HomeMy Public PortalAboutCC Minutes 12.15.2020
CITY COUNCIL CLOSED & REGULAR SESSION
550 E. 6th Street, Beaumont, CA
Tuesday, December 15, 2020
Closed Session: 5:00 PM | Regular Meeting: 6:00 PM
Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packets
are available for public inspection in the City Clerk’s office at 550 E. 6th Street during normal business hours
MINUTES
CLOSED SESSION - 5:00 PM
A Closed Session of the City Council / Beaumont Financing Authority / Beaumont Utility Authority / Beaumont Successor
Agency (formerly RDA)/Beaumont Parking Authority / Beaumont Public Improvement Authority may be held in accordance
with state law which may include, but is not limited to, the following types of items: personnel matters, labor negotiations,
security matters, providing instructions to real property negotiators and conference with legal counsel regarding pending
litigation. Any public comment on Closed Session items will be taken prior to the Closed Session. Any required
announcements or discussion of Closed Session items or actions following the Closed Session with be made in the City
Council Chambers.
CALL TO ORDER at 5:02 pm
Present: Mayor Lara, Mayor Pro Tem White, Council Member Martinez, Council Member Fenn,
Council Member Santos
Public Comments Regarding Closed Session
No speakers
1. Conference with Labor Negotiators - Pursuant to Government Code Section 54957.6 City
Designated Representatives City Manager Todd Parton and Administrative Services Director
Kari Mendoza. Employee Organizations: Beaumont Police Officers Association and SEIU
No reportable action.
Adjourn to Regular Session
REGULAR SESSION - 6:00 PM
CALL TO ORDER at 6:09 p.m.
Present: Mayor Lara, Mayor Pro Tem White, Council Member Martinez, Council Member Fenn,
Council Member Santos
Report out from Closed Session: see above
Action on any Closed Session Items: None
Action of any requests for Excused Absence: None
Pledge of Allegiance
Approval / Adjustments to the Agenda: Consensus to move items 18,19,20 and 21 up in the
agenda.
Conflict of Interest Disclosure: None
ANNOUNCEMENTS/ RECOGNITION / PROCLAMATIONS / CORRESPONDENCE
PUBLIC COMMENT PERIOD (ITEMS NOT ON THE AGENDA)
Any one person may address the City Council on any matter not on this agenda. If you wish to speak, please fill out a
“Public Comment Form” provided at the back table and give it to the City Clerk. There is a three (3) minute time limit on
public comments. There will be no sharing or passing of time to another person. State Law prohibits the City Council from
discussing or taking actions brought up by your comments.
Public Comments opened at 6:12pm
J. Coleman - Expressed concerns with the election and voting process.
G. Stull - Expressed concerns with the election and voting process.
CONSENT CALENDAR
Items on the consent calendar are taken as one action item unless an item is pulled for further discussion here or at the
end of action items.
Approval of all Ordinances and Resolutions to be read by title only.
1. Approval of Minutes
Recommended Action:
Approve minutes dated:
December 1, 2020
December 7, 2020
2. Final Approval of Tract Map No. 31462-21 for SDC Fairway Canyon, LLC Located in the Oak
Valley and SCPGA Golf Course Specific Plan
Recommended Action:
Approve Tract Map No. 31462-21 as it is in substantial conformance with the
approved tentative map and the amended Development Agreement.
3. Final Approval of Tract Map No. 31462-22 for SDC Fairway Canyon, LLC Located in the Oak
Valley and SCPGA Golf Course Specific Plan
Recommended Action:
Approve Tract Map No. 31462-22 as it is in substantial conformance with the
approved tentative map and the amended development agreement.
4. Accept the Storm Drain Improvements for Parcel Map No. 36426; Authorize the Mayor to Sign
the Certificate of Acceptance; and Authorize the City Manager to Exonerate the Associated
Performance and Payment Bond Nos. LAIFSU0759859, LAIFSU0742066, and
LAIFSU0742060
Recommended Action:
Accept the Storm Drain Improvements for Parcel Map No. 36426; Authorize the
Mayor to Sign the Certificate of Acceptance; and Authorize the City Manager to
Exonerate the Associated Performance and Payment Bond Nos. LAIFSU0759859,
LAIFSU0742066, and LAIFSU0742060.
5. Adopt Resolution to Acknowledge FY 2019/2020 Health and Safety Code (HSC) 13146.4
Annual Inspection Report of Certain Occupancies Pursuant to Sections HSC 13146.2 and
13146.3
Recommended Action:
Waive the full reading and adopt by title only, “A Resolution of the City Council of
the City of Beaumont, California, Acknowledging Receipt of a Report Made by the
Fire Chief of the Riverside County Fire Department Regarding Compliance with
the Annual Inspection of Certain Occupancies Pursuant to Sections 13146.2 and
13146.3 of the California Health and Safety Code.”
6. Declaration of Surplus Property and Request for Disposal
Recommended Action:
Approve disposal of identified City surplus property.
7. FY 2021 General Fund and Wastewater Fund Budget to Actual through November 2020
Recommended Action:
Receive and file.
Motion by Mayor Pro Tem White
Second by Council Member Martinez
To approve the Consent Calendar.
ACTION ITEMS
Approval of all Ordinances and Resolutions to be read by title only.
