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HomeMy Public PortalAbout20170413AmendedCityCouncilPacket2.pdfTable of Contents 000_000_20170413AmendedAgenda....................................................................................................................................................................................... 1050_010_20170323Minutes....................................................................................................................................................................................... 3050_020_20170330Minutes....................................................................................................................................................................................... 7070_010_Revised - April 13 2017 Summary of Hurriance Matthew Cost....................................................................................................................................................................................... 9 Sheet1....................................................................................................................................................................................... 9 Sheet2....................................................................................................................................................................................... 11100_010_20170413CC-AGENDA REQUEST-SEC 3-090 HEIGHT....................................................................................................................................................................................... 12 CC-Agenda Request Form-text amend-3-090....................................................................................................................................................................................... 12 20170213_PC_MINUTES....................................................................................................................................................................................... 13 PLANNING COMMISSION CITY MANAGER....................................................................................................................................................................................... 13 Demery Bishop Diane Schleicher....................................................................................................................................................................................... 13 Alan Robertson Edward M. Hughes....................................................................................................................................................................................... 13 20170213-PC PACKET....................................................................................................................................................................................... 15100_011_20170320_PC_AGENDA....................................................................................................................................................................................... 26 PLANNING COMMISSION INTERIM CITY MANAGER....................................................................................................................................................................................... 26 Demery Bishop George Shaw....................................................................................................................................................................................... 26 Alan Robertson Edward M. Hughes....................................................................................................................................................................................... 26100_012_20170320_PC_minutes....................................................................................................................................................................................... 27 PLANNING COMMISSION INTERIM CITY MANAGER....................................................................................................................................................................................... 27 Demery Bishop George Shaw....................................................................................................................................................................................... 27 Alan Robertson Edward M. Hughes....................................................................................................................................................................................... 27100_013_NOD-TEXT AMND-MAR2017....................................................................................................................................................................................... 29100_014_01-2017 -C - Height - 04.04.17....................................................................................................................................................................................... 30100_015_-Staff Report height limitation amendment 3-090....................................................................................................................................................................................... 34110_010_ love at the shore Agenda Request....................................................................................................................................................................................... 35110_011_ love at the shore CommercialFilmProductionApplication....................................................................................................................................................................................... 36110_012_ Love at the Shore-DNR LOR 4-5-17....................................................................................................................................................................................... 46120_010_ BTF project Agenda Request....................................................................................................................................................................................... 49120_011_BTF project estimates....................................................................................................................................................................................... 50120_012_BTF beach task force DNR permit....................................................................................................................................................................................... 58120_020_Revised Agenda Item - FY17 Capital Projecft Funds Budget Amendment April 13 2017....................................................................................................................................................................................... 71 Agenda April 13 2016 - FY2017 Budget Amendment Capital Projects....................................................................................................................................................................................... 71 Final FY17 Budget Amendment Resolution for Capital Project Funds April 13 2017....................................................................................................................................................................................... 73 FY2017 Capital Project Fund Budget Amendments April 13 2017....................................................................................................................................................................................... 76 Capital Project Funds....................................................................................................................................................................................... 76120_030_Combind Agenda Item - FY2017 General Fund Budget Amendment $13,289,975 April 13 2017....................................................................................................................................................................................... 82 Agenda April 13 2016 - FY2017 Budget Amendment General Fund....................................................................................................................................................................................... 82 Final FY17 Fund 100 Budget Amendment Resolution 13,289,975- April 13 2017....................................................................................................................................................................................... 85 FY17 Genenral Fund Revenue BA for April 13 2017....................................................................................................................................................................................... 87 April 7 RG REVENUE REPORT - 583....................................................................................................................................................................................... 87 General Fund Master FY2017 amendment for April 13 2017....................................................................................................................................................................................... 89 Master Budget worksheet 3-10-20....................................................................................................................................................................................... 89120_040_DOC040617-04062017170320....................................................................................................................................................................................... 107120_050_04072017102351....................................................................................................................................................................................... 112120_051_689 Agreement - Amendment of Not-to-Exceed Stipulation....................................................................................................................................................................................... 114120_060_04072017102302....................................................................................................................................................................................... 116120_061_Agreement - Amendment of Not-to-Exceed Stipulation revised....................................................................................................................................................................................... 118130_010_2017 Sec 22-29 nuisance 03.14.17 - CLEAN....................................................................................................................................................................................... 120130_020_09-2017 emer mgt ame 04.04.17....................................................................................................................................................................................... 123140_010_Concession-Janitorial RFP 04.11.17....................................................................................................................................................................................... 126 a. Name of the Producer (Contractor’s insurance Broker/Agent)........................................................................................................................................................................................ 133 b. Companies affording coverage (there may be several)........................................................................................................................................................................................ 133 c. Name and Address of the Insured (this should be the Company or Parent of the firm the City is contracting with)........................................................................................................................................................................................ 133 d. A Summary of all current insurance for the insured (includes effective dates of coverage)........................................................................................................................................................................................ 133 e. A brief description of the operations to be performed, the specific job to be performed, or contract number........................................................................................................................................................................................ 133 f. Certificate Holder (This is to always include the City of Tybee Island)........................................................................................................................................................................................ 133140_011_Contract - rev 04.04.17{1729157.1} (3)....................................................................................................................................................................................... 152140_030_btf-04122017113519-0001....................................................................................................................................................................................... 161140_031_ES17004.00 PRO (1)....................................................................................................................................................................................... 162140_032_Sligh Proposal....................................................................................................................................................................................... 167160_010_Minutes....................................................................................................................................................................................... 169 AMENDED AGENDA REGULAR MEETING OF TYBEE ISLAND CITY COUNCIL APRIL 13, 2017 7:00PM Please silence all cell phones during Council Meetings I. Consideration of Items for Consent Agenda 6:30PM II. Executive Session III. Opening Ceremonies 1 Call to Order 2 Invocation – Pastor David Laughner, Chapel by the Sea Baptist Church 3 Pledge of Allegiance IV. Recognitions and Proclamations V. Consideration of the approval of the minutes of the regular meetings of the Tybee island City Council 1 Minutes, City Council Meeting, March 23, 2017 2 Minutes, Special City Council Meeting, March 30, 2017 VI. Consideration of Boards, Commissions and Committee Appointments VII. Reports of Staff, Boards, Standing Committees and/or Invited Guest. Limit reports to 10 minutes. 1 Angela Hudson, Disaster Funding 2 Ryan Abbuhl, Tybee Island Youth Council VIII. Citizens to be Heard: Please limit comments to 3 minutes. Maximum allowable times if 5 minutes. 1 Dena Stainbrook, Ticket, Glass on the Beach IX. Consideration of Approval of Consent Agenda X. Public Hearings 1 First Reading, 2017-1-C, Sec 3-090 (D), Height XI. Consideration of Local Requests & Applications – Funding, Special Events, Alcohol License 1 Film Permit, “Love at the Shore”, Twelve day movie shoot on Tybee XII. Consideration of Bids, Contracts, Agreements and Expenditures 1 Beach Task Force Pilot Dune Restoration Program. Funds not to exceed $20,000 2 City Council’s approval to amend the fiscal year 2016-2017 annual budget for five Capital Project Funds that includes SPLOST 2003, SPLOST 2008, SPLOST 2014, Chatham County SPLOST VI and Capital Grant Fund 3 City Council’s approval to amend the fiscal year 2016-2017 annual General Fund Operating and Capital Budget to $13,289,975 from $14,940,011, a decrease of ($1,650,936) 4 City Council’s approval to the establishment of the new fund, Special Revenue Grant Fund 220 for fiscal year 2016-2017 for the amount of $3,811,100 to account for grant reimbursement eligible General Fund operating and capital cost incurred by the City due to Hurricane Matthew 5 Second Amendment to Agreement, Phillips and Jordan, Inc. Disaster Debris Recovery Services for Public Roads for White Goods by an increase of $212,280, from $120,000 to $298,000 6 Second Amendment to Agreement, Phillips and Jordan, Inc. Disaster Debris Recovery Services for Private Roads by an increase of $162,000 from $180,000 to $342,000 XIII. Consideration of Ordinances, Resolutions 1 Second Reading, 2017-08, Sec 22-29 (12), Nuisance 20170413AmendedCityCouncilPacket2 Page 1 of 178 20170413/jrl 2 First Reading, 2017-09, Sec 18-6, Emergency Management and Response Powers XIV. Council, Officials and City Attorney Considerations and Comments 1 Bubba Hughes i. RFP, North Beach Restrooms and Showers – Concessions and/or Janitorial Services ii. Appointment of City Manager, Shawn Gillen, Draft Contract 2 Monty Parks i. Budget Amendment, Beach Ambassadors 3 Wanda Doyle i. Tybee Island Sand Dune Restoration XV. City Manager’s Report XVI. Minutes of Boards and Committees 1 Minutes, Tybee Island Marine Science Foundation, Board of Trustees, Minutes from 2016 and January 23, 2017 XVII. Executive Session 1 Discuss litigation, personnel and real estate XVIII. Possible vote on litigation, personnel and real estate discussed in executive session XIX. Adjournment *PLEASE NOTE: Citizens wishing to speak on items listed on the agenda, other than public hearings, should do so during the citizens to be heard section. Citizens wishing to place items on the council meeting agenda must submit an agenda request form to the City Clerk’s office by Thursday at 5:00PM prior to the next scheduled meeting. Agenda request forms are available outside the Clerk’s office at City Hall and at www.cityoftybee.org. THE VISION OF THE CITY OF TYBEE ISLAND “is to make Tybee Island the premier beach community in which to live, work, and play.” THE MISSION OF THE CITY OF TYBEE ISLAND “is to provide a safe, secure and sustainable environment by delivering superior services through responsible planning, preservation of our natural and historic resources, and partnership with our community to ensure economic opportunity, a vibrant quality of life, and a thriving future.” 20170413AmendedCityCouncilPacket2 Page 2 of 178 20170413/jrl City Council Minutes, March 23, 2017 Consideration of Items for Consent Agenda Mayor Buelterman called the consent agenda to order at 6:30PM on March 23, 2017. Those present were Julie Livingston, Monty Parks, John Major, Wanda Doyle, and Barry Brown. Also attending were George Shaw, Interim City Manager; Bubba Hughes, City Attorney; Dana Braun, Ellis, Painter, Ratterree & Adams; and Janet LeViner, Clerk of Council. Mr. Garbett was excused as he is on vacation. Mayor Buelterman listed the following items on the consent agenda: 1 Special City Council Meeting, March 4, 2017 2 City Council Meeting, March 9, 2017 3 Special City Council Meeting, March 15, 2017 4 Alcohol and Entertainment License Request: Liquor/Beer/Wine/Sunday Sales – Entertainment. The Stunned Mullet, LLC, dba Marlin Monroe’s 5 MOU for Tybee Island Maritime Academy (TIMA) use of Tybee Gym 6 Proposed 2nd Amendment to the T-Mobile Lease on the water tank located at 111 Butler Avenue 7 North Beach Grill Lease. Discussion: Mayor pro tem Brown stated he did not like the way the City got to the end result. Ms. Doyle asked Mr. Shaw to prepare a yearly schedule for evaluating all the City’s owned facilities. This would include all inspections. This could be outsourced instead of depending on staff. Mr. Shaw recommended the Chatham County Building Inspector be tasked with this project. Ms. Doyle would prefer someone that is impartial. Mr. Shaw confirmed and will move forward. 8 Change order for water fountain at Memorial Park restrooms. We originally planned to use a water fountain and bottle filler that had electrical components. Due to flood rules we needed to change models. This change order represents a shipping and restocking fee less the difference in cost of the new units. Budget Line Item Number: 320-6210-54-1310 9 Permission to apply for grant for Extension and Expansion of Beach Re- nourishment Project. Discussion: Mayor Buelterman stated the Grant will be the Study that will allow the City to add a dune building element potentially to our Beach Re-nourishment Project and add sections of the Island that aren’t part of it especially on the Savannah River side. This would be Phase II of the Channel Impact Study. 10 Explanation of Edits, Special Events. Discussion: Mr. Hughes stated this will not require action. He explained when the Festival provisions were added to the Special Event Ordinance it triggered a change in the cross references which was not picked up by Municode. Once this is completed it will be sent to Municode for codification. 11 Tybee Island Beach Taskforce: Sub-Committee on Beach Litter. Discussion: Ms. Doyle stated she was asked to bring a recommendation from the Beach Task Force for the forming of a sub-committee on beach litter. Ms. Doyle made reference to their outline which is included in the packet before them. She stated one of the functions of the Beach Task Force is to promote beach preservation and maintenance, therefore the sub-committee feels this is under their purview. If there are no objections from Mayor and Council, she will move forward with recommending approval of the sub-committee. 20170413AmendedCityCouncilPacket2 Page 3 of 178 20170413/jrl 12 Update on Marine Science Center conceptual drawing in the amount of $2,475. Discussion: Ms. Doyle stated this cost is to add the recreational element to the conceptual drawing and to update the site plans, floor plans, current designs, etc., prior to moving forward. Jenny Orr approached Mayor and Council to introduce the new owner of the Stunned Mullet, formerly Marlin’s, Stephen Hamile. He is also the owner of Collins Quarter in downtown Savannah. Ms. Orr stated she looked very carefully for a good fit for Tybee and feels the new owners will do well. Mr. Hamile thanked Mayor and Council for their support and looks forward to working with the City. Mr. Hughes confirmed the North Beach Grill Lease Agreement is on the consent agenda. He would like the record to reflect there is a red lined version along with a “clean” version that will be given to the Clerk for the public record. This version is slightly different from the version included in the packet before them tonight. Mayor Buelterman called the regular meeting to order at 7:00PM. All those present for the consent agenda were present. Opening Ceremonies • Call to Order • Invocation – Jan LeViner, Clerk • Pledge of Allegiance Reports of Staff, Boards, Standing Committees. Ben Wall, Atlantic Waste, approached Mayor and Council to give an updated on the current service and contract. Mr. Wall stated the back door, once a week service, has received positive feedback as the appearance of Island is cleaner with the carts not being on the road side. Cart placement is still a concern as residents need to mark where the carts need to be placed once they are emptied. He recommends a flyer be added to the utility billing to ask residents to add a marker or enclosure showing cart placement. Mr. Wall revisited glass recycling and explained the economics of recycle glass is not good, there is not a viable outlet, and he will not be picking it up. He introduced Nick Normbrant, Route Supervisor, who is now available to meet directly with the residents who have questions and concerns. Mr. Wall explained there is a new customer tracking system which will ensure customer concerns will be addressed and tracked. This will be done not only with office staff but with the drivers as well. He then presented his drivers concerns: (1) landscapers are leaving debris on empty lots; (2) leave the carts on the side of the house where they are visible to the driver/helper; (3) customer concerns with yard debris that has not been picked up; and (4) tourist are arriving and notification needs to go to the rental companies to have the carts out early in the morning to avoid not being picked up. Mr. Wall stated that two rental companies have signed up for Saturday service. It was recommended that Mr. Normbrant and Officer Toole, City Marshal, work together for violations. Mayor Buelterman briefly discussed a second cart or second pick-up. Residents that would like the additional service need to call City Hall and schedule. Mayor Buelterman thanked Mr. Wall for his hard work and especially the work Atlantic Waste did in relationship to Hurricane Matthew. Monty Parks made a motion to approve the consent agenda. Wanda Doyle seconded. Vote was unanimous, 5-0. 20170413AmendedCityCouncilPacket2 Page 4 of 178 20170413/jrl Consideration of Bids, Contracts, Agreements and Expenditures South-end Pedestrian Improvement Plan. Mayor Buelterman asked if this expenditure was in the current budget. Ms. Doyle stated no, as it is to be included in the upcoming budget cycle. Mr. Major stated this was discussed at the recent Infrastructure Meeting and it is their desire to be discussed after the new budget is in place. John Giordano approached Mayor and Council. He stated that once he received Notice to Proceed, the scheduling will take approximately two weeks and the first task would be to meeting with a City representative. Conceptual exhibits would then be developed and then discuss with the Infrastructure Committee. Ms. Doyle recommended him looking at 14th Street, beachside. There was a discussion at the recent Public Safety Committee meeting where a survey was discussed. Ms. Doyle confirmed the Plan includes paving of the 14th Street Parking Lot and asked if a landscaping component can be added for Tybrisa. Mr. Giordano confirmed as well as the area of 14th Street near Sting Rays. Mayor Buelterman stated the challenge of the City is to find funding for the improvements. Ms. Doyle then asked if street signage, Wayfinding signage, could be incorporated in the Plan. Mr. Giordano confirmed. Mayor Buelterman will add to the upcoming Finance Committee Meeting. Mr. Shaw will coordinate with Ms. Hudson for a meeting time and date. Mayor Buelterman asked the status of the paving of North Campbell. Mr. Shaw stated there were no objections from the residents and the project should be completed in late June. Mayor Buelterman thanked Mr. Giordano. American Tower Corporation, Extending the Existing Lease Agreement. Discussion: Mr. Hughes stated this is a 40 year extension beginning in 2037 and will expire in 2077. He would prefer we respond with a legitimate contract. No Action Taken until such time as City Attorney can research the term of the contract. Consideration of Ordinances, Resolutions First Reading, 08-2017, Sec 22-29. Mayor Buelterman stated a section was removed regarding the closed doors and making it a nuisance to have sound, including music, to come from a building. Ms. Doyle asked for an explanation of the proposed ordinance as she was not in attendance for the initial discussion. Mr. Parks stated there are two ordinances where noise from bars are addressed. One being in the Noise Ordinance where special dB levels are outlines and the other is the Nuisance Ordinance. He is recommending leaving the doors open, especially on 16th Street and noise of 60dB at the fence. The Nuisance Ordinance would then be taken out as it is duplication. Ms. Livingston confirmed. Monty Parks made a motion to approve. John Major seconded. Vote was unanimous, 5-0. Council, Officials and City Attorney Considerations and Comments Monty Parks gave a brief update on the Beach Ambassadors. He stated he did meet with the Public Safety Committee and there is a valid concern regarding the $17,000 startup. He recommended that while the budget line items are being developed, he would like to look into where the funding would come from, how it would impact the budget and how the expense can be justified. This will come back before Mayor and Council on April 13, 2017. Monty Parks addressed the Response to planned unsponsored event. He stated there is a great deal of social media promotion for an event on April 15th and 22nd, 2017. He has two large concerns with this event based on the social media promotion as it is unpermitted, unsponsored and the attendance numbers that are projected very widely. This could be a rather large unpermitted event. Mr. Parks recommended using the recently adopted ordinance, Special Events, to restrict open container alcohol in certain areas on Friday, April 14th; Saturday 20170413AmendedCityCouncilPacket2 Page 5 of 178 20170413/jrl April 15th; Friday, April 21st; and Saturday, April 22nd. This would be limited to the parking lots adjacent to the beach to include the North Beach Parking Lot, as it would have a significant impact and would assist the officers on duty with the unpermitted, very large event. He would ask permission of the Mayor and Council to have Mr. Hughes, City Attorney, draft a resolution to that effect. Mayor Buelterman confirmed. Mr. Parks would like a special meeting called to address the issues. Mayor pro tem Brown shared his concerns with the beach goers moving into the residential areas. Mr. Parks stated his main concerns are with the parking lots as it is a public safety hazard. Mr. Major stated the City needs to send a strong message regarding open containers. Ms. Livingston agreed and recommended a ban Island wide. In this way there will not be any confusion as to where the ban will be in effect. Ms. Doyle asked if the restrictions include the sidewalks. Mr. Hughes responded the restrictions could be limited to public property in general as outlined in the ordinance. Mayor pro tem Brown recommended no parking on Butler Avenue and when all the parking spaces are taken on the Island, the Island be closed until such time as parking is available again. Mr. Parks recommended signage is placed at the beginning of the 14th Street Parking lot indicating no open containers will be allowed within the parking lot. Ms. Livingston shared her concerns with people moving from the parking lots to Tybrisa and other areas to drink. Mayor Buelterman asked Mr. Hughes the amount of the fine for open containers. Mr. Hughes responded Chief Bryson recommended cash bond amounts as the ordinance does not set the fine, the fines are set by the judge. Mr. Hughes is to prepare a Resolution for a Special City Council Meeting and the Clerk, Jan LeViner, to set a date for a special meeting. Mr. Major thanked Mr. Parks for bringing this to the attention of Mayor and Council. Ms. Doyle made reference to the cameras that have been installed on Tybrisa which will assist in crown control. Ms. Livingston recommended contacting Event Bright which is selling the tickets for the event in Savannah. George Shaw discussed the Paving Schedule of Highway 80, GDOT. Mayor Buelterman stated the City is responsible for paving the streets on Tybee and Highway 80/Butler is the responsibility of the State. He did reach out to Georgia Department of Transportation (GaDOT) for a schedule and was unable to obtain one. Mr. Shaw attended a recent meeting and was told paving will begin approximately May 15, 2017 and hope to be completed by July 4, 2017. GaDOT will start at Lazzarato Creek Bridge and will not do Butler Avenue prior to the Beach Bum Parade. Mr. Shaw stated the paving will interrupt a good portion of the early season. Mayor Buelterman asked if is possible to ask GaDOT to consider delaying the paving. Mr. Shaw confirmed. Ms. Doyle asked if it is possible to ask that there is no paving during the weekend. Mr. Shaw responded he would like possible restrictions from Mayor and Council so he can present to GaDOT. It was the desire of Mayor and Council to restrict paving on weekends and delay the paving. Julie Livingston made a motion to adjourn to Executive Session to discuss litigation and personnel. Wanda Doyle seconded. Vote was unanimous, 5-0. Julie Livingston made a motion to return to regular session. Wanda Doyle seconded. Vote was unanimous, 5-0. Julie Livingston made a motion to adjourn. Wanda Doyle seconded. Vote was unanimous, 5-0. Meeting adjourned at 9:00PM 20170413AmendedCityCouncilPacket2 Page 6 of 178 20170413/jrl City Council Minutes, March 30, 2017 Mayor Buelterman called the Special City Council Meeting to order at 3:30PM on March 30, 2017. Those present were Julie Livingston, Monty Parks, John Major, Wanda Doyle, and Barry Brown. Also attending were George Shaw, Interim City Manager; Bubba Hughes, City Attorney; and Janet LeViner, Clerk of Council. Chief Robert Bryson, TIPD and Chief Ashley Fields, TIFD were also in attendance. Bill Garbett was excused as he is on vacation. Mayor Buelterman stated there is an ordinance in place that gives Mayor and Council the power to be more restrictive with alcohol and other things when there are pop-up events. The Resolution is before them for discussion and/or action. Wanda Doyle stated she has been struggling with the Island wide ban and would like to re- visit the south-end businesses that have the permitted sidewalk cafés. She recommended if Mayor and Council are in agreement, the Resolution be amended to exclude the sidewalk cafés as they are permitted. Mr. Hughes confirmed. Monty Parks stated at the previous City Council meeting he asked Mayor and Council to discuss a Resolution. Reasoning: (1) the extensive social media exposure for an event occurring on April 15th and April 22nd; (2) the unsponsored/unpermitted nature of this event; and (3) the anticipated crowd size based on social media estimates. He continued to put it in perspective; St. Patrick’s Day in Savannah would have to draw over 1M visitors instead of 300,000 to be on the small scale. His continuing goals are to dial back the party on Tybee for residents and visitors alike, which was done last year, with the cooperation of an excellent Beach Bum management team. Mr. Parks continued stating that he is in favor of an Island wide restriction on open container alcohol for the periods running from Friday noon to Saturday midnight covering the 14th, 15th, 21st and 22nd of April 2017. This is not to restrict businesses with outside permitted seating area and only affects the public areas of Tybee Island. John Branigan approached Mayor and Council to speak in favor of the Resolution. Mr. Branigan stated this is a good tool and the message that is being sent is more powerful than any particular enforcement issue. He encouraged Mayor and Council to ensure the distribution of the Resolution to include social media, businesses and vacation rental companies, etc. Mayor Buelterman thanked Mr. Branigan for his support and comments. John Major stated this is the fourth time Mayor and Council has considered a resolution that would somehow give law enforcement officers an additional tool. He supports the proposed Resolution and will continue to support any resolution that will give our enforcement people the tools they need or that can make their job more reasonable. Mr. Major stated he supports the proposed Resolution and commits in the future any time the City has a large unpermitted event or social media advertised event, regardless where it might be coming from, he will support doing everything he can to give the police officers what they need to help control the event. Wanda Doyle stated another tool that was given to the Tybee Island Police Department is the cameras on Tybrisa. She also commended City Staff for their hard work and input with this project. She recommends additional cameras in the future. John Major reiterated the Resolution is not a ban on alcohol but rather a restriction of open container(s) carrying on Tybee Island. 