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HomeMy Public PortalAboutRES 95/08(A)RESOLUTION NO. 95 -8 A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING A CONSTRUCTION SITE MANAGEMENT HANDBOOK TO BE APPLICABLE TO CONSTRUCTION ACTIVITIES ON PROPERTIES WITHIN THE TOWN OF GULF STREAM. WHEREAS, the creation of a manual titled "Construction Site Management Handbook" was authorized by Ordinance No. 95/4 , on July 21 , 1995; and WHEREAS, the Construction Site Management Handbook is intended to provide for the safe and orderly use and development of private properties and construction sites within the Town and to see that the public's best interests are served; and WHEREAS, the Construction Site Management Handbook is to be adopted by resolution of the Town Commission and to be amended from time to time by resolution. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1. The Construction Site Management Handbook, dated July 21 , 1995, is hereby adopted. Said handbook is attached hereto in full and is incorporated as part of this resolution. Section 2. The Construction Site Management Handbook may be revised from time to time by resolution of the Town Commission Section 3. The Construction Site Management Handbook shall be made available to all owners and contractors seeking permits for construction and permits shall be conditioned upon compliance with the terms of the Construction Site Management Handbook. PASSED AND ADOPTED in a regular adjourned session assembled this 21st day of my 1995. /4/� YOR ATTEST TOWN CLE / JCR \13147- 01 \HANDB06K.RES TOWN COMMISSION TOWN OF GULF STREAM CONSTRUCTION SITE MANAGEMENT HANDBOOK ADOPTED: JULY 217 1995 This handbook has been adopted in accordance with Town Ordinance No. 95/4 and Town Resolution 95 -8. The rules and regulations in this handbook apply to all construction sites and are a condtion of all primary building permits issued by the Town or any permit for which a fee is charged on a single permit job. Failure to follow these regulations, or any plans and documents approved by the Town pursuant to this Handbook, may result in a Stop Work Order, and repeated violations may result in the revocation of a contractor's Town Occupational Registration and /or all building permits. TOWN OF GULF STREAM CONSTRUCTION SITE MANAGEMENT HANDBOOK I. INTRODUCTION This handbook has been developed by the Town of Gulf Stream to familiarize contractors with the Town's rules and regulations regarding construction sites and to minimize problems and delays in completing construction projects. The Town is fully aware that building construction is a complex and difficult process even under the best of conditions. Problems do and will arise. However, through careful thought and planning prior to beginning the process, the Town believes the number and severity of problems can be reduced or avoided altogether. This handbook addresses the most common problems experienced by contractors, residents and the Town government during construction projects. While the handbook is comprehensive and its rules and regulations apply to all construction sites, the Town intends to administrate it using a cooperative, common sense approach. Just as the type and degree of potential problems vary greatly from site to site, so too will the administration of these rules and regulations vary. Accordingly, all parties are encouraged to focus on the objective of a particular rule or regulation rather than on the specific methods suggested for achieving that goal. If there is a better method, it will be considered. With the help of all parties, the Town believes the handbook can be administrated fairly, while also permitting a great deal of flexibility. The Town Planning and Building Administrator has been charged with implementing these rules and regulations and all questions and comments should be directed to him. However, any contractor or neighboring property owner who is aggrieved by the Planning and Building Administrator's application of these regulations may appeal to the Town Commission for relief as provided in Chapter 66, Article V.4. of the Town Code of Ordinances. Please note, however, that while the Planning and Building Administrator has the primary responsibility for enforcing these rules and regulations, the Police Department, Town Manager and Town Clerk also may enforce these provisions. II. APPLICABILITY This handbook was adopted in accordance with Ordinance No. 95/4 and Resolution 95 -8, both of which are attached in Appendix A. The rules and regulations in this handbook shall apply to all construction sites and shall become a condition of the primary building permit or any permit for which a fee is charged on a single permit job. A construction site is any real property, dwelling unit, structure or building for which one or more building permits has been issued by the Town and /or County, including those with inactive or expired building permits where construction activities have been initiated but not completed. Failure to follow these regulations, or any plans and documents approved by the Town pursuant to them, may result in a Stop Work Order by the Town, and repeated violations may result in the revocation of a contractor's Town Occupational Registration and /or all building permits. For purposes of administrating this handbook the contractor paying the fee and property owner shall be jointly accountable for all responsibilities assigned by this Handbook to the "contractor." However, to avoid confusion and delays, a principal