HomeMy Public PortalAbout03.18.2015 Park Commission PacketMEDINA►
AGENDA
MEDINA PARK COMMISSION
WEDNESDAY, MARCH 18, 2015 7:00 P.M.
Medina City Council Chambers
City Hall, 2052 County Road 24
1) Call to Order
2) Additions to Agenda
3) Approval of the Minutes from:
• February 18, 2015 Meeting
4) Public Comments (on items not on the agenda)
5) City Council Update
6) Eagle Scout Project - Hamel Legion Park
7) Planned Park Improvements - Each Member to Adopt a Park
8) Schedule Spring Park Tour
9) Staff Report
a) Wildlife/Nature Walk at Tomann Preserve - Thursday, June 11`h; 6-8 p.m.
b) Park Dedication Fund Balance Report
c) General Items
10) Adjourn
Posted 3/13/201 S Pa • e l of 1
MEMORANDUM
TO:
FROM:
DATE OF REPORT:
DATE OF MEETING:
SUBJECT:
Medina Park Commission
Jodi Gallup, Assistant to City Administrator
March 12, 2015
March 18, 2015
Park Commission Meeting Report
2. Additions to Agenda
If any Park Commissioner wishes to add an item to the agenda after the agenda has
already been posted, the agenda item must be proposed at this point in the meeting. The
Park Commission must agree to add the item by motion.
5. City Council Update
This is a reoccurring agenda item to have the City Council Liaison to the Park
Commission, Lorie Cousineau, give an update at each meeting on what is happening at
the Council level.
6. Eagle Scout Project — Hamel Legion Park
Ted Fust with the Hamel Hawks sent the Park Commissioners the attached email after the
last meeting explaining that there was a miscommunication on how the plans were
presented. Since the fences are being moved forward, as the drawing indicates, they
thought it would be more beneficial to move the "side" bleachers up behind the new fence
line (leaving the large slab directly behind the home plate). They feel that this would
allow better viewing of the ball game by those in attendance, allow more green space
between the three slabs and there would also be a lesser amount of concrete than the plan
approved at last month's meeting.
See attached letter, approved drawing and new proposal.
Recommended Action: Make recommendation on concrete slabs.
7. Planned Park Improvements
At last month's meeting, Park Commissioners volunteered to adopt one or more goals for
the year. At this meeting, Park Commissioners should each plan to adopt one park to lead
the efforts for that specific park. Please continue to bring your 2015 goals document to all
future meetings.
No attachments for this item.
Recommended Action: Pick parks to adopt.
1
8. Schedule Spring Park Tour
The Park Commission needs to come prepared to select a date for the spring park tour. In the
past few years, we have scheduled it on the night of the regular May Park Commission meeting
beginning at 5:30 p.m. This date would be Wednesday, May 20th
No attachments for this item.
Recommended Action: Schedule Spring Park Tour.
9. Staff Report
a. Wildlife/Nature Walk at Tomann Preserve — This event has been scheduled for Thursday,
June 11, 2015 from 6 — 8 p.m.
b. Park Dedication Fund Balance Reports — Attached are the 2014 year-end and 2015 year-
to-date park dedication fund balance reports for your reference.
c. General Items. This agenda item is to give a verbal update on any other general park
items. Steve will provide an update on the timeline for the Park at Fields of Medina.
Staff representation at the March 18th Park Commission meeting will be Assistant to City
Administrator Jodi Gallup and Public Works Director Steve Scherer.
2
Medina Park Commission Meeting Minutes - DRAFT
February 18, 2015
Medina City Hall
Page 1 of 7
The Park Commission of Medina, Minnesota met in regular session on February 18, 2015 at 7:00
p.m. at Medina City Hall. Park Commission Chair Steve Lee presided.
1) Call to Order
Commissioners Present:
Commissioners Absent:
Also Present:
Steve Lee, Madeleine Linck, Lori Meehan, Dino
DesLauriers and Robin Reid
Nate Pearson and John Jacob
City Council member Lorie Cousineau, Public Works
Director Steve Scherer and Assistant to City Administrator
Jodi Gallup
2) Additions to the Agenda: None.
