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HomeMy Public PortalAbout2015.07.21 MRA Minutes1 -City of McCall - McCall Redevelopment Agency Minutes July 21, 2015 — 8:00 am Legion Hall, 216 E. Park Street CALL TO ORDER AND ROLL CALL Acting Chair Nic Swanson, Bob Youde, Dave Peugh, and Woody Woodworth were present. Community Development Director Michelle Groenevelt, Treasurer Linda Stokes, City Engineer Nathan Stewart, and Permit Technician Cynthia Peacock were also present. CONSENT AGENDA Member Youde moved to approve June 16, 2015 minutes; Member Woodworth seconded the motion; the motion carried. Member Woodworth made a motion to approve the July 2015 Allocation Bonds invoice from US Bank. Member Youde seconded the motion; the motion carried. Member Youde made a motion to approve the June 30, 2015 invoice from White Peterson. Member Peugh seconded the motion; the motion carried. It was noted that for the Alpine Playhouse Plaza art installation, the artist will use concrete circular pads, rather than boulders (written in June 16, 2015 minutes). OLD BUSINESS MRA Boundary Extension Update Community Development Director Groenevelt presented an update to the MRA Boundary Expansion. It was reviewed on July 7, 2015, by the McCall Area Planning and Zoning Commission, and recommended for approval to City Council at that time. The plan will undergo a public hearing with City Council August 27, 2015; following the hearing, City Council may approve the plan. There was discussion about how much public interest there has been for the extension thus far and general public hearing procedures. Community Choices Update City Engineer Stewart provided an update for the Community Choices project. Final construction cost estimates and designs have been submitted to Idaho Transportation Department (ITD). Paving will have to be cut back due to larger costs. The funding exists for paving down to the boat ramp, but not the parking spaces there. McCall Redevelopment Agency July 21, 2015 Minutes 2 Keller and Associates require a five percent (5%) contingency to the budget, and they bumped the CE & I budget from 15% to 18%. With ITD not doing some of the work that was originally planned, there is eight percent (8%) added to the budget that cannot be removed. The additional sidewalk from the HUB to 1st Street, including stormwater improvements, may be difficult to complete, as the cost of asphalt is the hardest to know. The City is not allowed to do bid alternates with this kind of work, and all the project unit costs often have a 25% markup from what they are in Boise. When this work has been put out for bid in the past, the bids came back with a large variety in projected cost of paving. City Engineer Stewart would rather have a local contractor do the paving, so as to avoid unknown costs. The project cost today is projected at $270,000. Based on the rules of the grant, if the contract comes in 10% higher, then the local agency has to pay 100% of the overage. There have been various difficulties with the budget for this project. Originally, MRA had given $220,000 for this project. Later, $20,000 of this was moved to the Boat Launch project. The board was encouraged to retain an additional $20,000 for Community Choices. If the costs come in more favorably, MRA could choose to pave the parking lot, for example. This project goes to bid in the next fiscal year, this November. All financials need to be secured this week; state and local agreements will be presented to City Council this Thursday, and if approved, will commit the City to this budget for the project, and secure the federal grant match. ITD will give the money away to other projects if any piece of the financials are missing. They need $165,000 of the $200,000 already committed in the account now, then can save $35,000 that is left over plus the additional $20,000 to deal with in fiscal year 2016. There has been good progress with the project: all deadlines were met and the environmental assessment was approved; there are just a couple of issues to be dealt with on the budget end of things. NEW BUSINESS MRA Cash Flow and Financials MRA cash flow and financials were reviewed. Tax revenues have arrived, and $196,900 were received in property taxes by July 15, 2015. MRA Fiscal Year 2016 Budget Treasurer Stokes presented the FY 2016 MRA draft budget. Items of note changed from fiscal year 2015: property tax revenue was reduced by about 5%, insurance costs up a little, and $25,000 was added to Capital Projects (part of Community Choices). After discussion with the Board, it was decided to take $200,000 out of Capital Projects, put it in the account now to match the ITD grant, and leave the Capital Projects Fund Transfer at $45,000. Bottom line MRA Fund Expenditure Total for fiscal year 2016 is $645,127. McCall Redevelopment Agency July 21, 2015 Minutes The public hearing was open and closed. Member Youde made a motion to pass fiscal year 2016 budget with edits as mentioned above. Member Peugh seconded the motion; the motion passed unanimously. Potential Options for MRA Property Community Development Director Groenevelt discussed the options available to MRA for disposing of property. She explained the details for two (2) options available: sell the property at fair market value for the public interest (with deed restrictions) or dispose of the property to private persons under competitive bidding procedures. MRA owns two (2) parcels, one of which is about to be brought into the MRA Boundary. OTHER McCall in Bloom judging is happening this week. The business Dandelion has moved and is no longer within the MRA district. Near Mill Street Condominiums, there is a culvert that is blocked; Public Works is committed to resolving the problem. City Engineer Stewart spoke about various issues surrounding this; property owners must grant an easement to the City in order for the City to fix it. NEXT MEETING Member Peugh made a motion to adjourn the meeting. Member Woodworth seconded the motion; the meeting adjourned at 9:00 A.M. The next meeting is September 22, 2015 at 8:00 A.M. Signed: September 22, 2015 Attest: Rick Fereday MRA Chair MichellhGroenevelt Community Development Director 3 McCall Redevelopment Agency July 21, 2015 Minutes