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HomeMy Public PortalAbout2023.03.09 Regular Meeting Minutes MINUTES McCall City Council Regular Meeting McCall City Hall -- Legion Hall VIA TEAMS Virtual March 9, 2023 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Consent Agenda Public Comment Presentation Reports Public Hearing Business Agenda Adjournment CALL TO ORDER AND ROLL CALL Mayor Giles called the regular meeting of the McCall City Council to order at 5:30 p.m. Mayor Giles, Council Member Maciaszek, and Council Member Nelson, all answered roll call. Council Member Nielsen was absent, and Council Member Thrower arrived at 5:31 p.m. City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney; BessieJo Wagner, City Clerk; Sarah Porter, Deputy Clerk; Erin Greaves, Communications Manager; Linda Stokes, City Treasurer; Michelle Groenevelt, Community Development Director; Delta James, Economic Development Planner; Kurt Wolf, Parks and Recreation Director; Chris Curtin, Information Systems Manager; Dallas Palmer, Police Chief; Nathan Stewart, Public Works Director; Vlatko Jovanov, Network Administrator; David DiMartino, Golf Professional. Also, in attendance were Matt Linde, Park Manager for Ponderosa State Park; Brian Harris, Payette National Forest; Jennifer Blake, Payette National Forest; Kevin Bissel, TO Engineers; Linda Jackson, Payette National Forest Supervisor. Mayor Giles led the audience in the Pledge of Allegiance. APPROVE THE AGENDA Council Member Maciaszek moved to approve the agenda as submitted. Council Member Nelson seconded the motion. In a voice vote, all members voted aye, and the motion carried. MCCALL CITY COUNCIL Page 1 of 13 March 9, 2023 Regular Meeting CONSENT AGENDA Staff recommended approval of the following ACTION ITEMS. All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City Council for reading and study. Items listed are considered routine by the Council and were enacted with one motion. 1. City Council Regular Minutes January 12, 2023 2. City Council Special Minutes January 19, 2023 3. City Council Regular Minutes February 9, 2023 4. City Council Regular Minutes February 23, 2023 5. Payroll Report for the period ending February 17, 2023 6. Warrant Register – GL 7. Warrant Register – Vendor 8. Accept the Minutes of the following Committees a. Public Art Advisory Committee – November 18, 2022 b. Library Board of Trustees – January 9, 2023 c. Planning and Zoning Commission – January 10, 2023 d. Golf Course Advisory Committee – January 11, 2023 e. Parks and Recreation Advisory Committee – January 18, 2023 f. Public Art Advisory Committee – January 30, 2023 9. AB 23-052 City Licenses Report to Council Per McCall City Code Per McCall City Code Title 4 Chapter 9, the City Council has determined the City Clerk shall be delegated the authority to process and grant or deny all alcoholic beverage license applications, other than certain circumstances involving catering permits, which the City Clerk shall review the application for catering permit for completeness and forward said application to the Police Chief. The Police Chief upon receipt of the application shall make a recommendation to the City Clerk to approve or deny the application. Whenever the City Clerk shall determine that an application for alcoholic beverage license transfer or renewal is complete, the City Clerk shall approve or deny such application. All decisions of the City Clerk shall be reported to the City Council at the next regularly scheduled City Council meeting after such a decision. The City Clerk is also responsible for all processing of business, taxi, snow removal, pawnbroker, child daycare licenses, vendor and short-term rental permits, and public event applications. Action: Review the License Report. 10. AB 23-043 Request to Proclaim April 1-7, 2023 as the Week of the Young Child™ The Idaho Association for the Education of Young Children (Idaho AEYC) is proud to promote and support recognition of and engagement in the annual celebration of the Week of the Young Child™ (WOYC). Now, more than ever, on behalf of all early childhood professionals, families, and their children, we respectfully request that you proclaim April 1-7, 2023 as the Week of the Young Child™ in your city. The Week of the Young Child™ is an annual, nationwide celebration that focuses public attention on the needs of our youngest children and their families and recognizes the early childhood programs and services that meet those needs. Idaho AEYC recognizes that the early childhood years (birth through age 8) lay the foundation for children’s success in school and later life. Today, we know more than ever before about the importance of children’s