3) Approval of Minutes:
• January 21, 2015 Meeting
A motion was made by Reid and seconded by Meehan to approve the minutes from
January 21, 2015 as presented. Motion passed unanimously.
4) Public Comments (on items not on the agenda): None.
5) City Council Update
Lorie Cousineau gave the Park Commission a brief update on City Council actions since
the last time the Park Commission met.
6) Eagle Scout Project — Hamel Legion Park
Griffin Schneider stated that all the costs have been covered; noting that the flag pole and
signs will be donated. He specified that the concrete would not cost more than $3,500.
Schneider presented a new drawing for the concrete stating that the fences would be
brought in to allow for additional concrete slabs poured for spectators to sit with lawn
chairs.
DesLauriers stated that while meeting with them, they had agreed to only pour the three
concrete slabs for the bleachers and did not like that the plan had changed again to
include the additional side concrete slabs. He noted that the city is trying to clean the park
up and does not want too much concrete. He also noted that he thought it was a good idea
to move the fence up to improve the sightlines.
Discussion took place on the options for pouring concrete slabs. There was a general
consensus that the three slabs for the bleachers should be poured along with the small
Medina Park Commission Meeting Minutes - DRAFT
February 18, 2015
Medina City Hall
Page 2 of 7
triangle pieces between the slabs to have one continuous piece of concrete, but the
additional side slabs should not be poured.
The Park Commission discussed the updated language and design of the dugout signs. It
was recommended the signs should be blue and white to match the existing signage in the
park. There was a general consensus that these signs were a good idea and direction was
given to DesLauriers to work with Schneider to finalize the language on the signs. Reid
offered to help proof read the final signs.
Meehan questioned if the concrete would cost less than $3,500 without the side slabs. It
was confirmed that it would cost less.
It was noted that the name of the park is Hamel Legion Park, not Hamel Memorial Park
as written on the proposed dugout signs.
The Park Commission summarized their recommendations as follows:
1. Pour three concrete pads for the bleachers with the triangles filled in, but not the
additional side slabs.
2. Moving the fence is a good idea to help sightlines.
3. The maintenance/dugout signs are a good idea and DesLauriers will work with
Schneider to finalize language
4. The flag pole will be replaced, but remain in the same location.
5. The monument will be moved to the approved location.
A motion was made by Linck and seconded by Meehan to recommend approval of the
Eagle Scout project with the items noted above. Motion passed unanimously.
7) Three Rivers Park District Presentation on Regional Trail Master Plan
Three Rivers Park District Planner Ann Rexine presented their Regional Trail Master
Plan to the Park Commission. She stated that the proposed 17 mile regional trail is broken
down into nine segments and will connect from Baker Park Reserve to Carver Park
Reserve. She noted that three of the segments are existing and the remaining segments
are part of a long range plan.
Rexine gave a little background on the history of this plan. She stated that the plan started
as a Minnetrista project to create a north/south connection. About two to three years ago,
Minnetrista turned the project over to Three Rivers Park District to take a look at it from
a regional level. Three Rivers Park District agreed to take the plan through the process to
get approval from the Metropolitan Council.
Medina Park Commission Meeting Minutes - DRAFT
February 18, 2015
Medina City Hall
Page 3 of 7
Rexine noted that the Park Commission had asked about the funding sources of this
project. She referenced the funding section of the master plan stating that the entire
project including land acquisition will cost approximately $10.7 million. She stated that
Three Rivers Park District does not have all this money budgeted and anticipates
receiving federal funds for segments of the project. She stated that they have had success
in the past receiving federal funds. She noted that they will also seek local, state and
county grant opportunities. If the Metropolitan Council accepts this plan into their
system, they will contribute up to 75% of the cost for some of the land acquisitions.
Rexine stated that it is the intent of Three Rivers Park District to seek resolutions of
support from the communities in this regional trail plan to strengthen their application to
the Metropolitan Council and to help with future grant applications.
Discussion took place on the impact of each trail segment on private property, which will
be better determined at the time of engineering. The Park Commission also discussed
how private property would be acquired to complete some of the segments. Rexine
assured the commission that private property would only be acquired from willing land
owners.
Discussion took place on the location of trails along the right-of-way. Rexine noted that
trails would be planned off road as much as possible and if they are within the right-of-
way, a separation would be created from the vehicular traffic.
