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HomeMy Public PortalAboutr 97:028No. 97-28 Date of Adoption ,}'an.nry 16; 1997 AUTHORIZING AGREEMENT FOR EXTRAORDINARY, UNSPECIFIED SERVICES WHEREAS, there exists a need for Insurance Coverage; and WHEREAS, the maximum amount of the contract in question is $13,500 for the administrative portion of workers compensation insurance coverage and $24,671 for excess workers compensation insurance,' and Funds are available in an appropriations entitled Insurance and Surety Bond Premiums and have been Certified by the Chief Finance Officer, said certification being attached;' and WHEREAS, N.J.S.A. 40A:ll-1 et seq. requires that the Resolutioh authorizing the Award of Contracts for "Extraordinary, Unspecifiable Services" without competitive Bids and the Contract itself must be available for public inspection; and WHEREAS, Patrick J. DeBlasio has Certified that this.'meets the Statute and Regulations governing the Award of said Contracts; NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Carteret as follows: 1. The Mayor and Borough Clerk are Hereby Authorized and Directed to Execute the attached Agreement with Gartland & Co., Inc 2. This Contract is awarded without competitive bidding as an "Extraordinary, Unspecifiable Service" in accordance with 40A:11-5 (1) (a) (ii) of The Local Public Contracts Law because Insurance including the Purchase of Insurance Coverage are specifically excluded. 3. Notification of Contract Award shall be printed once in the News Tribune. Adopted this 16th day of January, 1997 and certified as a true copy of the original on January 17, 1997. KATMLEEN M. BARNEY, Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YES NO NV A.B. COUNCILMAN YES NO NV A.B. BIALO~ X F,~Zb~L4S X DuFONT X ~ X FAHAC~ X G%~4SKI X 7 X - Indicate Vote AB * Absent NV - Not Voting XOR - Indicates Vote to Overrulc Veto Adopted at a meeting of the Mnnicipal Council January 16, 1997 Certification of Extraordinary, Unspecifiable Service Date: January 16, 1997 To: Mayor and Council From: Patrick J. DeBlasio, CFO Re: Contract for: Insurance Coverage-Excess Workers Compensation This is to request your approval of a Resolution authorizing a contract to be executed as follows: Firm: Gartland & Co., Inc. Cost: $13,500 - Administration of claims $24,671 - Excess Workers Compensation Insurance Period: January 1, 1997 thru December 31, 1997 Purpose: Administration of workmans compensation claims and workmans compensation insurance. This is requested to be awarded without competitive bids as an extraordinary, unspecifiable service (N.J.S.A 40A:11-5 (1) (a). I do hereby certify as follows: 1. Quotations have been solicited and are as follows:: Gartland & Co., Inc. - $38,171 Boynton & Boynton - $41,144 This is the lowest quotation. (If not, explain why in detail) Yes 2. Insurance coverage is specialized and qualitative in nature requiring expertise, extensive training and proven reputation. Insurance contracts have been modified over the years to conform to Borough requirements and policies. 3. This can not be described by written specifications because: It is not reasonably possible to draft specifications to meet the requirements of all the various workmans compensation claims and administration thereof. 4. I have reviewed the rules and regulations of the Division of Local Government Services as contained in the local public contract guidelines (revised) and certify that the proposed contract may be considered as an extraordinary, unspecifiable service in accordance with the requirements thereof. Respectfully, Name:_/.~~ Patrick J. DeBlasio Title: C~ Affidavit of Publication Printer's Fee $ 23. 52 ~? ~/~/y ;~ ,~,; State of New Jersey } ss. Pe~onally appeared PAT HENEGHAN ~L~L;:-:' of The Home News ~ Tribune, a newspaper printed In Freehold, N~ and published In NEPTUNE, In said Count~ and State, who being duly sworn, deposeth and salth that the advertisement of which the annexed Is a true copy, has been published In the said newspaper 1 (ONE) times, once In each Issue, as follows 1/H/97, NOT~'RY PtlBLlC OF NEW IE', E ' /t ' MY CO~4M]~,SION EK~'IPFS FEB 14.2Or}O Sworn and subscrlbed~efore me this c-~~. ~..~ ~ 21st day of January, A.D., 1997 Notary Public of New J~sey BOROUGH OF CARTERET NOTICE OF CONTRACT AWARDED ne Borough of Carteret has awarded a contract without ~=ompefitive bidding as an extraordinary, unspecifiable ser- v ce ursuant to N J S A. 40A:l 1-5 I a . This contract and the ~°~solufion a~Jthorizinjg, it ...... ~(a[~e for public itlspec- tion in the office of the Municipal Clerk. Awarded to: GARTLAND & CO.. INC. Service: ADMINISTRATION OF WOR~(MEN'S COMPEN:BA- TION CLAIMS & INSURANCE Time Period: JANUARY t. 1997 THRU DECEMBER 31. 1997 Cost: ADMINISTRATION OF CLAIMS - $13,500 OD EXCESS WORKER*S COMPENSATION INSURANCE - $24.671.00 Resolution ~cj7-28 KATHLEEN M, BARNEY, RMC/CMC Municipal Clerk ~$23,52~ 27377