Loading...
HomeMy Public PortalAboutCC Minutes 12.15.2020 CITY COUNCIL CLOSED & REGULAR SESSION 550 E. 6th Street, Beaumont, CA Tuesday, December 15, 2020 Closed Session: 5:00 PM | Regular Meeting: 6:00 PM Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packets are available for public inspection in the City Clerk’s office at 550 E. 6th Street during normal business hours MINUTES CLOSED SESSION - 5:00 PM A Closed Session of the City Council / Beaumont Financing Authority / Beaumont Utility Authority / Beaumont Successor Agency (formerly RDA)/Beaumont Parking Authority / Beaumont Public Improvement Authority may be held in accordance with state law which may include, but is not limited to, the following types of items: personnel matters, labor negotiations, security matters, providing instructions to real property negotiators and conference with legal counsel regarding pending litigation. Any public comment on Closed Session items will be taken prior to the Closed Session. Any required announcements or discussion of Closed Session items or actions following the Closed Session with be made in the City Council Chambers. CALL TO ORDER at 5:02 pm Present: Mayor Lara, Mayor Pro Tem White, Council Member Martinez, Council Member Fenn, Council Member Santos Public Comments Regarding Closed Session No speakers 1. Conference with Labor Negotiators - Pursuant to Government Code Section 54957.6 City Designated Representatives City Manager Todd Parton and Administrative Services Director Kari Mendoza. Employee Organizations: Beaumont Police Officers Association and SEIU No reportable action. Adjourn to Regular Session REGULAR SESSION - 6:00 PM CALL TO ORDER at 6:09 p.m. Present: Mayor Lara, Mayor Pro Tem White, Council Member Martinez, Council Member Fenn, Council Member Santos Report out from Closed Session: see above Action on any Closed Session Items: None Action of any requests for Excused Absence: None Pledge of Allegiance Approval / Adjustments to the Agenda: Consensus to move items 18,19,20 and 21 up in the agenda. Conflict of Interest Disclosure: None ANNOUNCEMENTS/ RECOGNITION / PROCLAMATIONS / CORRESPONDENCE PUBLIC COMMENT PERIOD (ITEMS NOT ON THE AGENDA) Any one person may address the City Council on any matter not on this agenda. If you wish to speak, please fill out a “Public Comment Form” provided at the back table and give it to the City Clerk. There is a three (3) minute time limit on public comments. There will be no sharing or passing of time to another person. State Law prohibits the City Council from discussing or taking actions brought up by your comments. Public Comments opened at 6:12pm J. Coleman - Expressed concerns with the election and voting process. G. Stull - Expressed concerns with the election and voting process. CONSENT CALENDAR Items on the consent calendar are taken as one action item unless an item is pulled for further discussion here or at the end of action items. Approval of all Ordinances and Resolutions to be read by title only. 1. Approval of Minutes Recommended Action: Approve minutes dated: December 1, 2020 December 7, 2020 2. Final Approval of Tract Map No. 31462-21 for SDC Fairway Canyon, LLC Located in the Oak Valley and SCPGA Golf Course Specific Plan Recommended Action: Approve Tract Map No. 31462-21 as it is in substantial conformance with the approved tentative map and the amended Development Agreement. 3. Final Approval of Tract Map No. 31462-22 for SDC Fairway Canyon, LLC Located in the Oak Valley and SCPGA Golf Course Specific Plan Recommended Action: Approve Tract Map No. 31462-22 as it is in substantial conformance with the approved tentative map and the amended development agreement. 4. Accept the Storm Drain Improvements for Parcel Map No. 36426; Authorize the Mayor to Sign the Certificate of Acceptance; and Authorize the City Manager to Exonerate the Associated Performance and Payment Bond Nos. LAIFSU0759859, LAIFSU0742066, and LAIFSU0742060 Recommended Action: Accept the Storm Drain Improvements for Parcel Map No. 36426; Authorize the Mayor to Sign the Certificate of Acceptance; and Authorize the City Manager to Exonerate the Associated Performance and Payment Bond Nos. LAIFSU0759859, LAIFSU0742066, and LAIFSU0742060. 