earliest years in shaping their development. This is a time to recognize that children’s opportunities are our responsibilities and to recommit ourselves to ensuring that every child experiences the type MCCALL CITY COUNCIL Page 2 of 13 March 9, 2023 Regular Meeting of early environment – at home, at childcare, at school, and in the community – that will promote early learning. We encourage you to bring your community together and show your support for young children and families, and especially those who care for and work with our youngest children. We urge you to issue a proclamation to proclaim April 1-7, 2023 as the Week of the Young Child™. Action: Proclaim April 1-7, 2023 as the Week of the Young Child and authorize the Mayor to sign the proclamation. 11. AB 23-044 Request Adoption of Resolution 23-05 Declaring Surplus Property – Breath testing equipment, LifeLoc, Alco Sensors and Intoxilyzer Idaho Code §67-5732A allows the conveyance of surplus personal property to other state and local agencies. Annually City staff identifies several items as surplus property. The Police Chief has determined that the breath testing equipment LifeLoc FC-20’s; serial numbers 90203812, 90204492, 90203791, 90203795, 90203815, 90203823, 90204487, 90204489, 90204490, 90204491, 90204493. The Police Chief would like to relinquish the LifeLoc items to Adams County Sheriff’s Office. The Police Department has upgraded to the LifeLoc FC-20 BT, as the former LifeLoc items are no longer supported by the manufacturer and their shelf life has expired. The breath testing equipment Intoxilyzer and four Alco Sensors are no longer supported by the State of Idaho Forensic Lab; therefore, no longer of use to the Police Department and will be destroyed. Action: Adopt Resolution 23-05 declaring the breath testing equipment LifeLoc, Intoxilyzer and Alco Sensors as surplus items, to be transferred or destroyed as indicated and authorize the Mayor to sign all necessary documents. 12. AB 23-53 Request for Approval of Resolution 23-07 to declare Surplus Personal Property Idaho Code §67-5732A allows for the disposal of surplus personal property, provided that when sales will be offered to the public and sold to the highest responsible bidder, notice of such sale shall be published in the newspaper for at least two (2) weeks prior to such offering. Annually City staff identifies several items as surplus property. Consistent with prior years, the resolution authorizes the City Clerk to conduct a bid auction for the purpose of selling the surplus property to the highest bidder. The City has partnered with Public Surplus, an online auction to auction our surplus items. The public auction on the Public Surplus auction website will be noticed in the Star-News for two consecutive weeks. Action: Adopt Resolution 23-07 declaring and authorizing the sale of personal property as surplus and authorize the Mayor to sign all necessary documents. Council Member Maciaszek moved to approve the Consent Agenda as submitted. Council Member Nelson seconded the motion. In a roll call vote Council Member Maciaszek, Council Member Nelson, Council Member Thrower, and Mayor Giles all voted aye, and the motion carried. PUBLIC COMMENT Mayor Giles called for public comment at 5:32 p.m. Brant Meckel, 960 Elo Rd Mr. Meckel of Tony Meckel Excavating and Roll Off Dumpster Service addressed Council regarding the Lakeshore Disposal contract ending in June. Mr. Meckel expressed the importance MCCALL CITY COUNCIL Page 3 of 13 March 9, 2023 Regular Meeting of the new contract promoting businesses and individuals hauling woody debris, yard debris, and construction waste. The damage to business will be huge if a change is made to the Lakeshore Disposal contract that would not allow businesses to haul away non-household waste. This change would cause Lakeshore Disposal to monopolize the market. Mayor Giles responded to Mr. Meckel noting that staff will contact Mr. Meckel to sit down and talk about the expiring contract. JJ Campbell, 1663 Timber Circle Mr. Campbell addressed Council about sober living housing. Mr. Campbell is working on getting sober living established in Valley County through the creation of a new non-profit organization. Deb Fereday, 315 Burns Rd Mrs. Fereday addressed Council regarding neighborhood concerns for wildlife. Mrs. Fereday suggested the creation of a community task force for wildlife. The feeding of the town herd of deer has brought in a cougar and there are now more safety concerns around wildlife in town. Hearing no further comments, Mayor Giles closed the comment period at 5:45 p.m. REPORTS Chamber Report Council had no questions regarding the Chamber of Commerce report. Monthly