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Home My Public Portal AboutSand Dune Restoration- Proposal for Services- 4-11-17ENVIRONMENTAL SERVICES, INC. 101 B Estus Drive Savannah, GA 31404 Phone 912-236-4711 * Fax 912-236-3668 www.environmentalservicesinc.com 11 April2017 Mayor Jason Buelterman City of Tybee Island P.O. Box 2749 403 Butler Avenue Tybee Island, Georgia 31328 RE: Tybee Island Sand Dune Restoration Chatham County, Georgia ES17004.00 Dear Mayor Buelterman: Thank you for contacting Environmental Services, Inc., (ESI). Pursuant to your recent conversation with Mr. Mark Padgett, ESI is pleased to enclose the attached proposal. Please note under our Terms section at the end of the proposal that, as the client, you assure ESI that we have permission to work on the property being evaluated and that you will advise us regarding the proper procedures for accessing the property. Also, in attempt to contribute to the success of this project, the costs provided to perform Year 1 baseline setup and monitoring have been reduced by 15% below our anticipated actual costs. If the attached meets your requirements, please approve by signing and returning the enclosed document to us by mail to the address above, by fax (912-236-3668) or via email (MDeMell(desinc.cc). We are prepared to proceed upon receipt of the signed contract and project retainer in the amount of $500.00. We look forward to working with you. Please contact me should you have any questions. Thank you for selecting ESI to assist with your environmental consulting needs. Sincerely yours, ENVIRONMENTAL SERVICES, INC. --147Alae- Michael J. DeMell Senior Vice President II/Technical Director 003 -Admin -Proposal ES12009-Final v3 11/8/2010 Controlled Document FLORIDA • GEORGIA NORTH CAROLINA • OHIO ENVIRONMENTAL SERVICES, INC. PROPOSAL FOR SERVICES ESI PROJECT NO. ES17004.00 The following Contract for Services is an agreement between Environmental Services, Inc., (ESI) and City of Tybee Island (Client), with the terms specified herein. Client agrees that the company/individual signing this agreement has the ability to compensate ESI for the work described herein whether or not the proposed project materializes. ESI agrees to perform the following tasks for the associated fee. Project Name: Tybee Island Sand Dune Restoration Project Location: Chatham County, Georgia ES17004.00 SCOPE OF SERVICES FEE Task 1. Project Team Coordination & Baseline Implementation & Monitoring: Associated with this task, ESI will coordinate with the project team in order to get acquainted with the project purpose, goals, and team objectives. Specific monitoring parameters will be agreed upon with the project team prior to start. Based upon that information ESI will implement a baseline monitoring event to document the current site conditions. The baseline monitoring will assess general qualitative and quantitative data associated with the three test locations as well as other parameters deemed important by the team. Following the baseline monitoring and installation of the sand fence diamonds by others, ESI will initiate quarterly monitoring of the three test locations. Again, sample methods will be discussed during the initial meetings to ascertain the appropriate sampling approach and desired data to be captured. I understand that supplemental planting will not occur during Year 1, therefore monitoring of the sites will likely key in on sand accumulation in and around the sand fence structures, natural vegetative recruitment, faunal use of the area, human impacts, and other general observations made during the events. At the end of Year 1, ESI will prepare a monitoring report that will speak to baseline conditions and follow progression of the sites throughout the year. The report will analyze pre -and post project conditions, note significant observations relative to the project success, and provide findings and recommendations based upon the project purpose and goal. A break out of costs for baseline setup, quarterly monitoring, and Year 1 reporting is as follows: $3,500.00 Fixed Fee Proposal ESI7004.00 11 April 2017 003 -Admin -Proposal ES12009-Final 113 11/82010 Controlled Document ENVIRONMENTAL SERVICES, INC. Year 1: Setup and Monitoring 1. Baseline Setup & 1st Quarter monitoring 2. Quarterly monitoring 3. Year End Reporting $1,500.00 $1,200.00 $ 800.00 Task 2. General Consultation: The above tasks spell out anticipated Time & costs and services necessary to complete the level of work Materials authorized by this contract. Services not otherwise anticipated, or which are beyond our control, such as additional meetings or information required by the client, the client's attorney, planner, engineer, or surveyor, will be billed on a time and material basis. Additional information requested by others, that is not normally part of the scope(s), will be billed on a time and materials basis. Prior to initiating this work, ESI will discuss the requests and acquire your authorization. Additional services not specifically addressed herein will be invoiced on a time and materials basis at standard ESI hourly rates. We will provide you with a written proposal for these tasks if, or when, they become necessary. We are prepared to proceed upon receipt of the signed contract and project retainer in the amount of $500.00. ESI is committed to providing quality service to our clients. Every project is reviewed by a senior technical