in a
suitable area in accordance with the approved plan.
SECTION II. This ordinance shall become effective upon its adoption and publication.
Adopted by the Medina city council this day of , 2016.
Attest:
Jodi M. Gallup, City Clerk
Bob Mitchell, Mayor
Published in the Crow River News on the day of , 2016.
Ordinance No. ### 4
DATE
Member introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2016-##
RESOLUTION AUTHORIZING PUBLICATION OF
ORDINANCE NO. ### BY TITLE AND SUMMARY
WHEREAS, the city council of the city of Medina has adopted Ordinance No. ###, an
ordinance regarding exterior building materials in the Uptown Hamel zoning districts; amending
chapter 8 of the city code; and
WHEREAS, Minnesota Statutes § 412.191, subdivision 4 allows publication by title and
summary in the case of lengthy ordinances or those containing charts or maps; and
WHEREAS, the ordinance is four pages in length; and
WHEREAS, the city council believes that the following summary would clearly inform the
public of the intent and effect of the ordinance.
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina that
the city clerk shall cause the following summary of Ordinance No. ### to be published in the
official newspaper in lieu of the ordinance in its entirety:
Public Notice
The city council of the city of Medina has adopted Ordinance No. ###, an ordinance
regarding exterior building materials in the Uptown Hamel zoning districts. The ordinance adds
fiber cement lap siding as a permitted exterior building material in these districts.
The full text of Ordinance No. ### is available from the city clerk at Medina city hall during regular
business hours.
BE IT FURTHER RESOLVED by the city council of the city of Medina that the city
clerk keep a copy of the ordinance in her office at city hall for public inspection and that she post a
full copy of the ordinance in a public place within the city.
Resolution No. 2016-##
March 15, 2016
Dated: March 15, 2016.
Bob Mitchell, Mayor
ATTEST:
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same: ()
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2016-## 2
March 15, 2016
MEMORANDUM
TO: Mayor Mitchell and Members of the City Council
FROM: Dusty Finke, City Planner; through City Administrator Scott Johnson
DATE: March 10, 2016
SUBJ: Planning Department Updates March 15, 2016 City Council Meeting
Land Use Application Review
A) Deer Hill Preserve (Stonegate Farms) Final Plat — Property Resources Development Company has
requested final plat approval for the Deer Hill Preserve CD-PUD subdivision, formerly known as
Stonegate Farms. The first phase of the development is proposed to include 10 lots in the northeast
corner of the site, near the current termination of Deerhill Road. Staff is conducting a preliminary
review and will present to the City Council when complete.
B) Clydesdale Marketplace Sign PUD Amendment — northeast corner of Highway 55 and Clydesdale
Trail. Clydesdale Marketplace LLC has requested an amendment to the Medina Clydesdale
Marketplace PUD in order to allow construction of a monument sign at the northeast corner of
Highway 55 and Clydesdale Trail. This sign would replace the sign on top of the large retaining
wall and provide additional space for more tenants. Staff is conducting a preliminary review and will
present to the Planning Commission when complete, potentially at the April 12 meeting.
C) Kal Point Site Plan Review, PUD Amendment — 340 Clydesdale Trail — Kalyan Vempaty has
requested an amendment to the Medina Clydesdale Marketplace PUD and a Site Plan Review to
construct a commercial building containing a restaurant and upstairs office space on the final lot
within Clydesdale Marketplace. Staff is conducting a preliminary review to determine if the
application is complete for review. The Planning Commission held a public hearing at the
December 8 meeting and recommended approval. The Council reviewed on January 5 and directed
staff to prepare resolution of approval, which will be presented after the applicant secures approvals
for the proposed shared parking.
