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Home My Public Portal About008-2014 - Finance - Interlocal with 911i INTERLOCAL AGREEMENT FOR EMERGENCY COMMUNICATIONS DEPARTMENT THIS INTERLOCAL AGREEMENT FOR EMERGENCY COMMUNICATIONS DEPARTMENT ("Agreement") is entered into this 14z day of January 2014, to be effective as of January 01, 2014, by and between WAYNE COUNTY, INDIANA (hereinafter "County") and the CITY OF RICHMOND, INDIANA (hereinafter "City"). WITNESSETH: WHEREAS, County and City currently operate a joint Combined Dispatch and 911 Public Safety Answering Point (hereinafter "PSAP") wherein all emergency communications within Wayne County, Indiana, are centrally directed and dispatched; and WHEREAS, County and City desire to create a joint executive committee and joint board, each consisting of representatives from County and City, to govern the operations of the PSAP. NOW, THEREFORE, in consideration of the following terms and conditions, including the above -stated recitals, and for other good and valuable consideration, the parties hereby agree as follows: 1. County and City hereby create a joint department known as the "Wayne County Emergency Communications Department" (hereinafter "WCECD") which shall govern the operations of the PSAP. 2. County and City hereby create a joint committee known as the "Policy/Executive Committee" which shall establish policies for, and provide oversight to, the WCECD. 3. The six (6) members of the Policy/Executive Committee shall be the Mayor of City, each Member of the Board of County Commissioners, the President of City Common Council, or his designee, and the President of County Council, or his designee. 4. County and City hereby create a joint board known as the "Operations Board" which shall, in cooperation with the Director, establish and implement operational policies and procedures for the WCECD. Personnel policies of the WCECD shall be consistent with those contained in the Wayne County Employee Handbook, except as to those deviations therefrom that shall have been approved by the County Council and/or County Commissioners, as applicable. The seven (7) members of the Operations Board shall be the Sheriff of County, the Police Chief of City, the Fire Chief of City, one (1) Fire Chief of a Unit within County appointed by the President of the County Fire Board, one (1) police chief or law enforcement officer of a Unit within County appointed by the Board of County Commissioners on the recommendation of the remaining members of the Operations Board, one (1) representative of emergency medical services within County appointed by the Board of County Commissioners and the Director of the County Emergency Management Office, or the duly named designees of each of the above described offices. Each appointed member shall serve for at least one (1) year but Contract #8-2014 City / County 911 Interlocal Page 2 of 3 shall not serve more than four (4) years unless such extended service shall be recommended by the appointing authority and approved by the Policy/Executive Committee. 6. The Operations Board shall report to the Policy/Executive Committee. 7. The Operations Board, with the approval of the Policy/Executive Committee, shall hire one (1) Director for the WCECD. The Director shall manage and conduct the day-to-day operations of the WCECD. 8. All other personnel of the WCECD shall be hired by the Director and shall report and be accountable to the Director. 9. The Director, the Operations Manager, three (3) shift supervisors and one (1) communications specialist shall be compensated by funds received by County from the state of Indiana for all 911 telephone surcharges. Said compensation shall include all benefits paid to the Director, the Operations Manager, three (3) shift supervisors and one (1) communications specialist. 10. All other personnel of the WCECD shall be compensated by funds contributed equally by County and City, or in such respective percentages as shall be agreed upon by the parties from time to time. Such compensation shall include all wages, benefits (including employer's portion of health insurance premium charges, but excluding actual paid claims) and employer PERF / retirement contributions. It is further agreed by the County and City that City's total payments to be made to County representing City's share of the costs of operating and staffing the WCECD for the year 2014 shall not exceed the lesser of the following amounts: a) fifty percent (50.0%) of the actual incurred costs of WCECD operations and staffing in the 2014 calendar year, based upon the same levels of operations, staffing and the same manner of operational costs allocations to City as prevailed in the 2013 calendar year; or b) the sum of Three Hundred Sixty-eight Thousand Five Hundred Dollars ($368,500.00); or c) the monthly amounts set forth on Schedule A that represent actual amounts contributed by City to County in calendar year 2013 as City's share of WCECD operational costs Should City elect to reimburse County for WCECD's 2014 operational costs pursuant to the alternative set forth in subparagraph "c)", above, and should it later appear that the payment limitations set forth in either subparagraphs "a)" or "b)" are applicable, then City's final payment for December, 2014, shall be reduced by the appropriate amount to coincide with the applicable payment limitation. 11. All personnel of the WCECD shall be deemed County employees to compute benefits and to 01" City / County 911 Interlocal Page 3 of 3 establish personnel policies not otherwise created and implemented as provided herein. 12. The term of the Agreement shall be for a period of one (1) year commencing on January 1, 2014 and continuing through December 31, 2014. Either party hereto may terminate this Agreement by providing at least three (3) months prior written notice to the members of the other party's Policy/Executive Committee. 13. This Agreement shall be construed in accordance with the substantive laws of the state of Indiana and shall be binding upon the parties, their successors, and assigns. This Agreement constitutes the entire Agreement between the parties and any alteration, amendment, or modification shall be in writing and signed by both parties. IN WITNESS WHEREOF, the parties hereby execute the Interlocal Agreement for the Wayne County Emergency Communications Department as of the day and year first above written, although signatures may be affixed on different dates. "WAYNE COUNTY, INDIANA" Dennis A. Burns, President Wayne County Board of Commissioners Attest: K en L. Stevens, Wayne County Auditor "CITY OF RICHMOND, INDIANA Sally Hutton, May r City of Richmond, IN President Board of Public Works & Safety for the City of Richmond SCHEDULE A (To Interlocal Agreement for Emergency Communications Department) Billing Amount of Month City Contribution January, 2014 $32,085.19 February, 2014 $29,873.02 March, 2014 $29,752.58 April, 2014 $30,292.99 May, 2014 $30,539.64 June, 2014 $31,812.27 July, 2014 $31,340.32 August, 2014 $29,660.27 September, 2014 $30,379.03 October, 2014 $29,980.01 November, 2014 $30,679.26 December, 2014 $30,599.04 Total City 2013 Contribution ......... $366,993.62