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HomeMy Public PortalAboutCC Minutes 06.16.2020 CITY COUNCIL CLOSED & REGULAR SESSION 550 E. 6th Street, Beaumont, CA Tuesday, June 16, 2020 Closed Session: 5:00 PM | Regular Meeting: 6:00 PM MINUTES CLOSED SESSION - 5:00 PM A Closed Session of the City Council / Beaumont Financing Authority / Beaumont Utility Authority / Beaumont Successor Agency (formerly RDA)/Beaumont Parking Authority / Beaumont Public Improvement Authority may be held in accordance with state law which may include, but is not limited to, the following types of items: personnel matters, labor negotiations, security matters, providing instructions to real property negotiators and conference with legal counsel regarding pending litigation. Any public comment on Closed Session items will be taken prior to the Closed Session. Any required announcements or discussion of Closed Session items or actions following the Closed Session with be made in the City Council Chambers. CALL TO ORDER at 5:04 pm. Present: Mayor Santos, Mayor Pro Tem Lara, Council Member Carroll, Council Member Martinez, Council Member White Public Comments Regarding Closed Session No speakers 1. Conference with Labor Negotiators - Pursuant to Government Code Section 54957.6 City Designated Representatives City Manager Todd Parton and Administrative Services Director Kari Mendoza. Employee Organizations: Beaumont Police Officers Association No reportable action. 2. Conference with Real Property Negotiator Pursuant to Government Code Section 54956.8 for Property Known as Vacant Land APN 418- 190-004, 005, 006, and 007 and 418-140-028 and 029. Agency Negotiator: City Manager Todd Parton or his Designee. Negotiating Parties: City of Beaumont and JADE Real Estate Holdings. Under Negotiation: Price and Terms No reportable action. 3. Conference with Real Property Negotiator Pursuant to Government Code Section 54956.8 for Property Known as Vacant Land APN 418- 190-004, 005, 006, and 007 and 418-140-028 and 029. Agency Negotiator: City Manager Todd Parton or his Designee. Negotiating Parties: City of Beaumont and Heslin Holdings, Inc. Under Negotiation: Price and Terms No reportable action. Adjourn to Regular Session REGULAR SESSION - 6:00 PM CALL TO ORDER at 6:10 p.m. Present: Mayor Santos, Mayor Pro Tem Lara, Council Member Carroll, Council Member Martinez, Council Member White Report out from Closed Session: see above Action on any Closed Session items: None Action of any requests for Excused Absence: None Pledge of Allegiance Approval / Adjustments to the Agenda: None Conflict of Interest Disclosure: None ANNOUNCEMENTS/ RECOGNITION / PROCLAMATIONS / CORRESPONDENCE PUBLIC COMMENT PERIOD (ITEMS NOT ON THE AGENDA) J. Light - (written comment) Asked that Council not close the Plunge pool. CONSENT CALENDAR Items on the consent calendar are taken as one action item unless an item is pulled for further discussion here or at the end of action items. Approval of all Ordinances and Resolutions to be read by title only. 1. Approval of Minutes Recommended Action: Approve minutes dated June 2, 2020. 2. Citywide Grants Update Recommended Action: Receive and file. 3. One Year Extension of the Interagency Service Agreement between the City of Banning and the City of Beaumont to Provide Coordinated Transit Services Recommended Action: Approve the Interagency Service Agreement between the City of Banning and the City of Beaumont and authorize the Mayor to execute on behalf of the City. Motion by Council Member White Second by Council Member Martinez To approve the Interagency Service Agreement between the City of Banning and the City of Beaumont and authorize the Mayor to execute on behalf of the City. Ayes: Council Member White, Council Member Martinez, Council Member Carroll, Mayor Pro Tem Lara, Mayor Santos Approved by a unanimous vote 4. Approval of Gann Limit for FY 2020-21 Recommended Action: Waive the full reading and adopt by title only a “Resolution of the City Council of the City of Beaumont, approving the Appropriation Limit for the 2020-21 Fiscal Year.” 5. FY 2020 General Fund and Wastewater Fund update through April 2020 Recommended Action: It is recommended the City Council receive and file the updated financial schedules. 6. Performance Bond Exoneration for Bond No. 1058983 and 1058984 for K. Hovnanian Homes Tract 33096-6 Recommended Action: Accept Maintenance Bond No. LICX1194621 to replace Performance Bond No. 1058983. 