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HomeMy Public PortalAbout2014.01.21 Bylaws, Practices, and ProceduresBYLAWS, PRACTICES AND PROCEDURES THE CITY OF McCALL URBAN RENEWAL AGENCY ARTICLE I ESTABLISHMENT Section 1. Establishment: The City of McCall Urban Renewal Agency (hereinafter called the Agency) is established by authority of Idaho Code. The office shall be located in the McCall City Hall at 216 E. Park Street, McCall, ID 83638. The duties of the Urban Renewal Board of Commissioners shall be as set forth in chapters 20 and 29 of Title 50, Idaho Code, and applicable City ordinances now and hereafter adopted. ARTICLE II MEMBERSHIP AND OFFICERS Section 1. Membership: The Mayor, by and with the advice and consent of the City Council, shall appoint a Board of Commissioners of the Urban Renewal Agency which shall consist of seven (7) members. The term of office of a Commissioner shall be three (3) years, and such terms shall be staggered such that three (3) are appointed every three (3) years commencing in 1992 and two (2) are appointed in each other year. Nothing in this Section shall be construed to change the term of office of any Commissioner presently serving. Members serve at the pleasure of the Council. Section 2. Officers, Number, Qualifications and Duties: The officers of the Agency shall be a Chairperson, a Vice -Chairperson, and a Secretary, elected from among the members of the Agency. The duties of such officers shall be such as are usually performed by such officers in similar organizations and as defined by the parliamentary authority adopted by the Agency in Article IV, Section 1, of these Bylaws, as well as the following: A. Chairperson: 1. Preside at all meetings of the Agency. 2. Sign documents of the Agency. 3. See that all actions of the Agency are properly taken. 4. Make committee appointments as required. McCall Redevelopment Agency Page 1 of 5 Bylaws, Practice and Procedures Adopted 1-21-14 B. Vice -Chairperson: During the absence, disability of or disqualification of the Chairperson, the Vice - Chairperson shall exercise or perform all duties and be subject to all the responsibilities of the Chairperson. C. Secretary: The Agency will be staffed by the Community Development Director, or his/her designee. In addition to providing customary technical support, staff will perform the following duties at the direction of the Secretary: 1. Keep the minutes of all meetings of the Agency in an appropriate minutes book. 2. Advertise all legal notices required by the Idaho State Code or these Bylaws. 3. Prepare the agenda for all meetings of the Agency. 4. Be the custodian of Agency records. In addition, the Secretary will be responsible for signing all official correspondence or agreements of the Agency and preparing for adoption the annual report for submittal to the City Council. Section 3. Election and term of Office, Vacancies: Officers shall be elected by majority vote of the members of the Agency or appointed by the Mayor at the first meeting of the Agency of each calendar year and shall serve a term of one year or until their successors are elected or appointed. Vacancies shall be filled by election or appointment whenever they occur at the meeting next following the occurrence of the vacancy in the manner provided for election of officers in this section. Section 4. Resignation: Any officer may resign at any time by giving written notice of such resignation to the Agency. Unless otherwise specified in such written notice, such resignation shall take effect upon receipt by the Agency, and the acceptance of such resignation shall not be necessary to make it effective. Section 5. Removal: Any officer may be removed, with or without cause, upon a vote a majority, but no fewer than three, of the voting members of the Agency; a successor may be elected as in these Bylaws provided for the filling of vacancies at any time. McCall Redevelopment Agency Page 2 of 5 Bylaws, Practice and Procedures Adopted 1-21-14 i ARTICLE III MEETINGS Section 1. Regular Meetings: The Agency shall meet on the third Tuesday of each month for a regular meeting. Meetings shall be held at the hour and place fixed from time to time by motion of the Agency or at the Hour of 8:00 A.M. at the McCall City Hall, if no other time or place is so fixed. The staff, at the direction of the Secretary will publish and distribute to the members the agenda, including copies of all materials required for the Agency to conduct appropriate deliberations, on or before the Friday before the meeting. In the event there is no business to transact, the meeting will be cancelled. The absence of an agenda serves in lieu of a notification of cancellation. The agenda shall be noticed and/or posted in the manner required by Idaho statute. Section 2. Quorum: At all meetings of the Agency the presence at the commencement of any meeting in person of a majority of the members thereof who are qualified to vote shall be sufficient to constitute a quorum for the transaction of any business of the Agency. ARTICLE IV RULES OF ORDER Section 1. Rules of Order: The Agency shall operate under the precepts of the current edition of Robert's Rules of Order Newly Revised. The order of business for the Agency shall be the following: A. Open -call meeting to order B. Attendance roll call C. Public Comment D. Consent Agenda (including approval of minutes of preceding meetings) E. Old Business F. New Business G. Other Items 1. Correspondence 2. Committee reports 3. Miscellaneous McCall Redevelopment Agency Page 3 of 5 Bylaws, Practice and Procedures Adopted 1-21-14 ARTICLE V VOTING Section 1. Voting: Each appointed member shall be entitled to one vote on any matter which may come before the Agency. The vote of a majority of the members present at any meeting attended by a quorum of its members shall be necessary to decide any item. The Chairperson may enter into the discussion of and vote on any item before the Agency. Section 2. Tie Votes Concerning Recommendation to the City Council: Upon a vote to. recommend approval or disapproval of a proposed action to the City Council, a vote which results in a tie shall automatically require that a recommendation of disapproval of the proposed action be forwarded to the City Council. Any vote to table a motion, which results in a tie vote, shall be deemed unsuccessful. ARTICLE VI POWERS AND DUTIES Section 1. Powers A. Those powers necessary or convenient to carry out and effectuate the purposes and provisions of Idaho Code, Title 50, Chapters 20 and 29, summarized, in part, below. B. Other delegated powers as specified in the City Code or ordinances. Section 2. Duties A. After the City Council has, by resolution, authorized the creation of an Urban Renewal District, prepare and have approved, the plan for the District, including neighborhood or community -wide plans. B. Acquire property necessary for the implementation of the Plan. C. Dispose of property in the Urban Renewal District as necessary. D. Issue bonds to finance the undertaking of any urban renewal project. E. Prepare an annual budget of the Urban Renewal Agency, coordinating with the City budgeting process. F. Prepare and adopt a plan, or modified plan, for each revenue allocation area and submit the plan to the City Council for approval (see 50-2905). McCall Redevelopment Agency Page 4 of 5 Bylaws, Practice and Procedures Adopted 1-21-14 G. Prepare and submit to the City Council a report summarizing the activities of the Agency for the prior calendar year by March 31 of the current year. ARTICLE VII COMMMITTEES Section 1. Committees: Committees may be established and appointed by the Chairperson to assist the Agency in performance of its function. Each committee shall consist of not more than three (3) voting members (or fewer, if required, to not constitute a quorum of the Agency). Citizens and public officials may also be appointed to serve as non -voting members of the committees. ARTICLE VIII AMENDMENT OF BYLAWS Section 1. Amendments: These Bylaws may be amended at any regular meeting of the Agency by a two- thirds vote of the members thereof in attendance, provided, however, that the amendment must have been submitted in writing at the previous regular meeting of said Agency. Adopted this 21st day of Januao014. r- ob Giles, Secretary McCall Redevelopment Agency Page 5 of 5 Bylaws, Practice and Procedures Adopted 1-21-14