D) Wealshire LLC Comp Plan Amendment, Rezoning, Site Plan Review — Wealshire, LLC has
requested a site plan review for construction of a 173,000 sf memory care facility. The request also
includes a rezoning from RR-UR to Business Park and an Interim Use Permit to permit continued
agricultural use of the portion of the property not proposed to be developed. The Met Council has
also approved of the previous Comp Plan amendment. The Planning Commission reviewed the
rezoning, site plan review and interim use permit at the February 10 meeting and unanimously
recommended approval. The City Council reviewed at the May 19 meeting and directed staff to
prepare approval documents. The applicant has subsequently changed their proposed site plan which
was presented to the Planning Commission and Council. The applicant is working on finalizing
construction plans.
E) Enclave at Brockton 6`h Addition — Lennar has requested final plat approval for the final phase of
the Enclave project. The City Council reviewed and adopted a resolution of approval at the March 2
meeting. Staff will work with the applicant to finalize conditions of approval before construction
begins
F) Tomann Preserve Lot Line Rearrangment — The City of Medina has requested approval of a lot line
rearrangement between Tomann Park Preserve and property at 4003 Apache Road to add a wooded
portion of property into the Preserve. The City Council reviewed and adopted a resolution of
approval at the March 2 meeting. Staff will carry forward with finalizing the lot line rearrangement
and the purchase of the property.
G) Hamel Brewery Site Plan Review and CUP — 22 Hamel Road — 22 Hamel Road LLC has requested
a site plan review for construction of a brew pub with food service. The applicant has also requested
Planning Department Update
Page 1 of 2 March 15, 2016
City Council Meeting
A CUP for an outdoor seating area. A Public Hearing was held at the January 12 Planning
Commission meeting, following which the Commission recommended approval. The City Council
adopted a resolution of approval at the February 16 meeting. Staff will work with the applicant on
the conditions of approval before construction.
H) Bradford Creek Plat and ROW Vacation — 2872 Ardmore Ave. — Susan Prodahl, Carl Henderson,
and Paul Henderson have requested plat approval in order to re -plat eight substandard lots in
Independence Beach into two buildable lots. The applicants have also requested that the City vacate
a portion of right-of-way to the north of the subject site in which there is currently no roadway
improvements. Staff is conducting a preliminary review to determine if the application is complete
for review. The Planning Commission held a public hearing at the December 8 meeting and
recommended approval. The Council adopted resolutions of approval on January 19. Staff will
work with the applicant on the conditions of approval.
I) Medina Mini -Storage Site Plan Review; Text Amendment — 4790 Rolling Hills Road — Highway 55
Rental Portable Storage, LLC has requested a site plan review to construct three additional mini -
storage buildings. The applicant has also requested an amendment to the City's zoning code to
allow fiber -cement ("Hardiboard") exterior building materials in the Rural Business and Rural
Commercial Holding districts. The Planning Commission held a public hearing at the October 13
meeting. The Commission supported fiber cement materials (lap siding only) in the RBH and RCH
districts and recommended approval of the site plan review. The City Council adopted the ordinance
on November 4 and adopted a resolution of approval on the site plan on November 17. Staff will
work with applicant on the conditions of approval before construction begins
J) St. Peter and Paul Cemetery and Hamel Place —The City Council has adopted resolutions
approving these projects, and staff is assisting the applicants with the conditions of approval in order
to complete the projects.
K) Stonegate Conservation Design Subdivision, Woods of Medina, Capital Knoll— These preliminary
plats have been approved and staff is awaiting a final plat application
L) Hamel Haven, Buehler subdivisions — These subdivisions have received final approval. Staff is
working with the applicants on the conditions of approval before construction begins.
M) Wright -Hennepin Solar Panels — WH has requested a conditional use permit for the installation of a
solar garden approximately an acre in area at their substation on Willow Drive, south of Highway
55. The Council adopted a resolution of approval at the June 16 meeting. Staff will work with the
applicant to meet the conditions of approval before construction.
Other Proiects
A) Comprehensive Plan — the Steering Committee held a meeting on March 2 and discussed a
conceptual land use plan which will be analyzed by the City Engineer for infrastructure implications
in an iterative process. The land use concept will also be widely distributed in an attempt to receive
additional public input. The staff report summarizing the land use concept to the Planning
Commission is attached for the Council's reference.