A draft resolution of support was read aloud.
A motion was made by Meehan and seconded by Linck to recommend to the City Council
to approve the resolution of support for the Three Rivers Park District Regional Trail
Master Plan. Motion passed unanimously.
8) Property Resources Development Corporation — PUD Concept Plan for a
Conservation Design subdivision of 42 lots on 170 gross acres located east of
Homestead Trail and west of Deerhill Road — Park Dedication Discussion
Gallup presented the staff report for Property Resources Development Corporation,
which has applied for a PUD Concept Plan for a Conservation Design subdivision of 42
lots on 170 gross acres located east of Homestead Trail and west of Deerhill Road. She
noted that approximately 40 acres of the site is buildable property and the applicant is
proposing to conserve 33% of it. She stated that 50 acres is unbuildable wetlands and
buffers, which will also be conserved.
Medina Park Commission Meeting Minutes - DRAFT
February 18, 2015
Medina City Hall
Page 4 of 7
Gallup noted that under the Conservation Design subdivision the code permits flexibility
and potential density bonuses up to two times the density in order to preserve ecological
resources, wildlife corridors, scenic views, and rural character. She noted that the subject
site has a large wetland/tamarack swamp on the north end of the site with the remaining
property as tilled farmland. The large wetland is identified as moderate quality in the
Minnesota Land Cover Classification System (MLCCS) and the property is identified as
a priority area in the Open Space Report.
Gallup noted that the plan identifies two trail corridors. One corridor runs east to west
from the end of Deerhill Road to the western boundary. The other corridor goes north
from the east -west trail to the edge of the wetland.
Gallup stated that the Park and Trail Master Plan identifies three turf trail corridors. One
corridor from Willow to Homestead approximately along Deerhill. The second corridor
along the southern edge of the tamarack swamp and the third corridor along the northern
edge of the tamarack swamp.
Gallup noted that for park dedication purposes, the city can require 10% of the buildable
land, 8% market value or a combination. If the city took the full 10% of the buildable
land it would be approximately 13.22 acres. If the city took the full cash fee it would be
estimated at $336,000. If a combination, the city only deducts trail easements outside of
the right-of-way. No credit would be given for pedestrian ways in the right-of-way which
act as sidewalks.
Gallup listed the following items for discussion:
• Confirm an interest in a trail north of the wetland, because it wasn't shown on the
applicants plan.
• Determine the type of trails. The master plan calls for turf, but discuss any interest
in a multi -use paved trail between Willow Drive and Baker Park Reserve.
• Trail locations are proposed immediately adjacent to streets. Is there any interest
to have trails in the conservation areas?
• Concern over ability to build a trail along Deerhill. Is there an alternative eastern
connection?
• No park proposed by applicant, but property is in the half mile radius of Medina
Morningside Park. Is there a need for an internal park or a connection to Medina
Morningside Park?
Jennifer Haskamp introduced herself as the Planning Consultant here on behalf of the
developer and property owner. She noted that they had come up with the existing plan by
Medina Park Commission Meeting Minutes - DRAFT
February 18, 2015
Medina City Hall
Page 5 of 7
first looking at the areas on their property that needed to be conserved such as the
wetlands, steep slopes and vistas to the tamarack swamp. She stated that they
affectionately call the one acre lookout point to the tamarack swamp "the island", noting
that this area has quite spectacular views.
Haskamp stated that it was the land owner's intent to also show a trail easement on the
northeast corner of the site to be able to enjoy the view of the tamarack swamp from the
north.
Haskamp showed that the Trail Plan's east -west connection is provided by following the
right-of-way up and down along the curved road. She noted that the north -south
connection is provided in the open space and continues up to the island. She clarified that
the trails are being proposed within the right-of-way, but the roads are planned to be
narrow which will allow for the trail to be separated from the road by a boulevard.
Haskamp stated that the City's Comprehensive Plan has a passive park study area shown
right where this property is located. She stated that the island is approximately one acre in
size and would be a perfect location for a natural park.
Reid observed that the north -south trail connection would run through the back yards of
lot 1 and lot 2. She questioned if those future land owners would know about the planned
trail? She also questioned if the other future landowners would be aware that horses could
be riding through the turf trail in their front yards?
