HomeMy Public PortalAbout09-19-2016 Village Board Agenda AGENDA MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF PLAINFIELD
HELD ON MONDAY, SEPTEMBER 19, 2016 AT 7:00 P.M. AT THE VILLAGE BOARDROOM
24401 W. LOCKPORT STREET, PLAINFIELD, ILLINOIS.
A) CALL TO ORDER, ROLL CALL, PLEDGE
B) PRESIDENTIAL COMMENTS
• Seeking Board consideration of a motion to appoint James Gardner to the Fire & Police
Commission with the term to expire on April 30, 2019.
C) TRUSTEES COMMENTS
D) PUBLIC COMMENTS (3 – 5 Minutes)
E) BUSINESS MEETING
1) APPROVAL OF AGENDA
2) CONSENT AGENDA
a) Minutes of the Board Meeting held on August 15, 2016, and Minutes of the Special
Meeting, Strategic Planning Meeting, and Executive Sessions held on September 12,
2016.
b) Bills Paid and Bills Payable Reports for September 19, 2016.
c) Cash & Investments, Revenue, and Expenditure Reports for August, 2016.
d) Ordinance No. , decreasing the Class “E” Liquor Licenses to four (4) to reflect
the surrender of the Liquor License issued to Starbucks located at 12640 S. Route 59.
e) Approval of the Laserfiche annual maintenance agreement from TKB Associates in the
amount of $13,556.00.
3) VILLAGE PRESIDENT COMPENSATION
Seeking Board consideration of a motion to adopt Ordinance No. , increasing the
annual salary of the Village President to $24,000.00 effective for the Village President elected in
the April 2017 election.
4) BOULEVARD SUBDIVISION (PC CASE# 1715-021816.PP/FP)
Seeking Board consideration of a motion to re-approve the final plat of The Boulevard
Subdivision, subject to the stipulations of the original approval.
5) CHATHAM SQUARE UNIT 5 (PC CASE# 1387-020708.FP)
Seeking Board consideration of a motion to re-approve the Chatham Square Phase 5 Final Plat
of Subdivision, subject to the stipulations of the original approval.
6) ST. MARY’S IMMACULATE PARISH SIGN VARIANCE (ZBA CASE# 1730-071816.V)
Seeking Board consideration of a motion to adopt the findings of fact of the Zoning Board of
Appeals as the findings of fact of the Board of Trustees and, furthermore, to direct the Village
Attorney to prepare an ordinance granting approval of a variance for a monument sign in excess
of the maximum height and area, including electronic message center area, for St. Mary’s
Immaculate Parish located at 15629 S. Route 59.
Village Board Agenda
September 19, 2016
Page 2 of 3
7) 14125 S. VAN DYKE ROAD (PC CASE# 1727-061716.REZ/PP/FP)
a) Seeking Board consideration of a motion to adopt Ordinance No. _____, granting
approval of a map amendment (re-zoning) of Lot 2 of the Chobar’s Resubdivision of
Lot 1 from I-1 to R-1, for the property commonly known as 14125 S. Van Dyke Road.
b) Seeking Board consideration of a motion to approve the preliminary/final plat of
Chobar’s Resubdivision of Lot 1, subject to the stipulations noted in the staff report.
F) ADMINISTRATOR'S REPORT
G) MANAGEMENT SERVICES REPORT
• Seeking Board consideration of a motion to authorize the equipment purchase and installation cost
for upgrades to the Village Hall Boardroom at a total project cost not to exceed $15,050.00.
• Seeking Board consideration of a motion to authorize the Village President to execute a contract
with GovHR USA to recruit a Human Resources Manager in an amount not to exceed $16,500.00.
H) ENGINEER’S REPORT
• Seeking Board consideration of a motion to award the Route 30 (North) Water Main Replacement
Improvements to Superior Excavating Co., the low bidder, at the base bid amount of $784,458.00
and the acceptance of the PVC alternative that is anticipated to reduce the total project cost by
$30,000.00.
• Seeking Board consideration of a motion to accept the Illinois Environmental Protection Agency’s
offer to reduce the Village’s low interest loan, No. L173115, by the amount of $273,073.00 as it
relates to the Naperville Road and Main Street Water Transmission Main Improvement Projects.
I) PLANNING DEPARTMENT REPORT
J) BUILDING DEPARTMENT REPORT
• Seeking Board consideration of a motion to authorize the purchase of the New World ERP
myCommunity server, myInspections mobile application, and Code Enforcement module software
with associated implementation services and travel for an amount not to exceed $35,192.00.
• Operations Report for August, 2016.
K) PUBLIC WORKS REPORT
• Seeking Board consideration of a motion to award the 127th Street and 248th Avenue Shared-Use
Path Improvements project to D Construction, the low bidder, in the amount of $198,658.70.
• Seeking Board consideration of a motion to approve a Phase 3, professional service agreement for
the 127th Street and 248th Avenue Shared use path project with HLR Inc. in an amount not to exceed
$32,576.00 and authorizes the Village President to sign the agreement.
• Seeking Board consideration of a motion to authorize the Village President to sign an Agreement
with the Illinois Department of Transportation, Agreement No. JN-117-006, regarding the
installation of a traffic signal/pavement widening at US 30 and 119th Street.
• Seeking Board consideration of a motion to authorize the Village President to adopt Resolution No.
_____, “Exhibit B” Funding Resolution for IDOT Project C91-071-016, appropriating the sum of
$8,050.00 or so much thereof as may be necessary to pay its share of the cost of the improvement.
• Seeking Board consideration of a motion to award the 2016 Concrete Curb and Sidewalk Program
to Davis Concrete, Inc., the low bidder, in the amount of $104,336.50.
Village Board Agenda
September 19, 2016
Page 3 of 3
• Seeking Board consideration of a motion to waive bidding and authorize the purchase and
installation of approximately 800 parkway trees from the Suburban Tree Consortium at a cost not to
exceed $200,000.
• Seeking Board consideration of a motion to approve a total payment of $14,747.50, to Sheridan
Plumbing & Sewer, for the emergency repair of the storm sewer system that extends along Heggs
Road.
L) POLICE CHIEF’S REPORT
• Seeking Board consideration of a motion to authorize the purchase of one (1) Watchguard Digital
In-Car Camera System in the amount of $6,201.50.
• Seeking Board consideration of a motion to authorize the purchase of thirty-eight (38) new X-CAL
LP Special Threat Rifle Plates, 10" x 12", as outlined in the proposal to Streicher's in the amount of
$8,968.00.
• Seeking Board consideration of a motion to adopt Resolution No. , authorizing
Execution of an Intergovernmental Agreement with Will County 9-1-1 Emergency Telephone System
Board for Funding of a 9-1-1 Surcharge Reallocation.
M) ATTORNEY’S REPORT
REMINDERS:
• September 20 Plan Commission – 7:00 p.m.
• September 26 Committee of the Whole Workshop – 7:00 p.m.
• October 3 Next Village Board Meeting – 7:00 p.m.