Department Reports Council Member Nelson discussed the upcoming wall mural downtown with Economic Planner Delta James. Mayor Giles asked for an overview of the City Manager’s report. City Manager Anette Spickard reviewed the legislative items included with the City Manager report. City Clerk BessieJo Wagner reviewed the short-term rental numbers on the Clerk report and noted more accurate and updated numbers from previous reports. AB 23-042 Ponderosa Park Projects Update – Matt Linde Park Manager Matt Linde Park Manager for Ponderosa State Park, 1920 N Davis Ave, gave an update to City Council on projects that are happening in the state park in 2023. Scheduled projects include the following: 1. Pole barn will be assembled behind the shop (Summer) 2. Activity Center restroom upgrade (Summer) 3. Blackberry loop water/power upgrades (Fall) 4. Kokanee Cove design and rehab of the old chapel (Summer) 5. Meadow Marsh 2 under burn with SITPA (Fall) 6. Timber salvage in the Kokanee Cove area approx. 100 trees – maybe 10 trucks (fall) 7. Working on a timber sale encompassing 60 to 80 acres (winter 2024/2025) th Additionally, Mr. Linde commented on the 4 of July alcohol ban that has been in place th historically noting the Ponderosa State Park does plan to continue the ban for 2023 4 of July holiday. Mayor Giles asked Mr. Linde to keep City Staff in the loop with the decision on the th alcohol ban for the 4 of July Holiday. MCCALL CITY COUNCIL Page 4 of 13 March 9, 2023 Regular Meeting Council Member Maciaszek asked if Kokanee Cove is all public. Mr. Linde noted it will be under construction and may be blocked off for the summer due to construction and public safety. Previously there was a leaseholder on the location, but the lease is completed. Council Member Nelson noted being excited about the plan for Camp Kokanee and the asset the State Park is to the community. th Police Chief Dallas Palmer addressed the plans for the 4 of July to provide clarification, noting that staff would bring information involving the City in front of the City Council for a decision to be made. Additionally, Council Member Maciaszek asked about the fees for state park camping. Mr. Linde confirmed that visitors from out of state pay about double what in-state residents do. AB 23-054 Presentation by Payette National Forest on the Granite Goose Landscape Restoration Project Brian Harris and Jennifer Blake of Payette National Forest presented to Council. As directed by the Bipartisan Infrastructure Law, the Forest Service is instituting the Wildfire Crisis Strategy across the county and areas of the Boise and Payette National Forests have been identified as an Initial Investment Landscape. The resulting Southwest Idaho Landscape Project has 15 identified priority fire sheds within the project’s footprint, with eight (8) of those further identified as high- priority fire sheds for implementation of fuel reduction work. Of the 1.7 million acre footprint, 800,000 acres are state and private lands where the Forest Service does not have jurisdiction to conduct fuel reduction work. For overall success, state and local governments, and private landowners must act as well to protect communities by reducing the risk of wildfire through the Fire Adapted Communities program. The Granite Goose Landscape Restoration Project just west and northwest of McCall is the first project under the Wildfire Crisis Strategy the Payette National Forest is undertaking from inception through to implementation to address hazardous fuels within this area (other fuels reduction work such as in Bear Basin, on Brundage Mountain and in Ecks Flat have been conducted recently before the Wildfire Crisis Strategy). The Granite Goose Landscape Restoration Project is in the early stages of NEPA with the initial Scoping Period ending on March 10, 2023, a well-attended public meeting was held on February 22, 2023, to offer an opportunity to review the project. The four primary tools that will be used to reduce fuel loading are commercial thinning, non- commercial thinning, prescribed fire, and reforestation. Other work to address recreation and watershed restoration work will be a part of the project. A story map for the Southwest Idaho Landscape Project has additional information: Southwest Idaho Landscape Project (arcgis.com) A story map for the Granite Goose Project will be produced in the future. Mayor Giles expressed appreciation for the Payette National Forest Service and the responsible management of the forest. Council Member Maciaszek expressed appreciation and excitement that the Forest Service is making changes and updates to reduce conflict between motorized and non- motorized recreation. Council