contact with the either the contractor or the property owner should be established with the Town at the time the primary building permit is issued. III. PRE - CONSTRUCTION MEETING Prior to making an application for a building permit, contractors are encouraged to meet with the Town Planning and Building Administrator to review the applicable rules and regulations contained in this handbook. Construction site plans, other drawings and /or documents pertinent to construction operations may be required before the building permit can be issued. Compliance with these rules and regulations shall become a condition of the building permit, and acceptance of the building permit by the contractor shall serve as an acknowledgement of this condition. Adopted July 21., 1995 Page 1 Town of Gulf Stream Construction Site Management Handbook IV. RULES AND REGULATIONS 1. OFF -SITE DAMAGE AND DAMAGE BOND Off -Site Damage The contractor shall be responsible for all off -site damage to roads, rights -of -way, easements, utilities and private property caused by j!ny activity related to his construction site. This includes damage by his employees, sub - contractors and suppliers. Several of the rules and regulations in this handbook are intended to prevent or minimize off -site damage. Accordingly, the contractor needs to inform all employees, sub - contractors and suppliers of these rules and regulations and the high potential for off -site damage due to the presence of narrow streets, tight corners, and extremely soft shoulders. The above notwithstanding, the Town recognizes that accidents can happen. In those instances, the contractor needs to take the following actions: 1. Inform the Town Police Department immediately as to the location and extent of the damage. 2. Inform the Town as to how the incident occurred and the parties involved. 3. Inform of the Town as to the corrective actions that will taken and when they will be complete. (All repairs should be made within 24 hours or as soon as practical.) 4. Inform the Town as to the actions to be taken to prevent the accident from occurring again in the future. If the above actions are followed, there should be few problems. However, repeated damages, particularly those of the same type, such as running off the road, will not be tolerated even if they are continually repaired. It is the Town's goal to prevent off -site damages, not to simply repair them when they occur. Off -Site Damage Bond Prior to beginning any work, the Town will require a $500 cash bond be posted to cover repairs to damaged road rights -of -way, utilities and private properties caused by activities related to the construction site. In no way, however, shall the posting of the bond act as a transfer of responsibility for repairs from the contractor and those causing the damage to the Town. The bond shall be used only as a last resort where the contractor refuses to correct the situation in a timely manner. All remaining proceeds from the bond will be fully refunded at the time a Certificate of Occupancy /Completion is issued. If the amount of the bond is not enough to cover any unrepaired damage at the conclusion of the project, the Certificate of Occupancy /Completion shall be withheld until all damage is repaired. Projects required to post a bond include: 1. Those with improvements valued at $25,000 or more involving exterior alterations and which have three or more permitted sub - contractors 2. Those with improvements valued at $10,000 or more that will use heavy equipment, such as semi's, cranes, pile drivers, cement trucks, tree movers, dump trucks, bulldozers, backhoes, and other large earth moving equipment. 3. Those with contractors or suppliers who have failed to correct damages in the past. 2. VEGETATION PROTECTION Prior to beginning any site work, all existing vegetation to be maintained or relocated shall be fenced or otherwise protected from damage, including the provision of temporary irrigation where necessary. No work shall commence until the Planing and Building Administrator reviews and approves the protection measures. Adopted July 21, 1995 Page 2 Town of Gulf Stream Construction Site Management Handbook 3. PERMIT POSTING All Town and County Building Permits shall be posted in a single, conspicuous location at the front of the site. One complete set of approved plans shall be maintained on -site at all times. 4. TRAI]LERS/DUMPSTERS/PORTABLE TOILETS Construction trailers, dumpsters and /or portable toilets may be used provided the requirements listed below are met. Prior to locating any of these facilities on a site, a plan indicating their locations and other pertinent information shall be submitted to the Planning and Building Administrator for approval. Prior to the issuance of Certificate of Occupancy /Completion, all such facilities shall be removed from the site. Trailers Construction trailers may be permitted for a period of up to 12 months provided the following are met: 1. The trailer shall not exceed 500 square feet. 2. Where practical, the trailer shall be parked perpendicular to the street or otherwise be screened from view from the street. 3. Where practical, the trailer shall be located at least 10 feet from all property lines. 4. Time extensions of longer than 12 months may be granted by the Town Commission only upon a finding that the need for the extension did not arise solely from the actions or inactions of the contractor and that failure to grant the extension would cause an undue hardship and delay in completing the project. 