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Home My Public Portal AboutResolution 1730 RESOLUTION NO. 1730 Exhibit B FUNDING RESOLUTION WHEREAS, the VILLAGE OF PLAINFIELD has entered into an AGREEMENT with the STATE OF ILLINOIS for the improvement of FAP Route 349, known as US Route 30, State Section 15N-6 and WHEREAS, in compliance with the aforementioned AGREEMENT, it is necessary for the VILLAGE to appropriate sufficient funds to pay its share of the cost of said improvement. NOW THEREFORE, BE IT RESOLVED, that there is hereby appropriated the sum of Eight Thousand Fifty Dollars ($8,050.00), or so much thereof as may be necessary, from any money now or hereinafter allotted to the VILLAGE, to pay its share of the cost of this improvement as provided in the AGREEMENT; and BE IT FURTHER RESOLVED, that upon award of the contract for this improvement, the VILLAGE will pay to the STATE in a lump sum from any funds allotted to the VILLAGE an amount equal to 80% of its obligation incurred under this AGREEMENT, and will pay to said STATE the remainder of the obligation in a lump sum, upon completion of the project based on final costs. BE IT FURTHER RESOLVED, that the VILLAGE agrees to pass a supplemental resolution to provide any necessary funds for its share of the cost of this improvement if the amount appropriated herein proves to be insufficient, to cover said cost. STATE OF ILLINOIS ) COUNTY OF WILL ) I, Michelle Gibas, Village Clerk in and for the VILLAGE OF PLAINFIELD hereby certify the foregoing to be a true perfect and complete copy of the resolution adopted by the VILLAGE Board of Trustees at a meeting on September 19, 2016 A.D. IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 19th day of September, 2016 A.D. Clerk (SEAL) EXHIBIT A ESTIMATE OF COST Contract 62B60 FEDERAL STATE TOWNSHIP OF VILLAGE OF WHEATLAND PLAINFIELD TOTAL Type of Work $ % $ % $ % $ $ All roadway work excluding the following: $1,125,000 90% $125,000 10% N/A% N/A% $1,250,000 P&C Engineering (15%) $168,750 90% $18,750 10% N/A% N/A% $187,500 TRAFFIC SIGNALS US Route 30 at 119th Street $247,500 90% $13,750 5% $13,750 5% N/A% $275,000 P&C Engineering (15%) $37,125 90% $2,063 5% $2,063 5% N/A% $41,250 Emergency Vehicle Pre-emption N/A% N/A% N/A% $7,000 100% $7,000 P&C Engineering (15%) N/A% N/A% N/A% ° $1,050 100% $1,050 TOTAL $1,578,375 $159,563 $15,813 $8,050 $1,761,800 NOTE: Local participation shall be predicated upon the percentages shown above for the specified work. Local Agency cost shall be determined by multiplying the final quantities times contract unit price plus the percentage shown for construction and/or preliminary engineering unless otherwise noted. FAP Route 349 (US Route 30) at TR 25 (119th Street) State Section: 15N-6 Will County Job No. : C-91-071-16 Contract No.: 62B60 JN-117-006 AGREEMENT This Agreement entered into this 19th day of September, 2016 A.D., by and between the STATE OF ILLINOIS, acting by and through its DEPARTMENT OF TRANSPORTATION hereinafter called the STATE, and the VILLAGE OF PLAINFIELD of the State of Illinois, hereinafter called the VILLAGE. WITNESSETH: WHEREAS, the STATE in order to facilitate the free flow of traffic and ensure safety to the motoring public, is desirous of improving FAP Route 349 (US Route 30) at its intersection with TR 25 (119th Street), STATE Section 15N-6, STATE Job No.: C-91-071-16, State Contract Number 62B60, by installing traffic signals, Emergency Vehicle Pre-Emption Equipment, constructing dedicated turning lanes on all legs of the intersection and performing all other work necessary to complete the improvement in accordance with the approved plans and specifications; and WHEREAS, the VILLAGE is desirous of said improvement in that same will be of immediate benefit to the VILLAGE residents and permanent in nature; NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties hereto agree as follows: 1. The STATE agrees to make the surveys, obtain all necessary rights of way, prepare plans and specifications, receive bids and award the contract, furnish engineering inspection during construction and cause the improvement to be built in accordance with the approved plans, specifications and contract. 2. The STATE agrees to pay for all right of way, construction and engineering cost subject to reimbursement by the VILLAGE as hereinafter stipulated. 3. It is mutually agreed by and between the parties hereto that the estimated cost and cost proration for this improvement is as shown on Exhibit A attached hereto and made a part hereof. 4. The VILLAGE has passed a resolution appropriating sufficient funds to pay its share of the cost for this improvement, a copy of which is attached hereto as Exhibit B and made a part hereof. 5. The VILLAGE agrees that upon award of the contract for this improvement, the VILLAGE will pay to the STATE in a lump sum from any funds allotted to the VILLAGE an amount equal to 80% of its obligation incurred under this AGREEMENT, and will pay to said STATE the remainder of the obligation (including any non-participating costs on FA Projects) in a lump sum, upon completion of the project based upon final costs. 