B) City Hall Lower Level Improvements — staff has been spending a lot of time working with the
architect on preparing plans and specifications for the lower level improvements. Staff intends to
present this information at the April meeting and seek authorization to seek bids on the work.
C) 45 Highway 55 Annexation — Staff submitted the annexation to the Office of Administrative
Hearings and the OAH has subsequently approved the annexation. The City of Medina is 0.53 acres
larger than it was at this time last week.
D) Internet Availability Discussions — staff met with a vendor about possibilities to provide improved
wireless intern& options in the City in order to provide access to owners at a reasonable cost.
Planning Department Update
Page 2 of 2 March 15, 2016
City Council Meeting
MEMORANDUM
TO: Planning Commission
FROM: Dusty Finke, City Planner
DATE: March 4, 2016
MEETING: March 8, 2016 Planning Commission
SUBJ: Update on Comprehensive Plan Process
Background
The City continues to work diligently on updating its Comprehensive Plan. This process began
in the fall of 2015. The City has held two community events and the Steering Committee has
held a series of meeting. The Planning Commission also provided feedback on the DRAFT
Vision and Community Goals portion of the Plan at the December 2015 concurrent meeting with
the City Council and the January 2016 Planning Commission meeting.
At the December 2015 worksession, staff also presented "Comprehensive Plan 101." This
presentation discussed the reason the City is updating its Comprehensive Plan and the legal
requirements that the City is under. It is always important to recall this context as discussions of
the Comprehensive Plan occur.
All communities in the 7-county Metro Area are required to update our Comprehensive Plans
every decade. The City is required to submit by the end of 2018. The Comp Plan establishes
Medina's Vision and identifies City goals and objectives. The Plan guides development and City
investments. It is also the foundation for analyzing ordinances, policies, and practices related to
land use.
The City's Comprehensive Plan is required to be in conformance with the regional system plans
produced by the Metropolitan Council, as well as the requirements of other state agencies.
While these system plans include various requirements, the most relevant requirements related to
land use in Medina include:
• The City is required to plan for development of a minimum of 951 additional households
by 2040, beyond the existing lots in the City
• A minimum of 253 of these households are required to be higher density units
(> 8 units/acre). This requirement is intended to support development of residential units
at lower purchase/rental costs.
• The average density of new residential development served by the municipal sanitary
sewer system is required to be above 3 units/acre. This can be averaged across the City,
allowing some areas to be developed at lower densities, so long as other areas are higher
density to bring up the average.
Vision and Community Goals
The Steering Committee made various changes to the Vision and Community Goals after
receiving feedback. The DRAFT is attached for reference. There has been a lot of discussion
about the verbiage of the Vision and Goals. While this is important, the language could be
Update on Comprehensive Plan
Page 1 of 3 March 8, 2016
Process Planning Commission Meeting
written in hundreds of ways based on style. At this time, the most important consideration is
whether there are any goals which Planning Commissioners believe should be removed or
whether there are goals which Planning Commissioners believe should be added.
Land Use Concept
The Steering Committee has also had a number of discussions about potential land
use/development patterns which could accommodate the requirements of the Metropolitan
Council but also address the City's Vision and Community Goals.
The concept identifies substantially less development than was planned for in the 2010-2030
Comprehensive Plan. This is in response to the Metropolitan Council's reduced forecasts for
growth in the City as well as the Steering Committee's goal of expanding development only to
the extent necessary to meet these forecasts.
The Land Use Concept is presented on the attached two maps.
• The first map highlights only the properties which are planned for a change in land use
from their existing condition. This mainly includes agricultural or vacant properties, but
also some rural residential properties which would be planned to be redeveloped at
suburban/urban densities. By highlighting just the properties which would be eligible for
development, staff intends to call attention to the areas where development could occur.
• The second map shows planned land uses throughout the City.