20170413AmendedCityCouncilPacket2 Page 7 of 178 20170413/jrl Mayor pro tem Brown expressed his concerns with the restriction as he feels it will create more issues. Wanda Doyle stated with this Resolution it may assist in deterring participation in this unpermitted event. Julie Livingston stated that the restriction is being done for safety purposes. This is a public safety issue when large numbers of people with no activities set-up for, unpermitted, and this is a tool that is proper to use for a public safety issue(s). Ms. Livingston recommended a resolution be put in place for any pop-up/unpermitted event in the future. Chief Bryson addressed Mayor and Council. Chief Bryson stated every day is a dangerous situation and this is a new challenge for the Tybee Island Police Department (TIPD). They will have things come up that they haven’t planned for which will present a challenge. He stated the TIPD will rise to the occasion and do what they do best. Chief Bryson stated there is not too much on the internet for the first weekend, Easter weekend, but those dates are coming directly from Savannah State University. This is the local date, weekend of April 15th. The following weekend is the one being advertised worldwide through the web. This has the potential to be very large and the TIPD will be on alert. He thanked Mayor and Council for giving the TIPD an additional tool. Mayor Buelterman thanked Chief Bryson for a job well done. Wanda Doyle asked Mr. Shaw to have flyers distributed to the local businesses, Island wide, to ensure they are aware of the Resolution. Mr. Parks and Mr. Major volunteered to assist in this. Consideration of Ordinances, Resolutions Resolution – Unpermitted Events. Wanda Doyle made a motion to approve as amended to include to substitution of the language in #2 of the Resolution: “The public consumption of alcoholic beverages or the possession of open containers of alcoholic beverages in all public areas or on all public property in the City, excluding permitted sidewalk cafes on the permitted premises for consumption thereon, including parks, streets, sidewalks, parking lots, beaches, boardwalks, municipal buildings, ocean waters or river waters adjacent to the beaches or marshes of the City”. Julie Livingston seconded. Voting in favor were Julie Livingston, Monty Parks, John Major and Wanda Doyle. Voting against was Barry Brown. Motion carried 4-1. Julie Livingston made a motion to adjourn. Wanda Doyle seconded. Vote was unanimous, 5-0. Meeting adjourned at 4:00PM 20170413AmendedCityCouncilPacket2 Page 8 of 178 20170413/jrl DESCRIPTION COSTS GeneraL Fund: Debris Recovery Services: Phillips & Jordan, Inc. - Debris Hauler 1,559,928.64 Atkins North America, Inc. - Monitoring Service 430,757.54 Total Debris Hauling and Monitoring Service:1,990,686.18 Phillips & Jordan, Inc. - North Beach Parking Lot Project Restoration 148,706.00 Total Debris Recovery Services Cost:2,139,392.18 All other Costs: Beach Sand Restoration Project 953,000.00 Personnel Overtime & Benefits 42,593.33 Direct Administration 15,000.00 Personnel Straight Time: W&S and Public Works Employees 22,000.00 Shrine Club 34,065.24 Gym\YMCA 77,934.76 Infrastructure & Parks (includes employee labor)88,485.55 Equipment located on Hwy 80 4,525.00 Total General Fund Costs 3,376,996.06 Water and Sewer Enterprise Fund 505 60,575.66$ Rivers End RV Park Enterprise Fund 555 41,314.52$ Total Enterprise Fund 101,890.18$ GRAND TOTAL 3,478,886.24 AMOUNT CURRENTLY DISBURED:1,905,309.64 General Fund Cash on Hand-Operating April 12, 2017:2,744,957.45 GENERAL FUND CASH HELD IN RESERVE @ April 12, 2017 2,968,329.85 TOTAL CASH AVAILABLE:5,713,287.30 General Fund'S Fund Balance April 12, 2017:7,703,028.63 CITY OF TYBEE ISLAND'S SUMMARY OF ESTIMATED AND ACTUAL HURRICANE MATTHEW COSTS 20170413AmendedCityCouncilPacket2 Page 9 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 10 of 178 20170413/jrl CATEGORY CAT DESCRIPTION #COST PERCENTAGE FEMA GEMA CITY'S SHARE A Debris Removal 495 426,251.43 85 362,313.72 31,968.86 31,968.86 A Debris Removal 495 107,042.65 85 90,986.25 8,028.20 8,028.20 A Debris Removal 495 30,062.00 85 25,552.70 2,254.65 2,254.65 Campground & Staff Labor A Debris Removal 495 13,362.53 85 11,358.15 1,002.19 1,002.19 Equipment Usage A Debris Removal 558 1,457,392.00 75 1,093,044.00 182,174.00 182,174.00 2,034,110.61 1,583,254.82 225,427.90 225,427.90 B Emergency Services 497 34,899.03 85 29,664.18 2,617.43 2,617.43 B Emergency Services 497 45,601.68 85 38,761.43 3,420.13 3,420.13 B Emergency Services 497 19,191.36 85 16,312.66 1,439.35 1,439.35 B Emergency Services 497 6,109.29 85 5,192.90 458.20 458.20 105,801.36 89,931.16 7,935.10 7,935.10 C Roads 615 4,525.00 75 - - 4,525.00 C Roads 615 7,075.00 75 5,306.25 884.38 884.38 C Roads 615 800.00 75 600.00 100.00 100.00 C Roads 615 2,620.00 75 5,906.25 15,020.00 5,906.25 984.38 5,509.38 E Building & Equipment 498 75 - - 0 E & F Building\Utilities N/A 152,030.97 75 11,402.32 19,003.87 19,003.87 F Water & Sewer 614 13,057.23 75 9,792.92 1,632.15 1,632.15 F Water & Sewer 614 30,723.03 75 23,042.27 3,840.38 3,840.38 195,811.23 44,237.52 24,476.40 24,476.40 G Parks & Recreation 563 953,978.00 75 715,483.50 119,247.25 119,247.25 G Parks & Recreation 611 4,256.98 75 3,192.74 532.12 532.12 G Parks & Recreation 611 9,874.16 75 7,405.62 1,234.27 1,234.27 G Parks & Recreation 611 2,723.86 75 2,042.90 340.48 340.48 G Parks & Recreation 605 148,706.00 75 102,619.50 17,103.25 30,468.25 North Beach Restoration G Parks & Recreation 607 5,772.30 75 4,329.23 721.54 721.54 G Parks & Recreation 607 3,094.84 75 2,321.13 386.86 386.86 G Parks & Recreation 607 1,934.28 75 1,450.71 241.79 241.79 G Parks & Recreation 607 4,310.82 75 3,233.12 538.85 538.85 G Parks & Recreation 607 1,177.00 75 882.75 147.13 147.13 G Parks & Recreation 607 600.00 75 450.00 75.00 75.00 G Parks & Recreation 607 8,714.80 75 6,536.10 1,089.35 1,089.35 1,145,143.04 849,947.28 141,657.88 155,022.88 GRAND TOTAL 3,495,886.24 2,573,277.02 400,481.66 418,371.66 NOTES: CITY OF TYBEE ISLAND'S SUMMARY OF ESTIMATED AND ACTUAL HURRICANE MATTHEW COSTS ESTIMATED REIMBURSEMENT ALLOCATION The City shall receive the first reimbursment approximately within the first week of June of 2017 for Project No. 495. Please note that the City will only receive an increment portion of the total amount due from both FEMA and GEMA. The City will not receive the full amount due from FEMA and GEMA until all projects are completed in full. The City may request a 25% Advance from FEMA for the Dune Restoration Project 20170413AmendedCityCouncilPacket2 Page 11 of 178 20170413/jrl MAYOR Jason Buelterman CITY COUNCIL Barry Brown, Mayor Pro Tem Wanda Doyle Bill Garbett Julie Livingston John Major Monty Parks CITY OF TYBEE ISLAND CITY MANAGER Diane Schleicher CLERK OF COUNCIL Janet LeViner CITY ATTORNEY Edward M. Hughes City Council Agenda Item Request Agenda Item Requests must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: April 13, 2017 Item: TEXT AMENDMENT Explanation: TO SEC. 3-090 SCHEDULE OF DEVELOPMENT REGULATIONS TO ADDRESS HEIGHT LIMITATIONS. Paper Work: ___X__Attached* _____Audio/Video Presentation** • If applicable, a copy of the presentation / report must be submitted with this agenda request. • If applicable, audio / video presentations must be submitted to the IT department at City Hall at least 48 hours prior to the meeting. • Request will be postponed if necessary information is not provided. Submitted by: Lisa L. Schaaf Phone / Email: 912-472-5033 / lschaaf@cityoftybee.org Date given to Clerk of Council 04/ 06/ 2017 P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org 20170413AmendedCityCouncilPacket2 Page 12 of 178 20170413/jrl PLANNING COMMISSION CITY MANAGER Demery Bishop Diane Schleicher Ron Bossick Tina Gann COMMUNITY DEVELOPMENT DIRECTOR John King George Shaw Charles Matlock David McNaughton CITY ATTORNEY Alan Robertson Edward M. Hughes Planning Commission Meeting MINUTES February 13, 2017 Commissioner Bishop called the February 13, 2017 Tybee Island Planning Commission meeting to order. Commissioners present were: Demery Bishop, Ron Bossick, David McNaughton, Charles Matlock, John King, Tina Gann and Allan Robertson. Planning Commission Oath administered by Mayor Jason Buelterman (2-year terms end January 31, 2019): Commissioner Bishop turned the meeting over to Mayor Buelterman for the Planning Commission oath. Mayor Buelterman began with thanking the members for their service and time and let them know they are very much appreciated. Mayor Buelterman then administered the oath to Commissioner McNaughton, Commissioner Matlock and Commissioner Robertson. Elections: Mayor Buelterman asked if anyone has a motion for Chairman. Commissioner Matlock nominated Commissioner Bishop for Chairman and Commissioner McNaughton seconded, the vote was unanimous. Commissioner McNaughton made the motion to nominate Commissioner Bossick for Vice Chair and was seconded by Commissioner Matlock, the vote was unanimous. Mayor Buelterman congratulated them both. Consideration of Minutes: Chair Bishop asked for consideration of the December 19, 2016 meeting minutes. Commissioner King made a motion to approve and Commissioner Gann seconded, the vote to approve was five to one, Commissioner Robertson was not present at the December meeting so he did not vote. Disclosures/Recusals: Vice Chair Bishop asked if there were any disclosures or recusals. Vice Chair Bossick disclosed that he was involved in determining a portion of the technical terms of the text amendment to Sec. 3-090 Schedule of Development Regulations to address height limitations. He also stated that it will have no bias on his vote. Old Business: Text Amendment: To Sec. 3-090 Schedule of Development Regulations to address height limitations. Mr. Shaw stated for a number of years the City has been struggling with how to measure where to start from to determine height specifically on the existing Batteries on the island. The current way to determine does not take into consideration the dunes that are on one side that would tend to skew the 20170413AmendedCityCouncilPacket2 Page 13 of 178 20170413/jrl measurement. So this change will apply island wide to any type of construction with a change on the wording, mainly to accommodate the batteries. We will use either the foundation or the crown of the nearest street. As opposed to the average adjacent grade. With the help of Vice Chair Bossick we have a nice graphic picture showing the change. Commissioner King stated there is an inconsistency on a new construction to use the crown of the street or the ground. Mr. Shaw stated if the lot is completely empty the intent is to use average adjacent grade. Mr. Shaw stated we may have to make it a little more clear to state the differences. Commissioner McNaughton stated paragraph one section A, does that mean the top of the foundation. Vice Chair Bossick stated yes that is what that means. Commissioner McNaughton asked what does this mean if foundation is under the ground wont it be the lower of the two. Mr. Shaw stated it would be lowest floor or crown of road whichever is lowest. Mr. Shaw stated it probably should read lowest floor slab or crown of road. Commissioner Matlock asked if the lower photo is the top of a slab. Mr. Shaw stated yes. Mr. Shaw stated the picture does show the top is where to start from. Commissioner Robertson stated that if this refers to Sec. 3-090 D then are we going to make D the current E. Mr. Shaw stated he would have to check on that. Commissioner King stated in the first section A2 add the word or. Vice Chair Bossick asked if the definitions should be in the definition section. Mr. Shaw stated he prefers them to be in the definition section and he would like to make this as clear as possible so any changes would be great. Commissioner Robertson made a motion to ask staff to incorporate comments and bring back to the March 20th, 2017 Planning Commission meeting, and seconded by Commissioner Matlock the vote was unanimous. New Business: Mr. Shaw stated to the Planning Commission that there is a new Master Plan Implementation committee that Councilman Garbett is spearheading. He asked if anyone would like to be involved then let the City Clerk know, or go to the City Website. And it is open to any citizen on the Island. Adjournment: Commissioner Gann moved to adjourn and Vice Chair Bossick seconded, the vote to adjourn was unanimous the meeting adjourned at 7:42pm. Lisa L. Schaaf 20170413AmendedCityCouncilPacket2 Page 14 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 15 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 16 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 17 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 18 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 19 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 20 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 21 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 22 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 23 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 24 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 25 of 178 20170413/jrl PLANNING COMMISSION INTERIM CITY MANAGER Demery Bishop George Shaw Ron Bossick Tina Gann COMMUNITY DEVELOPMENT DIRECTOR John King George Shaw Charles Matlock David McNaughton CITY ATTORNEY Alan Robertson Edward M. Hughes Planning Commission Meeting AGENDA March 20, 2017 – 7:00 p.m. For City Council Meeting April13, 2017 – 7:00 p.m. A. Call to order: B. Consideration of Minutes: 1. Minutes of February 13, 2017 C. Disclosures/Recusals: D. Old Business: Text Amendment: To Sec. 3-090 Schedule of Development Regulations to address height limitations. Adjournment: Lisa L. Schaaf 20170413AmendedCityCouncilPacket2 Page 26 of 178 20170413/jrl PLANNING COMMISSION INTERIM CITY MANAGER Demery Bishop George Shaw Ron Bossick Tina Gann COMMUNITY DEVELOPMENT DIRECTOR John King George Shaw Charles Matlock David McNaughton CITY ATTORNEY Alan Robertson Edward M. Hughes Planning Commission Meeting MINUTES March 20, 2017 Commissioner McNaughton called the March 20, 2017 Tybee Island Planning Commission meeting to order. Commissioners present were: David McNaughton, Charles Matlock, John King, Tina Gann and Alan Robertson. Chair Demery Bishop and Vice Chair Ron Bossick were absent. Consideration of Minutes: Commissioner McNaughton asked for consideration of the February 13, 2017 meeting minutes. Commissioner Matlock made a motion to approve and Commissioner Robertson seconded, the vote to approve was unanimous. Disclosures/Recusals: Commissioner McNaughton asked if there were any disclosures or recusals, there were none. Old Business: Text Amendment: To Sec. 3-090 Schedule of Development Regulations to address height limitations. Mr. Shaw stated that this ordinance has been cleaned up to reflect the changes from the last meeting, the changes are in red. He also stated the definitions that were asked for will be on the April Planning Commission agenda. Commissioner Matlock stated that he does not think it is quite right. The word foundation, does the first paragraph apply to a foundation because it does not list the word foundation. Commissioner McNaughton explained that the word foundation was switched to slab. Mr. Shaw stated that was right. Commissioner Matlock also asked if the pictures will be part of the ordinance if so he would like to suggest putting the words measurement starts here or measurement from here up. Mr. Shaw stated that it will be a measurement from the slab or the crown of the road whichever is lower. Commissioner Robertson stated if we get to specific we might have more confusion. Commissioner McNaughton stated in Sec. 3-090D SECTION 1 the first sentence should read “Calculating maximum height for structures.” and strike the words “development on existing.” Also in (a) paragraph (2) does existing improved street mean a paved street only? Because the City has streets that or not paved. Mr. Shaw stated he does not believe it has to be a paved street but he will double check. He also stated this whole ordinance exists only when there is an existing structure and new construction on empty lot is done by using average adjacent grade. Mr. Petrea approached the Commission and stated he has been on Tybee Island since the early 60s and he has been a licensed general contractor for a long time. Mr. Petrea stated this ordinance is designed for people that own the batterys from building over 35 ft. He showed some before and after pictures of the house that used 20170413AmendedCityCouncilPacket2 Page 27 of 178 20170413/jrl to be on the battery he owns. Mr. Petrea stated he is all for this ordinance and would like to build on this battery in the future, and he would like to be able to build a roof top deck with hand rails instead of having a second story. Mr. Petrea would like for the Planning Commission to consider how hand rails are not permitted over the 35ft height. Commissioner Matlock asked what types of things can go over the 35ft height? Mr. Shaw stated that hand rails cannot go over the 35ft, but chimneys, antennas top of elevator shafts can. Commissioner McNaughton asked if someone could get a variance for this. Mr. Shaw stated yes, but he is not sure if they would be able to explain a hardship for something like that. Commissioner Robertson made a motion to approve this ordinance with the change in the SECTION 1 sentence to say “Calculating maximum height for structures.” Mr. Shaw stated he thinks that adding the words “or slabs” to the end of the sentence would be clearer than taking out “development on existing.” Commissioner Robertson amended his motion to approve with the change in the sentence to read “Calculating maximum height for development on existing structures or slabs.” The motion was seconded by Commissioner King and the vote to approve was unanimous. Adjournment: Commissioner Robertson made the motion to adjourn and Commissioner King seconded meeting was adjourned at 7:30pm. Lisa L. Schaaf 20170413AmendedCityCouncilPacket2 Page 28 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 29 of 178 20170413/jrl 1640720.1 ORDINANCE NO. 01-2017-C AN ORDINANCE TO AMEND THE CODE OF ORDINANCES FOR THE CITY OF TYBEE ISLAND, GEORGIA, AS TO SECTION 3-090D RELATING TO HEIGHT, TO REPEAL CONFLICTING ORDINANCES AND FOR OTHER PURPOSES WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia to adopt reasonable ordinances to protect and improve the public health, safety, and welfare of the citizens of Tybee Island, Georgia, including the environment thereof; and WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is the Mayor and Council thereof, and WHEREAS, the governing authority desires to amend Section 3-090D so as to address the calculation of elevations for determining the height of structures on lots with existing structures or which had been previously improved, to repeal conflicting ordinances and for other purposes. NOW, THEREFORE, It is hereby ordained by the governing authority of the City of Tybee Island that The Code of the City of Tybee Island, Section 3-090D, Height, be amended so that hereafter the section shall read as hereinafter provided. SECTION 1 The Code of Ordinances is hereby amended as to Section 3-090D, Height, which shall read as follows: Sec. 3-090D. Calculating maximum height for development on existing structures or slabs. In any situation, including specifically but not limited to, the batteries that were formerly part of Fort Screven, where new construction or remodeling of existing improvements is proposed, the elevation for purposes of calculating the finished height of the proposed structure shall be determined by the following rules: 20170413AmendedCityCouncilPacket2 Page 30 of 178 20170413/jrl (a) The finished height of any new construction or remodeling shall not exceed thirty-five (35) feet from the lower of the existing elevation as determined from either of the following: (1) The elevation of the top of the lowest floor’s slab of the existing improvement or structure, or (2) The elevation of the crown of an existing improved street, public or private, that abuts or is nearest to the property on which the proposed structure is planned. This section is applicable in circumstances where the existing structure, improvement, or slab is to be continued in use or in place, incorporated into the proposed improvement If an improvement, slab and/or foundation is to be removed entirely, the elevation for new construction will be measured from the lower of the average adjacent grade of the lot or the elevation of the crown of an existing improved street, public or private, that abuts or is nearest to the property on which the proposed structure is planned. As used in this ordinance, the phrase “is nearest to” is to be determined by a measurement in any direction and without regard to property lines, easements, etc. but rather is to be determined “as the crow flies,” beginning with the closest point on the property to be developed to the nearest improved public or private street. As used in this ordinance, the words “grade,” “foundation” and “slab” shall be defined as demonstrated and depicted on the attached Exhibit “A” and this ordinance is to be applied and interpreted consistently therewith. 20170413AmendedCityCouncilPacket2 Page 31 of 178 20170413/jrl SECTION 2 The sections, paragraphs, sentences, clauses and phrases of this ordinance are severable and, if any phrase, clause, sentence, paragraph, or section of this ordinance shall be declared illegal or invalid by the valid judgment or decree of any court of competent jurisdiction, such illegality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance. SECTION 3 All ordinances and parts of ordinances in conflict herewith are expressly repealed. SECTION 4 It is the intention of the governing body, and it is hereby ordained, that the provisions of this ordinance shall become effective and be made a part of the Code of Ordinances, City of Tybee Island, Georgia, and the sections of this ordinance may be renumbered to accomplish such intention. SECTION 5 This ordinance shall be effective upon its adoption by the Mayor and Council pursuant to the ordinances of the City. ADOPTED THIS DAY OF , 2017. ______________________________ MAYOR 20170413AmendedCityCouncilPacket2 Page 32 of 178 20170413/jrl ATTEST: CLERK OF COUNCIL FIRST READING: ______ SECOND READING: ______ ENACTED: Tybee/Ordinances/19-2015 Height Rev 07.19.16 572-000001/Ordin/21-2016 Height 07.22.16 Tybee/Ordin/01-2017 Height Tybee/Ordin 2017/01-2017-A Height 01.09.17 Tybee/Ordin 2017/01-2017-B Height 02.02.17 Tybee/Ordin 2017/01-2017-C Height 04.04.17 20170413AmendedCityCouncilPacket2 Page 33 of 178 20170413/jrl STAFF REPORT PLANNING COMMISSION MEETING: March 20, 2017 CITY COUNCIL MEETING: April 13, 2017 LOCATION: N/A APPLICANT: City of Tybee Island OWNER: N/A EXISTING USE: N/A PROPOSED USE: N/A ZONING: N/A USE PERMITTED BY RIGHT: N/A COMMUNITY CHARACTER MAP: N/A APPLICATION: Text amendment to Sec. 3-090 Schedule of development regulations PROPOSAL: The applicant is requesting amend Sec. 3-090 to add text clarifying how to calculate maximum height of proposed development on existing structures such as the historic batteries. ANALYSIS: The purpose of this text amendment is to create a clear method for determining how to measure the maximum allowable height of proposed development to be built upon an existing structure specifically but not limited to the historic batteries. Our normal method of measuring from average adjacent grade is not appropriate for structures that abut sand dunes as they regularly change height and are often higher only due to the presence of the existing structure. This amendment will create a method to more evenly and equitably measure maximum height. STAFF FINDING This amendment is designed to give developers and staff a clear guide for calculating maximum allowable height. Staff recommends approval. This Staff Report was prepared by George Shaw. ATTACHMENTS A. Text amendment 20170413AmendedCityCouncilPacket2 Page 34 of 178 20170413/jrl City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: 4-13-17 Item: “Love at the Shore” film permit Explanation: Love at the Shore Movie, LLC requests a 10 day movie shoot on Tybee. It will mostly be shot in a private home on Chatham Ave. but there will be a few beach scenes on the south end. They are requesting a dog on the beach and a bonfire on the beach S. of Chatham Ave. They also plan to film one scene on the beach E. of the 14th St. parking lot. Parking requested would be the 19th St. lot and one day at the 14th St. lot. This film will have a crew of approximately 50. We already have several weddings scheduled for the 19th and Chatham crossovers but the movie folks can make sure there is room for the wedding parties to pass through the crew trucks. Budget Line Item Number (if applicable): Paper Work: x Attached* ______ Audio/Video Presentation** * Electronic submissions are requested by not required. Please email to jleviner@cityoftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. NOTE: Request will be postponed if necessary information is not provided. Submitted by: George B.Shaw Phone / Email: gshaw@cityoftybee.org Comments: While there are still a few unanswered questions it does appear that we can accommodate this production. 20170413AmendedCityCouncilPacket2 Page 35 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 36 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 37 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 38 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 39 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 40 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 41 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 42 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 43 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 44 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 45 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 46 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 47 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2Page 48 of 178 20170413/jrl City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: 2.11.16 Item: Beach Task Force pilot dune restoration program Explanation: The Beach Task Force has proposed a pilot project to create three dune restoration study areas on different parts of the beach. This project has already been budgeted and is now requesting the release of funds to begin this project prior to turtle season. Funds not to exceed $20,000 and should be considerably less due to a change in methods. Budget Line Item Number (if applicable): Paper Work: x Attached* ______ Audio/Video Presentation** * Electronic submissions are requested by not required. Please email to jleviner@cityoftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. NOTE: Request will be postponed if necessary information is not provided. Submitted by: George B.Shaw Phone / Email: gshaw@cityoftybee.org Comments: This is a budgeted item and time is of the essence due to upcoming turtle season. 