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Home My Public Portal About1998-20 Professional architectural planning/consulting services agreement; O.B.M., Inc.; Beach ParkRESOLUTION NO. 98-20 A RESOLUTION OF THE VILLAGE OF KEY BISCAYNE, FLORIDA; AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE ATTACHED AGREEMENT FOR PROFESSIONAL ARCHITECTURAL PLANNING AND CONSULTING SERVICES WITH O.B.M., MIAMI, INC.; PROVIDING FOR AN EFFECTIVE DATE. BE IT RESOLVED BY THE VILLAGE COUNCIL OF KEY BISCAYNE, FLORIDA, AS FOLLOWS: Section 1. That the Village Manager is hereby authorized to execute the attached agreement, on behalf of the Village, with O.B.M., for the design and preparation of schematic documents for Beach Park located at East Heather and Ocean Drive. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 28th day of April, 1998. CONCHITA H. ALVAREZ, VILLAGE CLERK APPROVED AS TO FORM AND LEGAL SUFFICIENCY: i„ RICHARD J. WEISS, VILLAGE ATTORNEY Proposal for The Village of Key Biscayne Key Biscayne, Florida to Mr. C Samuel Kissinger Village Manager Village of Key Biscayne 85 West McIntyre Street Suite 201 Key Biscayne, FL 33149 for Planning, Architecture and Services In connection with Beach Park Master Plan April 17, 1998 OBM OBM Miami Inc. Architecture Resort Design & Development Town Planning Interior Design 2600 Douglas Road Suite 510 Coral Gables Florida 33134 T 305 445 7811 F 305 445 0997 W www.obmi.com E obm@accesspro.net Antigua Bermuda Brussels Cayman Islands London St Kitts Tortola Turks & Caicos ( c April 17, 1998 Contract Proposal/Beach Park OBM Miami, Inc. PROPOSAL FOR SERVICES 1. SCOPE OF CONTRACT O.B.M. Miami, Inc., from hereinafter shall be referred to as the Firm, proposes to design and prepare schematic documents for Beach Park. Beach Park is to be located at East Heather and Ocean Drive. II. SCOPE OF SERVICES - included in contract A. Beach Park conceptual and schematic site planning B. Park Pavilion and restroom facilities conceptual and schematic plan. C. Initial consultation with Landscape Architect D. Development of typical site through sections, schematic (2). E. Prepare material suitable for public presentation including: 1. Rendered site plan 2. Two perspectives 3. Review, prepare documentation on previous designs (Charrette documentation) F. Administer public meeting for review and comment G. Revise plan as required/suggested by review H. Prepare material suitable for use by office mailings (Revised site plan rendered) III. SCHEDULE OF SERVICES Phase I: Schematic Design The work product of this phase consists of drawings, which define and depict the character, scale and relationship of the project components. Upon written approval by the Owner work will begin on the next Phase. Phase 11: Phase III. Phase IV: Design Development (not included in contract) The work product of this phase will define the materials and methods required to construct the project. This will provide information required for pricing and pre -construction engineering (value engineering). Upon written approval by the Owner work will begin on Phase III. Construction Documents (not included in contract) The work product of this phase includes detailed drawings and specifications sufficient to allow the Owner to obtain building permits and contract pricing. Upon written approval by the Owner work will begin on Phase IV. Construction Administration (not included in contract) In this phase OBM will assist the General Contractor in providing administration of the construction contract as contained in the latest edition of the American Institute of Architects document, General Conditions — Article 1-14. The Architect shall not be responsible for means of construction methods, sequences or procedures or for the safety precautions employed during construction. IV. FEE: We propose a fixed fee of $14,750.00 ($8,500 for Master Planning and $6,250 for building design) This fee includes all architectural and planing services described in II above. If project continues with OBM Miami, Inc., $6,250.00 schematic fee will be credited against the total contract amount for building and facilities, architectural and engineering services. V. PAYMENT OF FEE: Statements for the architectural fee will be rendered monthly according to the proportion of work completed. All statements are payable by the Owner upon receipt. VI. EXTRA SERVICES: If the Firm is caused extra work due to natural calamity, abandonment of the project, or insolvency other than the Firm's, the Firm will be compensated for the work on a time and material basis. See rate schedule attached. All other extra services requested or required and approved shall be billed on a time and material basis according to the rate schedule. 