The following table summarizes that acreage in the City planned for development within the
conceptual land use map.
Residential Land Uses
Net Acres
Minimum
Density
Maximum
Density
High Density
Units/Acre
Minumum
Units
High Density
Units
Low Density Residential
171.2
2.0
3.0
0.0
342
0
Medium Density Residential
24.5
4.0
6.0
0.0
98
0
High Density Residential
13.2
12.0
15.0
12.0
158
158
Mixed Residential
94.8
3.5
4.0
1.0
332
95
303.7
Non -Residential Land Uses
Net Acres
Commercial
34.0
General Business
306.0
Industrial Business
0.0
Metropolitan Council forecasted growth: 951 households
Metropolitan Council required higher density units: 253 units
Metropolitan Council required minimum overall density: 3 units/acre
931
Overall Density: 3.1
253
Update on Comprehensive Plan
Process
Page 2 of 3 March 8, 2016
Planning Commission Meeting
The City Engineer will be conducting a preliminary analysis of the planned development area in
order to determine big -picture implications and cost concerns. Staff will also be widely
distributing the land use maps in order to receive public feedback.
Staff also looks forward to feedback from the Planning Commission on the Land Use Concept
that the Steering Committee discussed.
Commission Feedback Requested
The Planning Commission does not need to take any formal action on the Vision and
Community Goals or the Future Land Use Concept. However, Commissioners are encouraged to
provide feedback after reviewing the material.
Attachments
1. DRAFT Vision and Community Goals
2. DRAFT Future Development Guide Plan
3. Land Use Concept
Update on Comprehensive Plan
Page 3 of 3 March 8, 2016
Process Planning Commission Meeting
Vision Statement
Medina is one community. The City will strive to maintain its unique heritage by promoting and
protecting its rural character and its natural environment. Medina will foster well -designed
neighborhoods and promote public and private destinations for the community to gather. The
City will develop in a deliberate fashion which is commensurate with the resources and
infrastructure available to sustain a high quality of life for residents.
Community Goals
Preserve rural vistas, open spaces, and wetlands in all parts of the community to promote the
rural character of Medina.
Protect and enhance the environment and natural resources throughout the community.
Encourage and incent innovative and environmentally friendly approaches to planning,
engineering and development.
Expand urban services only as necessary to accommodate regionally forecasted residential
growth, desired business opportunities and achievement of other Community Goals.
Develop at a sustainable pace proportionate with capacity of schools and transportation, water
supply and wastewater infrastructure available to the City.
Spread development so that it is not geographically concentrated during particular timeframes.
Promote public and private gathering places and civic events that serve the entire community.
Preserve and expand trails and parks to provide community recreational facilities, connect
neighborhoods, and encourage healthy lifestyles of its residents.
Provide opportunities for a diversity of housing at a range of costs to support residents at all
stages of their lives.
Encourage an attractive, vibrant business community that complements the residential areas of
the City.
184050
Maintain its commitment to public safety through support of the City's police department and
coordination with its contracted volunteer fire departments.
Manage the City through prudent budgeting processes, retaining a skilled and efficient staff and
long-range planning and financial management.
184050
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MEDINA POLICE DEPARTMENT
600 Clydesdale Trail
Medina, MN 55340.9790
p: 763.473-9209
f: 763.473-8858
non -emergency: 763-525-6210
MEMORANDUM Emergency 9.1_1
TO: City Administrator Scott Johnson and City Council
FROM: Director Edgar J. Belland
DATE: March 11, 2016
RE: Department Updates
Holy Name Severe Weather Siren
In January, we were notified that the siren at Holy Name Lake was not working. We
requested that our service provider check it out. It was discovered that the brushes were bad
in the siren. This siren was bought back in 1986 from the City of Richfield. The estimate to
repair the siren is approximately $300. Our other option is a new siren for $20,000. The
repair should extend the life of the siren another five to ten years. With the limited growth in
that area, I recommended the repair for now and build the replacement cost into our capital
budget for the future. Administrator Johnson concurred; the cost will be charged against our
emergency management budget.