Member Nelson asked if a private property owner can be held responsible for a fire that starts on private property and ends up in the forest. Ms. Blake noted the owner can be held liable. Linda Jackson, Payette National Forest Supervisor, noted education is important, and the more residents that are aware of the fire dangers in and around the community the better. MCCALL CITY COUNCIL Page 5 of 13 March 9, 2023 Regular Meeting PUBLIC HEARING AB 23-041 Request Approval of Resolution 23-04 Adopting the City’s Comprehensive Fee Schedule reflecting updated fees for Vendor Permits Council Member Maciaszek moved to open the public hearing. Council Member Thrower seconded the motion. In a voice vote, all voted aye, and the motion carried. City Clerk BessieJo Wagner presented to Council stating that this public hearing, pursuant to Section 63-1311A, Idaho Code, is intended for the City Council to hear testimony regarding the approval of Resolution 23-04 to adopt updated Vendor Fees. A public hearing notice was in the Star-News on February 23 and March 2, 2023. The recommended Vendor fees are as follows: $50 Per Day $140 for 3-12 months in one location (Long Term fee) $50 Per Day is added to Long Term fee when moving locations. On February 9, 2023, after considering Council’s questions and comments on January 12th staff recommended the annual fee to be clarified as a 3–12-month long-term permit in the same location, maintaining the $50 a day fee if they choose to move locations. Council directed staff to schedule a public hearing related to these fees. Council Member Nelson asked if Clerk Wagner had received any inquiries or comments. Clerk Wagner noted that no inquiries or comments were received. Mayor Giles opened public comment at 6:50 p.m. No comments were received. Council Member Nelson moved to close the public comment period. Council Member Thrower seconded the motion. In a voice vote, all voted aye, and the motion carried. Council Member Nelson moved to close the public hearing. Council Member Thrower seconded the motion. In a roll call vote Council Member Nelson, Council Member Thrower, Mayor Giles, and Council Member Maciaszek all voted aye, and the motion carried. Council had no questions additional discussion, questions, or concerns regarding the change to the vendor fee schedule. Council Member Thrower moved to approve Resolution 23-04 adopting the City’s updated Comprehensive Fee Schedule reflecting the updated fees for Vendor Permits and authorize the Mayor to sign all necessary documents. Council Member Maciaszek seconded the motion. In a roll call vote Council Member Thrower, Council Member Maciaszek, Mayor Giles, and Council Member Nelson all voted aye, and the motion carried. MCCALL CITY COUNCIL Page 6 of 13 March 9, 2023 Regular Meeting BUSINESS AGENDA AB 23-051 Request for approval of a Lease Agreement between Central Idaho Historic Museum and the Southern Idaho Timber Protective Association (SITPA) Parks and Recreation Director Kurt Wolf presented to Council. The proposed lease/sublease is between Central Idaho Historical Museum, an Idaho nonprofit corporation, whose address is P.O. Box 4341, McCall, Idaho 83638 ("Landlord"); and Southern Idaho Timber Protective Association, an Idaho nonprofit corporation, whose address is 555 Deinhard Lane, McCall, ID 83638 ("Tenant"). Landlord intends to sublease to Tenant and Tenant intends to rent/hire from Landlord the following described portions of the Bunkhouse located on the westerly portion of the Museum Property adjacent to State Street: Four (4) bedrooms, a common area, and a bathroom located on the second floor of the Bunkhouse, together with access to the same from the door on the east side of the building and the adjacent hallway and the stairwell to the second floor (collectively “Bunkhouse 2nd Floor Rental Property”). Landlord shall retain the right of use of the remainder of the Bunkhouse. Upon approval of the sub-lease agreement by the City Council, Tenant will work with parks staff on constructing improvements, making the premises habitable, the cost of which is anticipated to reach the sum of $20,000 on behalf of the tenant, which cost shall be applied against the rental rate. Landlord and Tenant shall come to a final agreement as to the amount of the credit to allocate to the tenant prior to May 1, 2023. Tenant shall have the right to rent the four rooms in the Bunkhouse 2nd Floor Rental Property to its seasonal employees. If Tenant does not have enough employees needing to utilize the four rooms, it is authorized to work with the City of McCall to sublease rooms to City employees, during the term of this Lease. Council Member Nelson noted that the sublease will be