5. The trailer shall not be located on the site until a building permit has been issued for the project and appropriate installation permits are issued for the trailer. Dumpsters Roll -off dumpsters shall be provided on all sites as follows: 1. The dumpster shall be provided only by the Town's franchised operator. 2. To the extent practical, dumpsters shall be positioned perpendicular to the street or otherwise be screened from view from the street. 3. To the extent practical, dumpsters shall be located at least 10 feet from all property lines. 4. Trash piles, other than vegetation, are prohibited. 5. Burning of any material is prohibited. Portable Toilets Portable toilets may be permitted provided the following are met: 1. To the extent practical, they shall not face the street. 2. To the extent practical, they shall be located at least 10 feet from all property lines. 5. SIGNS One contractor's signs of up to six square feet in size may be approved only by the Architectural Review and Planning Board in accordance with Chapter 66, Article VII, Division 7, of the Town Code of Ordinances. All other signs, other than address signs or signage approved as part of the project, are prohibited. Contractors interested in posting a sign should consult with the Planning and Building Administrator for more details on how to get their sign reviewed by the Board. 6. SUB - CONTRACTORS It shall be the responsibility of the general contractor to ensure that all sub - contractors are registered with the Town in accordance with Sec. 10 -1. of the Town Code of Ordinances. Adopted July 21, 1995 Page 3 Town of Gulf Stream Construction Site Management Handbook The Town reserves the right to stop all work on a site until registration by all contractors on a site can be verified. At the conclusion of the construction, but prior to the issuance of a Certificate of Occupancy /Completion, the contractor shall provide the Town Planning and Building Administrator with a list of sub - contractors used on the project. The Certificate or Occupancy /Completion shall not be issued until the Planning and Building Administrator verifies that all sub - contractors are registered with the Town. Lastly, it shall be the responsibility of the contractor to ensure that all sub - contractors and suppliers are aware of and follow all rules and regulations contained in this handbook. 7. EROSION AND STORMWATER CONTROL Appropriate erosion and stormwater control methods shall be used during construction to prevent adverse impacts to neighboring properties and adjoining streets. This may necessitate the creation and maintenance of temporary swales, retention areas and /or berms. To prevent dirt from being tracked onto adjoining streets, parking areas should be covered with appropriate, compacted materials. Dirt and mud tracked onto adjoining streets shall be swept daily, and hosed or mechanically cleaned weekly if necessary. 8. WORKING HOURS The working hours specified in Town Ordinance 93/2 (see Appendix B) shall be strictly observed. •• _I► On -Site Parking All vehicles associated with the construction or construction personnel shall be parked completely on the construction site and /or an alternate location approved by the Planning and Building Administrator. Parking on rights -of -way or other locations not approved by the Planning and Building Administrator is prolubited. On -site parking areas should be covered with a suitable, compacted material to prevent dirt and mud from being tracked or washed onto adjacent streets and properties. Washing or repairing vehicles anywhere in the Town is prohibited. Alternate Parking Sites Alternate parking sites may be approved by the Planning and Building Administrator provided the following requirements are met: 1. The owner of the alternate parking site has granted written permission. 2. The alternate parking area is composed of a suitable, compacted surface. 3. The parking area is prepared in such a manner so as to prevent erosion and stormwater runoff onto streets and neighboring properties. 4. No significant vegetation (non- invasive trees or shrubs with a caliper of 4 inches or greater) or topographic features shall be removed or disturbed. 5. Alternate parking sites shall be used for parking only. Washing or maintaining construction - related vehicles is prohibited as are all other activities related to the construction site. 6. Alternate parking sites shall be kept free of litter and other debris. 7. A plan shall be prepared showing the number and location of vehicle parking spaces. 8. Use of the alternate parking site shall not cause a traffic hazard or cause a significant disruption to the privacy and peaceful enjoyment of neighboring properties. 