5. Adopt Resolution to Acknowledge FY 2019/2020 Health and Safety Code (HSC) 13146.4 Annual Inspection Report of Certain Occupancies Pursuant to Sections HSC 13146.2 and 13146.3 Recommended Action: Waive the full reading and adopt by title only, “A Resolution of the City Council of the City of Beaumont, California, Acknowledging Receipt of a Report Made by the Fire Chief of the Riverside County Fire Department Regarding Compliance with the Annual Inspection of Certain Occupancies Pursuant to Sections 13146.2 and 13146.3 of the California Health and Safety Code.” 6. Declaration of Surplus Property and Request for Disposal Recommended Action: Approve disposal of identified City surplus property. 7. FY 2021 General Fund and Wastewater Fund Budget to Actual through November 2020 Recommended Action: Receive and file. Motion by Mayor Pro Tem White Second by Council Member Martinez To approve the Consent Calendar. ACTION ITEMS Approval of all Ordinances and Resolutions to be read by title only. 8. City Council Approval of Contract Amendment No.1 for Albert A. Webb Associates for the Wastewater Treatment Plan Engineering Services During Construction in an Amount not to Exceed $487,781 Motion by Council Member Fenn Second by Mayor Pro Tem White To approve Contract Amendment No.1 for Albert A. Webb Associates for the Wastewater Treatment Plan Engineering Services during construction in an amount not to exceed $487,781. 9. Approval of Contract Amendment No.1 for MWH Constructors for the Wastewater Treatment Plant for Construction Management Services During Construction in an Amount Not to Exceed $300,000 Motion by Mayor Pro Tem White Second by Mayor Lara To approve Contract Amendment No.1 for MWH Constructors for the Wastewater Treatment Plan Construction Management Services during construction in an amount not to exceed $300,000. 10. City Council Approval of Change Order No. 17 for the Wastewater Treatment Plant Upgrade/Expansion in the Amount Not to Exceed $159,422.86 Motion by Council Member Martinez Second by Mayor Pro Tem White To approve Change Order No. 17 for the Wastewater Treatment Plant Upgrade/Expansion in the Amount Not to Exceed $159,422.86. 11. City Council Approval of Change Order No. 18 for the Wastewater Treatment Plant Upgrade /Expansion in the Amount Not to Exceed $1,624,252.52 for the Installation of a New UV system; and Contract Amendment No. 2 with Albert A. Webb Associates for the Design Services Related to the UV System in an Amount Not to Exceed $164,316 Motion by Council Member Martinez Second by Council Member Fenn To approve Change Order No. 18 for the Wastewater Treatment Plant Upgrade/Expansion for the installation of a new UV system in the amount not to exceed $1,624,252.52 and approve the Contract Amendment No. 2 for Albert A. Webb Associates for the design services related in an amount not to exceed $164,316. 12. Mayoral Appointments to Various Boards, Commissions and Committees Riverside Transit Agency A collaboration of cities within the County of Riverside to discuss transportation within the County. Rey Santos – Representative David Fenn – Alternate Representative Meets the fourth Thursday of the month @ 2:00pm 1825 Third Street, Board Room, Riverside and Transportation Now Regional meeting of Transit providers and community advocates to discuss regional transit issues Meets the first Thursday of the month @ 12 noon 550 E 6th St, City Hall, Beaumont Riverside County Transportation Commission Oversees transportation capital projects in the Western Riverside County. Lloyd White – Representative David Fenn – Alternate Representative Meets the second Wednesday of the month at 9:30am 4080 Lemon Street, First Floor Western Riverside