Out of Town
I will be out of town from March 4th through March 11th. If you need anything, Sergeant
Nelson will be available.
Patrol by Sergeant Jason Nelson
Training
On February 26, 2016, I attended the Bureau of Criminal Apprehension Annual Leaders
Conference in Brooklyn Center. The conference was very good with some great national
speakers such as Milwaukee County Sheriff David Clarke who spoke about how policing has
changed since the Michael Brown Officer involved shooting to Scott Burrows who is a
quadriplegic and since his accident has written a book called Vision Mindset Grit. David
Horsager also spoke on the eight pillars of trust.
On March 3, 2016, Officer Gregory attended a %2 day search warrant writing class at the
Bureau of Criminal Apprehension.
Patrol Activities
For the dates of February 23 to March 9, 2016, our officers issued 92 citations and 145
warnings for various traffic infractions. There were a total of four driving while impaired
arrests, five traffic accidents, 14 medicals and nine alarms.
With road restrictions on, officers have been out actively enforcing the overweight
restrictions. Eleven vehicles have been stopped and nine have had citations and civil fines
assessed. There is less building going on in our community this year than in the past few but
with neighboring cities building developments there are still plenty of violations.
On February 24, 2016, Officer Gregory assisted West Hennepin Public Safety with a report
of a male out of control and high on acid. It was discovered that the male had earlier been
running around Delano nude. The male was located and had to be restrained by officers; he
was transported to the hospital.
On February 27, 2016, Officer Jessen stopped a vehicle at 6:30 am for speeding. The driver
was found to be intoxicated and was subsequently arrested.
On February 29, 2016, Officer Boecker responded to Loram for a suspicious vehicle parked
in their lot. The vehicle was found to be one that a day prior had fled from Wayzata on
Highway 12 going over 140 miles per hour. The vehicle was impounded and turned over to
Wayzata Police for investigation.
On March 1, 2016, I took a report of someone who attempted to sell furniture on Craig's List.
They were contacted by an individual who agreed to the asking price and then sent them a
cashier's check with $1,750 extra to pay the shipper. The victim cashed the check and was
then asked to wire the money to the shipper via Money Gram. After sending the money, the
victim noticed that her bank had taken the money out that she deposited. It was discovered
that the cashier's check was fraudulent and that she had been victim to a scam. This is a
common scam that is well documented.
Criminal Investigations by Investigator Charmane Domino
A search warrant was granted for a residence and property. A stolen vehicle and skid loader
were recovered and another vehicle was seized after determining there was obvious VIN
tampering.
A vehicle was vandalized sometime overnight in a business parking lot. Suspect is known.
A snow blower was stolen from the back of a truck.
A business owner reported being the victim of embezzlement. He estimated he has lost about
$1M. Case has been reported to FBI, Financial Crimes Task Force and Wright County
Sheriff's Department.
Open cases currently under investigation: 20
MEMORANDUM
TO: City Council, through City Administrator Scott Johnson
FROM: Steve Scherer, Public Works Director
DATE: March 9, 2016
MEETING: March 15, 2016
SUBJECT: Public Works Update
STREETS
• After the warm weather we have been experiencing, we followed the State and put up
road weight restriction signs on Monday morning, February 29th, with enforcement
starting at noon.
• Road Material Bids were opened on Monday, March 7th, and results are in your packet.
Costs are down from last years' bids by about 20%.
• The Public Works crew continues to do tree trimming throughout the City, which in turn
is making a very large brush pile that will have to be chipped soon. I did receive one
complaint about what they consider excessive trimming I will work with the resident to
come to a resolution.
• Linda and I have been working on the Feasibility Reports for the upcoming road projects
for this year. Now that we have the road material bid prices, we can finalize the numbers
for costs on those projects.