a good use of City assets. Council Member Nelson moved to approve the proposed Lease Agreement between the Central Idaho Historic Museum and the Southern Idaho Timber Protective Association and authorize the mayor to sign all necessary documents. Council Member Thrower seconded the motion. In a roll call vote Council Member Nelson, Council Member Thrower, Mayor Giles, and Council Member Maciaszek all voted aye, and the motion carried. AB 23-048 Approve Resolution 23-06 Adopting the Valley County Waterways Management Plan as a planning document Community and Economic Development Director Michelle Groenevelt presented to Council. The Valley County Waterways Management Plan (the Plan) addresses the desired future condition and management for all waterways across the County with additional strategic direction for Lake Cascade, Big Payette Lake, Warm Lake, Alpine Lakes, and North Fork of the Payette River. While important to the County, unique management direction was not warranted at this time for other waterways, such as Upper Payette Lake, Little Payette Lake, and Herrick Reservoir. Water plays an important role in the quality of life and economic development opportunities for residents, second homeowners, recreation users, irrigation districts, and businesses. The City of McCall provided financial and staff resources to assist Valley County in the development of the Plan. The respective jurisdictions will use this Plan to help guide future recreation management while considering environmental stewardship of the lakes, reservoirs, and rivers. The Plan provides guiding direction for future waterway management, land use standards, and best management practices (BMPs). Various agencies and partners will need to implement portions of the Plan as MCCALL CITY COUNCIL Page 7 of 13 March 9, 2023 Regular Meeting relevant to their jurisdiction. The Plan incorporates high-level best practices from land management agencies as well as other major recreation water bodies across the nation within Idaho’s legal framework. The recommendations for each water body use an Adaptive Management Program to provide measurability and accountability. The Adaptive Management Program allows the community to be adaptive, responsible, and decisive in optimizing the vision. Council had no questions regarding the Valley County Waterways Management Plan. Council Member Nelson moved to approve Resolution 23-06 adopting the Valley County Waterways Management Plan as a planning document for the City of McCall to address its respective jurisdiction and authorize the Mayor to sign all necessary documents. Council Member Thrower seconded the motion. In a roll call vote Council Member Nelson, Council Member Thrower, Mayor Giles, and Council Member Maciaszek all voted aye, and the motion carried. AB 23-055 Request to Award Construction Contracts for the 2023 Davis Ave. Reconstruction and Bid Alternates Public Works Director Nathan Stewart presented to Council. During January and February 2023, the City, with the assistance of Horrocks Engineers, conducted formal bidding for the 2023 Davis Ave. Reconstruction and Bid Alternates roadway and water main project. Specifically, the project was divided into multiple bid components:  Base Bid - Davis Ave (between Thompson and Ready): CRABS reconstruction of the roadway w/bike lanes added, and water main and water services replacement.  Bid Alt. 1 – Thompson Ave (between Alpine and Davis): Full section roadway reconstruction w/bike lanes added, stormwater swales/culverts, and water service replacement.  Bid Alt 2 – Spring Mountain Boulevard (between Penstemen Place and Majestic View Drive): CRABS reconstruction of the roadway and new stormwater swales/culverts.  Bid Alt 3 – Cost impacts of substituting 4-12” HDPE water main for the 4-12” PVC water main components of the base bid.  Bid Alt 4 – Conduit and junction box installation for the City’s RAPID fiber facilities. Mayor Giles asked Director Stewart about the recommendation to reject all bids for alternate four (4). Director Stewart noted that the bids for Bid Alternate Four (4) came in higher than expected. Council Member Nelson asked about the plans for finishing Davis Ave. Director Stewart explained the funding and the plans for future projects that need to be done before the Local Option Tax Ordinance renewal. Council Member Thrower moved to award the base bid, Bid Alt. 1, and Bid Alt 3 of the 2023 Davis Ave Reconstruction to Das-Co of Idaho in the amount of $3,335,566.00; authorize the Mayor to sign all necessary documents, and authorize staff to manage change orders up to 10% of the contract price. Council Member Maciaszek seconded the motion. In a roll call vote Council Member