20170413AmendedCityCouncilPacket2 Page 49 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 50 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 51 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 52 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 53 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 54 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 55 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 56 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 57 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 58 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 59 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 60 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 61 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 62 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 63 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 64 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 65 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 66 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 67 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 68 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 69 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 70 of 178 20170413/jrl City Council Agenda Item Request Council Meeting Date for Request: April 13, 2017 Item: To request the City Council’s approval to amend the fiscal year 2016-2017 annual budget for five Capital Project Funds that includes, SPLOST 2003, SPLOST 2008, SPLOST 2014, Chatham County SPLOST VI, and Capital Grant Fund. Explanation: The budget amend for the fiscal year 2016-2017 Capital Project Funds is necessary to carry- forward incomplete budget balances from the prior year and to update the budget amount required for each project throughout the year. The schedule below shows a summary of the budget amendments for each fund. FUND DESCRIPTION FUND NO ORIGINAL BUDGET BUDGET ADJUSTMENT AMOUNT AMENDED BUDGET BALANCE SPLOST 2003 321 430,250.00$ $20,524.00 450,774.00$ SPLOST 2008 320 145,832.00$ ($130.00)145,702.00$ SPLOST 2014 322 1,060,935.00$ $123,706.00 1,184,641.00$ Chatham County SPLOST VI 325 1,100,050.00$ ($173,600.00)926,450.00$ Capital Grant Fund 340 500,000.00$ $1,300,631.00 1,800,631.00$ TOTALS 3,237,067.00$ $1,271,131.00 4,508,198.00$ SPLOST 2003 Fund 321 only includes the remaining budget for the Marine Science Center. SPLOST 2008 Fund 320 only includes the remaining budget for the Memorial Park Restroom Facility. The signficant change to the SPLOST 2014 Fund 322 includes adding a revenue line item for insurance reimbursement to record the payment from the City’s insurance company for a fire engine that was wrecked in the previous fiscal year. The Capital Grant Fund 340 is increased from $500,000 to $1,800,631 to establish a budget to cover the cost of an immeminate beach renourishment project that will require the City to contribute $1,800,000. The City shall finance it’s portion by transferring money from the General Fund’s fund balance that already includes $300,000 reserved for future beach renourishment projects. 20170413AmendedCityCouncilPacket2 Page 71 of 178 20170413/jrl A detailed schedule of the budget amendments for each fund is included as Attachment A, Fiscal Year 2016-2017 Capital Revenue & Expenditure Budget Amendments. Budget: The detailed budget revenue and expenditure budget it attached. Paper Work: X___ Attached* Already Distributed Submitted by: Fire Department April 13, 2017 Date given to Clerk of Council 20170413AmendedCityCouncilPacket2 Page 72 of 178 20170413/jrl RESOLUTION – FY2017 BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF TYBEE ISLAND: WHEREAS, the City of Tybee Island is an authorized municipality organized and existing under the laws of the State of Georgia; and WHEREAS, as a qualified municipality, the City of Tybee Island is entitled to provide certain services and is required to comply with certain obligations; and WHEREAS, as part of the accounting and budgeting process, the City of Tybee Island is to comply with Governmental Accounting Standards, Board Requirements and Statements; and WHEREAS, the City of Tybee Island is to maintain its accounts in an appropriate manner so as to comply with auditing requirements and accounting standards and may designate certain funds as enterprise funds or other funds with different status including general funds, special revenue funds, capital project funds, debt service funds, permanent funds, etc.; and WHEREAS, the City of Tybee Island wishes to clarify certain funds and to establish the authority for the transfer to and from certain funds as may be necessary and appropriate and to restrict transfers from certain funds. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council, in open meeting duly assembled, as follows: 1. To provide for the raising of revenues and appropriations of funds to support the City of Tybee Island, Georgia for the fiscal year beginning July 1, 2016 and ending June 30, 2017 in order to provide for the operations of government departments, elected officials, other governmental activities; and to provide for the level of personnel authorized for the various departments, the City of Tybee Island hereby amends and adopts the Fiscal Year 2016-2017 Revenue and Expenditure Operating and Capital Budget for the following funds: SPLOST 2003 Capital Project Fund 321 - $450,774 SPLOST 2008 Capital Project Fund 320 - $145,702 SPLOST 2014 Capital Project Fund 322 - $1,184,641 Chatham County SPLOST VI Fund 325 - $926,450 Capital Grant Fund 340 - $1,800,631 2. Tybee Island has previously designated certain funds for debt service to be specifically reserved to account for and are restricted to, committed or assigned funds for the expenditure for principle and interest obligations. 20170413AmendedCityCouncilPacket2 Page 73 of 178 20170413/jrl 3. There is an established special revenue fund used to account and report the proceeds of specific revenue sources that are restricted or committed to expenditure for specific purposes other than debt service or capital projects. 4. Capital project funds currently assigned are to include funds set aside by the mayor and council for greenspace, beach renourishment, and capital projects on the city’s capital improvement plan as established by the mayor and council. 5. Tybee Island receives Special Purpose Local Option Sales Tax Funds, which are to be separately maintained and segregated and only used for the expenditures for capital improvement projects authorized by county-wide referendum, intergovernmental agreement, and the agreed capital improvement plan of the City. 6. Tybee Island receives hotel/motel tax proceeds which are to be maintained and used as required by Georgia law and only in accordance therewith. 7. Tybee Island continuously accumulates funds for beach nourishment purposes and, further, seeks additional funding for beach nourishment projects including from federal sources, state, and county and grant sources to acquire sufficient funds for such projects. All funds received from whatever source in connection with a beach nourishment project must be accounted for in a completely transparent manner and consistent with any restrictions imposed by the grantor of such funds. No transfers from any such restricted funds can be made except upon the express approval of the mayor and council. 8. There is hereby established a stabilization fund to be used to account for transfers from other funds when necessary, with all such transfers being reported to the mayor and council if made by other than the express approval of the mayor and council 9. The Finance Director has presented for adoption and/or approval the matters addressed herein. IT IS SO RESOLVED, this the ____ day of ___________________, 2016. CITY OF TYBEE ISLAND, GEORGIA By: ___________________________________ Jason Buelterman, Mayor ATTEST: By: ___________________________________ Clerk of Council 20170413AmendedCityCouncilPacket2 Page 74 of 178 20170413/jrl Tybee/Resolutions/2017/funds 20170413AmendedCityCouncilPacket2 Page 75 of 178 20170413/jrl FY2017 FY2017 FY2017 FY2017 FY2017 FY2017 Fund DP FC Obj Account Description CURRENT BUDGET YEAR TO DATE BUDGET BALANCE %AMENDMENT AMENDED BUDGET 320 00 33 7102 SPLOST Revenue 2008 0.00 0.00 0.00 0.00%0.00 0.00 320 00 36 1000 Interest 0.00 31.70 (31.70)#DIV/0!40.00 40.00 320 00 39 1300 Reserve/Prior Year Fund Balanc 145,832.00 0.00 145,832.00 0.00%(170.00)145,662.00 TOTAL SPLOST 2008 REVENUE 145,832.00 31.70 145,800.30 0.02%(130.00)145,702.00 320 4210 54 1400 Infrastructure 19,032.00 17,073.00 1,959.00 100.00%(130.00)18,902.00 320 3210 54 1310 Capital Police Building 0.00 0.00 0.00 0.00%0.00 0.00 320 3210 54 2300 Furniture/Fixture 0.00 0.00 0.00 0.00%0.00 0.00 320 4970 54 2500 Marsrh Hill Trail TE Match 0.00 0.00 0.00 0.00%0.00 0.00 320 6125 54 1402 Beach Renourishment 0.00 0.00 0.00 0.00%0.00 0.00 320 6210 54 1310 Buildings 125,000.00 117,601.11 7,398.89 94.08%0.00 125,000.00 320 7520 54 1406 Salt Meadows Road Project 0.00 0.00 0.00 #DIV/0!0.00 0.00 320 1512 52 3300 Advertising 1,800.00 0.00 1,800.00 0.00%0.00 1,800.00 TOTAL SPLOST 2008 EXPENDITURES 145,832.00 134,674.11 11,157.89 92.35%(130.00)145,702.00 FY2017 FY2017 FY2017 FY2017 FY2017 FY2017 Fund DP FC Obj Account Description CURRENT BUDGET YEAR TO DATE BUDGET BALANCE %AMENDMENT AMENDED BUDGET ATTACHMENT A CAPITAL PROJECT FUNDS FISCAL YEAR 2016-2017 CAPITAL REVENUE AND EXPENDITURE BUDGET AMENDMENT5 SPLOST 2008 REVENUE SPLOST 2008 EXPENDITURES 20170413AmendedCityCouncilPacket2 Page 76 of 178 20170413/jrl FY2017 FY2017 FY2017 FY2017 FY2017 FY2017 Fund DP FC Obj Account Description CURRENT BUDGET YEAR TO DATE BUDGET BALANCE %AMENDMENT AMENDED BUDGET ATTACHMENT A CAPITAL PROJECT FUNDS FISCAL YEAR 2016-2017 CAPITAL REVENUE AND EXPENDITURE BUDGET AMENDMENT5 321 00 36 1000 Interest Income 125.00 119.84 5.16 95.87%0.00 125.00 321 00 39 1300 Pror Year Fund Balance 430,125.00 0.00 430,125.00 0.00%20,524.00 450,649.00 TOTAL SPLOST 2003 REVENUE 430,250.00 119.84 430,130.16 0.03%20,524.00 450,774.00 321 3210 54 1310 Capital Police Building 0.00 0.00 0.00 0.00%0.00 0.00 321 4210 54 1400 Street & Sidewalk Paving 0.00 0.00 0.00 0.00%0.00 0.00 321 4210 54 1401 Street Paving - Jones Ave 0.00 0.00 0.00 0.00%0.00 0.00 321 4970 54 2500 Marsrh Hill Trail TE Match 0.00 0.00 0.00 #DIV/0!0.00 0.00 321 6172 57 2001 Marine Science Center 430,125.00 0.00 430,125.00 0.00%18,796.00 448,921.00 321 9000 61 1000 Contingency 125.00 0.00 125.00 0.00%1,728.00 1,853.00 TOTAL SPLOST 2003 EXPENDITURES 430,250.00 0.00 430,250.00 0.00%20,524.00 450,774.00 FY2017 FY2017 FY2017 FY2017 FY2017 FY2017 Fund DP FC Obj Account Description CURRENT BUDGET YEAR TO DATE BUDGET BALANCE %AMENDMENT AMENDED BUDGET FUND 321 SPLOST 2003 EXPENDITURES FUND 321 SPLOST 2003 REVENUE 20170413AmendedCityCouncilPacket2 Page 77 of 178 20170413/jrl FY2017 FY2017 FY2017 FY2017 FY2017 FY2017 Fund DP FC Obj Account Description CURRENT BUDGET YEAR TO DATE BUDGET BALANCE %AMENDMENT AMENDED BUDGET ATTACHMENT A CAPITAL PROJECT FUNDS FISCAL YEAR 2016-2017 CAPITAL REVENUE AND EXPENDITURE BUDGET AMENDMENT5 322 00 33 7114 SPLOST 2014 Revenue 732,000.00 382,075.60 349,924.40 52.20%0.00 732,000.00 322 00 38 9100 Insurance reimbursement 0.00 64,333.33 (64,333.33)#DIV/0!64,340.00 64,340.00 322 00 36 1000 Interest Income 100.00 58.77 41.23 58.77%0.00 100.00 322 00 39 1300 Prior Year Fund Balance 328,835.00 0.00 328,835.00 0.00%59,366.00 388,201.00 TOTAL SPLOST 2014 REVENUE 1,060,935.00 446,467.70 614,467.30 42.08%123,706.00 1,184,641.00 322 3210 54 2100 Capital Equipment 0.00 131,230.35 (131,230.35)#DIV/0!170,151.00 170,151.00 322 3210 54 2200 Vehicles - Police 152,000.00 114,583.23 37,416.77 75.38%(37,416.00)114,584.00 3210 Total 152,000.00 245,813.58 (93,813.58)161.72%132,735.00 284,735.00 322 3510 54 2100 Machinery & Equipment 15,000.00 31,887.79 (16,887.79)212.59%16,900.00 31,900.00 322 3510 54 2200 Vehicles - Fire 330,000.00 110,000.00 220,000.00 33.33%(25,929.00)304,071.00 3510 Total 345,000.00 141,887.79 203,112.21 41.13%(9,029.00)335,971.00 322 4210 54 1410 Infrastructure (roads & sidewalks)62,000.00 0.00 62,000.00 0.00%0.00 62,000.00 4210 Total 62,000.00 0.00 62,000.00 0.00%0.00 62,000.00 322 4250 54 1410 Infrastructure (drainage)189,290.00 10,155.24 179,134.76 0.00%0.00 189,290.00 4210 Total 189,290.00 10,155.24 179,134.76 0.00%0.00 189,290.00 322 4970 54 2510 Marsh Hill Trail TAP Match 46,645.00 1,785.92 44,859.08 3.83%0.00 46,645.00 4970 Total 46,645.00 1,785.92 44,859.08 3.83%0.00 46,645.00 322 6110 54 2100 Machinery & Equipment 31,000.00 16,209.93 14,790.07 52.29%0.00 31,000.00 6110 Total 31,000.00 16,209.93 14,790.07 52.29%0.00 31,000.00 322 6125 54 1100 Site Improvement 0.00 0.00 0.00 #DIV/0!0.00 0.00 322 6125 54 2100 Machinery & Equipment 0.00 0.00 0.00 #DIV/0!0.00 0.00 6125 Total 0.00 0.00 0.00 #DIV/0!0.00 0.00 322 6210 54 1100 Site Improvements 27,000.00 887.40 26,112.60 3.29%0.00 27,000.00 322 6210 54 1310 Buildings 200,000.00 2,500.00 197,500.00 1.25%0.00 200,000.00 322 6210 54 2100 Machinery & Equipment 8,000.00 5,842.00 2,158.00 0.00%0.00 8,000.00 6210 Total 235,000.00 9,229.40 225,770.60 3.93%0.00 235,000.00 322 9000 61 1000 Contingency 0.00 0.00 0.00 0.00%0.00 0.00 9000 Total 0.00 0.00 0.00 0.00%0.00 0.00 FUND 322 SPLOST 2014 REVENUE FUND 322 SPLOST 2014 EXPENDITURES Police Department Fire Department Public Works Department Other Financing Uses Public Works Administration Public Works Administration Cultural & Recreation Beach Related (Public Works) Parks Division (Public Works) Public Works - Storm Drainage 20170413AmendedCityCouncilPacket2 Page 78 of 178 20170413/jrl FY2017 FY2017 FY2017 FY2017 FY2017 FY2017 Fund DP FC Obj Account Description CURRENT BUDGET YEAR TO DATE BUDGET BALANCE %AMENDMENT AMENDED BUDGET ATTACHMENT A CAPITAL PROJECT FUNDS FISCAL YEAR 2016-2017 CAPITAL REVENUE AND EXPENDITURE BUDGET AMENDMENT5 Grand Total SPLOST 2014 Expenditures 1,060,935.00 425,081.86 635,853.14 40.07%123,706.00 1,184,641.00 20170413AmendedCityCouncilPacket2 Page 79 of 178 20170413/jrl FY2017 FY2017 FY2017 FY2017 FY2017 FY2017 Fund DP FC Obj Account Description CURRENT BUDGET YEAR TO DATE BUDGET BALANCE %AMENDMENT AMENDED BUDGET ATTACHMENT A CAPITAL PROJECT FUNDS FISCAL YEAR 2016-2017 CAPITAL REVENUE AND EXPENDITURE BUDGET AMENDMENT5 FY2017 FY2017 FY2017 FY2017 FY2017 FY2017 Fund DP FC Obj Account Description CURRENT BUDGET YEAR TO DATE BUDGET BALANCE %AMENDMENT AMENDED BUDGET 325 00 33 7125 Chatham County SPLOST VI 1,100,000.00 40,151.00 1,059,849.00 3.65%(173,580.00)926,420.00 325 00 36 1000 Interest Income 50.00 12.74 37.26 -100.00%(20.00)30.00 TOTAL REVENUE 1,100,050.00 40,163.74 1,059,886.26 3.65%(173,600.00)926,450.00 325 6125 54 1310 Buildings 100,000.00 27,516.00 72,484.00 27.52%0.00 100,000.00 325 1512 52 3990 Service Charges, late Fees 700.00 0.00 700.00 0.00%0.00 700.00 325 1512 52 3300 Advertising 1,850.00 0.00 1,850.00 0.00%0.00 1,850.00 325 9000 61 1000 Contingency 997,500.00 0.00 997,500.00 0.00%(180,490.00)817,010.00 325 6222 54 2100 Machinery & Equipment 0.00 6,898.42 (6,898.42)0.00%6,890.00 6,890.00 TOTAL EXPENDITURES 1,100,050.00 34,414.42 1,065,635.58 3.13%(173,600.00)926,450.00 FUND 325 CHATHAM COUNTY SPLOST VI REVENUE FUND 325 CHATHAM COUNTY SPLOST VI EXPENDITURES 20170413AmendedCityCouncilPacket2 Page 80 of 178 20170413/jrl FY2017 FY2017 FY2017 FY2017 FY2017 FY2017 Fund DP FC Obj Account Description CURRENT BUDGET YEAR TO DATE BUDGET BALANCE %AMENDMENT AMENDED BUDGET ATTACHMENT A CAPITAL PROJECT FUNDS FISCAL YEAR 2016-2017 CAPITAL REVENUE AND EXPENDITURE BUDGET AMENDMENT5 FY2017 FY2017 FY2017 FY2017 FY2017 FY2017 Fund DP FC Obj Account Description CURRENT BUDGET YEAR TO DATE BUDGET BALANCE %AMENDMENT AMENDED BUDGET 340 00 33 4100 Ga State Gov't Bond Grant 0.00 0.00 0.00 0.00%0.00 0.00 340 00 36 1000 Interest Income 0.00 0.00 0.00 100.00%0.00 0.00 340 00 39 1300 Prior year Fund Balance 500,000.00 0.00 500,000.00 0.00%1,300,631.00 1,800,631.00 TOTAL REVENUE 500,000.00 0.00 500,000.00 0.00%1,300,631.00 1,800,631.00 340 9000 61 1000 Contingency 500,000.00 0.00 500,000.00 0.00%(500,000.00)0.00 340 6125 53 1100 Supplies & Materials 0.00 0.00 0.00 #DIV/0!0.00 0.00 340 6125 54 1460 Savannah Dune Project 0.00 0.00 0.00 #DIV/0!0.00 0.00 340 6125 54 1463 Beach - Derelicit Project 0.00 0.00 0.00 #DIV/0!0.00 0.00 340 6125 57 3004 Beach Renourishment 0.00 0.00 0.00 0.00%1,800,631.00 1,800,631.00 TOTAL EXPENDITURES 500,000.00 0.00 500,000.00 0.00%1,300,631.00 1,800,631.00 FUND 340 GRANT CAPITAL PROJECT EXPENDITURES FUND 340 GRANT CAPITAL PROJECT REVENUE 20170413AmendedCityCouncilPacket2 Page 81 of 178 20170413/jrl City Council Agenda Item Request Council Meeting Date for Request: April 13, 2017 Item: The purpose of this agenda item is to request the City Council’s approval to amend the fiscal year 2016-2017 annual General Fund Operating and Capital Budget from $13,289,975 from $14,940,011, a decrease of ($1,650,936). Explanation: I am requesting that the City Council amends the fiscal year 2016-2017 General Fund Operating and Capital budget to $13,289,975. A summary of the reasons for the budget amendment is disclosed in the comments below: Summary of Revenue Budget Amendments: The detailed schedule for the General Fund Revenue Budget Amendment is included as Attachment A. • Taxes Revenues increased by $29,300 primarily due to $21,000 increase in the insurance premium revenues; • License and Permit Revenues increased by $27,800 primarily due to $10,000 increase in Film Permit Fees revenue, $5000 increase in Regulatory Fees revenue and $6,000 added for $Short-Term Registration Fees; • Intergovernmental Revenues decreased by ($3,057,692) due to the following: o ($2,625,000) for FEMA Grant reimbursement decreased and moved to the Grant Fund 220; o ($437,500) for FEMA Grant reimbursement decreased and moved to the Grant Fund 220; and o $4,808 increase in DOT LMIG Grant Revenue; • Charges for Services Revenue decreased by ($282,480) primarily due to the following: o ($276,600) decreased from Concession Stand due to discontinued operations fo the stand by the City; o ($ 7,300) decreased from Vending Machines revenues due to discontinued operations of the stand by the City; and o $1,000 increase in City Dump Revenue; • Fines and Fees Revenue increased by $6,000 within the Other Fines Police Court due to more collection of miscellaneous fees by Municipal Court; 20170413AmendedCityCouncilPacket2 Page 82 of 178 20170413/jrl • Miscellaneous Revenue increased by $54,200. • Other Financing Sources Revenue increased by $1,566,936 from $3,180,610 to $4,747,546 due to the following: o The Prior Year Fund Balance line item increased from $1,795,610 to $3,205,546, an increase of $1,409,936 due to the City’s plans to commit $1,800,000 to an immenit beach renourishment project that will be accounted for in theCapital Grant Fund 340 and it budgeted as a Transfer to Capital Grant Fund 340 in the expenditures line item within the General Fund; o $157,000 added to transfer in “excess” money from Grant Fund 220 received from FEMA/GEMA for the following:  $50,000 - Equipment usage  $22,000 Straight-time for Public Work employee wages,  $15,000 - Direct administration personnel time for Finance Director, Human Resource Director and Public Works Administrative Assistant;and  $50,000 - Public Work personnel cost for work performed on projects such as repairing Alley 3 Summary of Expenditure Budget Amendments: The detailed schedule for the General Fund Revenue Budget Amendment is included as Attachment B. • Overtime and FICA/medicare was added to Public Works Adminstration, Building Maintenance, Parks Administration and Fire Administration to personnel cost that may be incurred through yearend due to additional events; • Additional funding was added to the Property and Liability Insurance account (52.3100) throughout different departments to cover the expected increase in insurance premium for the period of May 1, 2017 through April 30, 2018. The insurance premium will increase due to the amount of claims filed during FY2016 and FY2017; • Funding was added to item accounts in the City Manager, Police Department, Public Works and Parks Adminitration were increased to cover the cost of hurricane Matthew assets that were not eligible for coverage by FEMA and may not be covered by insurance; • Funding was added to the City Manager’s budget to cover the personnel cost for the new City Manager for the month of June, 2017; • $23,000 added for legal cost from the City Attorney and to insurance deductibles for claims; • We established a separate fund to account for the revenue and eligible expenses related to hurricane Matthew; therefore, this budget includes a decrease of $3,484,715, from departments budget that includes Public Works, Police Administration, Street Cleaning, Building Maintenance and the Contingency accounts; • $70,000 added to the City-wide Dump Pick-up Waste line item, 100.4520.52.2111 due to excess hurriance debris garbage dumped at the Public Works department’s trash dump site for free by 20170413AmendedCityCouncilPacket2 Page 83 of 178 20170413/jrl residents and the expenses paid to Atlantic Waste for removal are not eligible for reimbursement by FEMA due to the lack of physical documentation of having load tickets/receipts; • The budget for the Concession Stand was reduced from $299,150 to $97,485 due to the City plans to discontinue operating the stand; • $11,880 was added to the Park’s Administration Small Equipment line item, 100.6210.54.1410 to pay for a portion of the Phillips & Jordan, Inc. contract to repave the north beach parking lot because the cost was not eligible for reimbursement from FEMA because the work performed included additional new material that didn’t exist prior to the hurricane; • $375,000 was decreased from Infrastuture line item, 100.6230.54.1400 for the Marsh Hill pedestrian trail because the City does not plan to proceed with construction prior to yearend; • $17,701 was added to the Police – Beach Patrol department for personnel costs to cover the cost to hire 4 new positions for the beach, Beach Ambassodors; • $2,200,000 was added to Other Financing Uses: o $1,800,000 Transfer out to Capital Grant Fund 340 for beach renourishment o $445,410 Transfer out to Grant Fund 220 to match the FEMA grant proceeds A detailed schedule of the budget amendments for each fund is included as Attachment A, Fiscal Year 2016-2017 Capital Revenue & Expenditure Budget Amendments. Budget: The detailed budget revenue and expenditure budget it attached. Paper Work: X___ Attached* Already Distributed Submitted by: Fire Department April 14, 2017 Date given to Clerk of Council 20170413AmendedCityCouncilPacket2 Page 84 of 178 20170413/jrl RESOLUTION – FY2017 BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF TYBEE ISLAND: WHEREAS, the City of Tybee Island is an authorized municipality organized and existing under the laws of the State of Georgia; and WHEREAS, as a qualified municipality, the City of Tybee Island is entitled to provide certain services and is required to comply with certain obligations; and WHEREAS, as part of the accounting and budgeting process, the City of Tybee Island is to comply with Governmental Accounting Standards, Board Requirements and Statements; and WHEREAS, the City of Tybee Island is to maintain its accounts in an appropriate manner so as to comply with auditing requirements and accounting standards and may designate certain funds as enterprise funds or other funds with different status including general funds, special revenue funds, capital project funds, debt service funds, permanent funds, etc.; and WHEREAS, the City of Tybee Island wishes to clarify certain funds and to establish the authority for the transfer to and from certain funds as may be necessary and appropriate and to restrict transfers from certain funds. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council, in open meeting duly assembled, as follows: 1. To provide for the raising of revenues and appropriations of funds to support the City of Tybee Island, Georgia for the fiscal year beginning July 1, 2016 and ending June 30, 2017 in order to provide for the operations of government departments, elected officials, other governmental activities; and to provide for the level of personnel authorized for the various departments, the City of Tybee Island hereby amends and adopts the Fiscal Year 2016-2017 Revenue and Expenditure Operating and Capital Budget for the following funds: General Fund 100 - $13,289,975 2. Tybee Island has previously designated certain funds for debt service to be specifically reserved to account for and are restricted to, committed or assigned funds for the expenditure for principle and interest obligations. 3. There is an established special revenue fund used to account and report the proceeds of specific revenue sources that are restricted or committed to expenditure for specific purposes other than debt service or capital projects. 20170413AmendedCityCouncilPacket2 Page 85 of 178 20170413/jrl 4. Capital project funds currently assigned are to include funds set aside by the mayor and council for greenspace, beach renourishment, and capital projects on the city’s capital improvement plan as established by the mayor and council. 5. Tybee Island receives Special Purpose Local Option Sales Tax Funds, which are to be separately maintained and segregated and only used for the expenditures for capital improvement projects authorized by county-wide referendum, intergovernmental agreement, and the agreed capital improvement plan of the City. 6. Tybee Island receives hotel/motel tax proceeds which are to be maintained and used as required by Georgia law and only in accordance therewith. 7. Tybee Island continuously accumulates funds for beach nourishment purposes and, further, seeks additional funding for beach nourishment projects including from federal sources, state, and county and grant sources to acquire sufficient funds for such projects. All funds received from whatever source in connection with a beach nourishment project must be accounted for in a completely transparent manner and consistent with any restrictions imposed by the grantor of such funds. No transfers from any such restricted funds can be made except upon the express approval of the mayor and council. 