• The PW crew has been crack sealing on the streets. First priorities are the streets up for
sealcoating this year. We bulk purchase the material with other local cities to get the best
pricing. We now have our own crack sealer so we are able to catch the cracks in the early
spring when they are open.
• PW will likely start some spring cleanup sweeping as soon as the threat of snow gets
further away.
WATER/SEWER/STORMWATER
• Greg Leuer has been replacing all the chemical lines within the City Water Treatment
Plant and well houses to avoid any future leaks. This is a practice we have begun and do
on a bi-annual basis.
• The PW staff has also been locating and cleaning all of the City water valves and
making sure they are all operable. Now with the new Vactor truck we are able to clean
the valve boxes that get full of dirt and debris over the course of time. It is very
important that valves are operable and clean in case of emergency.
• Jack Gleason our erosion control inspector has been very busy this past week with the
new construction season and the warmer weather.
PARKS/TRAILS
• The Arrowhead trail plans and specs are in your packet for approval. This is a much
anticipated addition to the trail system. Staff will be working with the landowners along
the way to address issues as we move forward.
" W e w i l l b e e n t e r t a i n i n g a r e q u e s t f o r a n E a g l e S c o u t p r o j e c t a t t h e u p c o m i n g p a r k
m e e t i n g .
" P W h a s c l e a r e d a l o t o f b u c k t h o r n a n d b r u s h a t t h e H a m e l L i o n s P a r k o v e r t h e w i n t e r i n
o r d e r t o o p e n u p t h e n a t u r e a r e a o n t h e s o u t h w e s t e n d o f t h e p a r k .
M I S C E L L A N E O U S
" T h e n e w P W p i c k - u p t r u c k i s i n a n d w e w i l l b e s e n d i n g t h e C i t y t r u c k I h a v e b e e n d r i v i n g
t o a u c t i o n o r j u s t s e l l i n g o u t r i g h t i n t h e n e x t w e e k o r t w o .
P a g e 2 o f 2
ORDER CHECKS MARCH 02 - MARCH 15, 2016
44070 CUB SCOUT PACK 388 $150.00
44071 SHERRYL JOOS $150.00
44072 US HOME CORP $30.99
44073 ADAM'S PEST CONTROL INC $75.00
44074 ALLIED 100, LLC $98.95
44075 ASPHALT SURFACE TECH CORP $73,935.46
44076 BIFFS INC $247.30
44077 BLUE CROSS BLUE SHIELD OF MN $33,233.00
44078 BOYER FORD TRUCKS INC $675.36
44079 CALIBRE PRESS $418.00
44080 CENTERPOINT ENERGY $2,709.92
44081 CENTURYLINK $260.91
44082 CROW RIVER FARM EQUIPMENT $352.26
44083 DEPARTMENT OF TREASURY $287.89
44084 DS HUNZ SERVICES INC $200.00
44085 ECM PUBLISHERS INC $300.78
44086 FASTENAL COMPANY $123.54
44087 GOPHER STATE ONE CALL $169.65
44088 GRAINGER $182.42
44089 HACK COMPANY $348.12
44090 HAMEL LUMBER INC $112.24
44091 HAMEL LIONS CLUB $525.00
44092 HENNEPIN COUNTY ATTORNEY $575.79
44093 HENN COUNTY TAXPAYER SVC $1,481.49
44094 HENN CTY RESIDENT/REAL ESTATE $55.50