manager to ensure that the work has been performed in compliance with our goal of providing superior service and solutions to our clients. Proposal ES17004.00 11 April 2017 003 -Admin -Proposal ESI2009-Einelv3 Controlled Document 2 118/2010 ENVIRONMENTAL SERVICES, INC. Project Name: Tybee Island Sand Dune Restoration ES17004.00 Project Location: Chatham County, Georgia Task 1: Project Team Coordination & Baseline Setup & Monitoring Fee: $3,500.00 Task 2: General Consultation Fee: $ T & M TERMS: ESI will complete the work described above in a timely manner unless delayed by Client's request, lack of information, or intervening factors beyond our control. Client assures ESI that it has permission to work on the subject property and will advise ESI of proper procedures for accessing subject property. ESI will maintain a minimum $1,000,000 errors and omissions (professional liability) insurance; $1,000,000 per occurrence and $2,000,000 aggregate general liability insurance for the duration of the project. If any additional insurance requirements are necessary, please return the specifications with the signed proposal. They will become a part of this contract as agreed by both parties. • Outside services and expenses such as subcontractors and special purchases will be invoiced with a handling fee of 15 percent. • A retainer of $500.00 is required; the retainer will be subtracted from the last invoice and is required by ESI to initiate work. • Client will provide ESI with any special billing formats or considerations with the signed contract. • Billing is done monthly. Payment is due immediately upon receipt of the invoice. after 30 days the Client agrees to pay 1.5 percent late fee per month or portion thereof on unpaid balances. Unpaid balances after 60 days from the date of the invoice may result in work stoppage until overdue accounts are resolved. Failure to pay within 60 days from the date of invoice will be considered by ESI to be a breach of contract, and ESI may cease work and withhold all work product immediately without penalty from the Client Client agrees that this contract is an agreement between Client and ESI. Payment is due from Client at the time services are performed. Payment shall not be contingent upon regulatory action or upon resolution of any legal matter that ESI is not a party to. If ESI is being contracted to complete work which Client will use in a legal dispute, Client agrees to pay ESI in a timely manner without regard to the current standing of that legal dispute. ESI fees may not be incorporated into real estate closings without prior written consent from ESI. This agreement shall be governed by the laws of the State of Georgia, United States. Any lawsuit, proceeding or action arising out of or relating to this agreement must be brought in any court of competent jurisdiction located within Chatham County, Savannah, Georgia. Each of the parties irrevocably submits and consents to the exclusive jurisdiction of such court in any such lawsuit, proceeding or action, and waives any defense or objection it may now or hereafter have to personal jurisdiction, venue, or inconvenient forum. • ESI rates change on March 1 of each year. • This proposal is valid for a period of 60 days following the date of issuance. TERMS ACCEPTED: SIGNATURE: NAME: FIRM: TITLE: DATE: ENVIRONMENTAL SERVICES, INC. SIGNATURE: (J Air1. 1a{ .. niNAME: FIRM: (IA T1 D*C ' 7fu TITLE: L(l'L Ai 1 DATE: Purchase Order # Client Project File # BILLING ADDRESS—AND CONTACT IF DIFFERENT FROM ABOVE: Michael J. DeMell Environmental Services, Inc. Senior Vice President II/Technical Director 11 April 2017 Proposal ES17004.00 - S(6:4_4_2- ,erf--,---C-4—wel 003 -Admin -Proposal ES12009-Fwlv3 Controlled Document 11 April 2017 11/8/2010 POSITION ENVIRONMENTAL SERVICES, INC. ENVIRONMENTAL SERVICES, INC. SCHEDULE OF LABOR AND EXPENSE RATES RATE EXPENSE CHARGE Technical Additional Services Assistant Scientist $40.00/Hour GIS/CAD Usage $30.00/Hour Environmental Technician $50.00/Hour Global Positioning System $50.00/Day Project Scientist $60.00/Hour ATV Usage $50.00/Day Senior Scientist $75.00/Hour Boat Usage $100.00/Day Senior Geologist $120A0/Hour Local Courier Service $13.00/Delivery Project Archaeologist $45.00/Hour Outside Graphics Cost + 15% Senior Archaeologist $60.00/Hour All Subcontracted Services Cost + 15% Historic Resource Specialist $80.00/Hour Travel Sustainability Specialist $100.00/Hour Vehicle Mileage Rate $0.54/Mile Project Forester $90.00/Hour Travel Expenses Cost Senior Forester $105.00/Hour Copies Project Manager $100.00/Hour Photocopy Per Page $0.15 Senior Manager $110.00/Hour Color Copy Per Page $1.50 8' /2 x 11 Forest Biometrician $115.00/Hour $2.50 8'h x 14 SR Forest Biometrician $145.00/Hour $3.00 11 x 17 VP/Technical Director $145.00/Hour Full Size Copy Per Page $2.00 24 x 36 SR VP/Technical Director $160.00/Hour or 36 x 48 b/w SR VP II/Technical Director $180.00/Hour $20.00 24 x 36 Principal $200.00/Hour or 36 x 48 color Administrative Blueprints or Xerox Per Page $2.50 Receptionist $35.00/Hour Aerial Photography $50 0 - 15 acres Administrative Assistant $50.00/Hour $100 16 - 50 acres Exec. Admin Assistant $70.00/Hour $200 51 - 100 acres Graphics $300 101 - 999 acres GIS/CAD Technician $60.00/Hour $500 1000+ acres GIS/CAD Analyst $80.00/Hour GIS/CAD Manager $105.00/Hour GIS/CAD Senior Manager $110.00/Hour 4 003 -Admin -Proposal FSI2009-Final_v3 I1/SI2010 Controlled Document