8. There is hereby established a stabilization fund to be used to account for transfers from other funds when necessary, with all such transfers being reported to the mayor and council if made by other than the express approval of the mayor and council 9. The Finance Director has presented for adoption and/or approval the matters addressed herein. IT IS SO RESOLVED, this the ____ day of ___________________, 2017. CITY OF TYBEE ISLAND, GEORGIA By: ___________________________________ Jason Buelterman, Mayor ATTEST: By: ___________________________________ Clerk of Council Tybee/Resolutions/2017/funds 20170413AmendedCityCouncilPacket2 Page 86 of 178 20170413/jrl ATTACHMENT A FY2016-2017 GENERAL FUND OPERATING AND CAPITAL BUDGET AMENDMENT - REVENUES APRIL 13, 2017 FY2017 FY2017 FY2017 FY2017 FY2017 Fund DP FC Obj Account Description CURRENT BUDGET YEAR TO DATE BUDGET BALANCE AMENDMENT AMENDED BUDGET 100 00 31 1100 Real Property Tax - Current 1,550,000.00 959,857.83 590,142.17 0.00 1,550,000.00 100 00 31 1200 Property Tax Prior Yrs 170,000.00 104,712.17 65,287.83 0.00 170,000.00 100 00 31 1310 Motor Vehicle Tax Tag Settl 20,000.00 11,112.53 8,887.47 0.00 20,000.00 100 00 31 1315 TAVT - Motor Vehicle Tax 70,000.00 55,287.04 14,712.96 0.00 70,000.00 100 00 31 1317 AVT Transportation Taxes 1,100.00 0.00 1,100.00 0.00 1,100.00 100 00 31 1320 Property Tax - Mobile Homes 150.00 109.84 40.16 0.00 150.00 100 00 31 1340 Personal Property - Intangi 23,000.00 17,647.04 5,352.96 0.00 23,000.00 100 00 31 1600 Real Estate Trans Tax 8,500.00 7,488.30 1,011.70 0.00 8,500.00 100 00 31 1710 Franchise Tax Electric 320,000.00 322,938.39 (2,938.39)2,900.00 322,900.00 100 00 31 1750 Franchise Tax - Cable TV 100,000.00 65,875.46 34,124.54 0.00 100,000.00 100 00 31 1760 Franchise Tax Telephone 13,000.00 4,929.63 8,070.37 0.00 13,000.00 100 00 31 3100 Sales & Use Tax Rev (LOST)1,050,000.00 773,705.36 276,294.64 0.00 1,050,000.00 100 00 31 3103 Energy Excise Tax 12,000.00 14,750.20 (2,750.20)2,700.00 14,700.00 100 00 31 4200 Alcohol Bev Excise Tax 190,000.00 117,434.17 72,565.83 0.00 190,000.00 100 00 31 4300 Local 3% Alcohol Tax 120,000.00 77,401.04 42,598.96 0.00 120,000.00 100 00 31 6100 Business-Occupational Tax 57,000.00 55,309.00 1,691.00 0.00 57,000.00 100 00 31 6101 Admin Fees - Business Licen 4,100.00 4,390.00 (290.00)0.00 4,100.00 100 00 31 6200 Insurance Premium Tax 165,000.00 186,618.26 (21,618.26)21,000.00 186,000.00 100 00 31 6225 Insurance Company Taxes 1,000.00 980.00 20.00 0.00 1,000.00 100 00 31 9111 Int Delq Tax Real Property 0.00 1,243.27 (1,243.27)1,300.00 1,300.00 100 00 31 9900 Late Charge Revenues 1,000.00 1,377.16 (377.16)1,400.00 2,400.00 31 Total TAXES 3,875,850.00 2,783,166.69 1,092,683.31 29,300.00 3,905,150.00 100 00 32 2990 Engineering Review 4,000.00 4,593.75 (593.75)800.00 4,800.00 100 00 32 2995 Land Disturbing Fees 300.00 300.00 0.00 0.00 300.00 100 00 32 3000 Regulatory Fees 95,000.00 98,255.00 (3,255.00)5,000.00 100,000.00 100 00 32 3101 Building Permits 75,000.00 76,576.32 (1,576.32)3,000.00 78,000.00 100 00 32 3103 Palms Up Fees 1,000.00 1,900.00 (900.00)0.00 1,000.00 100 00 32 3120 Building Inspections 20,000.00 22,226.74 (2,226.74)3,000.00 23,000.00 100 00 32 3200 Film Permitting Fee 1,000.00 9,200.00 (8,200.00)10,000.00 11,000.00 100 00 32 3900 Zoning Variance Requests 1,000.00 400.00 600.00 0.00 1,000.00 100 00 32 3901 Recording Fees 2,000.00 1,125.00 875.00 0.00 2,000.00 100 00 32 3912 Short-Term Registration 0.00 5,425.00 (5,425.00)6,000.00 6,000.00 100 00 32 4100 Business License Penalty 500.00 600.00 (100.00)0.00 500.00 32 Total LICENSE & PERMITS 199,800.00 220,601.81 (20,801.81)27,800.00 227,600.00 100 00 33 1010 Coastal Incentive Grant 30,000.00 30,000.00 0.00 0.00 30,000.00 100 00 33 1011 Gov Hwy Safety Grant Revenu 0.00 0.00 0.00 0.00 0.00 100 00 33 1025 Grant - DNR 14,400.00 4,925.00 9,475.00 0.00 14,400.00 100 00 33 1111 FEMA Grant Revenue 2,625,000.00 0.00 2,625,000.00 (2,625,000.00)0.00 100 00 33 4310 Penalty Short Term Registra 0.00 0.00 0.00 0.00 0.00 100 00 33 4311 GEMA Grant Revenue 437,500.00 0.00 437,500.00 (437,500.00)0.00 100 00 33 4400 DOT LMIG Grant Rev (estimat 40,000.00 44,808.46 (4,808.46)4,808.00 44,808.00 100 00 33 4403 Grant Revenue - GEFA 0.00 0.00 0.00 0.00 0.00 100 00 33 4410 GDOT Grant Revenue 199,000.00 0.00 199,000.00 0.00 199,000.00 100 00 33 4450 Grant - Dept Economic Devlo 0.00 0.00 0.00 0.00 0.00 33 Total INTERGOVERMENTAL REVENUE 3,345,900.00 79,733.46 3,266,166.54 (3,057,692.00)288,208.00 20170413AmendedCityCouncilPacket2 Page 87 of 178 20170413/jrl ATTACHMENT A FY2016-2017 GENERAL FUND OPERATING AND CAPITAL BUDGET AMENDMENT - REVENUES APRIL 13, 2017 FY2017 FY2017 FY2017 FY2017 FY2017 Fund DP FC Obj Account Description CURRENT BUDGET YEAR TO DATE BUDGET BALANCE AMENDMENT AMENDED BUDGET 100 00 34 1400 Printing-Duplicating Servic 1,800.00 1,497.20 302.80 0.00 1,800.00 100 00 34 1910 Election Qualifying Fee 0.00 0.00 0.00 0.00 0.00 100 00 34 2110 Police Svcs- ID Card Fees 0.00 0.00 0.00 0.00 0.00 100 00 34 2120 Police Svcs- Accident Rep 100.00 0.00 100.00 0.00 100.00 100 00 34 2130 Spec Police Svcs- False Ala 0.00 0.00 0.00 0.00 0.00 100 00 34 2200 Fire Protect Subscriptions 14,500.00 11,575.14 2,924.86 0.00 14,500.00 100 00 34 2900 Chatham Cty Salary Reimburs 65,000.00 60,231.23 4,768.77 0.00 65,000.00 100 00 34 2903 Police Cost Reimbursement 0.00 0.00 0.00 0.00 0.00 100 00 34 2904 Fire Cost Reimbursement 0.00 120.00 (120.00)120.00 120.00 100 00 34 2905 DPW Cost Reimbursement 300.00 200.00 100.00 0.00 300.00 100 00 34 2906 Parking Cost Reimbursement 20,000.00 6,260.00 13,740.00 0.00 20,000.00 100 00 34 4150 City Dump Revenue 25,000.00 25,569.00 (569.00)1,000.00 26,000.00 100 00 34 5415 Parking Revenue Meters 0.00 0.00 0.00 0.00 0.00 100 00 34 5416 Parking Rev Decal/Multiday 240,000.00 141,225.00 98,775.00 0.00 240,000.00 100 00 34 5418 Parking Rev- Pay/Display 2,725,000.00 1,734,164.96 990,835.04 0.00 2,725,000.00 100 00 34 5419 Parking Revenue - Jaycee Pa 800.00 535.20 264.80 0.00 800.00 100 00 34 5420 Processing Fee 1,000.00 982.50 17.50 0.00 1,000.00 100 00 34 6100 Animal Control-Shelter Fees 0.00 0.00 0.00 0.00 0.00 100 00 34 6410 Background Check Fees 3,000.00 2,951.50 48.50 0.00 3,000.00 100 00 34 6901 Vehicle Impound Fees 100.00 0.00 100.00 0.00 100.00 100 00 34 7501 City Facilities Rentals 42,000.00 25,775.00 16,225.00 0.00 42,000.00 100 00 34 7502 Concession Sales 290,650.00 13,989.80 276,660.20 (276,600.00)14,050.00 100 00 34 7532 Vending Machine Revenue 8,500.00 1,111.36 7,388.64 (7,300.00)1,200.00 100 00 34 7533 Campgrd Trolley Tickets 0.00 239.00 (239.00)300.00 300.00 100 00 34 9301 Returned Ck Fees General 50.00 0.00 50.00 0.00 50.00 100 00 34 9302 Returned Ck Fee MuniCourt 0.00 0.00 0.00 0.00 0.00 100 00 34 9303 Returned Ck Fees Parking 250.00 96.00 154.00 0.00 250.00 34 Total CHARGES FOR SERVICES 3,438,050.00 2,026,522.89 1,411,527.11 (282,480.00)3,155,570.00 100 00 35 1170 Police Fines City Portion 490,000.00 0.00 490,000.00 0.00 490,000.00 100 00 35 1172 Information Tech Fees 18,000.00 0.00 18,000.00 0.00 18,000.00 100 00 35 1174 Court Cost 32,000.00 0.00 32,000.00 0.00 32,000.00 100 00 35 1175 Fines and Violations - Park 280,000.00 198,821.50 81,178.50 0.00 280,000.00 100 00 35 1176 Late Fees - Parking 45,000.00 28,738.00 16,262.00 0.00 45,000.00 100 00 35 1900 Other Fines Police/Court 3,000.00 5,590.00 (2,590.00)6,000.00 9,000.00 35 Total FINES AND FEES 868,000.00 233,149.50 634,850.50 6,000.00 874,000.00 100 00 36 1000 Interest Revenue 9,000.00 14,516.62 (5,516.62)6,000.00 15,000.00 36 Total INVESTMENT INCOME 9,000.00 14,516.62 (5,516.62)6,000.00 15,000.00 100 00 37 1002 Fire - Contributions 100.00 0.00 100.00 (100.00)0.00 100 00 37 4401 BHT Donations 3,000.00 200.00 2,800.00 0.00 3,000.00 37 Total CONTRIBUTIONS 3,100.00 200.00 2,900.00 (100.00)3,000.00 100 00 38 1003 Lease - Shrine Club 1,600.00 1,257.75 342.25 0.00 1,600.00 100 00 38 1005 Rents-Royalty-Misc 1.00 1.00 0.00 0.00 1.00 100 00 38 1006 Lease - North Beach Grill 14,400.00 16,561.70 (2,161.70)3,000.00 17,400.00 100 00 38 1007 YMCA - Non Member Fee 500.00 0.00 500.00 0.00 500.00 100 00 38 1010 Cremation Wall 100.00 225.00 (125.00)200.00 300.00 100 00 38 3000 Damaged Property Reimbursem 100.00 0.00 100.00 0.00 100.00 100 00 38 9003 Miscellaneous Revenue 3,000.00 53,754.33 (50,754.33)51,000.00 54,000.00 100 00 38 9100 Insurance Reimbursement 0.00 0.00 0.00 0.00 0.00 38 Total MISCELLANEOUS REVENUE 19,701.00 71,799.78 (52,098.78)54,200.00 73,901.00 100 00 39 1100 Transfer In 0.00 0.00 0.00 157,000.00 157,000.00 100 00 39 1200 H/M Transfer In 1,385,000.00 885,764.00 499,236.00 0.00 1,385,000.00 100 00 39 1300 Prior Yr Fund Balance 1,795,610.00 0.00 1,795,610.00 1,409,936.00 3,205,546.00 39 Total OTHER FINANCING SOURCES 3,180,610.00 885,764.00 2,294,846.00 1,566,936.00 4,747,546.00 Grand Total 14,940,011.00 6,315,454.75 8,624,556.25 (1,650,036.00)13,289,975.0020170413AmendedCityCouncilPacket2Page 88 of 178 20170413/jrl ATTACHMENT B FY2016-2017 GENERAL FUND OPERATING AND CAPITAL BUDGET AMENDMENT - EXPENDITURES APRIL 13, 2017 .2017 2017 2017 CURRENT Y-T-D @ 3-10-17 2018 FUND DEPT#OBJECTCODE ACCOUNT DESCRIPTION BUDGET ENCUMBERED BUDGET BALANCE BUDGET ADJUSTMENT AMENDED BUDGET 100 1110 51 1100 Salaries & Wages 28,800.00 27,900.00 900.00 0.00 0.00 28,800.00 100 1110 51 1400 Mayor Benefits 8,400.00 6,300.00 2,100.00 0.00 0.00 8,400.00 100 1110 51 2200 FICA Soc Sec Contribution 5,134.00 2,120.40 3,013.60 0.00 0.00 5,134.00 100 1110 51 2300 FICA Medicare Contribution 1,201.00 495.90 705.10 0.00 0.00 1,201.00 100 1110 52 1201 Studies, Surveys, Consul 5,000.00 4,024.98 975.02 0.00 0.00 5,000.00 100 1110 52 2110 Garbage Charges 395.00 266.07 128.93 0.00 0.00 395.00 100 1110 52 3100 Property & Liability Ins 100,800.00 80,010.46 20,789.54 0.00 10,000.00 110,800.00 100 1110 52 3220 Postage/ Freight 200.00 55.90 144.10 0.00 0.00 200.00 100 1110 52 3300 Advertisement 0.00 10.00 (10.00)0.00 0.00 0.00 100 1110 52 3501 Travel & Related - Mayor 4,500.00 2,162.95 2,337.05 0.00 0.00 4,500.00 100 1110 52 3502 Council travel - Doyle 3,300.00 1,723.51 1,576.49 0.00 0.00 3,300.00 100 1110 52 3503 Council Travel- B. Brown 3,300.00 838.72 2,461.28 0.00 0.00 3,300.00 100 1110 52 3504 Council travel - Rob Cal 0.00 0.00 0.00 0.00 0.00 0.00 100 1110 52 3505 Council travel - B.Garbe 3,300.00 1,379.76 1,920.24 0.00 0.00 3,300.00 100 1110 52 3506 Council travel - Monty P 3,300.00 2,667.61 632.39 0.00 0.00 3,300.00 100 1110 52 3507 Council travel - Paul Wo 2,000.00 259.34 1,740.66 0.00 0.00 2,000.00 100 1110 52 3508 Council Travel - Julie L 3,300.00 1,025.20 2,274.80 0.00 0.00 3,300.00 100 1110 52 3509 Council - John Major 3,300.00 0.00 3,300.00 0.00 0.00 3,300.00 100 1110 52 3600 Dues and Membership Fees 11,000.00 10,851.11 148.89 0.00 0.00 11,000.00 100 1110 52 3701 Education & Training - M 2,000.00 1,216.20 783.80 0.00 0.00 2,000.00 100 1110 52 3702 Education - Doyle 2,000.00 720.00 1,280.00 0.00 0.00 2,000.00 100 1110 52 3703 Education - B Brown 2,000.00 580.00 1,420.00 0.00 0.00 2,000.00 100 1110 52 3704 Education - Rob Callahan 0.00 0.00 0.00 0.00 0.00 0.00 100 1110 52 3705 Education -B.Garbett 2,000.00 1,065.00 935.00 0.00 0.00 2,000.00 100 1110 52 3706 Education - M.Parks 2,000.00 50.00 1,950.00 0.00 0.00 2,000.00 100 1110 52 3707 Education - Paul Wolf 0.00 0.00 0.00 0.00 0.00 0.00 100 1110 52 3710 Education - Julie Living 2,800.00 1,720.00 1,080.00 0.00 0.00 2,800.00 100 1110 52 3711 Education - John Major 200.00 0.00 200.00 0.00 0.00 200.00 100 1110 53 1100 Supplies & Materials 1,250.00 1,222.49 27.51 0.00 0.00 1,250.00 100 1110 53 1210 Water/Sewer Charges 250.00 385.92 (135.92)0.00 0.00 250.00 100 1110 53 1230 Electricity 7,200.00 3,768.35 3,431.65 0.00 0.00 7,200.00 100 1110 53 1310 Food - Officials & Funct 4,200.00 1,668.08 2,531.92 0.00 0.00 4,200.00 100 1110 53 1710 Volunteer Appreciation 300.00 0.00 300.00 0.00 0.00 300.00 100 1110 53 1720 Uniforms 300.00 112.25 187.75 0.00 0.00 300.00 100 1110 57 2100 Flowers 500.00 415.00 85.00 0.00 0.00 500.00 1110 Total CITY COUNCIL 214,230.00 155,015.20 59,214.80 0.00 10,000.00 224,230.00 20170413AmendedCityCouncilPacket2 Page 89 of 178 20170413/jrl ATTACHMENT B FY2016-2017 GENERAL FUND OPERATING AND CAPITAL BUDGET AMENDMENT - EXPENDITURES APRIL 13, 2017 .2017 2017 2017 CURRENT Y-T-D @ 3-10-17 2018 FUND DEPT#OBJECTCODE ACCOUNT DESCRIPTION BUDGET ENCUMBERED BUDGET BALANCE BUDGET ADJUSTMENT AMENDED BUDGET 100 1130 51 1100 Salaries & Wages 55,212.00 36,363.70 18,848.30 0.00 0.00 55,212.00 100 1130 51 1300 Overtime 0.00 2,223.20 (2,223.20)0.00 0.00 0.00 100 1130 51 1400 Employee Benefits 1,200.00 800.00 400.00 0.00 0.00 1,200.00 100 1130 51 2100 Health Insurance Benefit 7,116.00 5,530.59 1,585.41 0.00 0.00 7,116.00 100 1130 51 2200 FICA Soc Sec Contributio 3,498.00 2,399.12 1,098.88 0.00 0.00 3,498.00 100 1130 51 2300 FICA Medicare Contribution 818.00 561.08 256.92 0.00 0.00 818.00 100 1130 51 2400 Retirement Contributions 6,111.00 4,583.16 1,527.84 0.00 0.00 6,111.00 100 1130 51 2700 Workers Compensation 181.00 168.19 12.81 0.00 0.00 181.00 100 1130 52 1110 Recodification Service 3,500.00 53.88 3,446.12 0.00 0.00 3,500.00 100 1130 52 1125 Election Expense 4,049.00 0.00 4,049.00 0.00 0.00 4,049.00 100 1130 52 1325 Contract Service - Class 0.00 0.00 0.00 0.00 0.00 0.00 100 1130 52 2110 Garbage Charges 50.00 10.34 39.66 0.00 0.00 50.00 100 1130 52 3100 Property/Liability Insurance 400.00 317.56 82.44 0.00 0.00 400.00 100 1130 52 3300 Advertising 1,500.00 347.48 1,152.52 0.00 0.00 1,500.00 100 1130 52 3500 Travel & Related Expense 2,770.00 2,075.95 694.05 0.00 0.00 2,770.00 100 1130 52 3600 Dues & Fees 300.00 241.98 58.02 0.00 0.00 300.00 100 1130 52 3700 Educ & Training 2,080.00 1,455.00 625.00 0.00 0.00 2,080.00 100 1130 52 3930 Record Management 500.00 0.00 500.00 0.00 0.00 500.00 100 1130 53 1100 Supplies & Materials 3,500.00 550.25 2,949.75 0.00 0.00 3,500.00 100 1130 53 1115 Supplies - Mayors Motorcade 300.00 274.42 25.58 0.00 0.00 300.00 100 1130 53 1150 Supplies & Materials - E 3,000.00 0.00 3,000.00 0.00 0.00 3,000.00 100 1130 53 1210 Water/Sewer Chgs 45.00 10.63 34.37 0.00 0.00 45.00 100 1130 53 1230 Electricity 500.00 103.82 396.18 0.00 0.00 500.00 100 1130 53 1600 Small equipment 0.00 0.00 0.00 0.00 0.00 0.00 100 1130 53 1720 Uniforms 200.00 120.03 79.97 0.00 0.00 200.00 100 1130 57 3000 Payment to Others 7,000.00 3,540.65 3,459.35 0.00 0.00 7,000.00 1130 Total CLERK OF COUNCIL 103,830.00 61,731.03 42,098.97 0.00 0.00 103,830.00 100 1320 51 1100 Salaries & Wages 111,872.00 94,167.47 17,704.53 0.00 30,000.00 141,872.00 100 1320 51 1300 Overtime 500.00 4,172.60 (3,672.60)0.00 0.00 500.00 100 1320 51 1400 Employee Benefits 1,200.00 800.00 400.00 0.00 0.00 1,200.00 100 1320 51 2100 Health Insurance Benefit 18,482.00 12,916.29 5,565.71 0.00 0.00 18,482.00 100 1320 51 2200 FICA Soc Sec Contributio 8,923.00 6,060.83 2,862.17 0.00 1,900.00 10,823.00 100 1320 51 2300 FICA Medicare Contribution 2,087.00 1,417.50 669.50 0.00 450.00 2,537.00 100 1320 51 2400 Retirement Contributions 14,089.00 10,566.63 3,522.37 0.00 0.00 14,089.00 100 1320 51 2700 Workers Compensation 777.00 784.21 (7.21)0.00 0.00 777.00 100 1320 52 1300 Contract Services 80,000.00 37,235.00 42,765.00 0.00 5,000.00 85,000.00 100 1320 52 1325 Contract Service - Class 0.00 0.00 0.00 0.00 0.00 0.00 100 1320 52 2110 Garbage Charges 37.00 17.94 19.06 0.00 0.00 37.00 100 1320 52 3100 Property/Liability Insurance 1,009.00 840.22 168.78 0.00 0.00 1,009.00 100 1320 52 3220 Postage/ Freight 1,400.00 1,188.32 211.68 0.00 0.00 1,400.00 100 1320 52 3300 Advertising 60.00 40.00 20.00 0.00 0.00 60.00 100 1320 52 3500 Travel & Related Expense 1,400.00 708.48 691.52 0.00 0.00 1,400.00 100 1320 52 3600 Dues & Fees 4,400.00 1,530.07 2,869.93 0.00 0.00 4,400.00 100 1320 52 3700 Educ & Training 2,300.00 0.00 2,300.00 0.00 0.00 2,300.00 100 1320 53 1100 Supplies & Materials 1,500.00 617.45 882.55 0.00 0.00 1,500.00 100 1320 53 1210 Water/Sewer Charges 35.00 30.36 4.64 0.00 0.00 35.00 100 1320 53 1230 Electricity 650.00 296.46 353.54 0.00 0.00 650.00 100 1320 53 1310 Food - Officials & Funct 600.00 245.92 354.08 0.00 0.00 600.00 1320 Total CITY MANAGER 251,321.00 173,635.75 77,685.25 0.00 37,350.00 288,671.00 20170413AmendedCityCouncilPacket2 Page 90 of 178 20170413/jrl ATTACHMENT B FY2016-2017 GENERAL FUND OPERATING AND CAPITAL BUDGET AMENDMENT - EXPENDITURES APRIL 13, 2017 .2017 2017 2017 CURRENT Y-T-D @ 3-10-17 2018 FUND DEPT#OBJECTCODE ACCOUNT DESCRIPTION BUDGET ENCUMBERED BUDGET BALANCE BUDGET ADJUSTMENT AMENDED BUDGET 100 1510 51 1100 Salaries & Wages 90,326.00 59,454.08 30,871.92 90,326.00 0.00 90,326.00 100 1510 51 1400 Employee Benefits 1,200.00 800.00 400.00 1,200.00 0.00 1,200.00 100 1510 51 2100 Health Insurance Benefit 7,291.00 5,662.98 1,628.02 7,291.00 0.00 7,291.00 100 1510 51 2200 FICA Soc Sec Contributio 5,675.00 3,626.36 2,048.64 5,675.00 0.00 5,675.00 100 1510 51 2300 FICA Medicare Contribution 1,327.00 848.03 478.97 1,327.00 0.00 1,327.00 100 1510 51 2400 Retirement Contributions 9,242.00 6,931.35 2,310.65 9,242.00 0.00 9,242.00 100 1510 51 2700 Workers Compensation 293.00 283.78 9.22 293.00 0.00 293.00 100 1510 52 1325 Contract Services - Clas 0.00 0.00 0.00 0.00 0.00 0.00 100 1510 52 3100 Property/Liability Insurance 1,960.00 1,622.18 337.82 1,960.00 0.00 1,960.00 100 1510 52 3500 Travel & Related Expense 4,000.00 2,246.58 1,753.42 4,000.00 0.00 4,000.00 100 1510 52 3600 Dues & Fees 300.00 120.00 180.00 300.00 0.00 300.00 100 1510 52 3700 Educ & Training 4,640.00 2,237.25 2,402.75 4,640.00 0.00 4,640.00 100 1510 53 1100 Supplies & Materials 300.00 195.67 104.33 300.00 0.00 300.00 100 1510 53 1210 Water/Sewer Chgs 65.00 75.91 (10.91)65.00 0.00 65.00 100 1510 53 1230 Electricity 1,500.00 769.22 730.78 1,500.00 0.00 1,500.00 100 1510 53 1400 Books/Periodicals 200.00 0.00 200.00 200.00 0.00 200.00 100 1510 53 1600 Small Equipment 500.00 0.00 500.00 500.00 0.00 500.00 100 1510 53 1703 Cash- Over/Short 0.00 0.00 0.00 0.00 0.00 0.00 1510 Total FINANCE DIRECTOR 128,819.00 84,873.39 43,945.61 128,819.00 0.00 128,819.00 100 1512 51 1100 Salaries & Wages 162,936.00 77,942.61 84,993.39 162,936.00 0.00 162,936.00 100 1512 51 1300 Overtime 2,850.00 1,631.85 1,218.15 2,850.00 0.00 2,850.00 100 1512 51 1400 Employee Benefits 3,000.00 2,800.00 200.00 3,000.00 0.00 3,000.00 100 1512 51 2100 Health Insurance Benefit 33,919.00 20,534.52 13,384.48 33,919.00 0.00 33,919.00 100 1512 51 2200 FICA Soc Sec Contributio 7,160.00 5,064.27 2,095.73 7,160.00 0.00 7,160.00 100 1512 51 2300 FICA Medicare Contribution 1,675.00 1,184.45 490.55 1,675.00 0.00 1,675.00 100 1512 51 2400 Retirement Contribution 10,024.00 8,318.16 1,705.84 10,024.00 0.00 10,024.00 100 1512 51 2700 Workers Compensation 407.00 483.18 (76.18)407.00 0.00 407.00 100 1512 52 1105 County Tax Billing Admin 25,000.00 19,315.74 5,684.26 25,000.00 0.00 25,000.00 100 1512 52 1221 Audit Accounting Fees 29,900.00 26,000.00 3,900.00 29,900.00 0.00 29,900.00 100 1512 52 1300 Service Contracts 35,788.00 900.72 34,887.28 35,788.00 0.00 35,788.00 100 1512 52 1325 Contract Services - Clas 0.00 0.00 0.00 0.00 0.00 0.00 100 1512 52 2110 Garbage Charges 270.00 64.98 205.02 270.00 0.00 270.00 100 1512 52 3220 Postage & Freight 400.00 111.66 288.34 400.00 0.00 400.00 100 1512 52 3300 Advertising 7,200.00 1,850.00 5,350.00 7,200.00 0.00 7,200.00 100 1512 52 3400 Printing & Binding 1,150.00 0.00 1,150.00 1,150.00 0.00 1,150.00 100 1512 52 3500 Travel & Related 2,600.00 288.02 2,311.98 2,600.00 0.00 2,600.00 100 1512 52 3600 Dues and Fees 500.00 293.04 206.96 500.00 0.00 500.00 100 1512 52 3700 Education and Training 1,800.00 0.00 1,800.00 1,800.00 0.00 1,800.00 100 1512 52 3850 Contract Labor 20,000.00 6,999.81 13,000.19 20,000.00 0.00 20,000.00 100 1512 52 3990 Service Charges, Late Fe 35,000.00 22,166.55 12,833.45 35,000.00 0.00 35,000.00 100 1512 53 1100 Supplies & Materials 4,000.00 1,613.32 2,386.68 4,000.00 0.00 4,000.00 100 1512 53 1600 Small Equipment 5,000.00 0.00 5,000.00 5,000.00 0.00 5,000.00 100 1512 53 1703 Cash - Over/Short Deposit 100.00 (11.27)111.27 100.00 0.00 100.00 100 1512 54 2100 Machinery & Equipment 0.00 0.00 0.00 0.00 0.00 0.00 100 1512 55 1010 Indirect Allocation - Ac (125,028.00)(93,351.84)(31,676.16)(125,028.00)0.00 (125,028.00) 1512 Total FINANCE - ACCOUNTING 265,651.00 104,199.77 161,451.23 265,651.00 0.00 265,651.00 20170413AmendedCityCouncilPacket2 Page 91 of 178 20170413/jrl ATTACHMENT B FY2016-2017 GENERAL FUND OPERATING AND CAPITAL BUDGET AMENDMENT - EXPENDITURES APRIL 13, 2017 .2017 2017 2017 CURRENT Y-T-D @ 3-10-17 2018 FUND DEPT#OBJECTCODE ACCOUNT DESCRIPTION BUDGET ENCUMBERED BUDGET BALANCE BUDGET ADJUSTMENT AMENDED BUDGET 100 1514 51 1100 Salaries & Wages 39,799.00 8,575.00 31,224.00 39,799.00 0.00 39,799.00 100 1514 51 1300 Overtime 952.00 41.22 910.78 952.00 0.00 952.00 100 1514 51 1400 Employee Benefits 1,200.00 0.00 1,200.00 1,200.00 0.00 1,200.00 100 1514 51 2100 Health Insurance Benefit 5,134.00 1,853.94 3,280.06 5,134.00 0.00 5,134.00 100 1514 51 2200 FICA Soc Sec Contributio 2,526.00 534.21 1,991.79 2,526.00 0.00 2,526.00 100 1514 51 2300 FICA Medicare Contribution 591.00 124.94 466.06 591.00 0.00 591.00 100 1514 51 2400 Retirement Contributions 4,543.00 4,453.60 89.40 4,543.00 0.00 4,543.00 100 1514 51 2700 Workers Compensation 163.00 0.00 163.00 163.00 0.00 163.00 100 1514 53 1100 Supplies & Materials 150.00 112.24 37.76 150.00 0.00 150.00 1514 Total FINANCE PAYROLL 55,058.00 15,695.15 39,362.85 55,058.00 0.00 55,058.00 100 1517 51 1100 Salaries & Wages 47,158.00 31,750.73 15,407.27 47,158.00 0.00 47,158.00 100 1517 51 1300 Overtime 500.00 2,083.94 (1,583.94)500.00 0.00 500.00 100 1517 51 2100 Health Insurance Benefit 7,053.00 5,511.06 1,541.94 7,053.00 0.00 7,053.00 100 1517 51 2200 FICA Soc Sec Contributio 2,955.00 2,097.74 857.26 2,955.00 0.00 2,955.00 100 1517 51 2300 FICA Medicare Contribution 691.00 490.59 200.41 691.00 0.00 691.00 100 1517 51 2400 Retirement Contributions 4,925.00 3,693.69 1,231.31 4,925.00 0.00 4,925.00 100 1517 51 2700 Workers Compensation 153.00 138.74 14.26 153.00 0.00 153.00 100 1517 52 1325 Contract Services - Clas 0.00 0.00 0.00 0.00 0.00 0.00 100 1517 52 3220 Postage & Freight 3,000.00 668.64 2,331.36 3,000.00 0.00 3,000.00 100 1517 52 3500 Travel & Related 1,700.00 0.00 1,700.00 1,700.00 0.00 1,700.00 100 1517 52 3700 Education & Training 500.00 235.90 264.10 500.00 0.00 500.00 100 1517 53 1100 Supplies & Materials 3,200.00 512.19 2,687.81 3,200.00 0.00 3,200.00 100 1517 55 1005 Indirect Allocation - A (38,144.00)(25,436.56)(12,707.44)(38,144.00)0.00 (38,144.00) 1517 Total FINANCE - ACCOUNTS PAYABLE 33,691.00 21,746.66 11,944.34 33,691.00 0.00 33,691.00 100 1519 51 1100 Salaries & Wages 18,730.00 0.00 18,730.00 18,730.00 0.00 18,730.00 100 1519 51 1300 Overtime 448.00 0.00 448.00 448.00 0.00 448.00 100 1519 51 1400 Employee Benefits 0.00 0.00 0.00 0.00 0.00 0.00 100 1519 51 2100 Health Insurance Benefit 2,416.00 0.00 2,416.00 2,416.00 0.00 2,416.00 100 1519 51 2200 FICA Soc Sec Contributio 1,190.00 0.00 1,190.00 1,190.00 0.00 1,190.00 100 1519 51 2300 FICA Medicare Contribution 278.00 0.00 278.00 278.00 0.00 278.00 100 1519 51 2400 Retirement Contributions 2,138.00 556.70 1,581.30 2,138.00 0.00 2,138.00 100 1519 51 2700 Workers Compensation 77.00 144.70 (67.70)77.00 0.00 77.00 100 1519 52 3220 Postage & Freight 0.00 0.00 0.00 0.00 0.00 0.00 100 1519 52 3500 Travel & Related 1,000.00 0.00 1,000.00 1,000.00 0.00 1,000.00 100 1519 52 3700 Education & Training 390.00 0.00 390.00 390.00 0.00 390.00 100 1519 53 1100 Supplies & Materials 500.00 26.17 473.83 500.00 0.00 500.00 100 1519 55 1008 Indirect Allocation - P (12,831.00)(11,853.20)(977.80)(12,831.00)0.00 (12,831.00) 1519 Total FINANCE - REVENUE 14,336.00 (11,125.63)25,461.63 14,336.00 0.00 14,336.00 100 1530 52 1200 Legal Gen Government 0.00 0.00 0.00 0.00 0.00 0.00 100 1530 52 1203 Legal/Lawsuits/All Depts 226,000.00 135,482.87 90,517.13 0.00 20,000.00 246,000.00 100 1530 55 5500 Insurance Deductibles -3,000.00 4,000.00 (1,000.00)0.00 3,000.00 6,000.00 1530 Total LEGAL 229,000.00 139,482.87 89,517.13 0.00 23,000.00 252,000.00 20170413AmendedCityCouncilPacket2 Page 92 of 178 20170413/jrl ATTACHMENT B FY2016-2017 GENERAL FUND OPERATING AND CAPITAL BUDGET AMENDMENT - EXPENDITURES APRIL 13, 2017 .2017 2017 2017 CURRENT Y-T-D @ 3-10-17 2018 FUND DEPT#OBJECTCODE ACCOUNT DESCRIPTION BUDGET ENCUMBERED BUDGET BALANCE BUDGET ADJUSTMENT AMENDED BUDGET 100 1535 51 1100 Salaries & Wages 116,720.00 75,893.27 40,826.73 0.00 0.00 116,720.00 100 1535 51 1300 Overtime 6,000.00 3,708.70 2,291.30 0.00 0.00 6,000.00 100 1535 51 1400 Employee Benefits 7,000.00 4,000.00 3,000.00 0.00 0.00 7,000.00 100 1535 51 2100 Health Insurance Benefit 18,349.00 13,881.71 4,467.29 0.00 0.00 18,349.00 100 1535 51 2200 FICA Soc Sec Contributio 8,043.00 5,053.59 2,989.41 0.00 0.00 8,043.00 100 1535 51 2300 FICA Medicare Contribution 1,881.00 1,181.85 699.15 0.00 0.00 1,881.00 100 1535 51 2400 Retirement Contributions 12,513.00 9,384.12 3,128.88 0.00 0.00 12,513.00 100 1535 51 2700 Workers Compensation 415.00 328.97 86.03 0.00 0.00 415.00 100 1535 52 1300 Service Contracts 236,000.00 203,606.25 32,393.75 0.00 0.00 236,000.00 100 1535 52 1325 Contract Services - Clas 0.00 0.00 0.00 0.00 0.00 0.00 100 1535 52 2110 Garbage Charges 50.00 27.23 22.77 0.00 0.00 50.00 100 1535 52 2201 Repair/Maint-Buildings 5,000.00 3,336.47 1,663.53 0.00 0.00 5,000.00 100 1535 52 2203 Repair/Maint-Equipment 5,000.00 4,867.35 132.65 0.00 0.00 5,000.00 100 1535 52 2320 Rent- Equip & Vehicles 11,500.00 7,203.67 4,296.33 0.00 0.00 11,500.00 100 1535 52 3100 Property & Liability Ins 950.00 771.87 178.13 0.00 0.00 950.00 100 1535 52 3201 Telephone/Internet Costs 58,000.00 40,015.57 17,984.43 0.00 0.00 58,000.00 100 1535 52 3203 Cell Phones 0.00 0.00 0.00 0.00 0.00 0.00 100 1535 52 3500 Travel & Related Expense 1,200.00 0.00 1,200.00 0.00 0.00 1,200.00 100 1535 52 3600 Dues and fees 0.00 18.51 (18.51)0.00 0.00 0.00 100 1535 52 3700 Educ & Training 3,000.00 0.00 3,000.00 0.00 0.00 3,000.00 100 1535 52 3850 Contract Services 6,000.00 1,550.00 4,450.00 0.00 0.00 6,000.00 100 1535 53 1100 Supplies & Materials 500.00 327.13 172.87 0.00 0.00 500.00 100 1535 53 1210 Water/Sewer Chgs 35.00 39.50 (4.50)0.00 0.00 35.00 100 1535 53 1230 Electricity 1,000.00 385.48 614.52 0.00 0.00 1,000.00 100 1535 53 1600 Small Equipment 43,000.00 19,510.68 23,489.32 0.00 0.00 43,000.00 100 1535 54 2100 Equip/Machinery 0.00 0.00 0.00 0.00 0.00 0.00 100 1535 54 2101 Backup Power Generator 0.00 0.00 0.00 0.00 0.00 0.00 100 1535 54 2300 Computer Room Equipment 0.00 0.00 0.00 0.00 0.00 0.00 100 1535 54 2400 Computers 15,000.00 6,267.88 8,732.12 0.00 0.00 15,000.00 1535 Total INFORMATION TECHNOLOGY 557,156.00 401,359.80 155,796.20 0.00 0.00 557,156.00 20170413AmendedCityCouncilPacket2 Page 93 of 178 20170413/jrl ATTACHMENT B FY2016-2017 GENERAL FUND OPERATING AND CAPITAL BUDGET AMENDMENT - EXPENDITURES APRIL 13, 2017 .2017 2017 2017 CURRENT Y-T-D @ 3-10-17 2018 FUND DEPT#OBJECTCODE ACCOUNT DESCRIPTION BUDGET ENCUMBERED BUDGET BALANCE BUDGET ADJUSTMENT AMENDED BUDGET 100 1540 51 1100 Salaries & Wages 62,223.00 40,239.38 21,983.62 0.00 0.00 62,223.00 100 1540 51 1400 Employee Benefits 3,000.00 2,000.00 1,000.00 0.00 0.00 3,000.00 100 1540 51 2100 Health Insurance Benefit 7,132.00 5,561.28 1,570.72 0.00 0.00 7,132.00 100 1540 51 2200 FICA Soc Sec Contributio 4,044.00 2,551.87 1,492.13 0.00 0.00 4,044.00 100 1540 51 2300 FICA Medicare Contribution 946.00 596.80 349.20 0.00 0.00 946.00 100 1540 51 2400 Retirement Contributions 6,511.00 4,883.04 1,627.96 0.00 0.00 6,511.00 100 1540 51 2700 Workers Compensation 209.00 175.27 33.73 0.00 0.00 209.00 100 1540 51 2900 Wellness Benefits 3,500.00 600.00 2,900.00 0.00 0.00 3,500.00 100 1540 52 1120 Management Support Active 1,700.00 1,379.50 320.50 0.00 0.00 1,700.00 100 1540 52 1231 Drug Testing 4,500.00 2,530.41 1,969.59 0.00 0.00 4,500.00 100 1540 52 1275 Employee Assistance Expe 3,000.00 3,000.00 0.00 0.00 0.00 3,000.00 100 1540 52 1300 Contract Services 0.00 91.00 (91.00)0.00 0.00 0.00 100 1540 52 1325 Contract Services - Clas 0.00 0.00 0.00 0.00 0.00 0.00 100 1540 52 2110 Garbage 30.00 15.88 14.12 0.00 0.00 30.00 100 1540 52 3100 Property & Liability Ins 280.00 229.65 50.35 0.00 0.00 280.00 100 1540 52 3220 Postage 400.00 212.21 187.79 0.00 0.00 400.00 100 1540 52 3300 Advertising 1,000.00 0.00 1,000.00 0.00 0.00 1,000.00 100 1540 52 3500 Travel & Related Expense 900.00 0.00 900.00 0.00 0.00 900.00 100 1540 52 3600 Dues and Fees 300.00 300.00 0.00 0.00 0.00 300.00 100 1540 52 3700 Educ & Training 1,200.00 0.00 1,200.00 0.00 0.00 1,200.00 100 1540 52 3725 Education & Training -In 2,000.00 0.00 2,000.00 0.00 0.00 2,000.00 100 1540 52 3850 Contract Services 1,500.00 338.35 1,161.65 0.00 0.00 1,500.00 100 1540 53 1100 Supplies & Materials 914.00 476.21 437.79 0.00 0.00 914.00 100 1540 53 1210 Water Sewer Chgs 22.00 23.08 (1.08)0.00 0.00 22.00 100 1540 53 1230 Electricity 464.00 225.42 238.58 0.00 0.00 464.00 100 1540 53 1312 Employee Appreciation Lu 2,500.00 888.17 1,611.83 0.00 0.00 2,500.00 100 1540 53 1710 Employee Appreciation Aw 500.00 212.53 287.47 0.00 0.00 500.00 100 1540 53 1720 Uniforms 0.00 0.00 0.00 0.00 0.00 0.00 100 1540 57 2012 United Way Coastal Empire 2,800.00 2,742.13 57.87 0.00 0.00 2,800.00 100 1540 57 2100 Flowers 600.00 0.00 600.00 0.00 0.00 600.00 1540 Total HUMAN RESOURCES 112,175.00 69,272.18 42,902.82 0.00 0.00 112,175.00 100 1565 51 1100 Salaries & Wages 136,477.00 95,210.37 41,266.63 0.00 0.00 136,477.00 100 1565 51 1300 Overtime Wages 7,000.00 7,943.63 (943.63)0.00 3,000.00 10,000.00 100 1565 51 1400 Employee Benefits 2,400.00 1,600.00 800.00 0.00 0.00 2,400.00 100 1565 51 2100 Health Insurance Benefit 36,199.00 26,911.96 9,287.04 0.00 0.00 36,199.00 100 1565 51 2200 FICA Soc Sec Contributio 9,044.00 6,495.88 2,548.12 0.00 190.00 9,234.00 100 1565 51 2300 FICA Medicare Contribution 2,115.00 1,519.27 595.73 0.00 60.00 2,175.00 100 1565 51 2400 Retirement Contributions 13,676.00 10,256.31 3,419.69 0.00 0.00 13,676.00 100 1565 51 2700 Workers Compensation 13,319.00 9,678.94 3,640.06 0.00 0.00 13,319.00 100 1565 52 1325 Contract Services - Clas 0.00 0.00 0.00 0.00 0.00 0.00 100 1565 52 2130 Custodial City Hall Building 6,600.00 4,950.00 1,650.00 0.00 0.00 6,600.00 100 1565 52 2200 Pest Control 3,720.00 3,719.94 0.06 0.00 0.00 3,720.00 100 1565 52 2201 Repair/Maintain-Building 39,380.00 17,181.40 22,198.60 0.00 0.00 39,380.00 100 1565 52 3100 Property & Liability Ins 7,310.00 6,084.62 1,225.38 0.00 15,000.00 22,310.00 100 1565 53 1100 Supplies/Materials 2,500.00 657.13 1,842.87 0.00 0.00 2,500.00 100 1565 54 1315 Building Improvements 10,000.00 0.00 10,000.00 0.00 0.00 10,000.00 100 1565 54 1319 Building Imprv Storm Damage 98,600.00 0.00 98,600.00 0.00 (98,600.00)0.00 100 1565 54 2100 Machinery & Equipment 0.00 0.00 0.00 0.00 0.00 0.00 1565 Total BUILDING MAINTENANCE 388,340.00 192,209.45 196,130.55 0.00 (80,350.00)307,990.00 20170413AmendedCityCouncilPacket2 Page 94 of 178 20170413/jrl ATTACHMENT B FY2016-2017 GENERAL FUND OPERATING AND CAPITAL BUDGET AMENDMENT - EXPENDITURES APRIL 13, 2017 .2017 2017 2017 CURRENT Y-T-D @ 3-10-17 2018 FUND DEPT#OBJECTCODE ACCOUNT DESCRIPTION BUDGET ENCUMBERED BUDGET BALANCE BUDGET ADJUSTMENT AMENDED BUDGET 100 2650 51 1100 Salaries & Wages 86,550.00 50,775.04 35,774.96 0.00 0.00 86,550.00 100 2650 51 1300 Overtime 0.00 1,499.90 (1,499.90)0.00 0.00 0.00 100 2650 51 1400 Employee Benefits 2,400.00 200.00 2,200.00 0.00 0.00 2,400.00 100 2650 51 2100 Health Insurance Benefit 14,089.00 9,120.71 4,968.29 0.00 0.00 14,089.00 100 2650 51 2200 FICA Soc Sec Contributio 5,367.00 3,253.42 2,113.58 0.00 0.00 5,367.00 100 2650 51 2300 FICA Medicare Contribution 1,255.00 760.88 494.12 0.00 0.00 1,255.00 100 2650 51 2400 Retirement Contributions 9,331.00 6,767.76 2,563.24 0.00 0.00 9,331.00 100 2650 51 2700 Workers Compensation 277.00 118.48 158.52 0.00 0.00 277.00 100 2650 52 1101 Legal - Judge 10,000.00 1,600.00 8,400.00 0.00 0.00 10,000.00 100 2650 52 1300 Service Contracts 1,500.00 354.00 1,146.00 0.00 0.00 1,500.00 100 2650 52 3100 Property/Liability Insurance 200.00 0.00 200.00 0.00 0.00 200.00 100 2650 52 3500 Travel & Related Expense 2,400.00 423.24 1,976.76 0.00 0.00 2,400.00 100 2650 52 3600 Dues & Fees 1,000.00 0.00 1,000.00 0.00 0.00 1,000.00 100 2650 52 3700 Educ & Training 4,500.00 0.00 4,500.00 0.00 0.00 4,500.00 100 2650 53 1100 Supplies & Materials 300.00 286.12 13.88 0.00 0.00 300.00 100 2650 53 1400 Books/Periodicals 500.00 0.00 500.00 0.00 0.00 500.00 100 2650 53 1600 Small Equipment 1,200.00 0.00 1,200.00 0.00 0.00 1,200.00 100 2650 53 1703 Cash- Over/Short 100.00 0.00 100.00 0.00 0.00 100.00 100 2650 57 1008 Indigent Defense Fees 15,000.00 4,166.70 10,833.30 0.00 0.00 15,000.00 2650 Total MUNICIPAL COURT 155,969.00 79,326.25 76,642.75 0.00 0.00 155,969.00 20170413AmendedCityCouncilPacket2 Page 95 of 178 20170413/jrl ATTACHMENT B FY2016-2017 GENERAL FUND OPERATING AND CAPITAL BUDGET AMENDMENT - EXPENDITURES APRIL 13, 2017 .2017 2017 2017 CURRENT Y-T-D @ 3-10-17 2018 FUND DEPT#OBJECTCODE ACCOUNT DESCRIPTION BUDGET ENCUMBERED BUDGET BALANCE BUDGET ADJUSTMENT AMENDED BUDGET 100 3210 51 1100 Salaries & Wages 1,114,825.00 694,909.40 419,915.60 0.00 0.00 1,114,825.00 100 3210 51 1200 Part Time/Seasonal Wages 77,378.00 70,629.41 6,748.59 0.00 0.00 77,378.00 100 3210 51 1300 Overtime 50,000.00 52,653.66 (2,653.66)0.00 0.00 50,000.00 100 3210 51 1400 Employee Benefits 7,200.00 5,200.00 2,000.00 0.00 0.00 7,200.00 100 3210 51 2100 Health Insurance Benefit 213,194.00 150,677.97 62,516.03 0.00 0.00 213,194.00 100 3210 51 2200 FICA Soc Sec Contributio 77,463.00 49,264.25 28,198.75 0.00 0.00 77,463.00 100 3210 51 2300 FICA Medicare Contribution 18,116.00 11,521.56 6,594.44 0.00 0.00 18,116.00 100 3210 51 2400 Retirement Contributions 117,844.00 89,229.75 28,614.25 0.00 0.00 117,844.00 100 3210 51 2700 Workers Compensation 68,079.00 61,189.72 6,889.28 0.00 0.00 68,079.00 100 3210 52 1225 Physical Evals 2,500.00 750.00 1,750.00 0.00 0.00 2,500.00 100 3210 52 1300 Equip Service Contracts 20,000.00 11,305.50 8,694.50 0.00 0.00 20,000.00 100 3210 52 1325 Contract Services - Clas 0.00 0.00 0.00 0.00 0.00 0.00 100 3210 52 2110 Garbage Charges 800.00 374.43 425.57 0.00 0.00 800.00 100 3210 52 2130 Custodial 10,000.00 5,293.28 4,706.72 0.00 0.00 10,000.00 100 3210 52 2201 Repair/Maint-Buildings 3,000.00 1,381.07 1,618.93 0.00 0.00 3,000.00 100 3210 52 2202 Repair/Maint-Vehicles 25,000.00 24,643.58 356.42 0.00 0.00 25,000.00 100 3210 52 2203 Repair/Maint-Equipment 5,000.00 1,853.97 3,146.03 0.00 0.00 5,000.00 100 3210 52 2320 Rent-Equip & Vehicles 5,000.00 0.00 5,000.00 0.00 0.00 5,000.00 100 3210 52 3100 Property & Liability Ins 98,000.00 80,938.74 17,061.26 0.00 3,000.00 101,000.00 100 3210 52 3220 Postage/Freight 500.00 466.83 33.17 0.00 0.00 500.00 100 3210 52 3500 Travel & Related Expense 19,700.00 17,971.03 1,728.97 0.00 0.00 19,700.00 100 3210 52 3600 Dues, Fees, Tags & Title 2,000.00 1,279.00 721.00 0.00 0.00 2,000.00 100 3210 52 3602 Certifications 2,500.00 1,459.00 1,041.00 0.00 0.00 2,500.00 100 3210 52 3700 Educ &Training 17,500.00 14,558.46 2,941.54 0.00 0.00 17,500.00 100 3210 52 3850 Contract Labor 0.00 0.00 0.00 0.00 0.00 0.00 