44095 HOLIDAY FLEET $1,591.41
44096 KENNEDY & GRAVEN CHARTER $12,682.30
44097 JOSEPH M KITTOK $400.00
44098 LANO EQUIPMENT INC $390.38
44099 LAW ENFORCEMENT LABOR $392.00
44100 LEAGUE OF MN CITITES INS TRUST $44,694.00
44101 CITY OF MAPLE PLAIN $504.91
44102 CITY OF MAPLE PLAIN $29.48
44103 CITY OF MAPLE PLAIN $5,778.00
44104 MARCO INC $287.50
44105 MATHESON TRI-GAS INC $136.06
44106 METROPOLITAN COUNCIL $17,221.05
44107 METROPOLITAN COUNCIL $22,637.15
44108 METRO WEST INSPECTION $27,181.50
44109 MIDWEST ASPHALT CORPORATION $122.50
44110 MN BUREAU OF CIRMMINAL $285.00
44111 NAPA OF CORCORAN INC $119.52
44112 NORTHWEST ASSOC CONSULT $160.00
44113 OFFICE DEPOT $681.05
44114 CITY OF ORONO $626.88
44115 RAILROAD MANAGEMENT CO $176.86
44116 RANDY'S SANIATION INC $22.56
44117 TALLEN & BAERTSCHI $5,081.58
44118 TEGRETE CORP $260.86
44119 TIMESAVER OFFSITE $136.00
44120 TIMM'S LUMBER AND SAWING $200.00
Total Checks $258,498.12
ELECTRONIC PAYMENTS MARCH 02 — MARCH 15. 2016
003564E PR PERA $14,003.83
003565E PR FED/FICA $15,700.03
003566E PR MN DEFERRED COMP $2,260.00
003567E PR STATE OF MINNESOTA $3,182.78
003568E SELECT ACCOUNT $793.12
003569E FARMERS STATE BANK OF HAMEL $20.00
003570E CITY OF MEDINA $19.00
003571E CIPHER LABORATORIES INC $4,753.00
003572E CULLIGAN-METRO $121.35
003573E DENTAL DENTAL $2,604.60
003574E FRONTIER $55.69
003575E MEDIACOM OF MN LLC $413.88
003576E PAYMENT SERVICE NETWORK $351.15
003577E PITNEY BOWES POSTAGE $1,000.00
003578E PIVOTAL PAYMENTS $269.98
003579E CITY OF PLYMOUTH $805.93
003580E PREMIUM WATERS INC $104.59
003581E SELECT ACCOUNT $551.48
003582E VALVOLINE FLEET SERVICES $113.97
003583E VERIZON WIRELESS $1,199.41
Total Electronic Checks $48,323.79
PAYROLL DIRECT DEPOSIT MARCH 9, 2016
507016 ALTENDORF, JENNIFER L. $1,314.64
507017 ANDERSON, JOHN G. $230.87
507018 BARNHART, ERIN A $1,965.67
507019 BELLAND, EDGAR J. $2,522.48
507020 BOECKER, KEVIN D $2,422.85
507021 CONVERSE, KEITH A. $1,907.19
507022 COUSINEAU, LORIE K. $230.87
507023 DINGMANN, IVAN W. $1,515.91
507024 DOMINO, CHARMANE $1,766.60
507025 ENDE, JOSEPH $1,409.33
507026 FINKE, DUSTIN D $2,110.19
507027 GALLUP, JODI M. $1,667.32
507028 GLEASON, JOHN M $2,017.05
507029 GREGORY, THOMAS $1,809.41
507030 HALL, DAVID M $2,082.87
507031 JESSEN, JEREMIAH S. $2,227.27
507032 JOHNSON, SCOTT T $2,247.53
507033 KLAERS, ANNE M. $1,116.32
507034 LANE, LINDA $1,506.20
507035 LEUER, GREGORY J $1,865.79
507036 MARTIN, KATHLEEN M $230.87
507037 MCGILL, CHRISTOPHER R. $1,435.40
507038 MCKINLEY, JOSHUA D $1,327.99
507039 MITCHELL, ROBERT G $327.07
507040 NELSON, JASON $2,221.15
507041 PEDERSON,JEFF $221.28
507042 PETERSON, DEBRA A. $1,614.15
507043 REINKING, DEREK M $1,726.81
507044 SCHERER, STEVEN T $2,259.36
507045 VIEAU, CECILIA M $1,194.36
507046 WENANDE, BRANDON S. $502.78
Total Payroll Direct Deposit $46,997.58