Thrower, Council Member Maciaszek, Mayor Giles, and Council Member Nelson all voted aye, and the motion carried. MCCALL CITY COUNCIL Page 8 of 13 March 9, 2023 Regular Meeting Council Member Thrower moved to award Bid Alt. 2 of the 2023 Davis Ave Reconstruction to Granite Excavation, Inc. in the amount of $572,953.95; authorize the Mayor to sign all necessary documents and authorize staff to manage change orders up to 10% of the contract price. Council Member Nelson seconded the motion. In a roll call vote Council Member Thrower, Council Member Nelson, Mayor Giles, and Council Member Maciaszek all voted aye, and the motion carried. Council Member Maciaszek moved to reject all bids received for bid alternate four (4). Council Member Nelson seconded the motion. In a roll call vote Council Member Maciaszek, Council Member Nelson, Mayor Giles, and Council Member Thrower all voted aye, and the motion carried. AB 23-056 Request to Approve a Recreational Pathway, Snow Storage, Landscaping and Public Utilities Easement Agreement with LN Real Estate (400 Deinhard Lane) Public Works Director Nathan Stewart presented to Council. The City of McCall and the Idaho Transportation Department (ITD) are preparing for the reconstruction of Deinhard Lane (from Samson Trail to SH-55) and the construction of a North-East turn lane on SH-55 at the Deinhard/SH-55 intersection. The new turn lane on SH-55 will require the relocation of the existing city-owned/maintained separated pathway (east of the highway) located within the property of 400 Deinhard Lane (Builders First Source, owned by LN Real Estate). To ensure that the City can continue to own and maintain this pathway once it is reconstructed, a new easement agreement is needed, since the pathway will be moved approximately five (5) feet further east within LN Real Estate’s property. An additional easement is also needed along the Deinhard Lane property frontage to accommodate an extended sidewalk that will link the intersection with the driveway entrance to Builders First Source. The agreement has been reviewed and approved by both the City’s and LN Real Estate’s legal counsels. Council had no questions regarding the easement agreement with LN Real Estate. Council Member Nelson moved to approve the easement agreement between the City of McCall and LN Real Estate at 400 Deinhard Lane and authorize the Mayor to sign all necessary documents. Council Member Maciaszek seconded the motion. In a roll call vote Council Member Nelson, Council Member Maciaszek, Mayor Giles, and Council Member Thrower all voted aye, and the motion carried. AB 23-050 Request approval of Federal Aviation Administration Grant Application and Sponsor Certifications for Signature for the reconstruction of Taxiway E at McCall Municipal Airport Kevin Bissell of TO Engineering presented to Council. Taxiway E at McCall Municipal Airport is experiencing severe cracking, loose aggregates, oxidation, ponding, and settling due to frost heave. A full-depth reconstruction is necessary to correct these conditions. The Pavement Condition Index prepared for the ITD Division of Aeronautics in 2020 lists Taxiway E in serious condition with a PCI rating of 21 and recommended full-depth reconstruction. Project plans and specifications for rehabilitation were completed and bid on in 2022 as part of a larger project. Taxiway E was not awarded due to budgetary constraints. This grant will provide funding to update the bid documents and advertise for bids through a public bidding process. After bid opening and analysis, the work MCCALL CITY COUNCIL Page 9 of 13 March 9, 2023 Regular Meeting will be awarded to the lowest qualified bidder. Bidding is anticipated to occur in March 2023 with construction following in the summer of 2023. Council had no questions regarding the Federal Aviation Administration grant application. Council Member Thrower moved to approve Federal Aviation Administration Grant Application for the reconstruction of Taxiway E AIP 3-16-0023-034-2023 and authorize the mayor to sign all necessary documents. Council Member Nelson seconded the motion. In a roll call vote Council Member Thrower, Council Member Nelson, Mayor Giles, and Council Member Maciaszek all voted aye, and the motion carried. AB 23-047 Request to appoint Dallas Young and Matt Stebbins to the McCall Public Art Advisory Committee Economic Development Planner Delta James presented to Council. The mission of the McCall Public Art Advisory Committee (PAAC) is to make recommendations to City Council regarding public art projects and policies within the City of McCall. The Public Art Advisory Committee was formed in 2012 (Resolution 12-13), consisting of five members