7. Performance Bond Exoneration for Bond No.1047933 and Accept the One-Year Maintenance Bond No. 1047933-M Recommended Action: Accept Maintenance Bond No. 1047933-M to replace Performance Bond No. 1047933. 8. Performance Bond Acceptance and Security Agreement for Beaumont RV and Self-Storage for Street Improvements Recommended Action: Accept Performance Bond No.4423509 for street improvements for Beaumont RV Self and Storage. 9. Resolution Calling the Next General Municipal Election to be Held in the City of Beaumont on November 3, 2020 Recommended Action: Waive the full reading and adopt by title only, “A Resolution of the City Council of the City of Beaumont, California, Calling and Giving Notice of the Holding of a General Municipal Election to be Held in the City on Tuesday November 3, 2020, for the Election of Certain Officers of the City as Required by the Provisions of the Laws of the State of California Relating to General Law Cities and Requesting the Registrar of Voters of the County of Riverside to Conduct Said Election.” Motion by Council Member White Second by Mayor Pro Tem Lara To approve Consent Items 1, 2, 4,5,6,7,8, and 9. Ayes: Council Member White, Council Member Martinez, Council Member Carroll, Mayor Pro Tem Lara, Mayor Santos Approved by a unanimous vote PUBLIC HEARINGS Approval of all Ordinances and Resolutions to be read by title only. ACTION ITEMS Approval of all Ordinances and Resolutions to be read by title only. 10. Establishment of a Business Assistance Program (BAP) for Local Businesses that Have Experienced COVID-19 Related Losses Recommended Action: City staff is looking for City Council direction and action and, since this is a policy-related decision, does not have a specific recommendation at this time. Motion by Council Member Martinez Second by Council Member Carroll To table this item to a future meeting for modifications. Ayes: Council Member Martinez, Council Member Carroll, Mayor Santos Noes: Council Member White, Mayor Pro Tem Lara Approved by a 3-2 vote. 11. Award 36 Month Lease Agreement to Konica Minolta Business Solutions U.S.A, Inc. for Multifunction Copiers via Cooperative Agreement Motion by Council Member White Second by Mayor Pro Tem Lara To award a subscription agreement to Konica Minolta Business Solutions U.S.A, Inc. for digital multifunction copiers, and Authorize the Mayor to execute the agreement on behalf of the City of Beaumont. Ayes: Council Member White, Council Member Martinez, Council Member Carroll, Mayor Pro Tem Lara, Mayor Santos Approved by a unanimous vote 12. Approve the Fourth Amendment of the Public Works Agreement for Traffic Signal and Emergency Signal Maintenance to St. Francis Electric, LLC in an Amount not to Exceed $41,040.00 for Fiscal Year 2020/2021 Motion by Council Member Martinez Second by Mayor Santos To approve a one-year extension of the existing contract for traffic signal and emergency signal maintenance to Saint Frances Electric, LLC in the amount not to exceed $41,040 for Fiscal Year 2020/2021. Ayes: Council Member White, Council Member Martinez, Council Member Carroll, Mayor Pro Tem Lara, Mayor Santos Approved by a unanimous vote 13. Short Range Transit Plan (SRTP) Fiscal Year 2019-2020 – Table 4 Amendment to Include Contingency Funding due to COVID-19 Motion by Mayor Pro Tem Lara Second by Council Member Carroll To approve a Short Range Transit Plan Amendment to Fiscal Year 2019-2020 Table 4. Ayes: Council Member White, Council Member Martinez, Council Member Carroll, Mayor Pro Tem Lara, Mayor Santos Approved by a unanimous vote 14. Approve an Agreement for Software System by Independent Contractor to GoTime Control, Inc. for an Online Automated Control System for Sports Field Lights Motion by Council Member Carroll Second by Mayor Pro Tem Lara To approve an agreement for software system by independent contractor to GoTime Control, Inc. for an online automated control system for sports field lights; and Authorize the City Manager to execute the agreement on behalf of the City of Beaumont. Ayes: Council Member White, Council Member Martinez, Council Member Carroll, Mayor Pro Tem Lara, Mayor Santos Approved by a unanimous vote 15. Authorize Merchant Agreement with Open Edge for Credit Card Processing Services Motion by Council Member White Second by Mayor Pro Tem Lara To authorize the City Manager to execute a merchant agreement with Open Edge for credit card processing services. Ayes: Council Member White, Council Member Martinez, Council Member Carroll, Mayor Pro Tem