HomeMy Public PortalAbout2510.1 - Business and Financial Services - Procurement & Contracts - Organization and Policy - Procurement and Contracts DivisionOffice of Business and Financial Services
Procurement and Contracts Division Section 2510.1
Policies and Procedures Manual Page 1
2510.1 SUBJECT: ORGANIZATION AND POLICY – PROCUREMENT
AND CONTRACTS DIVISION
:1 OBJECTIVE:
To detail the duties of the Chief Financial Officer in the administration of
the City’ Procurement Code.
:2 AUTHORITY:
This procedure amended by City Council, December 19, 2012, Item A-3.
:3 DIRECTION:
The Chief Financial Officer, as an appointed official, serves at the pleasure
of, and receives direction from the Mayor.
.
:4 FUNCTIONS:
A. Introduction
City government, as an institution, has multiple partners including
citizens, taxpayers, businesses, visitors, employees, and other
governments. As a major institutional, economic, and service force
in the region, it is important that the City strengthen relationships
with its partners by adopting a clear and comprehensive set of
policies and procedures. Furthermore the integrity of the City of
Orlando is of utmost importance, and adopting a set of policies is a
key element to maintain this integrity.
The purpose of this policy is to detail the responsibilities of the
Chief Financial Officer in the administration of Chapter 7 of the
City Code (Procurement Code) through the Procurement and
Contracts Division.
B. The Procurement and Contracts Division is responsible for:
1. Implementing policies and procedures relating to:
a. The acquisition of supplies, services, professional
services, and construction services as provided in
City Code;
b. City stores warehouse operations; and
Office of Business and Financial Services
Procurement and Contracts Division Section 2510.1
Policies and Procedures Manual Page 2
c. Asset management and inventory operations.
2. Promulgating, with the concurrence of the Chief Financial
Officer, operating directives to ensure a consistent and
effective procurement function;
3. Implementing City Code provisions governing the
negotiation and execution of contracts, task authorizations,
contract amendments, and change orders;
4. Implementing the Procurement Code through the
determination of procurement methodology and
solicitation thresholds;
5. Soliciting recommendations and establish solicitation
review committees;
6. Upon determination that an asset or supply has been
designated as surplus, selling, trading, donating, destroying,
transferring, or otherwise disposing of that property in the
most effective and efficient manner;
7. Overseeing a centralized procurement operation for bulk
purchases and critical supplies;
8. Establishing procedures regarding emergency purchases;
9. Maintaining quality procurement practices through research
and benchmarking; and
10. Adhering to the values and guiding principles of public
procurement to preserve the public trust and protect the
public interest by ensuring accountability, ethical conduct,
impartiality, professionalism, service, and transparency.
:5 FORMS:
None.
:6 COMMITTEE RESPONSIBILITIES:
None.
:7 REFERENCE:
Office of Business and Financial Services
Procurement and Contracts Division Section 2510.1
Policies and Procedures Manual Page 3
City Charter, Chapter 2, Sections 36 and 37; and Code of the City of Orlando,
Chapter 7. This procedure adopted by City Council August 25, 1986, Item 16(A -
27); amended August 15, 1988, Item 14, A-13; amended July 26, 1993; amended
April 17, 2000, Item 3-D; policy section # changed from 191.1, April 2004;
amended December 19, 2012, Item A-3.
:8 EFFECTIVE DATE:
This procedure effective January 1, 2013.