County Regional Conservation Authority A joint powers authority for the purpose of acquiring, administering, operating and maintaining land and facilities for ecosystem conservation Julio Martinez – Board Member Lloyd White – Alternate Board Member Meets the first Monday of the month at 12:30pm 4080 Lemon Street, First Floor Beaumont Cherry Valley Parks and Recreation District Operates parks and recreation centers in the Beaumont/Cherry Valley Area Lloyd White – Liaison Mike Lara – Alternate Liaison Meets the second Wednesday of the month at 5:00pm 390 W. Oak Valley Pkwy, Beaumont Beaumont Cherry Valley Water District Water distribution for the Beaumont, Cherry Valley and a portion of Calimesa Rey Santos – Liaison Lloyd White – Alternate Liaison Meets the second Wednesday of the month at 7:00pm 560 Magnolia Ave, Beaumont Beaumont Unified School District Meeting for the Board of Trustees to discuss topics within the district. Lloyd White – Liaison Rey Santos – Alternate Liaison Meets the second and fourth Tuesday of the month at 6:30pm 350 W. Brookside Ave, Beaumont Legislative Liaison Representation of Beaumont at Sacramento and Washington DC events. Mike Lara Collaborative Agency A joint meeting between agencies within the City to collaborate on events and issues, initially started as an emergency operations agency. Mike Lara - Representative David Fenn – Alternate Representative Meets every three months City Manager and Mayor’s Breakfast A joint meeting between the Mayors and City Mangers of Banning, Beaumont, Morongo, Calimesa and Riverside County Supervisor. Mike Lara – Representative City Manager – Representative Meets the first Thursday of the month at 7:00am Eastern Riverside County Interoperable Communications Authority (ERICA) Joint Powers authority of cities regarding radio communications Lloyd White – Representative Kari Mendoza – Board Member Meets on the even months on Thursdays at 2:00 68700 Avenida Lalo Guerrero, City Hall, Cathedral City Southern California Association of Governments Joint Powers Authority under State Law to address regional issues Rey Santos – Representative Julio Martinez – Alternate 818 West 7th Street, 12th Floor, Los Angeles League of California Cities Association of California City Officials to combine resources and information to influence policy decisions that affect cities Rey Santos – Voting Delegate David Fenn – Alternate Rotating locations Memorial Committee Committee to oversee the City memorials (i.e Police and Fire Memorial, Veteran’s Memorial) Julio Martinez – Committee Member Lloyd White – Committee Member Meets on an as needed basis 550 E 6th St, City Hall, Beaumont Finance and Audit Committee Promotes enhanced fiscal responsibility, accountability, integrity and transparency. David Fenn – Committee Member/Council Member Julio Martinez – Committee Member/Council Member Meets the first Monday of the month at 6:00pm 550 E 6th St, City Hall, Beaumont Economic Development Committee Evaluate and provide advice and recommendations to the City Council concerning Economic Development matters. Rey Santos – Committee Member/Council Member David Fenn – Committee Member/ Council Member Meets the second Wednesday of the month at 4:00pm 550 E 6th St, City Hall, Beaumont San Gorgonio Integrated Regional Water Management Region Stakeholder Advisory Committee Collaborative committee to manage water resources on a regional scale Rey Santos - Representative Mike Lara - Alternate Meets the third Wednesday of the month at 5:30pm 125 E Ramsey St, Banning Police Department, Banning Western Riverside Council of Governments Comprised of cities in Riverside County to discuss regional issues Mike Lara - Committee Member/Council Member David Fenn - Alternate Member/Council Member Meets the first Monday of the month at 2:00pm 4080 Lemon St, County of Riverside Administrative Building, Riverside Transit Ad-Hoc 2x2 Committee Collaborative meeting with the City of Banning to discuss Transit