Haskamp described the various conservation areas on the site, noting that the center 40
acres will be undergoing some wetland restoration to help the wetlands better function
together. The "D" shaped area to the south of the curved road would have low plantings
and is envisioned as a communal area for neighborhood gatherings. She noted that the
next step in the process would be to create a land stewardship plan, noting that they have
initiated conversations with the Minnehaha Creek Watershed District.
Scherer stated that there is a need to connect Medina Morningside to Baker Park Reserve
and to get the school kids from this development down to the Willow Drive Trail, but the
people using these trail connections will want asphalt not turf.
Lee stated that he would like to see a trail connection from the cul-de-sac in Medina
Morningside to the trails in this plan, with the trails running north and then west through
the conservation areas. He noted that as a Park Commission, they have been trying to
create off road trails.
Medina Park Commission Meeting Minutes - DRAFT
February 18, 2015
Medina City Hall
Page 6 of 7
Scherer noted that the city is constrained on Deerhill Road as they are limited to statutory
use of the road. He also noted that the lots on Deerhill are small and will not subdivide in
the future.
Haskamp stated that the land owner and developer are opposed to paved trails through the
conservation areas to preserve the character of these areas.
Haskamp suggested that the trail connection from Morningside should head straight west
through the side yards of lots 39 and 40 and connect to the road instead of going straight
north through the conservation area.
Meehan asked what the anticipated demographics of the people that will live in this
subdivision. She questioned if it would be families and Orono school kids? She asked
Haskamp if she saw a benefit to connect this subdivision with Medina Morningside to
access the park?
Haskamp stated that there absolutely was a benefit to connect this subdivision to the park.
She was not sure of the exact demographics of the neighborhood, but imaged there would
be families living there with the close proximately to Orono Schools. She stated that they
are currently in the process of doing a market study to determine the demographics and
what types of amenities should be included in the subdivision, such as a community pool
or tot lot. She noted that this subdivision is different than the typical subdivision because
the lots are one to one and a half acres in size and are all positioned to be able to enjoy
more acreage of protected space. She envisioned that some of the property owners may
be empty nesters looking to downsize from a ten acre parcel. These people will have the
feeling of a five acre parcel without having to maintain five acres because of the way the
lots will be positioned.
The Park Commission came to a general consensus and provided the following comments
to the applicant:
• Would like to see a trail connection to Medina Morningside.
• Would like to see turf trails and some bike connection/paved trail from east to
west.
9) 2015 Goals Review
Lee suggested that each member adopt or lead a team on one or more of the goals for
2015. The members each adopted the goals below:
• Friends of the Park Program — Linck & Meehan
• Park & Trail Master Plan — Lee & Reid
Medina Park Commission Meeting Minutes - DRAFT
February 18, 2015
Medina City Hall
Page 7 of 7
• Signage at Lakeshore Park — Reid & Gallup
• The Park at Fields of Medina — DesLauriers & Pearson
• Planned Park Improvements — Each member will adopt a park at the next meeting.
• Sign at Holy Name Park — Jacob
• Medina Road Trail — Scherer
• Baseball Maintenance Plan — DesLauriers, Gallup & Scherer
10) Staff Report
• Scherer stated that the City Council had approved the plans and specifications and
authorized staff to go out for bid for the concrete and site work at the Park at
Fields of Medina.
• Scherer reported that Lennar will be planting over 170 trees in Hamel Legion
Park this summer, which will largely complete the park's landscape plan. He
noted that some of the varieties of trees would be different than shown in the plan
based on recommendations from our landscape architect at WSB.
11) Adjourn
A motion was made by DesLauriers, seconded by Reid and passed unanimously, to
adjourn the meeting.
The meeting was adjourned at 8:45 p.m.
Minutes prepared by Jodi Gallup.
From: ctfust@comcast.net
To: "steve Scherer" <steve.scherer@ci.medina.us>, "steve lee" <steve.lee@medinamn.us>, "dino
deslauriers" <dino.deslauriers@medinamn.us>, "lori meehan" <lori.meehan@medinamn.us>,
"madeleine link" <madeleine.link@medinamn.us>
Sent: Friday, February 20, 2015 1:54:13 PM
Subject: Alternate drawing
Hello Commissioners,
I want to thank you for allowing us (The Hamel Hawks and Griffin Schneider) to be a part of the planning
for the changes to Hamel Memorial Field. The City of Medina is growing and it is great to see that the
Parks Commission is keeping up with the growth by improving the city parks.