appointed by City Council. In 2019, City Council expanded the committee size from five (5) to seven (7) members. Members are appointed to three-year terms and are allowed to serve two consecutive terms. Dallas Young was appointed to the committee in December 2019 and has completed one three-year term. Dallas Young is requesting to be appointed to the committee for a second three-year term. Additionally, current committee member Cynthia Dittmer has submitted her resignation from the committee beginning May 2023. A request for committee applicants was advertised via local newspapers and social media for several weeks. Two letters of interest were received from Matt Stebbins and Kerri Stebbins. At its February 27, 2022, regularly scheduled meeting, the Public Art Advisory Committee reviewed the received letters of interest and recommended to City Council that Dallas Young be appointed to a second three-year term expiring December 2025 and that Matt Stebbins be appointed to complete Cynthia Dittmer’s term of service, expiring January 2024. Council had no questions regarding the appointment of members to the McCall Public Art Advisory Committee. Council Member Nelson moved to appoint Dallas Young to a second term on the Public Art Advisory Committee expiring December 2025 and Matt Stebbins to the Public Art Advisory Committee for a term of service expiring January 2024. Council Member Maciaszek seconded the motion. In a roll call vote Council Member Nelson, Council Member Maciaszek, Mayor Giles, and Council Member Thrower all voted aye, and the motion carried. AB 23-045 Request to approve submittal of a McCall Rotary Club Grant application to support youth recreation scholarships Economic Development Planner Delta James presented to Council. The City of McCall Parks and Recreation Department is seeking approval to submit a grant application to the McCall Rotary Club in the amount of $1000 to support scholarships for youth needing financial assistance to participate in City of McCall recreation programs such as mountain biking, soccer, softball/baseball, skiing, snowshoeing, and more. Although the costs for some of these programs MCCALL CITY COUNCIL Page 10 of 13 March 9, 2023 Regular Meeting are more than others, the requested grant funds will likely provide 25-30 full youth scholarships in 2023. Council had no questions regarding the submittal of a McCall Rotary Club Grant. Council Member Maciaszek moved to approve submittal of a McCall Rotary Club grant application for youth recreation scholarships and authorize the Mayor to sign all necessary documents. Council Member Nelson seconded the motion. In a roll call vote Council Member Maciaszek, Council Member Nelson, Mayor Giles, and Council Member Thrower all voted aye, and the motion carried. AB 23-046 Request to approve submittal of a Capital Matrix grant application to support local housing Economic Development Planner Delta James presented to Council. The Capital Matrix, an Idaho nonprofit organization with the primary business purpose of providing small business loans, has set aside a portion of its earnings to “support economic development, job creation and retention, and community wealth expansion” by providing grants to Idaho nonprofits and government agencies. $75,000 is available to be awarded state-wide in the 2023 funding round. Completion of the “Toaster” local housing project will occur in 2023 and may be of funding interest to Capital Matrix. The total cost for the “Toaster” Phase II improvements is estimated to be $90,177. A Capital Matrix grant request of $15,000 is recommended and, if funded, would target energy efficiency upgrades to the base budget in appliances and/or materials. Council had no questions regarding the submittal of a Capital Matrix grant application. Council Member Maciaszek moved to approve submittal of a Capital Matrix grant application to support local housing and authorize the Mayor to sign all necessary documents. Council Member Thrower seconded the motion. In a roll call vote Council Member Maciaszek, Council Member Thrower, Mayor Giles, and Council Member Nelson all voted aye, and the motion carried. AB 23-049 Request to approve submittal of a Federal Transit Administration Grant via Idaho Transportation Department for improvements to the civic campus parking lot Economic Development Planner Delta James presented to Council. The U.S. Department of Transportation’s Federal Transit Administration (FTA) has announced the availability of funding from the Infrastructure Investment and Jobs Act (aka “Bipartisan Infrastructure Law”) through its Grants for Busses and Bus Facilities Program. These nationally competitive grants can support the construction of