100 3210 52 3901 Credit Card Svc. Charges 5,000.00 982.28 4,017.72 0.00 0.00 5,000.00 100 3210 53 1100 Supplies & Materials 15,000.00 6,679.16 8,320.84 0.00 0.00 15,000.00 100 3210 53 1103 Investigation & I.D. Sup 2,500.00 403.72 2,096.28 0.00 0.00 2,500.00 100 3210 53 1185 Community Police Program 3,000.00 1,546.80 1,453.20 0.00 0.00 3,000.00 100 3210 53 1190 Animal Control Supplies 500.00 31.98 468.02 0.00 0.00 500.00 100 3210 53 1191 Animal Control Costs 150.00 100.00 50.00 0.00 0.00 150.00 100 3210 53 1210 Water/Sewer Charges 900.00 357.00 543.00 0.00 0.00 900.00 100 3210 53 1230 Electricity 30,600.00 15,460.55 15,139.45 0.00 0.00 30,600.00 100 3210 53 1270 Gasoline & Diesel Fuel 54,680.00 29,965.91 24,714.09 0.00 0.00 54,680.00 100 3210 53 1310 Food - Officials & Funct 2,500.00 75.42 2,424.58 0.00 0.00 2,500.00 100 3210 53 1385 Custody - Food Supplies 600.00 188.86 411.14 0.00 0.00 600.00 100 3210 53 1600 Small equipment 5,000.00 2,654.24 2,345.76 0.00 0.00 5,000.00 100 3210 53 1601 Safety Equipment 18,850.00 16,628.47 2,221.53 0.00 0.00 18,850.00 100 3210 53 1603 Protective Gear 7,500.00 6,558.88 941.12 0.00 0.00 7,500.00 100 3210 53 1615 Small Equipment-camera's 0.00 0.00 0.00 0.00 0.00 0.00 100 3210 53 1616 Small Equipment-radios &44,150.00 3,678.15 40,471.85 0.00 0.00 44,150.00 100 3210 53 1619 Small Equipment-Storm Damage 3,000.00 3,000.00 0.00 0.00 0.00 3,000.00 100 3210 53 1620 Small Equipment-Tech Fee 18,000.00 1,152.98 16,847.02 0.00 0.00 18,000.00 100 3210 53 1720 Uniforms & Accessories 20,000.00 14,171.40 5,828.60 0.00 0.00 20,000.00 100 3210 54 2100 Capital Equipment 38,000.00 25,527.58 12,472.42 0.00 0.00 38,000.00 100 3210 54 2125 Software - Capital 0.00 0.00 0.00 0.00 0.00 0.00 100 3210 54 2129 Machinery & Equipment Storm Dam 16,712.00 0.00 16,712.00 0.00 (16,712.00)0.00 100 3210 54 2200 Vehicles 0.00 0.00 0.00 0.00 0.00 0.00 100 3210 54 2300 Furniture's & Fixtures 3,000.00 0.00 3,000.00 0.00 0.00 3,000.00 100 3210 57 2005 Rape Crisis Center 500.00 0.00 500.00 0.00 (500.00)0.00 3210 Total POLICE - ADMINISTRATION 2,245,741.00 1,476,713.99 769,027.01 0.00 (14,212.00)2,231,529.00 20170413AmendedCityCouncilPacket2 Page 96 of 178 20170413/jrl ATTACHMENT B FY2016-2017 GENERAL FUND OPERATING AND CAPITAL BUDGET AMENDMENT - EXPENDITURES APRIL 13, 2017 .2017 2017 2017 CURRENT Y-T-D @ 3-10-17 2018 FUND DEPT#OBJECTCODE ACCOUNT DESCRIPTION BUDGET ENCUMBERED BUDGET BALANCE BUDGET ADJUSTMENT AMENDED BUDGET 100 3215 51 1100 Salaries & Wages 151,018.00 80,949.74 70,068.26 0.00 0.00 151,018.00 100 3215 51 1200 Part Time/Seasonal Wages 75,000.00 18,017.87 56,982.13 0.00 15,480.00 90,480.00 100 3215 51 1300 Overtime 5,600.00 6,934.24 (1,334.24)0.00 0.00 5,600.00 100 3215 51 2100 Health Insurance Benefit 63,117.00 17,568.28 45,548.72 0.00 0.00 63,117.00 100 3215 51 2200 FICA Soc Sec Contributio 14,360.00 8,202.10 6,157.90 0.00 982.00 15,342.00 100 3215 51 2300 FICA Medicare Contribution 3,359.00 1,918.27 1,440.73 0.00 230.00 3,589.00 100 3215 51 2400 Retirement Contributions 4,865.00 3,648.15 1,216.85 0.00 0.00 4,865.00 100 3215 51 2700 Workers Compensation 12,548.00 2,948.71 9,599.29 0.00 415.00 12,963.00 100 3215 52 2203 Repair & Maintain - Equi 1,500.00 1,222.33 277.67 0.00 0.00 1,500.00 100 3215 53 1100 Supplies & Materials 500.00 20.90 479.10 0.00 0.00 500.00 100 3215 53 1600 Small Equipment 2,000.00 0.00 2,000.00 0.00 0.00 2,000.00 100 3215 53 1601 Safety Equipment 500.00 0.00 500.00 0.00 0.00 500.00 100 3215 53 1720 Uniforms 4,000.00 3,091.08 908.92 0.00 0.00 4,000.00 3215 Total POLICE - BEACH PATROL 338,367.00 144,521.67 193,845.33 0.00 17,107.00 355,474.00 20170413AmendedCityCouncilPacket2 Page 97 of 178 20170413/jrl ATTACHMENT B FY2016-2017 GENERAL FUND OPERATING AND CAPITAL BUDGET AMENDMENT - EXPENDITURES APRIL 13, 2017 .2017 2017 2017 CURRENT Y-T-D @ 3-10-17 2018 FUND DEPT#OBJECTCODE ACCOUNT DESCRIPTION BUDGET ENCUMBERED BUDGET BALANCE BUDGET ADJUSTMENT AMENDED BUDGET 100 3510 51 1100 Salaries & Wages 185,533.00 105,832.33 79,700.67 0.00 0.00 185,533.00 100 3510 51 1200 Part Time/Seasonal Wages 53,936.00 31,903.29 22,032.71 0.00 0.00 53,936.00 100 3510 51 1201 Volunteer Awards 300.00 0.00 300.00 0.00 0.00 300.00 100 3510 51 1300 Overtime 2,000.00 10,224.81 (8,224.81)0.00 4,000.00 6,000.00 100 3510 51 1400 Employee Benefits 2,400.00 1,600.00 800.00 0.00 0.00 2,400.00 100 3510 51 2100 Health Insurance Benefit 44,841.00 23,453.39 21,387.61 0.00 0.00 44,841.00 100 3510 51 2200 FICA Soc Sec Contributio 15,342.00 9,272.82 6,069.18 0.00 250.00 15,592.00 100 3510 51 2300 FICA Medicare Contribution 3,588.00 2,168.68 1,419.32 0.00 100.00 3,688.00 100 3510 51 2400 Retirement Contributions 8,224.00 6,167.34 2,056.66 0.00 0.00 8,224.00 100 3510 51 2500 GA Firefighters Pen Fund 4,500.00 2,025.00 2,475.00 0.00 0.00 4,500.00 100 3510 51 2600 Unemployment Insurance 3,583.00 3,583.00 0.00 0.00 0.00 3,583.00 100 3510 51 2700 Workers Compensation 7,968.00 6,783.49 1,184.51 0.00 0.00 7,968.00 100 3510 52 2110 Garbage 260.00 196.91 63.09 0.00 0.00 260.00 100 3510 52 2201 Repair & Maintain - Building 10,000.00 2,319.20 7,680.80 0.00 0.00 10,000.00 100 3510 52 2202 Repair & Maintain - Vehi 20,000.00 6,448.68 13,551.32 0.00 0.00 20,000.00 100 3510 52 2203 Repair & Maintain - Equi 12,000.00 3,773.29 8,226.71 0.00 0.00 12,000.00 100 3510 52 3100 Property & Liability Ins 20,000.00 16,017.96 3,982.04 0.00 3,000.00 23,000.00 100 3510 52 3200 Communication 10,000.00 2,938.62 7,061.38 0.00 0.00 10,000.00 100 3510 52 3220 Postage & Freight 500.00 113.83 386.17 0.00 0.00 500.00 100 3510 52 3500 Travel & Related Expense 3,400.00 795.35 2,604.65 0.00 0.00 3,400.00 100 3510 52 3600 Dues and Fees 500.00 56.00 444.00 0.00 0.00 500.00 100 3510 52 3700 Education & Training 11,150.00 3,066.09 8,083.91 0.00 0.00 11,150.00 100 3510 52 3850 Contract Labor 8,000.00 80.00 7,920.00 0.00 0.00 8,000.00 100 3510 53 1100 Supplies & Materials 7,000.00 3,700.97 3,299.03 0.00 0.00 7,000.00 100 3510 53 1102 Flags 100.00 0.00 100.00 0.00 0.00 100.00 100 3510 53 1103 Medical supplies - expense 4,000.00 177.65 3,822.35 0.00 0.00 4,000.00 100 3510 53 1120 Marine Rescue Operations 300.00 0.00 300.00 0.00 0.00 300.00 100 3510 53 1210 Water & Sewer 825.00 458.40 366.60 0.00 0.00 825.00 100 3510 53 1220 Propane 1,500.00 365.08 1,134.92 0.00 0.00 1,500.00 100 3510 53 1230 Electricity 5,316.00 3,648.48 1,667.52 0.00 0.00 5,316.00 100 3510 53 1270 Gasoline & Diesel Fuel 6,000.00 3,695.11 2,304.89 0.00 0.00 6,000.00 100 3510 53 1271 Gasoline - EMS Chatham C 700.00 0.00 700.00 0.00 0.00 700.00 100 3510 53 1300 Volunteer Apprec -Wed Dr 2,000.00 441.70 1,558.30 0.00 0.00 2,000.00 100 3510 53 1400 Books & periodicals 1,000.00 0.00 1,000.00 0.00 0.00 1,000.00 100 3510 53 1600 Small Equipment 7,500.00 6,436.90 1,063.10 0.00 0.00 7,500.00 100 3510 53 1601 Breathing Apparatus 500.00 0.00 500.00 0.00 0.00 500.00 100 3510 53 1602 Hose, accessories 4,850.00 4,850.00 0.00 0.00 0.00 4,850.00 100 3510 53 1603 Protective gear 9,000.00 3,058.95 5,941.05 0.00 0.00 9,000.00 100 3510 53 1710 Volunteer Apprec Awards 4,000.00 3,103.55 896.45 0.00 0.00 4,000.00 100 3510 53 1720 Uniforms & Accessories 5,000.00 3,838.89 1,161.11 0.00 0.00 5,000.00 3510 Total FIRE - ADMINISTRATION 487,616.00 272,595.76 215,020.24 0.00 7,350.00 494,966.00 20170413AmendedCityCouncilPacket2 Page 98 of 178 20170413/jrl ATTACHMENT B FY2016-2017 GENERAL FUND OPERATING AND CAPITAL BUDGET AMENDMENT - EXPENDITURES APRIL 13, 2017 .2017 2017 2017 CURRENT Y-T-D @ 3-10-17 2018 FUND DEPT#OBJECTCODE ACCOUNT DESCRIPTION BUDGET ENCUMBERED BUDGET BALANCE BUDGET ADJUSTMENT AMENDED BUDGET 100 3920 51 1100 Salaries and Wages 40,517.00 25,997.30 14,519.70 0.00 0.00 40,517.00 100 3920 51 1400 Employee Benefits 1,200.00 800.00 400.00 0.00 0.00 1,200.00 100 3920 51 2100 Health Insurance Benefit 11,164.00 8,110.44 3,053.56 0.00 0.00 11,164.00 100 3920 51 2200 FICA Social Security Con 2,586.00 1,661.43 924.57 0.00 0.00 2,586.00 100 3920 51 2300 FICA Medicare Contribution 605.00 388.61 216.39 0.00 0.00 605.00 100 3920 51 2400 Retirement Contributions 4,243.00 3,181.86 1,061.14 0.00 0.00 4,243.00 100 3920 51 2700 Workers Compensation 225.00 247.78 (22.78)0.00 0.00 225.00 100 3920 52 1300 Equipment Service 150.00 0.00 150.00 0.00 0.00 150.00 100 3920 52 1325 Contract Services - Clas 0.00 0.00 0.00 0.00 0.00 0.00 100 3920 52 3100 Property & Liability Ins 600.00 477.33 122.67 0.00 0.00 600.00 100 3920 52 3225 CRS - Flood Awareness 1,135.00 1,080.00 55.00 0.00 0.00 1,135.00 100 3920 52 3500 Travel and Related 500.00 0.00 500.00 0.00 0.00 500.00 100 3920 52 3700 Education & Training 500.00 0.00 500.00 0.00 0.00 500.00 100 3920 52 3900 Fire Ext. Maintenance 1,850.00 0.00 1,850.00 0.00 0.00 1,850.00 100 3920 53 1100 Supplies - Emergency Mgm 112.00 1,154.28 (1,042.28)0.00 0.00 112.00 100 3920 53 1107 Emergency Rations and Su 1,000.00 2,715.08 (1,715.08)0.00 0.00 1,000.00 100 3920 53 1600 Small Equipment 150.00 0.00 150.00 0.00 0.00 150.00 100 3920 53 1720 Uniforms 450.00 240.96 209.04 0.00 0.00 450.00 3920 Total EMERGENCY MANAGEMENT 66,987.00 46,055.07 20,931.93 0.00 0.00 66,987.00 20170413AmendedCityCouncilPacket2 Page 99 of 178 20170413/jrl ATTACHMENT B FY2016-2017 GENERAL FUND OPERATING AND CAPITAL BUDGET AMENDMENT - EXPENDITURES APRIL 13, 2017 .2017 2017 2017 CURRENT Y-T-D @ 3-10-17 2018 FUND DEPT#OBJECTCODE ACCOUNT DESCRIPTION BUDGET ENCUMBERED BUDGET BALANCE BUDGET ADJUSTMENT AMENDED BUDGET 100 4210 51 1100 Salaries & Wages 708,033.00 432,728.65 275,304.35 0.00 0.00 708,033.00 100 4210 51 1300 Overtime 4,200.00 26,372.47 (22,172.47)0.00 10,000.00 14,200.00 100 4210 51 1400 Employee Benefits 12,000.00 7,000.00 5,000.00 0.00 0.00 12,000.00 100 4210 51 2100 Health Insurance Benefit 155,994.00 98,832.41 57,161.59 0.00 0.00 155,994.00 100 4210 51 2200 FICA Soc Sec Contributio 47,246.00 28,653.63 18,592.37 0.00 620.00 47,866.00 100 4210 51 2300 FICA Medicare Contribution 11,049.00 6,701.19 4,347.81 0.00 150.00 11,199.00 100 4210 51 2400 Retirement Contributions 69,428.00 52,071.21 17,356.79 0.00 0.00 69,428.00 100 4210 51 2700 Workers Compensation 37,357.00 28,522.49 8,834.51 0.00 0.00 37,357.00 100 4210 52 1201 Studies, Survey, Consult 0.00 0.00 0.00 0.00 0.00 0.00 100 4210 52 1325 Contract Services - Clas 0.00 0.00 0.00 0.00 0.00 0.00 100 4210 52 2140 Landscaping/Lawn care 10,000.00 2,618.25 7,381.75 0.00 0.00 10,000.00 100 4210 52 2141 Trees - Palms Up 3,000.00 2,400.00 600.00 0.00 0.00 3,000.00 100 4210 52 2200 Repair and Maintenance 0.00 0.00 0.00 0.00 0.00 0.00 100 4210 52 2201 Repair & Maintain - Building 3,170.00 52.65 3,117.35 0.00 0.00 3,170.00 100 4210 52 2202 Repair & Maintain - Vehi 60,000.00 31,630.29 28,369.71 0.00 0.00 60,000.00 100 4210 52 2203 Repair & Maintain - Equi 11,000.00 8,729.55 2,270.45 0.00 0.00 11,000.00 100 4210 52 2205 Repair & Maint- Infrastr 47,500.00 8,316.33 39,183.67 0.00 0.00 47,500.00 100 4210 52 2219 Repair & Maint -Infras Damge 29,550.00 0.00 29,550.00 0.00 (29,550.00)0.00 100 4210 52 2320 Rental - Equipment & Veh 2,500.00 1,703.40 796.60 0.00 0.00 2,500.00 100 4210 52 3100 Property & Liability Ins 18,400.00 14,953.47 3,446.53 0.00 5,000.00 23,400.00 100 4210 52 3220 Postage & Freight 200.00 0.00 200.00 0.00 0.00 200.00 100 4210 52 3300 Advertising 200.00 0.00 200.00 0.00 0.00 200.00 100 4210 52 3500 Travel & Related Expense 1,000.00 821.20 178.80 0.00 0.00 1,000.00 100 4210 52 3600 Dues, Fees & Licenses 18,000.00 17,910.53 89.47 0.00 3,000.00 21,000.00 100 4210 52 3700 Education and Training 4,000.00 1,658.46 2,341.54 0.00 0.00 4,000.00 100 4210 52 3850 Contract Labor 15,000.00 2,780.00 12,220.00 0.00 0.00 15,000.00 100 4210 52 3990 Service Charges, Late Ch 9,500.00 1,242.85 8,257.15 0.00 0.00 9,500.00 100 4210 53 1100 Supplies & Materials 20,000.00 8,955.20 11,044.80 0.00 0.00 20,000.00 100 4210 53 1105 Public Restroom Supplies 16,000.00 6,244.57 9,755.43 0.00 0.00 16,000.00 100 4210 53 1210 Water/Sewer Charges 2,000.00 841.58 1,158.42 0.00 0.00 2,000.00 100 4210 53 1230 Electricity 120,000.00 67,485.33 52,514.67 0.00 0.00 120,000.00 100 4210 53 1270 Gasoline & Diesel Fuel 51,000.00 17,625.32 33,374.68 0.00 0.00 51,000.00 100 4210 53 1400 Books & Periodicals 0.00 0.00 0.00 0.00 0.00 0.00 100 4210 53 1600 Small Equipment 24,100.00 2,166.72 21,933.28 0.00 0.00 24,100.00 100 4210 53 1601 Safety Equipment 9,000.00 6,519.96 2,480.04 0.00 0.00 9,000.00 100 4210 53 1702 Signs - various 25,000.00 2,438.38 22,561.62 0.00 0.00 25,000.00 100 4210 53 1720 Uniform/ Clothing 7,000.00 4,616.28 2,383.72 0.00 0.00 7,000.00 100 4210 54 1100 Site Improvement 0.00 0.00 0.00 0.00 0.00 0.00 100 4210 54 1315 Building Improvements 0.00 269.33 (269.33)0.00 0.00 0.00 100 4210 54 1410 Infrastructure 83,000.00 19,305.50 63,694.50 0.00 0.00 83,000.00 100 4210 54 1416 Infrastructure - LMIG Gr 40,000.00 0.00 40,000.00 0.00 0.00 40,000.00 100 4210 54 2100 Machinery & Equipment 75,000.00 0.00 75,000.00 0.00 0.00 75,000.00 100 4210 54 2200 Vehicles 65,000.00 15,000.00 50,000.00 0.00 0.00 65,000.00 4210 Total PUBLIC WORKS ADMINISTRATION 1,815,427.00 927,167.20 888,259.80 0.00 (10,780.00)1,804,647.00 100 4225 52 2119 Street Cleaning 1,548,000.00 0.00 1,548,000.00 0.00 (1,548,000.00)0.00 100 4225 52 3019 Debris Monitoring Service 916,856.00 0.00 916,856.00 0.00 (916,856.00)0.00 4225 Total STREET CLEANING 2,464,856.00 0.00 2,464,856.00 0.00 (2,464,856.00)0.00 100 4250 52 1201 Studies, Survey, Consult 12,000.00 5,000.00 7,000.00 0.00 0.00 12,000.00 4250 Total DPW 12,000.00 5,000.00 7,000.00 0.00 0.00 12,000.00 20170413AmendedCityCouncilPacket2 Page 100 of 178 20170413/jrl ATTACHMENT B FY2016-2017 GENERAL FUND OPERATING AND CAPITAL BUDGET AMENDMENT - EXPENDITURES APRIL 13, 2017 .2017 2017 2017 CURRENT Y-T-D @ 3-10-17 2018 FUND DEPT#OBJECTCODE ACCOUNT DESCRIPTION BUDGET ENCUMBERED BUDGET BALANCE BUDGET ADJUSTMENT AMENDED BUDGET 100 4520 52 2110 Curbside Dry Trash Pickup 0.00 0.00 0.00 0.00 0.00 0.00 100 4520 52 2111 City Dump Pick Up -Waste 80,000.00 71,922.57 8,077.43 0.00 70,000.00 150,000.00 100 4520 54 1410 Infrastructure 0.00 0.00 0.00 0.00 0.00 0.00 100 4520 54 2100 Machinery & Equipment 0.00 0.00 0.00 0.00 0.00 0.00 4520 Total SOLID WASTE 80,000.00 71,922.57 8,077.43 0.00 70,000.00 150,000.00 100 6110 52 2110 Garbage Charges 2,200.00 2,036.09 163.91 0.00 0.00 2,200.00 100 6110 52 3100 Property & Liability Ins 8,400.00 0.00 8,400.00 0.00 0.00 8,400.00 100 6110 53 1150 Holiday expense 23,000.00 21,613.55 1,386.45 0.00 0.00 23,000.00 100 6110 53 1210 Water/Sewer Charges 4,000.00 2,292.72 1,707.28 0.00 0.00 4,000.00 100 6110 53 1230 Electricity 62,200.00 37,644.31 24,555.69 0.00 0.00 62,200.00 100 6110 54 1315 Building Improvements 32,100.00 0.00 32,100.00 0.00 0.00 32,100.00 100 6110 57 2000 Fresh Air Home 500.00 500.00 0.00 0.00 0.00 500.00 100 6110 57 2001 Tybee Island Maritime Ac 10,000.00 10,000.00 0.00 0.00 0.00 10,000.00 100 6110 57 2004 Yeepies 575.00 226.98 348.02 0.00 0.00 575.00 100 6110 57 2007 Veteran's Monument Commi 0.00 0.00 0.00 0.00 0.00 0.00 100 6110 57 2008 Friends of the Tybee The 25,000.00 25,000.00 0.00 0.00 0.00 25,000.00 100 6110 57 2010 Garden Club 500.00 500.00 0.00 0.00 0.00 500.00 100 6110 57 2011 Irish Heritage 1,500.00 1,500.00 0.00 0.00 0.00 1,500.00 100 6110 57 2012 United Way Coastal Empire 0.00 0.00 0.00 0.00 0.00 0.00 100 6110 57 2015 Islands Feral Cats Project 740.00 0.00 740.00 0.00 0.00 740.00 100 6110 57 2991 Farmers Market 500.00 500.00 0.00 0.00 0.00 500.00 100 6110 57 2993 Tybee MLK 300.00 300.00 0.00 0.00 0.00 300.00 6110 Total CULTURAL & RECREATION 171,515.00 102,113.65 69,401.35 0.00 0.00 171,515.00 100 6122 52 3850 YMCA - Director Services 168,950.00 110,633.34 58,316.66 0.00 0.00 168,950.00 6122 Total 168,950.00 110,633.34 58,316.66 0.00 0.00 168,950.00 100 6124 51 1200 Part Time/Seasonal Wages 319,335.00 134,227.45 185,107.55 0.00 0.00 319,335.00 100 6124 51 2200 FICA Soc Sec Contributio 19,799.00 8,322.12 11,476.88 0.00 0.00 19,799.00 100 6124 51 2300 FICA Medicare Contribution 4,630.00 1,946.35 2,683.65 0.00 0.00 4,630.00 100 6124 51 2600 Unemployment Ins 0.00 0.00 0.00 0.00 0.00 0.00 100 6124 51 2700 Workers Compensation 8,988.00 7,547.71 1,440.29 0.00 0.00 8,988.00 100 6124 52 1226 Lifeguard Certifications 4,500.00 350.00 4,150.00 0.00 0.00 4,500.00 100 6124 52 2201 Repair & Maintain - Building 20,892.00 224.82 20,667.18 0.00 0.00 20,892.00 100 6124 52 2203 Repair & Maintain - Equi 7,000.00 2,906.82 4,093.18 0.00 0.00 7,000.00 100 6124 52 2320 Rental Equip & Vehicles 2,197.00 2,196.60 0.40 0.00 0.00 2,197.00 100 6124 52 3100 Property & Liability Ins 4,400.00 3,556.76 843.24 0.00 0.00 4,400.00 100 6124 52 3220 Postage 178.00 0.00 178.00 0.00 0.00 178.00 100 6124 53 1100 General Supplies & Mater 8,200.00 1,235.63 6,964.37 0.00 0.00 8,200.00 100 6124 53 1104 First Aid Supplies 5,000.00 1,123.41 3,876.59 0.00 0.00 5,000.00 100 6124 53 1270 Gas & Diesel Fuel 5,000.00 780.63 4,219.37 0.00 0.00 5,000.00 100 6124 53 1600 Small Equipment 17,803.00 0.00 17,803.00 0.00 0.00 17,803.00 100 6124 53 1720 Uniforms 6,000.00 615.02 5,384.98 0.00 0.00 6,000.00 100 6124 54 2200 Capital Outlay - Vehicle 0.00 13,892.50 (13,892.50)0.00 0.00 0.00 100 6124 54 2505 Lifegrd Capital Equipmen 15,000.00 0.00 15,000.00 0.00 0.00 15,000.00 6124 Total FIRE - OCEAN RESCUE 448,922.00 178,925.82 269,996.18 0.00 0.00 448,922.00 100 6125 52 1250 Beach Task Force Expense 36,000.00 24,000.00 12,000.00 0.00 20,000.00 56,000.00 100 6125 52 2110 Garbage Beach Related 0.00 (333.60)333.60 0.00 0.00 0.00 100 6125 53 1210 Water/Sewer Chgs 15,000.00 5,351.45 9,648.55 0.00 0.00 15,000.00 100 6125 53 1235 Beach Oper & Maint 30,000.00 24,790.00 5,210.00 0.00 0.00 30,000.00 100 6125 53 1310 Food - Officials & Funct 1,200.00 1,179.33 20.67 0.00 500.00 1,700.00 100 6125 54 2105 Beach Crossovers 0.00 0.00 0.00 0.00 0.00 0.00 6125 Total BEACH RELATED 82,200.00 54,987.18 27,212.82 0.00 20,500.00 102,700.00 100 6172 57 2000 Tybee Is Historic Soc Gr 16,125.00 16,125.00 0.00 0.00 0.00 16,125.00 100 6172 57 2001 Marine Science Center Gr 25,212.00 25,212.00 0.00 0.00 0.00 25,212.00 100 6172 57 4000 Bad Debt Expense 0.00 0.00 0.00 0.00 0.00 0.00 6172 Total MUSEIUMS 41,337.00 41,337.00 0.00 0.00 0.00 41,337.00 100 6210 51 1100 Salaries 130,308.00 89,254.18 41,053.82 0.00 0.00 130,308.00 100 6210 51 1300 Overtime 7,000.00 6,011.90 988.10 0.00 5,000.00 12,000.00 100 6210 51 1400 Employee Benefits 1,200.00 800.00 400.00 0.00 0.00 1,200.00 20170413AmendedCityCouncilPacket2 Page 101 of 178 20170413/jrl ATTACHMENT B FY2016-2017 GENERAL FUND OPERATING AND CAPITAL BUDGET AMENDMENT - EXPENDITURES APRIL 13, 2017 .2017 2017 2017 CURRENT Y-T-D @ 3-10-17 2018 FUND DEPT#OBJECTCODE ACCOUNT DESCRIPTION BUDGET ENCUMBERED BUDGET BALANCE BUDGET ADJUSTMENT AMENDED BUDGET 100 6210 51 2100 Health Insurance Benefit 45,559.00 28,023.03 17,535.97 0.00 0.00 45,559.00 100 6210 51 2200 FICA Social Security Con 8,587.00 5,956.33 2,630.67 0.00 350.00 8,937.00 100 6210 51 2300 FICA Medicare 2,008.00 1,393.02 614.98 0.00 80.00 2,088.00 100 6210 51 2400 Retirement Contributions 12,618.00 9,462.87 3,155.13 0.00 0.00 12,618.00 100 6210 51 2700 Workers Compensation 3,629.00 4,014.27 (385.27)0.00 0.00 3,629.00 100 6210 52 1325 Contract Services - Clas 0.00 0.00 0.00 0.00 0.00 0.00 100 6210 52 2203 Repair & Maint- Equipmen 14,100.00 4,813.63 9,286.37 0.00 0.00 14,100.00 100 6210 52 3100 Property & Liability Ins 300.00 322.89 (22.89)0.00 0.00 300.00 100 6210 53 1100 General Supplies and Mat 12,000.00 7,666.48 4,333.52 0.00 0.00 12,000.00 100 6210 53 1102 Flags 0.00 0.00 0.00 0.00 0.00 0.00 100 6210 53 1210 Water/Sewer Chgs 1,231.00 486.22 744.78 0.00 0.00 1,231.00 100 6210 53 1230 Electricity 5,900.00 2,738.29 3,161.71 0.00 0.00 5,900.00 100 6210 53 1600 Small Equipment 7,300.00 2,456.67 4,843.33 0.00 1,600.00 8,900.00 100 6210 54 1410 Infrastructure ( Phillips/Jordan)0.00 0.00 0.00 0.00 11,880.00 11,880.00 100 6210 54 1100 Site Improvements 0.00 0.00 0.00 0.00 0.00 0.00 6210 Total PARKS ADMINISTRATION 251,740.00 163,399.78 88,340.22 0.00 18,910.00 270,650.00 100 6222 51 1100 Salaries & Wages 61,982.00 20,230.39 41,751.61 0.00 (41,700.00)20,282.00 100 6222 51 1200 Part Time/Seasonal 11,440.00 1,974.50 9,465.50 0.00 (9,400.00)2,040.00 100 6222 51 1300 Overtime 500.00 0.00 500.00 0.00 (500.00)0.00 100 6222 51 2100 Health Insurance Benefit 14,120.00 1,901.68 12,218.32 0.00 (12,200.00)1,920.00 100 6222 51 2200 FICA Soc Sec Contributio 4,708.00 1,376.70 3,331.30 0.00 (3,300.00)1,408.00 100 6222 51 2300 FICA Medicare Contribution 1,101.00 321.98 779.02 0.00 (700.00)401.00 100 6222 51 2700 Workers Compensation 2,604.00 31.95 2,572.05 0.00 (2,500.00)104.00 100 6222 52 1300 Service Contracts 800.00 560.94 239.06 0.00 0.00 800.00 100 6222 52 2110 Garbage Charges 3,500.00 778.40 2,721.60 0.00 (2,500.00)1,000.00 100 6222 52 2130 Custodial Services 36,750.00 14,040.00 22,710.00 0.00 0.00 36,750.00 100 6222 52 2200 Repair and Maintenance 4,175.00 3,172.39 1,002.61 0.00 (500.00)3,675.00 100 6222 52 2210 Pest Control 1,625.00 693.00 932.00 0.00 0.00 1,625.00 100 6222 52 3100 Property & Liability Ins 3,395.00 0.00 3,395.00 0.00 (2,395.00)1,000.00 100 6222 52 3201 Telephone/ communication 1,800.00 0.00 1,800.00 0.00 (1,800.00)0.00 100 6222 52 3800 Permits, Regulatory Fees 500.00 500.00 0.00 0.00 (500.00)0.00 100 6222 52 3901 Credit Card Svc. Charges 17,250.00 1,442.67 15,807.33 0.00 (15,000.00)2,250.00 100 6222 53 1100 Supplies & Materials 39,816.70 13,865.45 25,951.25 0.00 (25,000.00)14,816.70 100 6222 53 1210 Water/Sewer Charges 30,000.00 831.22 29,168.78 0.00 (29,000.00)1,000.00 100 6222 53 1230 Electricity 5,000.00 2,058.24 2,941.76 0.00 (2,900.00)2,100.00 100 6222 53 1520 Groceries-COGS 20,000.00 3,610.23 16,389.77 0.00 (16,300.00)3,700.00 100 6222 53 1523 Sundries - COGS 35,000.00 2,551.13 32,448.87 0.00 (32,400.00)2,600.00 100 6222 53 1600 Small Equipment 2,183.30 0.00 2,183.30 0.00 (2,180.00)3.30 100 6222 53 1703 Over/Short 0.00 8.42 (8.42)0.00 10.00 10.00 100 6222 53 1720 Uniforms 900.00 0.00 900.00 0.00 (900.00)0.00 6222 Total CONCESSION STAND 299,150.00 69,949.29 229,200.71 0.00 (201,665.00)97,485.00 100 6230 54 1400 Infrastructure 400,000.00 12,500.00 387,500.00 0.00 (375,000.00)25,000.00 100 6230 54 1417 Infrastructure - DOT Gra 199,000.00 0.00 199,000.00 0.00 0.00 199,000.00 6230 Total PARKS - WALKING 599,000.00 12,500.00 586,500.00 0.00 (375,000.00)224,000.00 100 7220 51 1100 Salaries & Wages 98,151.00 65,881.33 32,269.67 0.00 0.00 98,151.00 100 7220 51 1300 Overtime 1,000.00 178.20 821.80 0.00 0.00 1,000.00 100 7220 51 1400 Employee Benefits 3,000.00 800.00 2,200.00 0.00 0.00 3,000.00 100 7220 51 2100 Health Insurance Benefit 18,103.00 15,741.54 2,361.46 0.00 0.00 18,103.00 100 7220 51 2200 FICA Soc Sec Contributio 6,333.00 4,145.72 2,187.28 0.00 0.00 6,333.00 100 7220 51 2300 FICA Medicare Contribution 1,481.00 969.59 511.41 0.00 0.00 1,481.00 100 7220 51 2400 Retirement contributions 3,214.00 2,410.38 803.62 0.00 0.00 3,214.00 100 7220 51 2700 Workers Compensation 327.00 230.39 96.61 0.00 0.00 327.00 100 7220 52 1100 Studies/Mstr Plan Upd/So 48,000.00 43,920.00 4,080.00 0.00 0.00 48,000.00 100 7220 52 1200 Legal Notices 300.00 200.00 100.00 0.00 0.00 300.00 100 7220 52 1202 Engineer Review 18,000.00 3,193.75 14,806.25 0.00 0.00 18,000.00 100 7220 52 1203 Engineer Review - Billab 12,000.00 4,243.75 7,756.25 0.00 0.00 12,000.00 100 7220 52 1205 County Inspection Contra 50,000.00 22,500.00 27,500.00 0.00 0.00 50,000.00 100 7220 52 1240 Planning Commission expe 1,500.00 0.00 1,500.00 0.00 0.00 1,500.00 20170413AmendedCityCouncilPacket2 Page 102 of 178 20170413/jrl ATTACHMENT B FY2016-2017 GENERAL FUND OPERATING AND CAPITAL BUDGET AMENDMENT - EXPENDITURES APRIL 13, 2017 .2017 2017 2017 CURRENT Y-T-D @ 3-10-17 2018 FUND DEPT#OBJECTCODE ACCOUNT DESCRIPTION BUDGET ENCUMBERED BUDGET BALANCE BUDGET ADJUSTMENT AMENDED BUDGET 100 7220 52 1300 Contract Services 80,000.00 0.00 80,000.00 0.00 (50,000.00)30,000.00 100 7220 52 1325 Contract Services - Clas 0.00 0.00 0.00 0.00 0.00 0.00 100 7220 52 2110 Garbage Charges 50.00 32.55 17.45 0.00 0.00 50.00 100 7220 52 3100 Property & Liability Ins 1,550.00 1,250.44 299.56 0.00 0.00 1,550.00 100 7220 52 3220 Postage & Freight 1,000.00 54.48 945.52 0.00 0.00 1,000.00 100 7220 52 3400 Printing & Binding 500.00 0.00 500.00 0.00 0.00 500.00 100 7220 52 3500 Travel & Related Expense 3,480.00 1,517.13 1,962.87 0.00 0.00 3,480.00 100 7220 52 3600 Dues and Fees 1,000.00 710.47 289.53 0.00 0.00 1,000.00 100 7220 52 3700 Educ & Training 3,500.00 775.00 2,725.00 0.00 0.00 3,500.00 100 7220 53 1100 Supplies & Materials 2,500.00 1,795.79 704.21 0.00 0.00 2,500.00 100 7220 53 1210 Water/Sewer Chgs 60.00 47.18 12.82 0.00 0.00 60.00 100 7220 53 1230 Electricity 1,030.00 460.75 569.25 0.00 0.00 1,030.00 100 7220 53 1400 Books & Periodicals 300.00 0.00 300.00 0.00 0.00 300.00 100 7220 53 1720 Uniforms 170.00 169.90 0.10 0.00 0.00 170.00 100 7220 54 2150 GIS 2,500.00 0.00 2,500.00 0.00 0.00 2,500.00 7220 Total PLANNING & ZONING 359,049.00 171,228.34 187,820.66 0.00 (50,000.00)309,049.00 20170413AmendedCityCouncilPacket2 Page 103 of 178 20170413/jrl ATTACHMENT B FY2016-2017 GENERAL FUND OPERATING AND CAPITAL BUDGET AMENDMENT - EXPENDITURES APRIL 13, 2017 .2017 2017 2017 CURRENT Y-T-D @ 3-10-17 2018 FUND DEPT#OBJECTCODE ACCOUNT DESCRIPTION BUDGET ENCUMBERED BUDGET BALANCE BUDGET ADJUSTMENT AMENDED BUDGET 100 7300 51 1100 Salaries & Wages 42,828.00 27,899.32 14,928.68 0.00 0.00 42,828.00 100 7300 51 1300 Overtime 1,000.00 1,101.13 (101.13)0.00 2,000.00 3,000.00 100 7300 51 1400 Employee Benefits 1,200.00 800.00 400.00 0.00 0.00 1,200.00 100 7300 51 2100 Health Insurance 11,191.00 8,123.31 3,067.69 0.00 0.00 11,191.00 100 7300 51 2200 FICA Social Security 2,792.00 1,815.44 976.56 0.00 150.00 2,942.00 100 7300 51 2300 FICA Medicare 653.00 424.57 228.43 0.00 50.00 703.00 100 7300 51 2400 Retirement Contributions 4,620.00 3,464.37 1,155.63 0.00 0.00 4,620.00 100 7300 51 2700 Workers Compensation 144.00 115.32 28.68 0.00 0.00 144.00 100 7300 52 1300 Contract Services 6,000.00 6,000.00 0.00 0.00 0.00 6,000.00 100 7300 52 1325 Contract Services - Clas 0.00 0.00 0.00 0.00 0.00 0.00 100 7300 52 2110 Garbage Charges 20.00 11.83 8.17 0.00 0.00 20.00 100 7300 52 3100 Property & Liability Ins 550.00 424.98 125.02 0.00 0.00 550.00 100 7300 52 3220 Postage & Freight 2,400.00 14.04 2,385.96 0.00 0.00 2,400.00 100 7300 52 3300 Advertising 9,620.00 8,396.78 1,223.22 0.00 0.00 9,620.00 100 7300 52 3500 Travel & Related 2,116.00 1,642.94 473.06 0.00 0.00 2,116.00 100 7300 52 3600 Dues & Fees 2,300.00 1,786.01 513.99 0.00 0.00 2,300.00 100 7300 52 3700 Education & Training 1,475.00 580.00 895.00 0.00 0.00 1,475.00 100 7300 52 3800 Contract Labor 8,400.00 2,400.00 6,000.00 0.00 0.00 8,400.00 100 7300 52 3850 BHT Contract Labor 1,050.00 400.00 650.00 0.00 0.00 1,050.00 100 7300 53 1100 Supplies & Materials 6,510.00 1,172.64 5,337.36 0.00 0.00 6,510.00 100 7300 53 1210 Water Sewer Chgs 30.00 17.19 12.81 0.00 0.00 30.00 100 7300 53 1230 Electricity 300.00 167.92 132.08 0.00 0.00 300.00 100 7300 53 1231 Donated Money Expenses 3,000.00 200.00 2,800.00 0.00 0.00 3,000.00 100 7300 57 2010 Post Theater Sub Grantee 0.00 0.00 0.00 0.00 0.00 0.00 7300 Total MAINSTREET 108,199.00 66,957.79 41,241.21 0.00 2,200.00 110,399.00 100 7520 53 1100 Supplies and Material 33,448.00 33,661.68 (213.68)0.00 0.00 33,448.00 100 7520 54 1405 S Beach Business Distric 0.00 0.00 0.00 0.00 0.00 0.00 7520 Total SOUTH BEACH DISTRICT 33,448.00 33,661.68 (213.68)0.00 0.00 33,448.00 20170413AmendedCityCouncilPacket2 Page 104 of 178 20170413/jrl ATTACHMENT B FY2016-2017 GENERAL FUND OPERATING AND CAPITAL BUDGET AMENDMENT - EXPENDITURES APRIL 13, 2017 .2017 2017 2017 CURRENT Y-T-D @ 3-10-17 2018 FUND DEPT#OBJECTCODE ACCOUNT DESCRIPTION BUDGET ENCUMBERED BUDGET BALANCE BUDGET ADJUSTMENT AMENDED BUDGET 100 7564 51 1100 Salaries & Wages 91,303.00 61,507.94 29,795.06 0.00 0.00 91,303.00 100 7564 51 1200 Part Time/Seasonal Wages 70,391.00 37,882.89 32,508.11 0.00 0.00 70,391.00 100 7564 51 1300 Overtime 1,500.00 582.66 917.34 0.00 0.00 1,500.00 100 7564 51 1400 Employee Benefits 2,400.00 800.00 1,600.00 0.00 0.00 2,400.00 100 7564 51 2100 Health Insurance Benefit 17,498.00 13,058.01 4,439.99 0.00 0.00 17,498.00 100 7564 51 2200 FICA Soc Sec Contributio 10,416.00 6,248.12 4,167.88 0.00 0.00 10,416.00 100 7564 51 2300 FICA Medicare Contribution 2,436.00 1,461.27 974.73 0.00 0.00 2,436.00 100 7564 51 2400 Retirement Contributions 5,426.00 4,069.08 1,356.92 0.00 0.00 5,426.00 100 7564 51 2600 Unemployment Insurance 2,409.00 0.00 2,409.00 0.00 0.00 2,409.00 100 7564 51 2700 Workers Compensation 4,402.00 2,131.04 2,270.96 0.00 0.00 4,402.00 100 7564 52 1300 Computer service contract 65,000.00 37,056.50 27,943.50 0.00 0.00 65,000.00 100 7564 52 1325 Contract Services - Coll 12,000.00 2,747.54 9,252.46 0.00 0.00 12,000.00 100 7564 52 1326 Contract Services - Clas 0.00 0.00 0.00 0.00 0.00 0.00 100 7564 52 1330 Contract Services - Aman 37,000.00 3,900.00 33,100.00 0.00 (30,000.00)7,000.00 100 7564 52 2110 Garbage Charges 27.00 14.14 12.86 0.00 0.00 27.00 100 7564 52 2202 Repair & Maint- Vehicles 4,000.00 1,351.06 2,648.94 0.00 0.00 4,000.00 100 7564 52 2203 Repair & Maint- Equipmen 13,000.00 830.00 12,170.00 0.00 0.00 13,000.00 100 7564 52 2325 Armored Car Service 3,000.00 1,094.28 1,905.72 0.00 0.00 3,000.00 100 7564 52 3100 Property & Liability Ins 5,100.00 4,166.93 933.07 0.00 0.00 5,100.00 100 7564 52 3220 Postage & Freight 3,500.00 1,527.76 1,972.24 0.00 0.00 3,500.00 100 7564 52 3300 Advertising 40.00 0.00 40.00 0.00 0.00 40.00 100 7564 52 3400 Printing & Binding 250.00 35.00 215.00 0.00 0.00 250.00 100 7564 52 3500 Travel & Related Expense 1,000.00 504.00 496.00 0.00 0.00 1,000.00 100 7564 52 3600 Dues and Fees 150.00 147.02 2.98 0.00 0.00 150.00 100 7564 52 3700 Educ & Training 1,000.00 0.00 1,000.00 0.00 0.00 1,000.00 100 7564 52 3850 Contract Services 200.00 0.00 200.00 0.00 0.00 200.00 100 7564 52 3901 Credit Card Service Char 138,000.00 74,144.59 63,855.41 0.00 0.00 138,000.00 100 7564 53 1100 Supplies & Materials 19,854.00 11,104.93 8,749.07 0.00 0.00 19,854.00 100 7564 53 1110 Parking Meters 0.00 0.00 0.00 0.00 0.00 0.00 100 7564 53 1210 Water/Sewer Charges 32.00 20.51 11.49 0.00 0.00 32.00 100 7564 53 1230 Electricity 1,400.00 762.15 637.85 0.00 0.00 1,400.00 100 7564 53 1270 Gas & Diesel Fuel 8,300.00 2,090.92 6,209.08 0.00 0.00 8,300.00 100 7564 53 1590 Inventory - Parking Deca 2,650.00 2,280.00 370.00 0.00 0.00 2,650.00 100 7564 53 1600 Small Equipment 26,200.00 20,144.22 6,055.78 0.00 0.00 26,200.00 100 7564 53 1701 Cash/ Short-Over deposit 100.00 (2,109.75)2,209.75 0.00 0.00 100.00 100 7564 53 1702 Signs 300.00 0.00 300.00 0.00 0.00 300.00 100 7564 53 1720 Uniforms 800.00 312.44 487.56 0.00 0.00 800.00 100 7564 54 2055 Parking Meter System 0.00 0.00 0.00 0.00 0.00 0.00 100 7564 54 2200 Vehicles 15,000.00 15,000.00 0.00 0.00 0.00 15,000.00 100 7564 54 2410 Capital Equip 73,000.00 0.00 73,000.00 0.00 0.00 73,000.00 7564 Total PARKING SERVICES 639,084.00 304,865.25 334,218.75 0.00 (30,000.00)609,084.00 100 8000 58 1125 Principle - Phone System 13,051.00 13,050.62 0.38 0.00 0.00 13,051.00 100 8000 58 1145 Note Payable -DPW Current 56,630.00 37,650.04 18,979.96 0.00 0.00 56,630.00 100 8000 58 2230 Interest Expense - Public 680.00 543.64 136.36 0.00 0.00 680.00 100 8000 58 2235 Interest Expense -Phone 188.00 136.21 51.79 0.00 0.00 188.00 100 8000 58 3200 Loan Closing Cost Fees 0.00 0.00 0.00 0.00 0.00 0.00 8000 Total DEBT SERVICE 70,549.00 51,380.51 19,168.49 0.00 0.00 70,549.00 20170413AmendedCityCouncilPacket2 Page 105 of 178 20170413/jrl ATTACHMENT B FY2016-2017 GENERAL FUND OPERATING AND CAPITAL BUDGET AMENDMENT - EXPENDITURES APRIL 13, 2017 .2017 2017 2017 CURRENT Y-T-D @ 3-10-17 2018 FUND DEPT#OBJECTCODE ACCOUNT DESCRIPTION BUDGET ENCUMBERED BUDGET BALANCE BUDGET ADJUSTMENT AMENDED BUDGET 100 9000 61 1000 Contingency 923,737.00 0.00 923,737.00 0.00 (875,000.00)48,737.00 100 9000 61 Transfer to Capital Grant Fund 340 0.00 0.00 0.00 0.00 1,800,000.00 1,800,000.00 100 9000 61 Transfer to Grant Fund 220 0.00 0.00 0.00 0.00 445,410.00 445,410.00 100 9000 61 1001 Transfer to Solid Waste Fund 262,526.00 98,542.94 163,983.06 0.00 0.00 262,526.00 100 9000 61 1002 Transfer to E911 Fund 328,564.00 227,485.63 101,078.37 0.00 0.00 328,564.00 100 9000 61 1060 Transfer to Water & Sewer 81,558.00 0.00 81,558.00 0.00 0.00 81,558.00 100 9000 61 1555 Transfer to River's End RV 49,913.00 27,946.00 21,967.00 0.00 0.00 49,913.00 9000 Total OTHER FINANCING USES 1,646,298.00 353,974.57 1,292,323.43 0.00 1,370,410.00 3,016,708.00 Grand Total 14,940,011.00 6,147,312.33 8,792,698.67 497,555.00 (1,650,036.00)13,289,975.00 20170413AmendedCityCouncilPacket2 Page 106 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 107 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 108 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 109 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 110 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 111 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 112 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 113 of 178 20170413/jrl STATE OF GEORGIA ) COUNTY OF CHATHAM ) SECOND AMENDMENT TO AGREEMENT THIS AMENDMENT dated the 13 day of April 2017, is in reference to the agreement for Hurricane Matthew Debris Recovery Services for Debris Collection, Removal and Disposal of White Goods on Public Rights of Way and Public Areas, resulting from Request For Proposal Number 2016-689 (the “Agreement”), entered into as of the 5th day of December, 2016, by and between PHILLIPS & JORDAN, INC. (the “Company”), and THE CITY OF TYBEE ISLAND (the “City”). WHEREAS the First Amendment to the Agreement, dated December 8, 2016, increased the NOT TO EXCEED amount in the SPECIAL STIPULATION from $80,000.00 to $120,000.00; and WHEREAS final billing amounts are expected to exceed $120,000.00; THEREFORE, the Company and the City resolve to further amend the Agreement as follows: The NOT TO EXCEED amount contained in the SPECIAL STIPULATION to the Agreement, and as amended in the First Amendment, is hereby increased to $298,000.00. Except as set forth in this Second Amendment, the Agreement is unaffected and shall continue in full force and effect in accordance with its terms. IN WITNESS WHEREOF, the Company and the City have caused these presents to be duly signed, sealed and delivered on the day, month and year first above written. PHILLIPS & JORDAN, INC. CITY OF TYBEE ISLAND, GEORGIA By: __________________________________ By: ________________________________ Name: _______________________________ Name: ______________________________ Title: ________________________________ Title: _______________________________ (SIGNATURES CONTINUE ON NEXT PAGE) 20170413AmendedCityCouncilPacket2 Page 114 of 178 20170413/jrl Attest: _______________________________ Attest: ______________________________ Name: _______________________________ Name: ______________________________ Title: ________________________________ Title: _______________________________ APPROVED AS TO FORM: ________________________________________ Edward M. Hughes, City Attorney 20170413AmendedCityCouncilPacket2 Page 115 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 116 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 117 of 178 20170413/jrl STATE OF GEORGIA ) COUNTY OF CHATHAM ) SECOND AMENDMENT TO AGREEMENT THIS AMENDMENT dated the 13 day of April, 2017 is in reference to the agreement for Debris Removal Disaster Recovery Services for disposal of disaster debris on private roads and rights of way, resulting from Request For Proposal Number 2016-688 (the “Agreement”), entered into as of the 5th day of December, 2016, by and between PHILLIPS & JORDAN, INC. (the “Company”), and THE CITY OF TYBEE ISLAND (the “City”). WHEREAS the First Amendment to the Agreement dated December 8, 2016 increased the NOT TO EXCEED amount in the SPECIAL STIPULATION from $80,000.00 to $180,000.00; and WHEREAS final billing amounts are expected to exceed $180,000.00; THEREFORE, the Company and the City resolve to further amend the Agreement as follows: The NOT TO EXCEED amount contained the SPECIAL STIPULATION to the Agreement and as amended in the First Amendment, is hereby increased to $342,000.00. Except as set forth in this Second Amendment, the Agreement is unaffected and shall continue in full force and effect in accordance with its terms. IN WITNESS WHEREOF, the Company and the City have caused these presents to be duly signed, sealed and delivered on the day, month and year first above written. PHILLIPS & JORDAN, INC. CITY OF TYBEE ISLAND, GEORGIA By: __________________________________ By: ________________________________ Name: _______________________________ Name: ______________________________ Title: ________________________________ Title: _______________________________ (SIGNATURES CONTINUE ON NEXT PAGE) 20170413AmendedCityCouncilPacket2 Page 118 of 178 20170413/jrl Attest: _______________________________ Attest: ______________________________ Name: _______________________________ Name: ______________________________ Title: ________________________________ Title: _______________________________ APPROVED AS TO FORM: ________________________________________ Edward M. Hughes, City Attorney 20170413AmendedCityCouncilPacket2 Page 119 of 178 20170413/jrl ORDINANCE NO. 08-2017 AN ORDINANCE TO AMEND THE CODE OF ORDINANCES FOR THE CITY OF TYBEE ISLAND, GEORGIA, TO AMEND SECTION 22-29(12), NUISANCE DECLARED, SO AS TO ELIMINATE THE PROVISION DECLARING AS A NUISANCE SOUND, INCLUDING MUSIC EMANATING FROM BUSINESSES THROUGH OPEN DOORS AND WINDOWS, AS A RESULT OF SUCH MATTERS BEING ADDRESSED IN THE NOISE ORDINANCE WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia to adopt reasonable ordinances to protect and improve the public health, safety, and welfare of the citizens of Tybee Island, Georgia, and WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is the Mayor and Council thereof, and WHEREAS, the governing authority desires to adopt ordinances under it police, zoning, and home rule powers, and WHEREAS, the governing authority desires to amend Section 22-29(12) so as to eliminate the provision declaring as a nuisance sound, including music emanating from business through open doors and windows, as a result of such matters being addressed in the Noise Ordinance, to repeal all conflicting ordinances, to provide for an effective date and for other purposes. NOW, THEREFORE, It is hereby ordained by the governing authority of the City of Tybee Island that Section 22-29(12) providing, “Any sounds, including music, emanating from businesses through open doors or windows, when such businesses are required to be operated inside buildings; and” is eliminated and the present subsection (13) shall be renumbered as subsection (12) and the word “and” shall be added to the end of current subsection (11) so that hereafter such section shall read in its entirety as shown below. 20170413AmendedCityCouncilPacket2 Page 120 of 178 20170413/jrl SECTION 1 The Code of Ordinances is hereby amended so as to revise Section 22-29 so that the it shall hereafter read in its entirety as follows: Sec. 22-29. Nuisance declared. The following conditions may be declared to be nuisances: (1) Stagnant water on premises; (2) Any dead or decaying matter, weeds, vegetation or any fruit, vegetable, animal or rodent, upon premises which is odorous or capable of causing disease or annoyance to the inhabitants of the city; (3) The generation of smoke or fumes in sufficient amounts to cause odor or annoyance to the inhabitants of the city; (4) The pollution of public water or the injection of matter into the sewerage system which would be damaging thereto; (5) Maintaining a dangerous or diseased animal or fowl; (6) Obstruction of a public street, highway or sidewalk without a permit; (7) Loud or unusual noises which are detrimental or annoying to the public, including without limitation, unusual or loud disturbances in or around churches or multiple-family complexes such as loud music and other activities in swimming pool and clubhouse areas; (8) All walls, trees and buildings that may endanger persons or property; (9) Any business or building where illegal activities are habitually and commonly conducted in such a manner as to reasonably suggest that the owner or operator of the business or building was aware of the illegal activities and failed to reasonably attempt to prevent such activities; (10) Refrigerators, stoves and other household appliances placed outside of structures controlled by the owner or tenant thereof; (11) Any trees, shrubbery or other plants or parts thereof, which obstruct clear, safe vision on roadways and intersections of the city; and (12) Any other condition constituting a nuisance under state law. SECTION 2 The sections, paragraphs, sentences, clauses and phrases of this ordinance are severable and, if any phrase, clause, sentence, paragraph, or section of this ordinance shall be declared 20170413AmendedCityCouncilPacket2 Page 121 of 178 20170413/jrl illegal or invalid by the valid judgment or decree of any court of competent jurisdiction, such illegality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance. SECTION 3 All ordinances and parts of ordinances in conflict herewith are expressly repealed. SECTION 4 It is the intention of the governing body, and it is hereby ordained, that the provisions of this ordinance shall become effective and be made a part of the Code of Ordinances, City of Tybee Island, Georgia, and the sections of this ordinance may be renumbered to accomplish such intention. SECTION 5 This ordinance shall be effective upon its adoption by the Mayor and Council pursuant to the ordinances of the City. ADOPTED THIS DAY OF , 2017. ______________________________ MAYOR ATTEST: CLERK OF COUNCIL FIRST READING: ______ SECOND READING: ______ ENACTED: ______ Tybee/Ordinances 2017/08-2017 Sec 22-29(12) nuisance 03.14.17 20170413AmendedCityCouncilPacket2 Page 122 of 178 20170413/jrl ORDINANCE NO. 09-2017 AN ORDINANCE TO AMEND THE CODE OF ORDINANCES FOR THE CITY OF TYBEE ISLAND, GEORGIA, TO AMEND SECTION 18-6, AUTHORITY TO REMOVE DEBRIS FROM PRIVATE DRIVES, AND TO CLARIFY EMERGENCY POWERS WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia to adopt reasonable ordinances to protect and improve the public health, safety, and welfare of the citizens of Tybee Island, Georgia, and WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is the Mayor and Council thereof, and WHEREAS, the governing authority desires to adopt ordinances under it police, zoning, and home rule powers, and WHEREAS, the governing authority desires to amend Section 18-6(a)(4) on Emergency powers and to amend Section 18-6(a)(6) to add a new subsection thereto as o., with the current subsection o. to be relettered as p.. NOW, THEREFORE, It is hereby ordained by the governing authority of the City of Tybee Island that subsection 18-6(a)(4) be amended and that Section 18-6(a)(6) have a new subsection added to be lettered o. and the current subsection o. shall become subsection p. so that hereafter the sections shall read as hereinafter provided. SECTION 1 The Code of Ordinances is hereby amended so as to revise Section 18-6 so that it shall hereafter include the following: Sec. 18-6. Emergency management and response powers. (a) Declaration of local emergency. . . . (4) Following a declaration of local emergency and during the continuance of such declaration, the mayor is authorized to implement local emergency measures to protect life 20170413AmendedCityCouncilPacket2 Page 123 of 178 20170413/jrl and property or to bring the emergency situation under control. In exercising this authority, the mayor may cause to become effective any of the following sections of this chapter as appropriate as well as any other emergency powers conferred upon the mayor by law. If any of these sections are included in a declaration of local emergency, the same shall be filed in the office of the city clerk and shall be in effect until the declaration of local emergency has terminated. The powers shall include the ability to authorize the taking of such steps as are necessary and appropriate to ensure the life, health, safety and welfare of all citizens irrespective of whether such hazards that threaten the life, health, safety and welfare are found, during and/or after such an emergency or disaster event. Sec. 18-6(a)(6). Additional emergency powers. o. Authority to remove debris. The City, and its agents, subcontractors, employees or other designees, are hereby authorized to enter upon and remove debris from public and private roads, rights of way, storm drainage easements, including entry into private or gated communities for the purposes of emergency travel, storm water conveyance, protecting health and safety, facilitating response and recover operations, and for any other purpose the City determines is necessary to remove an immediate threat to life, public health, safety and economic recovery of both public and private property. This authority is directly associated with an emergency or disaster event which causes an immediate threat to life, public health, safety or the economic recovery of the City and is not considered part of the City’s normal day to day uniform level of services. p. To coordinate the exercise of the above emergency powers within the city. SECTION 2 The sections, paragraphs, sentences, clauses and phrases of this ordinance are severable and, if any phrase, clause, sentence, paragraph, or section of this ordinance shall be declared illegal or invalid by the valid judgment or decree of any court of competent jurisdiction, such illegality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance. SECTION 3 All ordinances and parts of ordinances in conflict herewith are expressly repealed. SECTION 4 It is the intention of the governing body, and it is hereby ordained, that the provisions of this ordinance shall become effective and be made a part of the Code of Ordinances, City of 20170413AmendedCityCouncilPacket2 Page 124 of 178 20170413/jrl Tybee Island, Georgia, and the sections of this ordinance may be renumbered to accomplish such intention. SECTION 5 This ordinance shall be effective upon its adoption by the Mayor and Council pursuant to the ordinances of the City. ADOPTED THIS DAY OF , 2017. ______________________________ MAYOR ATTEST: CLERK OF COUNCIL FIRST READING: ______ SECOND READING: ______ ENACTED: ______ Tybee/Ordinances 2017/09-2017 emer mgt amend 03.28.17 Rev 04.03.17 Rev 04.04.17 20170413AmendedCityCouncilPacket2 Page 125 of 178 20170413/jrl REQUEST FOR PROPOSAL RFP NO. 2017-____ NORTH BEACH RESTROOMS AND SHOWERS - CONCESSIONS AND/OR JANITORIAL SERVICES MANDATORY PRE-RFP CONFERENCE: __________________ AT ______AM RFP DUE: ____________________ AT _____ AM CITY OF TYBEE ISLAND, GEORGIA JASON BUELTERMAN, MAYOR BARRY BROWN, MAYOR PRO TEM BILL GARBETT WANDA DOYLE JULIE LIVINGSTON JOHN MAJOR MONTY PARKS DOCUMENT CHECK LIST The following documents are contained in and made a part of this RFP Package or are required to be submitted with the RFP. It is the responsibility of the Proposer to read, complete and sign, where indicated, and return these documents with his/her RFP. FAILURE TO DO SO MAY BE CAUSE FOR DISQUALIFYING THE Proposer. GENERAL INFORMATION AND INSTRUCTIONS TO RFP WITH ATTACHMENTS SPECIAL CONDITIONS SURETY REQUIREMENTS RFP SPECIFICATIONS CONTRACT ATTACHMENTS: A. CONTRACTOR AFF.; B. SUBCONTRACTOR AFF.; C. SAVE AFF.; D. W-9; E. RFP REVENUE SHEET; F. RFP INFORMATION SHEET; G. CHECKLIST 20170413AmendedCityCouncilPacket2 Page 126 of 178 20170413/jrl THE CITY OF TYBEE ISLAND, GEORGIA 403 BUTLER AVE. PO BOX 2749 TYBEE ISLAND, GEORGIA 31328 (912) 786-4573 Date: ______________ RFP NO. 2017-______ GENERAL INFORMATION FOR INVITATION FOR RFP This is a request for proposals to supply the City of Tybee Island, Georgia with services as indicated herein. The City of Tybee seeks a contractor to operate the concessions at the North Beach Restrooms, which may include providing janitorial services, and other services as provided herein. Sealed RFPs must be received at the above address by _______am local time, on _________________________, 2017, The City of Tybee Island reserves the right to reject all RFPs that are non-responsive or not responsible. This proposal is intended to allow those submitting proposals to submit proposals which include the operation of the concession and/or the provision of janitorial services pertaining to the North Beach restrooms, or to provide separate proposals for each, or to provide a proposal on only one portion of the request. This means that a proposal will be considered which only addresses the concessions operation or which only addresses the janitorial services to be provided to the restrooms at the North Beach. Instructions for preparation and submission of a RFP are contained in this RFP package. Please note that specific forms for submission of a RFP are required. RFPs must be typed or printed in ink. A MANDATORY Pre-RFP Conference is scheduled to be conducted at The North Beach parking lot, 35 Meddin Dr, Tybee Island, Georgia, on _______________, 2017, at ______________am, to discuss the specifications and resolve any questions and/or misunderstanding that may arise. ALL PROPOSERS are REQUIRED to attend. Any changes to the conditions and specifications must be in the form of a written addendum to be valid; therefore, the Purchasing Agent will issue a written addendum to document each approved change. Generally when addenda are required, the RFP opening date will be changed. City of Tybee Island has an equal opportunity purchasing policy to assure all procurement procedures are conducted in a manner that provides maximum open and free competition. City of Tybee Island seeks to ensure that all segments of the business community have access to supplying the goods and services needed by the City of Tybee Island. The City of Tybee Island provides equal opportunity for all businesses and does not discriminate against any persons or businesses regardless of race, color, religion, age, sex, national origin or handicap. 20170413AmendedCityCouncilPacket2 Page 127 of 178 20170413/jrl INSTRUCTIONS TO PROPOSERS 1.1 Purpose: The purpose of this document is to provide general and specific information for use in submitting a RFP to supply the City of Tybee Island with equipment, supplies, and/or services as described herein. All RFPs are governed by the Code of the City of Tybee Island, Georgia, 15-2015 Sec 1, Art VII, Procurement, Sec 2-400, and the laws of the State of Georgia. 1.2 How to Prepare RFPs: All RFPs shall be: a. Prepared on the forms enclosed herewith, unless otherwise prescribed, and all documents must be submitted. b. Typewritten or completed with pen and ink, signed by the business owner or authorized representative, with all erasures or corrections initialed and dated by the official signing the RFP. ALL SIGNATURE SPACES MUST BE SIGNED. Proposers are encouraged to review carefully all provisions and attachments of this document prior to submission. Each RFP constitutes an offer and may not be withdrawn except as provided herein. 1.3 How to Submit RFPs: a. An original and 3 duplicate copies must be submitted in a sealed opaque envelope, plainly marked with the RFP number and title, date and time of RFP opening, and company name. b. Please include all documents requested to be provided. Also include a copy of the responder’s current business license. c. All RFPs shall be mailed or hand delivered in sufficient time to ensure receipt by the Purchasing Agent on or before the time and date specified above. Mailing Address and Hand Delivery: City of Tybee Island, ATTN Melissa Freeman, PO Box 2749, 403 Butler Avenue, Tybee Island, Georgia 31328. RFPS NOT RECEIVED BY THE TIME AND DATE SPECIFIED WILL NOT BE OPENED OR CONSIDERED. 1.4 How to Submit an Objection: Objections from Proposers to this RFP and/or these specifications should be brought to the attention of the City of Tybee Island Purchasing Agent in the following manner: a. Proposers shall either present their oral objections at that time or submit their written objections at least two (2) days prior to the scheduled pre-RFP conference. b. The objections contemplated may pertain to form and/or substance of the RFP documents. Failure to object in accordance with the above procedure will constitute a waiver on the part of the business to protest this RFP. 20170413AmendedCityCouncilPacket2 Page 128 of 178 20170413/jrl 1.5 Errors in RFPs: Proposers or their authorized representatives are expected to fully inform themselves as to the conditions, requirements, and specifications before submitting proposal(s). Failure to do so will be at the Proposer's own risk. In case of error in extension of prices in the RFP or proposal, the unit price will govern. 1.6 Standards for Acceptance of RFP for Contract Award: City of Tybee Island reserves the right to reject any or all proposals and to waive any irregularities or technicalities in proposals received whenever such rejection or waiver is in the best interest of City of Tybee Island. City of Tybee Island reserves the right to reject the Proposal of a Proposer who has previously failed to perform properly or complete on time contracts of a similar nature, or a proposal from a proposer whom investigation shows is not in a position to perform the contract. 1.7 RFP Tabulation: Tabulations for all RFPs will be posted for thirty (30) days after the RFP is awarded on the City website, www.cityoftybee.org 1.8 Proposer: Whenever the term "proposer" is used it shall encompass the "person," "business," "contractor," "supplier," "vendor," or other party submitting a proposal to City of Tybee Island in such capacity before a contract has been entered into between such party and City of Tybee Island. 1.9 Responsible / Responsive proposer: Responsible proposer means a person or entity that has the capability in all respects to perform fully and reliably the contract requirements. Responsive proposer means a person or entity that has submitted a proposal that conforms in all material respects to the requirements set forth in the or RFP. 1.10 Compliance with Laws: The proposer and/or contractor shall obtain and maintain all licenses, permits, liability insurance, workman's compensation insurance and comply with any and all other standards or regulations required by federal, state, county or city statute, ordinances and rules during the performance of any contract between the contractor and City of Tybee Island. Any such requirement specifically set forth in any contract document between the contractor and City of Tybee Island shall be supplementary to this section and not in substitution thereof. 1.11 Contractor: Contractor or subcontractor means any person or business having a contract with City of Tybee Island. The Contractor/Vendor of goods, material, equipment or services certifies that they will follow equal employment opportunity practices in connection with the awarded contract as more fully specified in the contract documents. 20170413AmendedCityCouncilPacket2 Page 129 of 178 20170413/jrl 1.12 State Licensing Board for General Contractors: If applicable, pursuant to Georgia law, any proposer must be a Georgia licensed General Contractor (Contractor work or activity that is unlimited in scope regarding any residential or commercial projects). 1.16 Immigration: On 1 July 2007, the Georgia Security and Immigration Compliance Act (SB 529, Section 2) became effective. All contractors and subcontractors with 100 or more employees entering into a contract or performing work must sign an affidavit that he/she has used the E-Verify System. E-Verify is a no-cost federal employment verification system to insure employment eligibility. No proposals will be considered unless a signed E-Verify Affidavit is enclosed with the submittal package. Affidavits are enclosed in this solicitation. You may download M-274 Handbook for Employers at http://www.dol.state.ga.us/spotlight/employment/rules. You may go to http://www.uscis.gov. to find the E-Verify information. Systematic Alien Verification for Entitlements (SAVE) Program: O.C.G.A. 50-36-1, required Georgia cities to comply with the federal Systematic Alien Verification for Entitlements (SAVE) Program. SAVE is a federal program used to verify that applicants for certain “public benefits” are legally present in the United States. Contracts with the City are considered “public benefits.” Therefore, the successful proposer will be required to provide the Affidavit Verifying Status for City of Tybee Benefit Application prior to receiving any City contract. The affidavit is included as part of this RFP package but is only required of the successful proposer. Protection of Resident Workers. City of Tybee Island actively supports the Immigration and Nationality Act (INA) which includes provisions addressing employment eligibility, employment verification, and nondiscrimination. Under the INA, employers may hire only persons who may legally work in the United States (i.e., citizens and nationals of the U.S.) and aliens authorized to work in the U.S. The employer must verify the identity and employment eligibility of anyone to be hired, which includes completing the Employment Eligibility Verification Form (I-9). The Contractor shall establish appropriate procedures and controls so no services or products under the Contract Documents will be performed or manufactured by any worker who is not legally eligible to perform such services or employment. GENERAL CONDITIONS 2.1 Specifications: Any obvious error or omission in specifications shall not inure to the benefit of the proposer but shall put the proposer on notice to inquire of or identify the same from the City of Tybee Island. Whenever herein mentioned is made of any article, material or workmanship to be in accordance with laws, ordinances, building codes, underwriter's codes, A.S.T.M. regulations or similar expressions, the requirements of these laws, ordinances, etc., shall be construed to be the minimum requirements of these specifications. 20170413AmendedCityCouncilPacket2 Page 130 of 178 20170413/jrl 2.2 Multiple RFPs: No vendor will be allowed to submit more than one (1) RFP. Any alternate proposals must be brought to the Purchasing Agent's attention during the Pre-RFP Conference or submitted in writing at least five (5) days preceding the RFP opening date. Permitting and Approvals: The contractor that is awarded the contract will be responsible for securing all necessary federal, state and local approvals required for the project. 2.3 Prices to be Firm: Proposer warrants that proposal prices, terms and conditions quoted in his proposal will be firm for acceptance for a period of sixty (60) days from RFP opening date, unless otherwise stated in the RFP. 2.4 Completeness: All information required by the RFP must be completed and submitted to constitute a proper proposal. 2.5 Quality: All materials, or supplies used for the construction necessary to comply with this proposal shall be of the best quality, and of the highest standard of workmanship. Workmanship employed in any construction, repair, or installation required by this proposal shall be of the highest quality and meet recognized standards within the respective trades, crafts and of the skills employed. 2.6 Guarantee/Warranty: Unless otherwise specified by the City of Tybee Island, the Proposer shall unconditionally guarantee the materials and workmanship for one (1) year on all material and/or services. If, within the guarantee period, any defects occur which are due to faulty material and or services, the contractor at his expense, shall repair or adjust the condition, or replace the material and/or services to the complete satisfaction of the City of Tybee Island. These repairs, replacements or adjustments shall be made only at such time as will be designated by the City of Tybee Island as being least detrimental to the operation of the City. 2.7 Liability Provisions: Where proposers are required to enter or go onto City of Tybee Island property to take measurements or gather other information in order to prepare the RFP as requested by the City, the proposer shall be liable for any injury, damage or loss occasioned by negligence of the proposer, his agent, or any person the proposer has designated to prepare the proposal and shall indemnify and hold harmless City of Tybee Island from any liability arising there from. The contract document specifies the liability provisions required of the successful proposer in order to be awarded a contract with City of Tybee Island. 2.8 Cancellation of Contract: The contract may be canceled or suspended by City of Tybee Island in whole or in part by written notice of default to the Contractor upon non-performance or violation of contract terms. An award may be made to the next low Proposer, for articles and/or services specified or they may be purchased on the open market. The defaulting Contractor (or his surety) shall be liable to City of Tybee Island for costs to the City of Tybee 20170413AmendedCityCouncilPacket2 Page 131 of 178 20170413/jrl Island in excess of the defaulted contract prices. See the contract documents for complete requirements. 2.9 Certification of Independent Price Determination: By submission of this proposal, the Proposer certifies, and in the case of a joint proposal each party thereto certifies as to its own organization, that in connection with this procurement: (1) The prices in this proposal have been arrived at independently, without consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other proposer or with any competitor; (2) Unless otherwise required by law, the prices which have been quoted in this proposal have not been knowingly disclosed by the proposer and will not knowingly be disclosed by the proposer prior to opening, directly or indirectly to any other proposer or to any competitor; and (3) No attempt has been made or will be made by the proposer to induce any other person or firm to submit or not to submit a proposal for the purpose or restricting competition. 