I want to apologize to you all for the presentation Wednesday night. There was mis-communication
amongst ourselves as to how the presentation to the Parks Commission was planned and executed. The
drawing you were shown was no intended to be our preferred option. It was intended to be part of a
series of drawings that were to lead to the attached drawing. We had not intended to go back to our
original proposal with massive amounts of concrete.
For what it is worth, since the fences are being moved forward, as the drawing indicates, we thought it
would be more beneficial to move the "side" bleachers up behind the new fence line (leaving the large
slab directly behind the home plate). This would allow better viewing of the ball game by those in
attendance, allow more green space between the three slabs and there would also be a lesser amount
of concrete than the plan approved Wednesday.
If it not too late, please consider this as an alternative plan or a "change order" to the plan which was
approved. Either way, we will make sure the the project will be completed in a "neat and clean" manner
which all will be proud of.
Thank you for all you do.
Sincerely,
Ted Fust
Hamel HaWks Baseball Club
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MEDINA
Fund 225 PARK DEDICATION FUND
GL Act G 225-10100Cash
Account is Active
Per Transaction Batch Name
1 Rec 15-JAN-15 R 225-45202-34780 Park Dedi
Rec/Ck#593992"
1 Pay 1/20/15 2015 E 225-45202-507 Trails
Rec/Ck#042409"1/20/2015
1 Pay 1/20/15 2015 E 225-45202-507 Trails
Rec/Ck#042409"1 /20/2015
2 Rec 15-FEB-25 R 225-45202-34780 Park Dedi
Rec/Ck#002556"
CITY OF MEDINA
General Ledger
Audit Detail Brief
Audit 2015
Total GL Act G 225-10100Cash
Fund 225
Grand Total
Begin Year
$1,768,264.55
Debit Credit
$5,832.74 $500.00
Tran Dr Tran Cr
$3,832.74 $0.00
$0.00 $250.00
$0.00 $250.00
$2,000.00 $0.00
$5,832.74 $500.00
$5,832.74 $500.00
$5,832.74 $500.00
03/12/15 1:42 PM
Page 1
Balance
$1,773,597.29
Search Name
Permit B-15004 - New Singl
MN COMMISSIONER OF R
PUBLIC USE DEED 13-118-
MN COMMISSIONER OF R
PUBLIC USE DEED 14-118-
Permit B-15033 - New Singl
In Balance
MEDINA
Fund 225 PARK DEDICATION FUND
GL Act G 225-10100Cash
Account is Active
Per Transaction Batch Name
8 Rec
8 Rec
8 Rec
9 Pay
9 Rec
9 Rec
10 Pay
10 Pay
10 Pay
10 Rec
11 Pay
11 Pay
11 Pay
11 Pay
11 Pay
11 Pay
11 Pay
11 Pay
11 Rec
12 Pay
13 Pay
13 JE
CITY OF MEDINA
General Ledger
Audit Detail Brief
Audit 2014
Begin Year
$1,679,114.04
14-AUG-22 R 225-45202-34780 Park Dedi
Rec/Ck#552196"
14-AUG-22 R 225-45202-34780 Park Dedi
Rec/Ck#552196"
14-AUG-29 R 225-45202-34780 Park Dedi
Rec/Ck#555004"
09/02/14 PAY E 225-45218-303 Engineering
Re c/C k#041763"9/2/2014
14-SEP-16 R 225-45202-34780 Park Dedi
Rec/Ck#558093"
14-SEP-16 R 225-45202-34780 Park Dedi
Rec/Ck#558093"