Lara, Mayor Santos Approved by a unanimous vote 16. Approve Purchase Agreement with Emphasys Computer Solutions for the Purchase of Sympro Treasury Management Software with a Total Contract Amount of $66,536 Motion by Council Member Martinez Second by Mayor Santos To approve the Agreement for Professional Services with Emphasys Computer Solutions for the purchase of Sympro Treasury Management Software, including a three-year license agreement, at a cost of $66,536. Ayes: Council Member White, Council Member Martinez, Council Member Carroll, Mayor Pro Tem Lara, Mayor Santos Approved by a unanimous vote 17. Provide Direction to City Staff Regarding the Development of a Retail Recruitment Strategy Motion by Council Member White Second by Council Member Carroll To authorize the development of a retail recruitment strategy and direct City staff to issue a Request for Proposals to conduct a psychographic analysis. Ayes: Council Member White, Council Member Martinez, Council Member Carroll, Mayor Pro Tem Lara, Mayor Santos Approved by a unanimous vote 18. SB 743 Vehicle Miles Traveled (VMT) Thresholds for California Environmental Quality Act (CEQA) Compliance Related to Transportation Analysis Motion by Council Member Martinez Second by Mayor Pro Tem Lara To waive the full reading and adopt by title only, “A Resolution of the City Council of the City of Beaumont Adopting ‘Vehicle Miles Traveled’ Thresholds of Significance for Purposes of Analyzing Transportation Impact Under the California Environmental Quality Act.” Ayes: Council Member White, Council Member Martinez, Council Member Carroll, Mayor Pro Tem Lara, Mayor Santos Approved by a unanimous vote 19. Award Change Order 16 for the WWTP Expansion and Renovation Project for the Pump Station at the EQ Basin in an Amount Not to Exceed $667,487.82 Motion by Council Member White Second by Mayor Pro Tem Lara To approve Change Order 16 for the WWTP Expansion and Renovation Project in a not to exceed amount of $667,487.82. Ayes: Council Member White, Council Member Martinez, Council Member Carroll, Mayor Pro Tem Lara, Mayor Santos Approved by a unanimous vote 20. Review of Local Emergency Declaration Established via the Adoption of City of Beaumont Resolution No. 2020-07 Adopted on March 17, 2020 Motion by Council Member White Second by Mayor Santos To recommend that there be no change regarding the local emergency declaration. This is due to the fact that there have been no significant changes in the original conditions, a State emergency declaration remains in effect and local emergency declaration helps to ensure that Beaumont remains eligible for federal and state emergency aid. Ayes: Council Member White, Council Member Martinez, Council Member Carroll, Mayor Pro Tem Lara, Mayor Santos Approved by a unanimous vote 21. Procedures and Timing for Conducting Public Meetings in the Beaumont Council Chambers Direction to staff to open to the public in July with some modifications to the guidelines. 22. Report by the COVID-19 Recovery Ad Hoc Committee on the “Beaumont – Back to Business Program” 23. Approval of City Attorney Invoices for the Month of May 2020 City Attorney John Pinkney recused himself on this item. Motion by Council Member White Second by Mayor Santos To approve invoices in the amount of $98,144.20. Ayes: Council Member White, Council Member Martinez, Council Member Carroll, Mayor Pro Tem Lara, Mayor Santos Approved by a unanimous vote LEGISLATIVE UPDATES AND DISCUSSION 24. Townsend Legislative Update COUNCIL REPORTS - Carroll - Shared that RTA donated a bus to the Boys and Girls Club. - Lara - Expressed concerns regarding illegal firework activity. - Martinez - Participated in a League of Ca Cities meeting and gave a report out, Participated in an RCA meeting, participated in the Finance and Audit committee. - Santos - Congratulated the graduating class and thanked Beaumont PD. - White - no report ECONOMIC DEVELOPMENT UPDATE No report. CITY TREASURER REPORT Finance and Audit Committee Report Out CITY CLERK REPORT Gave a status report of public records requests. CITY ATTORNEY REPORT Spoke regarding a Rosenbergs Rules of Order training. CITY MANAGER REPORT Chief Thuilliez gave a report of calls for service in 2019 and shared that PD policies can be found on the City and PD websites. Announced an Equal Opportunity Committee within the department as well as a Chief's Advisory Board. Announced the planning for a community forum. FUTURE AGENDA ITEMS None. ADJOURNMENT at 10:52 p.m.