2.10 Award of Contract: The contract, if awarded, will be awarded to the proposal with the highest score whose base proposal meets the requirements and criteria set forth in the RFP. The City of Tybee Mayor and Council must approve the award. The award will take into account price among other factors as specified in this RFP. 2.11 Procurement Protests: Objections and protests to any portion of the procurement process or actions of the City of Tybee Island staff may be filed with the Purchasing Agent for review and resolution. The Code of the City of Tybee Island will control the protest. 2.12 Qualification of Business (Responsible Proposer): A responsible Proposer is defined as one who meets, or by the date of the proposal acceptance can meet, certifications, all requirements for licensing, insurance, and registrations, or other documentation required by the Scope of Work, specifications and plans. These documents will be listed in the Special Conditions further on in this solicitation. City of Tybee Island has the right to require any or all proposers to submit documentation of the ability to perform, provide, or carry out the service or provide the product requested. City of Tybee Island has the right to disqualify the proposal of any proposer as being unresponsive or un-responsible whenever such Proposer cannot document the ability to deliver the requested product. 2.13 Insurance Provisions, General: The selected contractor shall be required to procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors. The cost of such 20170413AmendedCityCouncilPacket2 Page 132 of 178 20170413/jrl insurance shall be included in the proposal. 2.14.1 General Information that shall appear on a Certificate of Insurance: a. Name of the Producer (Contractor’s insurance Broker/Agent). b. Companies affording coverage (there may be several). c. Name and Address of the Insured (this should be the Company or Parent of the firm the City is contracting with). d. A Summary of all current insurance for the insured (includes effective dates of coverage). e. A brief description of the operations to be performed, the specific job to be performed, or contract number. f. Certificate Holder (This is to always include the City of Tybee Island). City of Tybee Island as an Additional Insured: The City of Tybee Island should also be named as an Additional Insured. 2.14.2 Minimum Limits of Insurance to be maintained for the duration of the contract: a. Commercial General Liability: Provides protection against bodily injury and property damage claims arising from operations of a Contractor. This policy coverage includes: premises and operations, use of independent contractors, products/completed operations, personal injury, contractual, broad form property damage, and underground, explosion and collapse hazards. Minimum limits: $1,000,000 bodily injury and property damage per occurrence and annual aggregate. b. Worker's Compensation and Employer’s Liability: Provides statutory protection against bodily injury, sickness or disease sustained by employees of the Contractor while performing within the scope of their duties. Employer’s Liability coverage is usually included in Worker’s Compensation policies, and insures common law claims of injured employees made in lieu of or in addition to a Worker’s Compensation claim. Minimum limits: $500,000 for each accident, disease policy limit, and disease each employee and Statutory Worker’s Compensation limit. c. Business Automobile Liability: Coverage insures against liability claims arising out of the Contractor’s use of automobiles. Minimum limit: $1,000,000 combined single limit per accident for bodily injury and property damage. Coverage should be written on an Any Auto basis. d. Liquor Liability. If the sale of alcoholic beverages, including beer and wine, is part of the proposal, and if the City awards the contract to a proposal providing for the sale of alcoholic 20170413AmendedCityCouncilPacket2 Page 133 of 178 20170413/jrl beverages from the concession, liquor liability coverage in the amount of $1,000,000 combined single limit per accident for bodily injury and property damage will be required. 2.14.3 Special Requirements: a. Extended Reporting Periods: The Contractor shall provide the City of Tybee Island with a notice of the election to initiate any Supplemental Extended Reporting Period and the reason(s) for invoking this option. b. Reporting Provisions: Any failure to comply with reporting provisions of the policies shall not affect coverage provided in relation to this request. c. Cancellation: Each insurance policy that applies to this request shall be endorsed to state that it shall not be suspended, voided, or canceled, except after thirty (30) days prior to written notice by certified mail, return receipt requested, has been given to the City of Tybee Island. d. Proof of Insurance: City of Tybee Island shall be furnished with certificates of insurance and with original endorsements affecting coverage required by this request. The certificates and endorsements are to be signed by a person authorized by the insurer to bind coverage on its behalf. All certificates of insurance are to be submitted prior to, and approved by, the City of Tybee Island before services are rendered. The Contractor must ensure Certificate of Insurance is updated for the entire term of the City of Tybee Island. e. Insurer Acceptability: Insurance is to be placed with an insurer having an A.M. Best’s rating of A and a five (5) year average financial rating of not less than V. If an insurer does not qualify for averaging on a five year basis, the current total Best’s rating will be used to evaluate insurer acceptability. f. Lapse in Coverage: A lapse in coverage shall constitute grounds for contract termination by the City of Tybee Island Mayor and Council. g. Deductibles and Self-Insured Retention: Any deductibles or self-insured retention must be declared to, and approved by, the City of Tybee Island. At the option of the City of Tybee Island, either: the insurer shall reduce or eliminate such deductibles or self-insured retention as related to the City of Tybee Island, its officials, officers, employees, and volunteers; or the Contractor shall procure a bond guaranteeing payment of related suits, losses, claims, and related investigation, claim administration and defense expenses. 20170413AmendedCityCouncilPacket2 Page 134 of 178 20170413/jrl 2.15 Compliance with Specification - Terms and Conditions: The RFP, Legal Advertisement, General Conditions and Instructions to Proposers, Specifications, Special Conditions, Vendor's RFP, Addendum, and/or any other pertinent documents form a part of the Proposer’s proposal and by reference are made a part hereof. 2.16 Signed RFP Considered Offer: The signed Proposal shall be considered an offer on the part of the Proposer, which offer shall be deemed accepted upon approval by the City of Tybee Island Mayor and Council, Purchasing Agent or designee, as may be applicable. In case of a default on the part of the Proposer after such acceptance, City of Tybee Island may take such action as it deems appropriate, including legal action for damages or lack of required performance. 2.17 Notice to Proceed: The successful proposer shall not commence work under this RFP until a written contract is awarded and a Notice to Proceed is issued by the Purchasing Agent or his designee, or as specified in the Special Conditions. If the successful Proposer does commence any work or deliver items prior to receiving official notification, he does so at his own risk. 2.18 Payment to Contractors: Instructions for invoicing the City of Tybee Island for products delivered to the City of Tybee Island are specified in the contract document. a. Questions regarding payment may be directed to the Accounting Department at 912-472-5024 or City of Tybee Island’s Project Manager as specified in the contract documents. b. Contractors will be paid the agreed upon compensation upon satisfactory delivery of the products or completion of the work as more fully described in the contract document. c. Upon completion of the work or delivery of the products, the Contractor will provide the City of Tybee Island with an affidavit certifying all suppliers, persons or businesses employed by the Contractor for the work performed for the City of Tybee Island have been paid in full. d. City of Tybee Island is a tax exempt entity. Every contractor, vendor, business or person under contract with City of Tybee Island is required by Georgia law to pay State sales or use taxes for products purchased in Georgia or transported into Georgia and sold to City of Tybee Island by contract. Please consult the State of Georgia, Department of Revenue, Sales and Use Tax Unit in Atlanta (404) 656-4065 for additional information. 2.19 Owner’s Rights Concerning Award: The Owner reserves the right, and sole and complete discretion to waive technicalities and informalities. The Owner 20170413AmendedCityCouncilPacket2 Page 135 of 178 20170413/jrl further reserves the right, and sole and complete discretion to reject all RFPs and any RFP that is not responsive or that is over the budget, as amended. In judging whether the Proposer is responsible, the Owner will consider, but is not limited to consideration of, the following: a. Whether the Proposer or principals are currently ineligible, debarred, suspended, or otherwise excluded from contracting by any state or federal agency, department, or authority; b. Whether the Proposer or principals have been terminated for cause or are currently in default on a public works contract; c. Whether the Proposer can demonstrate a commitment to safety with regard to Workers' Compensation by having an experience Modification Rate (EMR) over the past three years not having exceeded an average of 1.2; and d. Whether the Proposer’s past work provides evidence of an ability to successfully complete public works projects within the established time, quality, or cost, or to comply with the Proposer’s contract obligations. 2.20 Owner’s Right to Negotiate: With respect to concession operations – highest proposer: In the event all responsive and responsible RFPs are lower than the anticipated payments to the Owner, the Owner, in its sole and absolute discretion and in addition to the rights set forth above, including the right to reject all such proposals, reserves the right either to (i) supplement its request so as to include additional terms to generate potential compensation the City from the highest responsive and responsible RFP, or (ii) to negotiate with the highest responsive and responsible Proposer only for the purpose of making changes to the Project that will result in additional revenue to the Owner. With respect to janitorial services – lowest proposer. In the event all responsive and responsible RFPs are in excess of the budget, the Owner, in its sole and absolute discretion and in addition to the rights set forth above, reserves the right either to (i) supplement the budget with additional funds to permit award to the lowest responsible and responsible RFP, or (ii) to negotiate with the lowest responsive and responsible Proposer (after taking all deductive alternates) only for the purpose of making changes to the Project that will result in a cost to the Owner that is within the budget, as it may be amended. With respect to joint proposals for concession operations and janitorial services: In the event the responses and responsible proposals include the operation of 20170413AmendedCityCouncilPacket2 Page 136 of 178 20170413/jrl the concession and the janitorial services, the Owner may proceed in its sole discretion to act in what it determines to be in its best interest, which may include the rejection of all proposals, the acceptance of the proposal as submitted for concession operations and janitorial services, or the acceptance of either component and the rejection of the other, and the ability to negotiate with different Proposers in connection with the operation of the concession and the providing of janitorial services, and/or to negotiate with the highest Proposer with regard to the operation of the concession and to negotiate with the lowest Proposer of the janitorial services in order to arrive at what the Owner believes to be the best arrangement for the Owner’s interest. 2.21 Debarred or Suspended Subcontractors. CONTRACTOR shall not subcontract, and shall ensure that no subcontracts are awarded at any tier, to any individual, firm, partnership, joint venture, or any other entity regardless of the form of business organization, that is on the Federal Excluded Parties List System (EPLS) at https://www.epls.gov or the State of Georgia, DOAS, State Purchasing Exclusion listing, or other local government entity. This includes pending litigation or claims with the City or other government entities. Contractor shall immediately notify City of Tybee Island in the event any subcontractor is added to a Federal, State or other Government Entity listing after award of the subcontract. 2.22 Cone of Silence: Lobbying of Procurement Evaluation Committee members, City employees, and elected officials regarding this product or service solicitation, Request for Proposal (RFP) or contract by any member of a proposer’s staff, or those people employed by any legal entity affiliated with an organization that is responding to the solicitation is strictly prohibited. Negative campaigning through the mass media about the current service delivery is strictly prohibited. Such actions may cause your proposal to be rejected. 2.23 GEORGIA OPEN RECORDS ACT - The responses will become part of the City of Tybee Island’s official files without any obligation on the City of Tybee Island’s part. Ownership of all data, materials and documentation prepared for and submitted to City of Tybee Island in response to a solicitation, regardless of type, shall belong exclusively to City of Tybee Island and will be considered a record prepared and maintained or received in the course of operations of a public office or agency and subject to public inspection in accordance with the Georgia Open Records Act, Official Code of Georgia Annotated, Section 50-18-70, et. Seq., unless otherwise provided by law. It is the responsibility of the Proposer to notify the City of any documents turned over which may contain trade secrets or other confidential matters. A Proposer submitting records which the entity or person believes contains trade secrets that wishes to keep such records confidential pursuant to O.C.G.A. § 50-19-72(34) shall submit and attach to the records an affidavit affirmatively declaring that specific information in the records constitute trade secrets 20170413AmendedCityCouncilPacket2 Page 137 of 178 20170413/jrl pursuant to Article 27 of Chapter 1 of Title 10 of the Official Code of Georgia. Proposals will not be opened in public, and the information is exempt from disclosure, including the Open Records Act until such time as the RFP has been awarded, or all proposals have been rejected. City of Tybee Island shall not be held accountable if material from responses is obtained without the written consent of the vendor by parties other than the City of Tybee Island, at any time during the solicitation evaluation process. 2.24 GEORGIA TRADE SECRET ACT of 1990 - In the event a Proposer submits trade secret information to the City of Tybee Island; the information must be clearly labeled as a Trade Secret. The City of Tybee Island will maintain the confidentiality of such trade secrets to the extent provided by law. 2.25 CONTRACTOR RECORDS -The Georgia Open Records Act is applicable to the records of all contractors and subcontractors under contract with the City of Tybee Island. This applies to those specific contracts currently in effect and those which have been completed or closed for up three (3) years following completion. ADDITIONAL CONDITIONS 3.1 TERMS OF CONTRACT: a. The contractor shall be granted a contract with the City to operate the North Beach Concession stand as permitted by the City, the specifics which are specified herein. b. TWO YEAR CONTRACT with ONE 2 year renewal option 3.2 AUDITS AND INSPECTIONS: At any time during normal business hours and as often as the City of Tybee Island may deem necessary, the Contractor and his subcontractors shall make available to the City and/or representatives of the City of Tybee Island for examination of all its records with respect to all matters covered by this Contract. It shall also permit the City of Tybee Island and/or representatives of the Finance Department to audit, inspect, examine and make copies, excerpts or transcripts from such records of personnel, conditions of employment and other data relating to all matters covered by this Contract. All documents to be audited shall be available for inspection at all reasonable times in the main offices of the City of Tybee Island or at the offices of the Contractor as requested by the City of Tybee Island. CONVERSATIONS OR CORRESPONDENCE REGARDING THIS SOLICITATION OR REPORT BETWEEN PROSPECTIVE OFFERORS AND PERSONS OUTSIDE THE CITY OF TYBEE ISLAND WILL NOT BE CONSIDERED OFFICIAL OR BINDING UNLESS OTHERWISE SPECIFICALLY AUTHORIZED WITHIN THIS DOCUMENT. 20170413AmendedCityCouncilPacket2 Page 138 of 178 20170413/jrl The undersigned proposer certifies that he/she has carefully read the preceding list of instructions to proposers and all other data applicable hereto and made a part of this RFP; and, further certifies that the prices shown in his/her proposal is in accordance with all documents contained in this RFP package, and that any exception taken thereto may disqualify his/her RFP. This is to certify that I, the undersigned proposer, have read the instructions to proposer and agree to be bound by the provisions of the same. This day of 20 . BY SIGNATURE TITLE COMPANY Phone / Fax Nos. INSTRUCTIONS TO PROPOSERS – SIGNATURE SHEET 20170413AmendedCityCouncilPacket2 Page 139 of 178 20170413/jrl SPECIAL CONDITIONS AND SPECIFICATIONS NORTH BEACH RESTROOMS AND SHOWERS - CONCESSIONS AND/OR JANITORIAL SERVICES THIS REQUEST FOR PROPOSAL INCLUDES PROPOSALS PERTAINING TO THE NORTH BEACH RESTROOMS AND SHOWERS AND JANITORIAL SERVICES PERTAINING THERETO AND, SEPARATELY, PROPOSALS FOR THE OPERATION OF THE CONCESSION STAND AND RELATED ACTIVITES, INCLUDING GROUND MAINTENANCE REQUIREMENTS APPLICABLE TO THE CONCESSION STAND. SEPARATE PROPOSALS WILL BE CONSIDERED AS WILL JOINT PROPOSALS; HOWEVER, THE PROPOSAL SHOULD CLEARLY INDICATE THE INTENTION OF THE PROPOSER AS TO THE SCOPE OF SERVICES PROPOSED. A PROPOSAL THAT IS LIMITED TO THE CONCESSION SHALL CLEARLY SO INDICATE AND, SIMILARLY, A PROPOSAL THAT IS LIMITED TO THE JANITORIAL SERVICES TO THE RESTROOMS AND SHOWS SHOULD ALSO CLEARLY INDICATE THAT SUCH IS THE CASE. ATTACHMENTS F AND P SHOULD ALSO INDICATE THE SCOPE OF SERVICES PROPOSED AND, IN THE EVENT THE PROPOSAL IS INTENDED TO COVER ALL SERVICES CONTAINED IN THE REQUEST, THE PROPOSAL SHALL CLEARLY INDICATE THAT INTENTION. Concessionaire Service Requirements: The concession items that may be offered by the successful contractor shall not include tobacco products, E-cigarettes and energy drinks, but may include the following: • Snacks • Soft drinks and bottled water • Recreational Gear (coolers, batteries, insect repellent, sun screen, towels, sunglasses and boogie boards, etc. • Beer and wine • Food prepared on the premises The concession stand is located on the east side of the NB Showers, Restrooms and Concession area. No vending or sales are allowed outside of the decking area. Vending machine area has to be pre-approved by the City of Tybee Island and the Company is responsible for any electrical and structural upgrade that may be necessary for approved vending machine area. The sale of tobacco products or E-cigarettes and the rental of beach chairs and umbrellas will be prohibited under this contract. The sale of products packaged or made of Styrofoam or glass will be prohibited under this contract. All concession items offered for sale will be permitted for sale at the discretion of the City. City of Tybee Island reserves the right to disallow the sale of any item not considered to be “family friendly.” 20170413AmendedCityCouncilPacket2 Page 140 of 178 20170413/jrl The City of Tybee will have the right to assign its interests in any contract, and may assign its interests to this property prior to the contract with the company that wins this contract. Company will courteously provide service and merchandise to all customers. Company will maintain the concession area and all equipment in a clean, operable and safe condition. Company will be responsible for providing personnel to properly operate the facility in an appropriate manner during the required operational hours. Company is responsible for any upgraded electrical, kitchen, refrigeration and any other equipment or modifications needed to operate the concession area in accordance with the Company’s proposal. The Mayor and Council must approve any proposed modifications to the physical facility and the operation. Company is responsible for providing any necessary related appliances and upgraded electrical needs or internet connectivity. Company may install security cameras to monitor the outside of the restrooms and the concession stand inside and out. Company and his/her employees will strictly adhere to the following dress code: Shorts may be worn but cannot be shorter than the tip of the fingers when the arms and hands are hanging at the side. No cut-offs will be accepted. Shirts are required to be worn at all times. Employees’ shirts will not contain or display obscene language or other offensive print. Company will be responsible for locking and securing the concession stand, restrooms, storage rooms and electrical room at the end of each operating day and for opening restrooms at the beginning of each operating day. Chatham County Health Department inspections will be conducted on a quarterly basis of businesses selling food and beverages. The Company must at all times maintain a satisfactory rating and score with the Chatham County Health Department for all quarterly or other inspections. If the rating is unsatisfactory or a non-compliance is not corrected promptly, the operation contract will be terminated with no further liability or obligation on the part of the City. There will be no decrease in the monthly fees owed to the City of Tybee Island as a result of a suspension resulting from a food and beverage inspection. No open flames of any of any type will be allowed such as: candles, lanterns, or as a light source. However, the Company may, if permitted by the Chatham County Health Department, and with written approval from the City, install cooking equipment, including a grill, approved by the City. Daily Custodial and Ground Maintenance Requirements: Standard operating hours of the NB Restrooms, Showers and Concessions Stand are 8 am to 8 pm. Company will be required to provide cleaning of the premises between the hours of 7:30 am and 8:30 pm (Daily) as required herein. 20170413AmendedCityCouncilPacket2 Page 141 of 178 20170413/jrl Company will handle all matters of repair and maintenance of unsafe conditions when the public safety is an issue (i.e. exposed nails, loose or broken timbers, replacement of broken toilets, urinals and fixtures with a value of $1,000 or less. Company will be responsible for all repairs, maintenance, and damage or theft replacement of fixtures and lighting. Any major repairs will require notice to be provided to the City and approval of the City for the Company to initiate such repairs. As used herein, “major repairs” means repairs that will exceed $1,000 in costs. The Company will not let repairs/maintenance build up to exceed $1,000 and must immediately report any and all repairs needed to the City within 24 hours of Company having notice of the need for such repair. Company is responsible for securing the restrooms and concession stand at the end of the business each day. Company is responsible for reporting any security issues including any vandalization promptly to the Tybee Island Police Department and will provide any necessary evidence including video security recordings for a full investigation. Company will be required to furnish all custodial and grounds maintenance equipment required for maintaining the NB Restrooms, Showers and Concession Stand and will supply the decking, landscaping and picnic tables. Company shall inspect and clean restrooms on an hourly basis during the busy season month from April thru September. During the off season the Company shall monitor cleanliness as needed with a minimum of one evening deep cleaning. Company will install hourly cleaning sheet which must be annotated accordingly. Company will provide all toilet tissue, hand soup and cleaning supplies. The City of Tybee Island will not, upon award of a contract assume any financial responsibility for these items. Alternative proposals which state that the city will provide these items will not be considered. Company will be responsible for procuring, picking up from vendor, and/or making delivery arrangements for all supplies relative to the operation of the NB Restrooms, Showers and Concession Stand. Company will be required to provide pre-approved garbage and recycling containers for the site and to empty the containers on regular basis to avoid overflow into the standard garbage and recycling carts provided by the city’s garbage and recycling Company. Company will be responsible for the garbage and recycling disposal cost by the City of Tybee Island’s Company. Company will sweep and maintain the deck area (As required). Company will re-check periodically through the day to the end of operating hours to assure that ample supplies are in each restroom, and well re-stock as required (Daily) all toilet tissue, hand soap and cleaning supplies that are provided by the Company. 20170413AmendedCityCouncilPacket2 Page 142 of 178 20170413/jrl Company will pressure wash the deck area monthly. Company will be required to furnish all pressure washing equipment. Company will clean and maintain the brick paver areas monthly including the shower area per a submitted and approved maintenance plan. Company will cut and prune the landscaping as needed per a submitted and approved maintenance plan. The Company shall indemnify the City, its elected officials, officers, agents, insurers, its successors and assigns, against any and all claims, demands, obligations, actions, causes of action, rights, costs, contributions, expenses, compensation of any nature, and damages, whether compensatory, exemplary, punitive, consequential, incidental or otherwise, whether based on contract, or any other theory of recovery which anyone may have related to the operation of the North Beach Concessions and Bathrooms. Payment of Utilities Company will be responsible for paying all utility bills, Current utilities include, but are not limited to: Electric, Water and Sewer, Pest Control, Garbage and Recycling Collection Services and Locksmith Services. Revenue Payments: All revenue payments are to be submitted to the City of Tybee Island no later than the 10th day of each month in accordance with the payment schedule included herein. Late payments will not be tolerated. If more than two late payments are received will subject Company to a “late payment penalty” in the amount of 10% of the contracted monthly revenue payment for the balance of the contract. 1. COMMENCEMENT AND COMPLETION: Contract will commence ______________, 2017 2. RESPONSIBILITIES FOR CLAIMS AND LIABILITY: The Company shall indemnify the City, its elected officials, officers, agents, insurers, its successors and assigns, against any and all claims, demands, obligations, actions, causes of action, rights, costs, contributions, expenses, compensation of any nature, and damages, whether compensatory, exemplary, punitive, consequential, incidental or otherwise, whether based on contract, or any other theory of recovery which anyone may have related to the operation of the North Beach Concessions and Bathrooms. 20170413AmendedCityCouncilPacket2 Page 143 of 178 20170413/jrl 3. SCORING: Evaluation Matrix Experience and Qualifications: Previous experience with similar contracts – 35 points Financial Stability of the Company: Evidence of financial ability to provide the services – 25 points Revenue: The amount to be paid to the City of Tybee Island – 25 points Menu and Charges to the Public – 15 points CITY OF TYBEE CHATHAM COUNTY, GEORGIA The Proposer certifies that he/she has examined all documents contained in this RFP package, and is familiar with all aspects of the proposal and understands fully all that is required of the successful Proposer. The Proposer further certifies that his/her RFP shall not be withdrawn for sixty (60) days from the date on which his proposal is submitted to the City. The Proposer agrees, if awarded this RFP, he/she will: A. Furnish, upon receipt of an authorized City of Tybee Island Purchase Order, all items indicated thereon as specified in this proposal for the RFP amount; or, B. Enter a contract with City of Tybee Island to do and/or furnish everything necessary to provide the service and/or accomplish the work as stated and/or specified in this proposal for the proposal amount, and; COMPANY DATE SIGNATURE TITLE TELEPHONE NUMBER 20170413AmendedCityCouncilPacket2 Page 144 of 178 20170413/jrl ATTACHMENT A CONTRACTOR AFFIDAVIT under O.C.G.A. § 13-10-91(b) (1) By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of CITY OF TYBEE ISLAND has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: _________________________________ Federal Work Authorization User Identification Number _________________________________ Date of Authorization _________________________________ Name of Contractor _________________________________ Name of Project _________________________________ Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on ______, ___, 201__ in _____ (city), ______ (state). _________________________________ Signature of Authorized Officer or Agent _______________________________ Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE___ DAY OF _____, 20__. _________________________________ NOTARY PUBLIC My Commission Expires: 20170413AmendedCityCouncilPacket2 Page 145 of 178 20170413/jrl ATTACHMENT B SUBCONTRACTOR AFFIDAVIT under O.C.G.A. § 13-10-91(b)(3) By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with______________________ (name of contractor) on behalf of CITY OF TYBEE ISLAND has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A. § 13-10-91 (b). Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub-subcontractor to the contractor within five (5) business days of receipt. If the undersigned subcontractor receives notice of receipt of an affidavit from any sub-subcontractor that has contracted with a sub-subcontractor to forward, within five (5) business days of receipt, a copy of such notice to the contractor. Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: _______________________________ Federal Work Authorization User Identification Number _________________________________ Date of Authorization _________________________________ Name of Subcontractor _________________________________ Name of Project _________________________________ Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on _________, ___, 201__ in _____________________(city), ______(state). _________________________________ Signature of Authorized Officer or Agent _______________________________ Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE __ DAY OF ________, 201__. _________________________________ NOTARY PUBLIC My Commission Expires: _________________________________ E-2 20170413AmendedCityCouncilPacket2 Page 146 of 178 20170413/jrl ATTACHMENT C O.C.G.A. § 50-36-1(e)(2) Affidavit By executing this affidavit under oath, as an applicant for a(n) ____________________ contract for a public benefit as referenced in O.C.G.A. § 50- 36-1, from the CITY OF TYBEE ISLAND, Georgia, the undersigned applicant verifies one of the following with respect to my application for a public benefit: 1) _________ I am a United States citizen. 2) _________ I am a legal permanent resident of the United States. 3) _________ I am a qualified alien or non-immigrant under the Federal Immigration and Nationality Act with an alien number issued by the Department of Homeland Security or other federal immigration agency. My alien number issued by the Department of Homeland Security or other federal immigration agency is:____________________. The undersigned applicant also hereby verifies that he or she is 18 years of age or older and has provided at least one secure and verifiable document, as required by O.C.G.A. § 50-36-1(e)(1), with this affidavit. The secure and verifiable document provided with this affidavit can best be classified as: _____________________________________________________________________. In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of O.C.G.A. § 16-10-20, and face criminal penalties as allowed by such criminal statute. Executed in ___________________ (city), __________________(state). _________________________________ Signature of Applicant _________________________________ Printed Name of Applicant SUBSCRIBED AND SWORN BEFORE ME ON THE ___ DAY OF ___________, 20____ _________________________ NOTARY PUBLIC My Commission Expires: 20170413AmendedCityCouncilPacket2 Page 147 of 178 20170413/jrl What products/services do you provide to the City of Tybee Island: _________________________________________________________________ To whom shall we direct the Purchase Order? Contact:______________________ Email:_______________________ Phone#______________________________ Fax#________________________________ Location: ________________________________________________________ To whom shall we direct Payment? A/R Contact: _______________________ Email:_________________________________ Phone#_____________________________ Fax#________________________________ Remittance Address:________________________________________________________ Our terms are Net 30. 20170413AmendedCityCouncilPacket2 Page 148 of 178 20170413/jrl ATTACHMENT E RFP REVENUE SHEET NORTH BEACH RESTROOMS AND SHOWERS - CONCESSIONS AND JANITORIAL SERVICES Date: ____________ RFP # 2017-_____ Concessions and custodial services for the NB Restrooms, Showers and Concession Stand including the deck area and landscape planters to be provided for the City of Tybee Island I have read and understand the requirements of this proposal and agree to provide the required services in accordance with this proposal, and all other attachments, exhibits, etc. I understand that the City of Tybee Island will not be responsible for the reimbursement of any cost not specifically set forth in this proposal. Schedule of Monthly Revenue Payment to the City of Tybee Island: • January _______________ • February _______________ • March _______________ • April _______________ • May _______________ • June _______________ • July _______________ • August _______________ • September _______________ • October _______________ • November _______________ • December _______________ • Total Annual Revenue _______________ _____________________________________________ (Firm) _____________________________________________ (Signature) __________________________ ___________________(Title) * This document should be enclosed in an opaque envelope as specified by the RFP Documents. 20170413AmendedCityCouncilPacket2 Page 149 of 178 20170413/jrl ATTACHMENT F RFP INFORMATION SHEET NORTH BEACH RESTROOMS AND SHOWERS - CONCESSIONS AND JANITORIAL SERVICES Date: ____________ RFP # 2017-_____ ATTACH SEPARATE SHEET WITH THE FOLLOWING INFORMATION: Items to be sold Please show the brand name, packaging and services size and retail prices of each items to be offered below: • List all soft drinks and water • List all prepackaged sandwiches, etc. • List all bagged, loose and packaged snacks and candies. • List all miscellaneous items such as ice cream, snow cones or gum • List all recreational gear such as coolers, batteries, sun screen, towels and sunglasses. • List all items intended to be cooked on the premises. • List all alcoholic beverages intended to be sold from the concession premises as part of the proposal. Proper licenses for such sales will be required. Maintenance plans: • Brick paver cleaning and maintenance plan • Cutting and pruning landscaping maintenance plan. History of Experience with Similar Contracts Evidence of Financial Ability to Provide the Services 20170413AmendedCityCouncilPacket2 Page 150 of 178 20170413/jrl ATTACHMENT G CHECKLIST FOR SUBMITTING RFP Sign below and submit this sheet with RFP NOTE: All of the following items must be submitted with your RFP to be considered “responsive”. Remember to follow the Instructions in the RFP Documents. 1. INSTRUCTIONS TO PROPOSERS SIGNATURE SHEET 2. ACKNOWLEDGMENT OF ANY/ALL ADDENDUMS (if any Addendums issued). 3. RFP SHEETS COMPLETELY FILLED OUT AND SIGNED. 5. COMPLETE AND SUBMIT ALL ATTACHMENTS TO THE RFP (Attachments A-G). ____________________________ NAME/TILE ____________________________ COMPANY NAME ____________________________ ADDRESS ____________________________ CITY/STATE/ZIP ___ __________ PHONE NUMBER ___________________________________ EMAIL Rev 04.11.17 – for Both 20170413AmendedCityCouncilPacket2 Page 151 of 178 20170413/jrl STATE OF GEORGIA ) ) COUNTY OF CHATHAM ) AGREEMENT AS TO TERMS OF APPOINTMENT FOR CITY MANAGER FOR THE CITY OF TYBEE ISLAND, GEORGIA This Agreement made and entered into the day of _______________, 2017, by and between the City of Tybee Island, Georgia (hereinafter “the City”); and Shawn Gillen (hereinafter “the City Manager” and/or “Gillen”). WHEREAS, by Charter of the City of Tybee Island, Georgia, the position of City Manager was created; and WHEREAS, the Mayor and Council of the City conducted a diligent search for a person to fill the position of City Manager and now desire to appoint and has appointed Shawn Gillen as City Manager, and Gillen desires to accept and has accepted such appointment; NOW, THEREFORE, in consideration of the mutual covenants and conditions flowing to each party, the parties do agree as follows: 1. The City affirms its appointment of Gillen by and through the Mayor and Council and Gillen agrees to accept such an appointment in the capacity as City Manager as that position is defined in the charter for the City of Tybee Island. Such appointment shall continue unless terminated as set forth herein. 2. Either party may terminate the Agreement and Gillen’s appointment at any time after the execution of the Agreement upon 90 days written notice to the other party. In the event of such termination by the City without just cause as described below, the City shall pay to 20170413AmendedCityCouncilPacket2 Page 152 of 178 20170413/jrl Gillen on the final day of his employment, liquidated damages in an amount equal to six (6) months of total compensation. Should a majority of the entire Council (four members) vote to terminate the services of Gillen “without cause,” then within ten (10) business days following such vote, the Council shall cause Gillen to be paid any accrued and unpaid salary and benefits earned, including personal time off, holiday time and insurance prior to the date of termination based on a forty (40) hour work week. Within forty-five (45) calendar days following the vote to terminate Gillen’s employment, the Council shall cause Gillen to be paid a lump sum severance pay equal to six (6) months of his base salary as full and complete payment and satisfaction of any claims of Gillen of whatsoever nature arising out of this Agreement or otherwise. As consideration for such payment, Gillen shall, prior to receipt thereof, execute and deliver to the City a general release of the City and its Council members and its officers, agents, and employees for all acts and actions (whether accrued or subsequently accruing) from the beginning of time until the date of release, said release to be prepared by the City Attorney. In the event Gillen is terminated for “just cause,” the City shall have no obligation to pay the amounts outlined above in this Agreement. For purposes of this Agreement, “just cause” is defined and limited for purposes of this Agreement to any of the following: a. Misfeasance, malfeasance and/or nonfeasance in performance of the City Manager’s duties and responsibilities. b. Conviction or a plea of guilty or no contest to a misdemeanor or felony crime, whether or not adjudication is withheld. c. Neglect of duty, including the inability or unwillingness to properly discharge the responsibilities of office. 20170413AmendedCityCouncilPacket2 Page 153 of 178 20170413/jrl d. Violation of any substantive City policy, rule, or regulation, which would subject any other City employee to termination. e. The commission of any fraudulent act against the interest of the City. f. The commission of any act which involves moral turpitude, or which causes the City disrepute. g. Violation of the International City/County Management Association Code of Ethics. h. Willful misuse, conversion or misappropriation by Gillen without authority of public property or public funds entrusted to him. i. Any other act of a similar nature of the same or greater seriousness. In the event of termination by Gillen by written notice to the City, no severance or other benefits will be owed and, if the City elects to accept less than 90 days’ notice, Gillen will cease receiving compensation upon ceasing active work for the City, but will be compensated for all accrued compensation and benefits. 3. This Agreement shall commence on the 3rd day of June, 2017 and continue to December 31, 2017 and shall automatically renew for one year periods thereafter unless either party notifies the other party of non-renewal 90 days prior to the expiration hereof; provided, however, that this Agreement may be terminated earlier as provided by Section 2 of this Agreement. Non-renewal by the City of this Agreement on its anniversary date will be treated the same as a termination and the City shall pay to Gillen on the final day of his employment, the same liquidated damages that would be paid due to Section 2 and Gillen shall execute the release described in Section 2. 4. All notices required or permitted to be given under the Agreement, shall be given by personal service upon or certified mail, return receipt requested effective upon the date of 20170413AmendedCityCouncilPacket2 Page 154 of 178 20170413/jrl personal service or on the date of mailing, to the other parties at the following addresses or to such other addresses as either may designate in writing to the other: If to the City: Mayor, City of Tybee Island Post Office Box 2749 Tybee Island, Georgia 31328 If to Gillen: (Address to be Provided) 5. Gillen shall diligently and conscientiously devote his time and attention and his best efforts to discharge his duties as City Manager. Other office or employment for enumeration while so employed will only be permissible after coordination with the Mayor and Council and an agreement pertaining thereto is reached; however, although Gillen shall devote all the necessary time and effort to his duties as City Manager, he may continue to teach online educational classes on his own time as long as there is no conflict with either his responsibilities as City Manager or normal work hours.. 6. Gillen shall perform such duties and responsibilities as outlined in the Charter of the City and any job description which may be provided to him as either may from time to time be amended, as well as perform such other duties as may reasonably be required of him by the Mayor and Council. 7. Gillen shall at all times discharge his duties and consultation with the Mayor and Council, keeping them informed of his actions and decisions within the scope of his authority. He shall be responsible to the Mayor and Council for the proper and efficient administration of all affairs of the City except as may otherwise be provided by law. 20170413AmendedCityCouncilPacket2 Page 155 of 178 20170413/jrl 8. Gillen’s compensation shall be as provided herein. Commencing the 3rd day of June, 2017, the City shall pay to Gillen as compensation for his services the sum of $130,000.00 annually, herein referred to as “annual base salary” subject to withholding for appropriate items such as federal and state income taxes FICA. At least annually, the Mayor and Council shall consider a merit increase in addition to any other increases that may be considered and whether to award such an increase and the amount thereof is to be solely within the discretion of the Mayor and Council. Interim reviews may be conducted at any time at the discretion of the Mayor and Council. If at any time during the existence hereof, Gillen resigns following a suggestion, whether formal or informal, by the Mayor and Council that he resign, then, in that event, Gillen may, at his option, be deemed to be terminated at the date of such suggestion within the context of the liquidated damages provision provided herein. The annual gross compensation shall be paid in equal periodic installments with such frequency as other City employees are normally paid. 9. In addition to all other compensation provided herein and in recognition of the fact that Gillen’s duties require that he shall have use of his personal automobile in connection with his employment, the City shall pay mileage expenses at the same mileage rate as the current State of Georgia mileage reimbursement rate for Gillen’s travel outside the limits of the City of Tybee Island on official business except for mileage incurred traveling to and from work or the City may provide, at its option, Gillen a vehicle for his official duties. 20170413AmendedCityCouncilPacket2 Page 156 of 178 20170413/jrl 10. In addition to all other compensation provided herein, the City shall budget, pay and provide to Gillen: a) any and all benefits which are provided to full-time City employees as a whole; b) family care under the City’s health plan will be provided to Gillen’s family; b) such annual leave and sick leave time as may be provided to City employees as a whole including 21 days of vacation during each year of service unless and until such time vacation leave would be greater under the schedule provided to full-time City employees with equivalent years of service. If extensive hours are worked, additional compensated time off will be allowed during the year as approved by the Mayor; c) coverage under liability insurance provided by the City; d) term life insurance naming Gillen as insured in an amount equal to $25,000.00; e) subject to 10 a) above hospital, medical and dental insurance coverage provided to full-time City employees as a whole f) professional dues and subscriptions for Gillen’s participation in organizations necessary and desirable for professional growth and for the good of the City; 20170413AmendedCityCouncilPacket2 Page 157 of 178 20170413/jrl g) travel subsistence and related expenses for Gillen associated with official travel, meetings and conferences to continue the professional development of Gillen and/or to pursue necessary official functions for the City; h) certain expenses of a job of a Manager are of an affiliated nature which the City recognizes are incurred by the City Manager. The City agrees to reimburse or to pay said general expenses and the finance director is hereby authorized to disburse such monies upon receipt of duly executed expense or petty cash vouchers, receipts, statements or personal affidavits; i) regular opportunities for professional training and advancement in order to enhance Gillen’s contributions to the citizens of the City; j) enrollment in the City’s Defined Benefit Pension Plan; k) reimbursement for the following moving expenses up to a maximum total of $30,000: reasonable costs associated with a house hunting trip for Gillen and his family; realtor fees for the sale of the Gillen home; pack and move, and temporary living expenses in the City. 11. If Gillen dies prior to the termination of the Agreement, the Agreement shall then terminate and the City shall pay to Gillen’s estate as soon as possible all salary or expense reimbursement accrued through the date of his death. The City shall not be under any obligation to pay any other amounts of any kind to his estate or heirs and shall not be obligated for the payment of the amounts hereinbefore designated as liquidated damages. 20170413AmendedCityCouncilPacket2 Page 158 of 178 20170413/jrl 12. All equipment supplied by the City and all records and files of Gillen shall be the property of the City and shall remain such property during the course of the Agreement and upon termination. 13. The City shall defend, save harmless and indemnify Gillen against any tort, professional liability claim or demand or other legal action, whether groundless or otherwise, arising out of an alleged act or omission occurring in the performance of his duties. The City shall pay the amount of any settlement or judgment rendered thereon. Notwithstanding the foregoing, no indemnity obligation shall apply to or cover any intentional or willful tort or willful and wanton negligence or any act committed while operating a vehicle under the influence of alcohol, controlled substances or dangerous drugs (other than those for which a valid prescription exist) each of said terms being as defined by Georgia law. 14. The text herein shall constitute the entire agreement between the parties. The Agreement shall be binding upon and inure to the benefit of Gillen, his heirs at law and executors. IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seal the day and year first above written. City of Tybee Island, Georgia __________________________________ Jason Buelterman, Mayor Attest:__________________________ Jan LeViner, Clerk 20170413AmendedCityCouncilPacket2 Page 159 of 178 20170413/jrl 1728746.1 REVIEWED AND ACCEPTED BY: __________________________________ Shawn Gillen, City Manager Witness:_________________________ APPROVED AS TO FORM: __________________________________ Edward M. Hughes, Attorney for City of Tybee Island, Georgia 20170413AmendedCityCouncilPacket2 Page 160 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 161 of 178 20170413/jrl Environmental Services, Inc. 101 B Estus Drive Savannah, GA 31404 Phone 912-236-4711 * Fax 912-236-3668 ________________________________________________________ www.environmentalservicesinc.com 003-Admin-Proposal ESI2009-Final_v3 11/8/2010 Controlled Document FLORIDA ▪ GEORGIA ▪ NORTH CAROLINA ▪ OHIO 9 February 2017 Mr. Mark Padgett Via: E-mail RE: Tybee Island Sand Dune Restoration ES17004.00 Chatham County, Georgia Dear Mr. Padgett: Thank you for contacting Environmental Services, Inc., (ESI). Pursuant to our recent conversation, ESI is pleased to enclose the attached proposal. Please note under our Terms section at the end of the proposal that, as the client, you assure ESI that we have permission to work on the property being evaluated and that you will advise us regarding the proper procedures for accessing the property. Also, in attempt to contribute to the success of this project, the costs provided to perform Year 1 baseline setup and monitoring have been reduced by 15% below our anticipated actual costs. If the attached meets your requirements, please approve by signing and returning the enclosed document to us by mail to the address above, by fax (912-236-3668) or via email (MDeMell@esinc.cc). We are prepared to proceed upon receipt of the signed contract and project retainer in the amount of $500.00. We look forward to working with you. Please contact me should you have any questions. Thank you for selecting ESI to assist with your environmental consulting needs. Sincerely yours, ENVIRONMENTAL SERVICES, INC. Michael J. DeMell Senior Vice President II/Technical Director 20170413AmendedCityCouncilPacket2 Page 162 of 178 20170413/jrl Environmental Services, Inc. Proposal ES17004.00 9 February 2027 003-Admin-Proposal ESI2009-Final_v3 1 11/8/2010 Controlled Document PROPOSAL FOR SERVICES ESI PROJECT NO. ES17004.00 The following Contract for Services is an agreement between Environmental Services, Inc., (ESI) and Mr. Mark Padgett (Client), with the terms specified herein. Client agrees that the company/individual signing this agreement has the ability to compensate ESI for the work described herein whether or not the proposed project materializes. ESI agrees to perform the following tasks for the associated fee. Project Name: Tybee Island Sand Dune Restoration ES17004.00 Project Location: Chatham County, Georgia SCOPE OF SERVICES FEE Task 1. Project Team Coordination & Baseline Implementation & Monitoring: Associated with this task, ESI will coordinate with the project team in order to get acquainted with the project purpose, goals, and team objectives. Specific monitoring parameters will be agreed upon with the project team prior to start. Based upon that information ESI will implement a baseline monitoring event to document the current site conditions. The baseline monitoring will assess general qualitative and quantitative data associated with the three test locations as well as other parameters deemed important by the team. Following the baseline monitoring and installation of the sand fence diamonds by others, ESI will initiate quarterly monitoring of the three test locations. Again, sample methods will be discussed during the initial meetings to ascertain the appropriate sampling approach and desired data to be captured. I understand that supplemental planting will not occur during Year 1, therefore monitoring of the sites will likely key in on sand accumulation in and around the sand fence structures, natural vegetative recruitment, faunal use of the area, human impacts, and other general observations made during the events. At the end of Year 1, ESI will prepare a monitoring report that will speak to baseline conditions and follow progression of the sites throughout the year. The report will analyze pre and post project conditions, note significant observations relative to the project success, and provide findings and recommendations based upon the project purpose and goal. A break out of costs for baseline setup, quarterly monitoring, and Year 1 reporting is as follows: $3,500.00 Fixed Fee 20170413AmendedCityCouncilPacket2 Page 163 of 178 20170413/jrl Environmental Services, Inc. Proposal ES17004.00 9 February 2027 003-Admin-Proposal ESI2009-Final_v3 2 11/8/2010 Controlled Document Year 1: Setup and Monitoring 1. Baseline Setup & 1st Quarter monitoring $1,500.00 2. Quarterly monitoring $1,200.00 3. Year End Reporting $ 800.00 Task 2. General Consultation: The above tasks spell out anticipated costs and services necessary to complete the level of work authorized by this contract. Services not otherwise anticipated, or which are beyond our control, such as additional meetings or information required by the client, the client's attorney, planner, engineer, or surveyor, will be billed on a time and material basis. Additional information requested by others, that is not normally part of the scope(s), will be billed on a time and materials basis. Prior to initiating this work, ESI will discuss the requests and acquire your authorization. Time & Materials Additional services not specifically addressed herein will be invoiced on a time and materials basis at standard ESI hourly rates. We will provide you with a written proposal for these tasks if, or when, they become necessary. We are prepared to proceed upon receipt of the signed contract and project retainer in the amount of $500.00. ESI is committed to providing quality service to our clients. Every project is reviewed by a senior technical manager to ensure that the work has been performed in compliance with our goal of providing superior service and solutions to our clients. 20170413AmendedCityCouncilPacket2 Page 164 of 178 20170413/jrl Environmental Services, Inc. Proposal ES17004.00 9 February 2027 003-Admin-Proposal ESI2009-Final_v3 3 11/8/2010 Controlled Document Project Name: Tybee Island Sand Dune Restoration ES17004.00 Project Location: Chatham County, Georgia Task 1: Project Team Coordination & Baseline Setup & Monitoring Fee: $3,500.00 Task 2: General Consultation Fee: $ T & M TERMS: . ESI will complete the work described above in a timely manner unless delayed by Client's request, lack of information, or intervening factors beyond our control. . Client assures ESI that it has permission to work on the subject property and will advise ESI of proper procedures for accessing subject property. . ESI will maintain a minimum $1,000,000 errors and omissions (professional liability) insurance; $1,000,000 per occurrence and $2,000,000 aggregate general liability insurance for the duration of the project. If any additional insurance requirements are necessary, please return the specifications with the signed proposal. They will become a part of this contract as agreed by both parties. . Outside services and expenses such as subcontractors and special purchases will be invoiced with a handling fee of 15 percent. . A retainer of $500.00 is required; the retainer will be subtracted from the last invoice and is required by ESI to initiate work. . Client will provide ESI with any special billing formats or considerations with the signed contract. . Billing is done monthly. Payment is due immediately upon receipt of the invoice; after 30 days the Client agrees to pay 1.5 percent late fee per month or portion thereof on unpaid balances. Unpaid balances after 60 days from the date of the invoice may result in work stoppage until overdue accounts are resolved. . Failure to pay within 60 days from the date of invoice will be considered by ESI to be a breach of contract, and ESI may cease work and withhold all work product immediately without penalty from the Client. . Client agrees that this contract is an agreement between Client and ESI. Payment is due from Client at the time services are performed. Payment shall not be contingent upon regulatory action or upon resolution of any legal matter that ESI is not a party to. If ESI is being contracted to complete work which Client will use in a legal dispute, Client agrees to pay ESI in a timely manner without regard to the current standing of that legal dispute. ESI fees may not be incorporated into real estate closings without prior written consent from ESI. . This agreement shall be governed by the laws of the State of Florida, United States. Any lawsuit, proceeding or action arising out of or relating to this agreement must be brought in any court of competent jurisdiction located within Duval County, Jacksonville, Florida. Each of the parties irrevocably submits and consents to the exclusive jurisdiction of such court in any such lawsuit, proceeding or action, and waives any defense or objection it may now or hereafter have to personal jurisdiction, venue, or inconvenient forum. . ESI rates change on March 1 of each year. . This proposal is valid for a period of 60 days following the date of issuance. TERMS ACCEPTED: ENVIRONMENTAL SERVICES, INC. SIGNATURE: SIGNATURE: NAME: NAME: Michael J. DeMell FIRM: FIRM: Environmental Services, Inc. TITLE: TITLE: Senior Vice President II/Technical Director DATE: DATE: 9 February 2017 Purchase Order # Client Project File # BILLING ADDRESS AND CONTACT IF DIFFERENT FROM ABOVE: _____________________________________________________________________________________________ _____________________________________________________________________________________________ 20170413AmendedCityCouncilPacket2 Page 165 of 178 20170413/jrl Environmental Services, Inc. 4 003-Admin-Proposal ESI2009-Final_v3 11/8/2010 Controlled Document ENVIRONMENTAL SERVICES, INC. SCHEDULE OF LABOR AND EXPENSE RATES POSITION RATE EXPENSE CHARGE Technical Additional Services Assistant Scientist $40.00/Hour GIS/CAD Usage $30.00/Hour Environmental Technician $50.00/Hour Global Positioning System $50.00/Day Project Scientist $60.00/Hour ATV Usage $50.00/Day Senior Scientist $75.00/Hour Boat Usage $100.00/Day Senior Geologist $120.00/Hour Local Courier Service $13.00/Delivery Project Archaeologist $45.00/Hour Outside Graphics Cost + 15% Senior Archaeologist $60.00/Hour All Subcontracted Services Cost + 15% Historic Resource Specialist $80.00/Hour Travel Sustainability Specialist $100.00/Hour Vehicle Mileage Rate $0.54/Mile Project Forester $90.00/Hour Travel Expenses Cost Senior Forester $105.00/Hour Copies Project Manager $100.00/Hour Photocopy Per Page $0.15 Senior Manager $110.00/Hour Color Copy Per Page $1.50 8 ½ x 11 Forest Biometrician $115.00/Hour $2.50 8 ½ x 14 SR Forest Biometrician $145.00/Hour $3.00 11 x 17 VP/Technical Director $145.00/Hour Full Size Copy Per Page $2.00 24 x 36 SR VP/Technical Director $160.00/Hour or 36 x 48 b/w SR VP II/Technical Director $180.00/Hour $20.00 24 x 36 Principal $200.00/Hour or 36 x 48 color Administrative Blueprints or Xerox Per Page $2.50 Receptionist $35.00/Hour Aerial Photography $50 0 - 15 acres Administrative Assistant $50.00/Hour $100 16 - 50 acres Exec. Admin Assistant $70.00/Hour $200 51 - 100 acres Graphics $300 101 - 999 acres GIS/CAD Technician $60.00/Hour $500 1000+ acres GIS/CAD Analyst $80.00/Hour GIS/CAD Manager $105.00/Hour GIS/CAD Senior Manager $110.00/Hour 20170413AmendedCityCouncilPacket2 Page 166 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2Page 167 of 17820170413/jrl 20170413AmendedCityCouncilPacket2Page 168 of 17820170413/jrl 20170413AmendedCityCouncilPacket2 Page 169 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 170 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 171 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 172 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 173 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 174 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 175 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 176 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 177 of 178 20170413/jrl 20170413AmendedCityCouncilPacket2 Page 178 of 178 20170413/jrl