10/7/14 PAY E 225-45200-226 Sign Material
Rec/C k#041857"10/7/2014
10/7/14 PAY E 225-45218-304 Legal Fees
Rec/Ck#041879"10/7/2014
10/7/14 PAY E 225-45218-303 Engineering
Rec/Ck#041909"10/7/2014
10/22/14 REC R 225-45202-34780 Park Dedi
Rec/Ck#"
11/5/14 PAY E 225-45202-530 Capital Outla
Rec/Ck#042023"11 /5/2014
11/5/14 PAY E 225-45218-303 Engineering
Rec/Ck#042041 "11 /5/2014
11/18/14 PAY E 225-45200-226 Sign Material
Rec/Ck#042078"11 /18/2014
11/18/14 PAY E 225-45200-226 Sign Material
Rec/Ck#042078"11 /18/2014
11/18/14 PAY E 225-45200-226 Sign Material
Rec/Ck#042088"11 /18/2014
11/18/14 PAY E 225-45200-226 Sign Material
Rec/Ck#042088"11 /18/2014
11/18/14 PAY E 225-45200-226 Sign Material
Rec/Ck#042088"11 /18/2014
11/18/14 PAY E 225-45200-226 Sign Material
Rec/Ck#042126"11 /18/2014
14-NOV-25 R 225-45202-34780 Park Dedi
Rec/Ck#580528"
12/16/14 PAY E 225-45218-303 Engineering
Rec/C k#042262"12/16/2014
2/3/15 2014 E 225-45218-303 Engineering
Re c/C k#042442"2/3/2015
156 int rev G 225-10100 Cash
Rec/Ck#"
Total GL Act G 225-10100Cash
Fund 225
Grand Total
Debit Credit
$257,698.66 $168,548.15
Tran Dr Tran Cr
$3,832.74 $0.00
$3,832.74 $0.00
$3,832.74 $0.00
$0.00 $4,431.50
$2,000.00 $0.00
$3,832.74 $0.00
$0.00 $7,911.00
$0.00 $62.00
$0.00 $4,706.50
$62,888.61 $0.00
$0.00 $120,825.00
$0.00 $10,519.50
$0.00 $787.65
$48.45 $0.00
$0.00 $439.72
$0.00 $8.10
$0.00 $230.76
$0.00 $325.00
$3,832.74 $0.00
$0.00 $1,941.25
$0.00 $1,416.50
$16,418.82 $0.00
$257,698.66 $168,548.15
$257,698.66 $168,548.15
$257,698.66 $168,548.15
03/12/15 1:47 PM
Page 3
Balance
$1,768,264.55
Search Name
Permit B-14457 - New Singl
Permit B-14430 - New Singl
Permit B-14474 - New Singl
WSB & ASSOCIATES INC
JULY 2014 SERVICES
Permit B-14513 - New Singl
Permit B-14469 - New Singl
CIRCLE V SPECIALTIES, I
QTY-3
KENNEDY & GRAVEN CHA
AUGUST SERVICES
WSB & ASSOCIATES INC
AUGUST 2014 SERVICES
LENNAR (US HOME CORP)
Enclave 4th Park Ded
LANDSCAPE STRUCTURE
FIELDS OF MEDINA PLAY
WSB & ASSOCIATES INC
PK FLD OF MEDINA SEPT
EULL S MANUFACTURING
FIELDS OF MEDINA PARK
EULL S MANUFACTURING
FIELDS OF MEDINA PARK
HAMEL BUILDING CENTER
FIELDS OF MEDINA PARK
HAMEL BUILDING CENTER
FIELDS OF MEDINA PARK
HAMEL BUILDING CENTER
FIELDS OF MEDINA PARK
WEST SIDE REDI MIX INC
FIELDS OF MEDINA SIGN I
Permit B-14628 - New Singl
WSB & ASSOCIATES INC
OCTOBER 2014 SERVICES
WSB & ASSOCIATES INC
DECEMBER 2014 SERVICE
Interest Revenue
In Balance
0
Hamel Legion Park
Tree Planting Plan
Legend
Trees
Species
Existing Coniferous
Existing Deciduous
• Black Hills Spruce - 60
• Techny Arborvitae - 65
American Linden - 8
Discovery Elm - 7
River Birch - 11
Mixed Large Deciduous - 55
Mixed Large Deciduous to be no more than 25°/0 of the following species:
Sugar Maple
Swamp White Oak
Red Oak
Hackberry
Honey Locust
100
200
N
A
400
600
800
Feet
Map Date: 3/18/2015