9. Prior to the issuance of Certificate of Occupancy /Completion for the construction site, the alternate parking site shall be restored to a condition and appearance better than or equivalent to the condition and appearance prior to the use as an alternate parking site. Adopted July 21, 1995 Page 4 Town of Gulf Stream Construction Site Management Handbook 10. TRUCKS AND CRANES Trucks Due to the narrow streets, tight corners, very soft shoulders, and instable road -base conditions in Town, semi - trailers and trucks over 9 tons (when loaded) are discouraged on all Town streets. Accordingly, contractors are strongly encouraged to use smaller vehicles and notify their suppliers to do likewise. In the event an alternate delivery vehicle cannot be arranged, all semi - trailers and trucks over 9 tons (when loaded) shall notify the Police Department of their pending arrival at least two hours in advance. Further, the drivers of such vehicles and the general contractor shall be responsible for any and all damage caused to rights -of -ways, roads, utilities, and private properties. Cranes The Police Department shall be notified at least two hours in advance of the arrival of any crane. All cranes require a police escort and may not enter the Town without one. 11. LOADING AND UNLOADING To the extent possible, loading and unloading of supplies and personnel shall be done so as to create no disruption to traffic on public or private streets. If a single lane of traffic is to be blocked for more than 15 minutes, or both lanes of traffic are to be blocked for more than five minutes, the Police Department shall be notified at least two hours in advance of the blockage. In no event, however, shall both lanes be blocked for more than 15 continuous minutes. Further, the Police Department shall be notified at least two hours in advance of any lane blockage on State Road AIA of greater than 5 minutes. The Police Department shall have the authority to modify these provisions at any time as deemed necessary to maintain safe operating conditions on all public and private roadways in Town. 12. BUILDING MATERIALS STORAGE AND SITE MAINTENANCE Building Materials Storage The delivery of building materials should be timed with the phases of construction such that no material is stored on -site for longer than 14 days before installation. Materials including, but not limited to: lumber, concrete block, brick, sand, roof tile and rebar shall be stored and kept in an orderly manner. Dirt piles and exposed earth shall be covered or treated to prevent blowing dust. Where practical, no material may be stored on a roof for longer than four days and never over a weekend, weather permitting. In any case, the general contractor shall be responsible for any and all damage caused by materials blown off of a roof. Site Maintenance At a minimum, construction sites shall be cleaned each Friday. This includes disposing of all waste material, straightening all stored materials, and generally checking to see that the site and adjoining streets meet all rules and regulations in this handbook. All construction waste shall be disposed of in a dumpster. Piles of debris are prohibited. Wind Storm Preparations Upon the issuance of a windstorm/hurricane warning by the National Weather Service, contractors shall take all measures practical to secure all materials and structures from being blown onto other properties. During such events, all restrictions on working hours will be suspended by the Town. 13. LITTER Litter of any type is prohibited. Contractors shall ensure that all litter, garbage and trash generated by on -site personnel and suppliers are disposed of properly. Repeated violations shall result in tickets and fines for littering to both the offending party and the general contractor. Adopted July 21, 1995 Page 5 Town of Gulf Stream Construction Site Management Handbook 14. NOISE Seasonal Noise Restrictions The seasonal noise restrictions specified in Town Ordinance 93/2 (see Appendix B) shall be strictly observed. Radios Contractors are requested to respect the privacy of neighboring properties and use good common sense in the location and volume of radios and other audio devices. In general, the sound from radios should not be detectable from adjacent properties. Failure to use common sense in controlling such devises shall result in their prohibition. 15. OCCUPANCY Occupancy of any structure without a Certificate of Occupancy is prohibited. This prohibition includes the temporary occupation of the structure under construction by security or other personnel. V. FR ES AND PENALTIES Failure to comply with the rules and regulations contained in this handbook, or with the plans and documents approved by the Planning and Building Administrator pursuant to this handbook, shall result in the following actions. For the purposes of this Handbook, uncorrected violations shall be considered separate violations for each day they go uncorrected. FIRST OFFENSE/WARNING 1. An oral warning; 2. A written warning; and /or 3. A Stop Work Order. SECOND OFFENSE/WARNING 1. Any of the actions listed under First Offense/Warning; 2. A written Notice to Appear in Circuit Court; 3. Fines as specified in Sec. 1 -15. of Town Code of Ordinances; and /or 4. Cashing of damage bonds. THIRD OR MORE OFFENSES/WARNINGS 1. Any of the actions listed under First or Second Offenses/Warnings; 2. Revocation of Town Occupational Registration; 3. Revocation of building permits; and /or 4. Liens against the property for any and all expenses incurred by the Town to mitigate any violations. The above may be issued by the Planning and Building Administrator, any Town Police Officer, the Town Manager or the Town Clerk; however, all offenses /warnings shall be cumulative regardless of who issued them. The above notwithstanding, nothing herein shall preclude the Town or its employees from taking any and all actions permissible under federal, state and local laws to enforce, cite or correct violations of federal, state or local laws which may or may not be covered in this Handbook. Adopted July 21, 1995 Page 6 l .0 Gulf Stream Town Ordinance No. 95/4: (Requires adoption of Construction Site Management Handbook by resolution.) Gulf Stream Town Resolution No. 95 -8: (Adopts Construction Site Management Handbook -- July 21, 1995.)