HomeMy Public PortalAboutTBM 2014-11-05FRASER BOARD OF TRUSTEES
MINUTES
DATE: Wednesday, November 5, 2014
MEETING: Board of Trustees Regular Meeting
PLACE: Fraser Town Hall Board Room
PRESENT
Board: Mayor Peggy Smith; Mayor Pro -Tem Philip Naill; Trustees; Eileen
Waldow, Katie Soles, Cody Clayton Taylor, Andy Miller and Jane Mather
Staff: Town Manager Jeff Durbin; Town Clerk, Lu Berger; Finance Manager Nat
Havens; Public Works Director Allen Nordin; Town Planner, Catherine
Trotter; Plant Supervisor Joe Fuqua
Others: See attached list
Mayor Smith called the regular meeting to order at 7:15 p.m.
1. Workshop: Snow Management Operations Plan
2. Regular Meeting: Roll Call
3. Approval of Agenda:
Trustee Waldow moved, and Trustee Taylor seconded the motion to approve the
Agenda. Motion carried: 7-0.
4. Consent Agenda:
a) Minutes — October 15, 2014
Trustee Waldow asked the minutes be removed from the consent agenda and moved to
7C.
5. Open Forum:
6. Public Hearings:
a) 2015 Budget
Trustee Naill moved, and Trustee Miller seconded the motion to open the public hearing
for the 2015 budget. Motion carried: 7-0.
In general, the preliminary 2015 Budget is based upon the staffing levels, programs,
services and levels of service as provided by the Town in 2014.
Page 2 of 3
In addition to consideration of the preliminary budget, the Board has been provided with
a "wish list" of additional items that have been proposed for appropriation.
While there is no alternative to approving a 2015 Budget (this is required of all statutory
Municipalities), the Board has discretion to consider innumerable alternatives within the
budget.
Catherine Ross representing the Winter Park Fraser Chamber of Commerce, briefed the
Board on the mission of the Chamber and the funding received from Fraser and how the
Chamber uses those funds.
The Trustees would like to take the $15,000 the Town retains from vendor fees and
return it to the Chamber funding in 2015 with the caveat they help with the rebuilding of
the relationship with the Town of Winter Park and economic development.
Sustainability was discussed and the Board asked staff to include $20,000 in 2015 for
this effort.
Herb Meyring asked why the 2016 Water Capital Improvements Projects line was 3
million dollar in 2016. PW Nordin explained the amount would be used for a package
filtration plant if we are found to be under the direct influence of surface water.
Mather's gave the Board a proposal for local transportation enhancement for the Town
of Fraser. TM Durbin will pursue this proposal.
Shapiro asked about augmentation water and the effect on water rates.
Staff Recommendation:
The Board will continue the Budget Hearing and after discussion and hearing public
comment, staff would recommend continuation of the hearing to November 19th.
Trustee Soles moved, and Trustee Waldow seconded the motion to continue the public
hearing until November 1 gth for the 2015 budget. Motion carried: 7-0.
7. Discussion and Possible Action Reaardina:
a) Resolution 2014-11-01 Approving Expenditures for the Wastewater
Treatment Plant
The meter/chart recorders at both stations are not properly functioning and can no
longer be repaired because of parts availability. This was not an anticipated cost or
budgeted item, but there are funds available in the capital replacement account for these
unforeseen issues.
Staff Recommendation: Staff recommends the approval of the expenditure not to exceed
$18,000 for the replacement of the flow meters and chart recorders located at CR 8 and
US 40.
Trustee Soles moved, and Trustee Mather seconded the motion to approve Resolution
2014-11-01 Approving Expenditures for the Wastewater Treatment Plant. Motion
carried: 7-0.
8.
Page 3 of 3
b) Town Board meeting minutes
Recently the Trustees expressed a desire to discuss meeting minute's format. The Town
of Fraser has used the "action minutes" format for recording the decisions taken by the
Board of Trustees at their board meetings. Action minutes record the motion or "action"
taken by the Board with regards to the agenda items.
Staff Recommendation; a format that includes the executive summary and
recommendations from a staff briefing regarding the agenda topic. This allows for the
details of the topic to be included in the minutes, and the action taken by the Board.
Should a different course of action be decided, this will be noted in the minutes. This
alternative will allow a greater understanding of the topic, without the need to try and
interpret the Trustee's or public's comments.
Trustees approved staff's recommendation.
C) Minutes — October 15, 2014
Trustee Waldow asked for some revisions to the minutes. The minutes will be brought
back on the November 19th agenda.
Other Business:
Trustee Soles moved, and Trustee Naill seconded the motion to adjourn. Motion
carried: 7-0. Meeting adjourned a 9:40 F p.m.
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