services and operational matters. Rey Santos – Committee Member/Council Member David Fenn – Committee Member/Council Member Meets on an as-needed basis 550 E 6th St., City Hall, Beaumont Water Re-Use Ad-Hoc 2x2 Committee Collaborative meeting with the Beaumont Cherry Valley Water District to discuss logistics of re-use water from the Treatment Plant Lloyd White – Mayor/Member Julio Martinez – Council Member/Member Meets on an as-needed basis 550 E 6th St., City Hall, Beaumont Passcom Lloyd White – Board Member David Fenn – Alternate Board Member Meets on the 2nd Tuesday of the month at 10:00 am 13. Appointments to Planning Commission, Finance and Audit Committee, Economic Development Committee, and Administrative Appeals Board Motion by Mayor Pro Tem White Second by Mayor Lara To appoint Patrick Stephens to the Planning Commission Motion by Council Member Fenn Second by Council Member Martinez To appoint Anthony Colindres to the Planning Commission Motion by Mayor Pro Tem White Second by Mayor Lara To appoint Jessica Black to the Planning Commission Approved by a unanimous vote. Motion by Mayor Pro Tem White Second by Mayor Lara To appoint David Getka and Richard Bennecke to the Economic Development Committee Motion by Mayor Lara Second by Council Member Fenn To appoint Casshandra Samuel and Trina Fregezo as alternate members to the Economic Development Committee Motion by Mayor Pro Tem White Second by Mayor Lara To appoint Steve Cooley and Thomas LeMasters as Resident Members to the Finance and Audit Committee Motion by Mayor Pro Tem White Second by Mayor Lara To appoint Keith Bacon as a Community Member to the Finance and Audit Committee and appoint David Vanderpool and Dameon Butler as alternates. Motion by Mayor Lara Second by Mayor Pro Tem White To appoint Carl Vince to the Economic Development Committee as a Business Community Member Motion by Mayor Pro Tem White Second by Mayor Lara To appoint Elaine Morgan, Mandy Stephens, Dameon Butler, Allen McNabb, and Jeena Cirevello to the Board of Administrative Appeals. Motion by Mayor Pro Tem White Second by Mayor Lara To appoint Monir Ahmend and Allen Koblin as Business Community Members, Rob Moran as the Economic Developer Rep, and Ebon Brown as the BUSD rep on the Economic Development Committee. 14. Professional Services Agreement with The Retail Coach for Retail Market Analysis and ongoing Economic Development Support Motion by Mayor Pro Tem White Second Council Member Martinez To approve the Professional Services Agreement with The Retail Coach for retail market analysis and ongoing economic development support. 15. Second Amendment to the Non-Exclusive Lease Agreement with the Boys & Girls Clubs of the San Gorgonio Pass to Lease the Albert A. Chatigny, Sr. Community Recreation Center Located at 1310 East Oak Valley Parkway Motion by Council Member Martinez Second Mayor Lara To approve the Second Amendment to the non-exclusive lease agreement with the Boys & Girls Clubs of the San Gorgonio Pass and authorize the City Manager to execute the amendment on behalf of the City of Beaumont. 16. Award of Contract for an Enhanced Wireless Deployment Solution at the Albert A. Chatigny, Sr. Community Recreation Center to ConvergeOne in an Amount Not-to-Exceed $31,791.81 and Authorize the City Manager to Approve any Change Orders up to $3,179. Motion by Mayor Pro Tem White Second by Council Member Martinez To approve the award of contract for an enhanced wireless deployment solution at the Albert A. Chatigny, Sr. Community Recreation Center in the amount of $31,791.81 with the authorization for the City Manager to approve any change orders up to $3,179, and authorize the City Manager to execute the Agreement on behalf of the City. 17. Allocation of CFD Administrative Funds (One Time Allocation)/ Creation of Internal Service Funds Motion by Mayor Pro Tem White Second by Council Member Santos To approve the creation of internal service funds as follows: Facility