bus-related facilities. The City of McCall is not eligible to directly apply for these funds but can submit projects via the Idaho Transportation Department’s Public Transportation Office to be bundled with other rural Idaho projects in a larger state-level multi-project grant request. The City of McCall’s project proposes to make improvements to the public parking area behind City Hall and the McCall Transit Center that will encourage multi-modal transportation options for residents and visitors in partnership with the local bus system. The project will tie into the recent site improvements at the Senior/Community Center and the parking area scheduled for construction as part of the Library Expansion Project and include paving, striping, landscaped islands, lighting, the conduit for future EV charging stations, covered bicycle parking, “Park and MCCALL CITY COUNCIL Page 11 of 13 March 9, 2023 Regular Meeting Ride” wayfinding, and ADA compliant sidewalk and crossings to/from the Senior Center, Central District Health, McCall Transit Center, and City Hall. Both Treasure Valley Transit and Central District Health have been consulted during project design and have expressed support for the project. The total project cost is estimated at $1,569,711, which includes the final engineering design and construction. Council Member Thrower noted the written public comment received about the City not having EV charging stations. Planner James noted the grant funding would not allow for the purchasing of the charging stations but does allow for the conduit to be put in for future use with EV charging stations. Council Member Nelson moved to approve submittal of a Federal Transit Administration Bus Facilities Grant application through the Idaho Transportation Department authorize the Mayor to sign all necessary documents. Council Member Maciaszek seconded the motion. In a roll call vote Council Member Nelson, Council Member Maciaszek, Mayor Giles, and Council Member Thrower all voted aye, and the motion carried. AB 23-057 Direction to staff regarding comment letters to federal agencies on projects , City Manager Anette Spickard presented to Council. At the February 232023, regular meeting, Council determined it would like to discuss the issue of providing comment letters to federal agencies on projects. Most recently Council has received several public comments requesting the city to submit a comment on the “Horse Heaven Exploration Project” in the Boise National Forest near the Stibnite area. According to the Forest Service, “this project is limited in scope to the exploration of potential minerals within existing roads on Golden Gate Hill. The proponent would be required to submit a new plan of operation if they wish to pursue the development of a mining operation. At that time the forest service would undertake a separate environment analysis and public engagement period.” The deadline to comment on this project is April 3, 2023. Information about this project can be found at: https://www.fs.usda.gov/project/?project=62304 Considerations for Council to weigh related to developing and submitting comments for this and future other projects are:  What is the project, where is it located, and are there implications for the city?  What stage of the federal process is the project in and is it the right time for comments?  Will the city’s “standing” with the federal agency be affected if we do not comment?  Does the city have the staff time and resources to review the project documents and prepare the comments within the given timeframe; and can the review of the letter be scheduled with Council within the timeframe? Council Member Thrower expressed the importance of the City maintaining its standing on environmental projects. Mayor Giles noted the staff time and resources needed to comment on every exploration or mine project mentioned by a community member. Council Member Nelson expressed that one request to the City does not represent the entire community. Council Member Thrower and Council Member Nelson noted the need to know if a project has an impact on the City. MCCALL CITY COUNCIL Page 12 of 13 March 9, 2023 Regular Meeting Upcoming Meetings Schedule Discussion Council discussed upcoming meetings including dates for high school presentations. Council Member Maciaszek noted being on call for jury duty. Monday April 17th for the first time slot and Tuesday April 18th for the afternoon time slot. ADJOURNMENT Without further business, Mayor Giles adjourned the meeting at 8:05 p.m. �`�` c O F Aq ',•. ATTEST: =Mcc\ t jobert S. Giles, Mayor Z. % BessieJo W ner, City rk sionnttm,«•0,`,,` MCCALL CITY COUNCIL Page 13 of 13 March 9, 2023 Regular Meeting