6. The VILLAGE further agrees to pass a supplemental resolution to provide necessary funds for its share of the cost of this improvement if the amount appropriated in Exhibit B proves to be insufficient, to cover said cost. 7. The VILLAGE agrees not to permit driveway entrance openings to be made in the curb, as constructed, or the construction of additional entrances, private or commercial, along US Route 30 without the consent of the STATE. 8. The VILLAGE shall exercise its franchise rights to cause private utilities to be relocated, if required, at no expense to the STATE. 9. The VILLAGE agrees to cause its utilities installed on right of way after said right of way was acquired by the STATE or installed within the limits of a roadway after the said roadway's jurisdiction was assumed by the STATE, to be relocated and/or adjusted, if required, at no expense to the STATE. 10. Upon final field inspection of the improvement and so long as US Route 30 is used as a STATE Highway, the STATE agrees to maintain or cause to be maintained the median, the through traffic lanes, the left-turn lanes and right turn lanes and the curb and gutter, stabilized shoulder and ditches adjacent to those traffic lanes and turn lanes. 11. Upon final field inspection of the improvement, the VILLAGE agrees to maintain or cause to be maintained those portions of the improvement which are not maintained by the STATE, including parkways, crosswalk and stopline markings, VILLAGE owned utilities including appurtenances thereto and highway lighting including furnishing the electrical energy thereof. 12. The VILLAGE further agrees to continue its existing maintenance responsibilities on all side road approaches under its jurisdiction, including all left and right turn lanes on said side road approaches, up to the through edge of pavement of US Route 30. Drainage facilities, if any, at the aforementioned side roads located within the STATE right-of-way shall be the joint maintenance responsibility of the STATE and the VILLAGE unless there is an agreement specifying different responsibilities. 13. Upon acceptance by the STATE of the traffic signal work included herein, the financial responsibility for the maintenance and electrical energy charges for the operation of the traffic signal shall be proportioned as follows and the intersection added to the existing Master Agreement between the STATE and the VILLAGE signed November 10, 2011: Intersection Maintenance Elect. Energy US Route 30 at 119th Street STATE Share 100 % 100 % VILLAGE Share 0 % 0 % TOWNSHIP Share 0 % 0 % It is mutually agreed that the actual traffic signal maintenance will be performed by the STATE either with its own forces or through an ongoing contractual agreement. 14. The STATE's Electrical Maintenance Contractor shall maintain the Emergency Vehicle Pre- emption System equipment located at the traffic signal included herein and shall directly invoice the VILLAGE for the costs related to said maintenance. 15. The VILLAGE shall maintain the emitters and associated appurtenances at its own expense. The emitters shall be maintained and tested in accordance with the recommendations of the manufacturer. 16. It is mutually agreed, if, in the future, the STATE adopts a roadway or traffic signal improvement passing through the traffic signals included herein which requires modernization or reconstruction to said traffic signals then the VILLAGE agrees to be financially responsible for its share of the traffic signals and all costs to relocate or reconstruct the Emergency Vehicle Pre-emption Equipment in conjunction with the STATE's proposed improvement. 17. The VILLAGE has adopted a resolution, will send a letter, or sign the Plan Approval page which is part of this document, prior to the STATE advertising for the work to be performed hereunder, approving the plans and specifications as prepared. 18. Under penalties of perjury, the VILLAGE certifies that its correct Federal Tax Identification number is 36-6006048 and it is doing business as a GOVERNMENTAL ENTITY, whose mailing address is 24401 West Lockport Street Plainfield, IL 60544 Remainder of page intentionally left blank Obligations of the STATE and the VILLAGE will cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly or Federal funding source fails to appropriate or otherwise make available funds for this contract. This AGREEMENT and the covenants contained herein shall be null and void in the event the contract covering the construction work contemplated herein is not awarded within the three years subsequent to execution of the agreement. This Agreement shall be binding upon and to the benefit of the parties hereto, their successors and assigns. VIL S' E F PLAINFI By: c/ .� (Signature) Ar + By: MICHAEL P. COLLINS i j // j' (Print or Type) Village Clerk Title: Village President Date: September 19, 2016 (SEAL) STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION By: John Fortmann, P.E. Region One Engineer Date: Job No.: C-91-071-16 Agreement No.: JN-117-006 PLAN APPROVAL WHEREAS, in order to facilitate the improvement of FAP Route 349, known as US Route 30, State Section 15N-6, the VILLAGE agrees to that portion of the plans and specifications relative to the VILLAGE's financial and maintenance obligations described herein, prior to the STATE's advertising for the aforedescribed proposed improvement. Approved i' �'`'' L2- -`'.— Title Village resident Date September 19, 2016