Maintenance/ Replacement Fund, Vehicle Replacement Fund, Equipment Replacement Fund, and Information Technology Equipment Replacement Fund; and approve the transfer of funds from the CFD Admin Fund to internal service funds as follows: $3,500,000 to the Facility Maintenance/ Replacement Fund, $1,400,000 to the Vehicle Replacement Fund, $600,000 to the Equipment Replacement Fund, and $800,000 to the Information Technology Equipment Replacement Fund. 18. Contract Amendment with Tyler Technologies Motion by Mayor Pro Tem White Second by Mayor Lara To approve the attached contract amendment with Tyler Technologies, including the one-time implementation costs of $31,270 and ongoing annual maintenance costs of $21,859. 19. Award a Professional Services Agreement to EXP U.S. Services, Inc. for Professional Engineering Services for the Beaumont Master Drainage Plan (MDP) Line 2, Stage 1 Project (CIP2019-019) in an Amount Not to Exceed $442,214 Motion by Mayor Pro Tem White Second by Council Member Martinez To award a Professional Services Agreement to EXP U.S. Services, Inc. for Professional Engineering Services for the Beaumont Master Drainage Plan (MDP) Line 2, Stage 1 Project (CIP2019-019) in an Amount Not to Exceed $442,214. 20. Approval of the First Amendment to the Professional Services Agreement with SKM Engineering, LLC for Engineering Design Services of the Programmable Logic Controller (PLC) Upgrade Design for the Various Lift Stations in the Wastewater System in an Amount Not to Exceed $94,081; Award a Public Works Agreement to Southern Contracting Company for Construction Services for PLC Upgrade Project (CIP 2019-010) in an Amount Not to Exceed $452,075; and Authorize the City Manager to Sign Change Orders up to an Additional $45,200 for a Total Not to Exceed Construction Budget of $591,356 Motion by Mayor Pro Tem White Second by Mayor Lara To approve the First Amendment to the Professional Services Agreement with SKM Engineering, LLC for Engineering Design Services of the Programmable Logic Controller (PLC) Upgrade Design for the Various Lift Stations in the Wastewater System in an Amount Not to Exceed $94,081; Award a Public Works Agreement to Southern Contracting Company for Construction Services for PLC Upgrade Project (CIP 2019-010) in an Amount Not to Exceed $452,075; and Authorize the City Manager to Sign Change Orders up to an Additional $45,200 for a Total Not to Exceed Construction Budget of $ 591,356. 21. Authorize the Mayor to Execute an Agreement for Maintenance of Traffic Signals and Safety Lighting Between the City of Banning and the City of Beaumont Motion by Council Member Martinez Council Member Santos To authorize the Mayor to execute an Agreement for Maintenance of traffic signals and safety lighting between the City of Banning and the City of Beaumont. 22. Receive an Update Regarding the Existing COVID-19 Pandemic and Provide Direction to Staff Motion by Mayor Lara Second by Council Member Martinez To and appoint the Mayor and Mayor Pro Tem as a COVID-19 subcommittee to provide direction to the City manager for necessary policy and operational adjustments relative to changing State and Federal COVID-19 orders and requirements. 23. Approval of City Attorney Invoices for the Month of November Motion by Mayor Lara Second by Mayor Pro Tem White To approve invoices in the amount of $45,469.55 LEGISLATIVE UPDATES AND DISCUSSION 24. Townsend Legislative Update COUNCIL REPORTS Santos - No report. Fenn - No report. Martinez - Attended an RCA meeting. White - Attended an RCTC meeting. Lara - Thanked PD, Transit and the Festive Fire Engines of Beaumont for the Santa Route. Announced upcoming City events and programs. ECONOMIC DEVELOPMENT UPDATE Economic Development Committee Report Out and City Council Direction CITY TREASURER REPORT Finance and Audit Committee Report Out and City Council Direction CITY CLERK REPORT CITY ATTORNEY REPORT CITY MANAGER REPORT FUTURE AGENDA ITEMS ADJOURNMENT at 10:44 pm