1 Contra ctProposal/Beach Park/i m April 17, 1998 Contract Proposal/Beach Park OBM Miami, Inc. PROPOSAL FOR SERVICES VII. SERVICES NOT INCLUDED: Additional consultants which may be required for the work but are not included in the Fee; included but are not limited to the following: Civil engineering, soil mechanics, wind study analysis, landscape design, coastal engineering, traffic consultant, kitchen consultant, threshold engineering, materials testing, interior and graphic design, lighting and acoustical design. VIII. REIMBURSABLE EXPENSES The following expenses are reimbursable and will be billed at 1.1 x actual cost. Travel and accommodation expenses, long distance telephone calls, cables, facsimiles, courier services, mileage, photos, and reproduction services incurred by the Firm and their consultants. All document reproduction and reproducible are reimbursable. See Exhibit "A" for standard reimbursable rates. In the event services of special consultants or expenses other than those listed under "services included" are required, they shall be paid by the Owner. IX. TIME LIMITS/EXPIRATION OF CONTRACT If the services covered by this contract have not been completed within 6 months from the date that this contract is signed by both parties, through no fault of the Firm. The Firms compensation for the incomplete portion of the work shall be on a time and materials basis billed at the hourly rate of $150.00 per hour. X. TERMINATION This agreement may be terminated upon ten (10) days written notice by either the Firm or Owner. In case of termination, the Owner is responsible only for the Firm's services to the time of termination. XI. DEFAULT In case of failure of the Owner to make payments in full within thirty (30) days or receipt of notification from the Architect of the amounts due (including any amounts for services rendered to that date yet unbilled), OBM Miami Inc. may, at its' option, elect not to perform any services and all payments already made on the part of the Owner shall be retained by the Firm, and the Firm may, as its' option, elect to terminate this contract. Upon substantial completion of the duties to be performed at the completion of any phase, OBM Miami Inc. shall be entitled to recover from the Owner the amounts and/or percentage of the total basic compensation due at that time together with all his costs and expenses, including a reasonable attorney's fee as well as interest from the time the above payments shall have become due and payable. It is expressly understood between the parties that payment in full for each phase as described above shall be a condition precedent to the performance of further architectural services by the Firm in any succeeding phase. No provisions of this letter contract shall be deemed waived by any act or conduct of the Firm unless such waiver is in writing signed by the Firm. XII. OWNERSHIP All drawings, plans and documents prepared by the Firm shall remain the Firm's property. XIII. CREDITS The Owner shall use his best efforts to include the name of OBM Miami Inc. in advertising and brochures for the project, particularly where photographs and drawings are used. C. Samuel Kissingerer Village Manager Village of Key Biscayne Date OBM 2 t April 17, 1998 Contract Proposal/Beach Park OBM Miami, Inc. Co n tra ctP roposa l/B e a ch Pa rk/i m PROPOSAL FOR SERVICES EXHIBIT "A" HOURLY RATE SCHEDULE Principals $150.00/hour Senior Architect $100.00/hour Project Architect $ 80.00/hour Staff Architect $ 60.00/hour Senior Draftsman $ 50.00/hour Staff Draftsman $ 40.00/hour Clerical $ 35.00/hour REIMBURSABLE EXPENSES STANDARD RATES In house blue prints $2.00/sheet In house plots $2.00/sheet In house vellums $7.50/sheet Photocopies $.15 per sheet Car travel $.40 per mile Fax in/out $.50/fax