8. City Council Approval of Contract Amendment No.1 for Albert A. Webb Associates for the
Wastewater Treatment Plan Engineering Services During Construction in an Amount not to
Exceed $487,781
Motion by Council Member Fenn
Second by Mayor Pro Tem White
To approve Contract Amendment No.1 for Albert A. Webb Associates for the
Wastewater Treatment Plan Engineering Services during construction in an amount not
to exceed $487,781.
9. Approval of Contract Amendment No.1 for MWH Constructors for the Wastewater Treatment
Plant for Construction Management Services During Construction in an Amount Not to Exceed
$300,000
Motion by Mayor Pro Tem White
Second by Mayor Lara
To approve Contract Amendment No.1 for MWH Constructors for the Wastewater
Treatment Plan Construction Management Services during construction in an amount
not to exceed $300,000.
10. City Council Approval of Change Order No. 17 for the Wastewater Treatment Plant
Upgrade/Expansion in the Amount Not to Exceed $159,422.86
Motion by Council Member Martinez
Second by Mayor Pro Tem White
To approve Change Order No. 17 for the Wastewater Treatment Plant
Upgrade/Expansion in the Amount Not to Exceed $159,422.86.
11. City Council Approval of Change Order No. 18 for the Wastewater Treatment Plant Upgrade
/Expansion in the Amount Not to Exceed $1,624,252.52 for the Installation of a New UV
system; and Contract Amendment No. 2 with Albert A. Webb Associates for the Design
Services Related to the UV System in an Amount Not to Exceed $164,316
Motion by Council Member Martinez
Second by Council Member Fenn
To approve Change Order No. 18 for the Wastewater Treatment Plant
Upgrade/Expansion for the installation of a new UV system in the amount not to exceed
$1,624,252.52 and approve the Contract Amendment No. 2 for Albert A. Webb
Associates for the design services related in an amount not to exceed $164,316.
12. Mayoral Appointments to Various Boards, Commissions and Committees
Riverside Transit Agency
A collaboration of cities within the County of Riverside to discuss transportation within the County.
Rey Santos – Representative
David Fenn – Alternate Representative
Meets the fourth Thursday of the month @ 2:00pm
1825 Third Street, Board Room, Riverside
and
Transportation Now
Regional meeting of Transit providers and community advocates to discuss regional transit issues
Meets the first Thursday of the month @ 12 noon
550 E 6th St, City Hall, Beaumont
Riverside County Transportation Commission
Oversees transportation capital projects in the Western Riverside County.
Lloyd White – Representative
David Fenn – Alternate Representative
Meets the second Wednesday of the month at 9:30am
4080 Lemon Street, First Floor
Western Riverside County Regional Conservation Authority
A joint powers authority for the purpose of acquiring, administering, operating and maintaining land and
facilities for ecosystem conservation
Julio Martinez – Board Member
Lloyd White – Alternate Board Member
Meets the first Monday of the month at 12:30pm
4080 Lemon Street, First Floor
Beaumont Cherry Valley Parks and Recreation District
Operates parks and recreation centers in the Beaumont/Cherry Valley Area
Lloyd White – Liaison
Mike Lara – Alternate Liaison
Meets the second Wednesday of the month at 5:00pm
390 W. Oak Valley Pkwy, Beaumont
Beaumont Cherry Valley Water District
Water distribution for the Beaumont, Cherry Valley and a portion of Calimesa
Rey Santos – Liaison
Lloyd White – Alternate Liaison
Meets the second Wednesday of the month at 7:00pm
560 Magnolia Ave, Beaumont
Beaumont Unified School District
Meeting for the Board of Trustees to discuss topics within the district.
Lloyd White – Liaison
Rey Santos – Alternate Liaison
Meets the second and fourth Tuesday of the month at 6:30pm
350 W. Brookside Ave, Beaumont
Legislative Liaison
Representation of Beaumont at Sacramento and Washington DC events.
Mike Lara
Collaborative Agency
A joint meeting between agencies within the City to collaborate on events and issues, initially started as an
emergency operations agency.
Mike Lara - Representative
David Fenn – Alternate Representative
Meets every three months
City Manager and Mayor’s Breakfast
A joint meeting between the Mayors and City Mangers of Banning, Beaumont, Morongo, Calimesa and
Riverside County Supervisor.
Mike Lara – Representative
City Manager – Representative
Meets the first Thursday of the month at 7:00am
Eastern Riverside County Interoperable Communications Authority (ERICA)
Joint Powers authority of cities regarding radio communications
Lloyd White – Representative
Kari Mendoza – Board Member
Meets on the even months on Thursdays at 2:00
68700 Avenida Lalo Guerrero, City Hall, Cathedral City
Southern California Association of Governments
Joint Powers Authority under State Law to address regional issues
Rey Santos – Representative
Julio Martinez – Alternate
818 West 7th Street, 12th Floor, Los Angeles
League of California Cities
Association of California City Officials to combine resources and information to influence policy decisions that
affect cities
Rey Santos – Voting Delegate
David Fenn – Alternate
Rotating locations
Memorial Committee
Committee to oversee the City memorials (i.e Police and Fire Memorial, Veteran’s Memorial)
Julio Martinez – Committee Member
Lloyd White – Committee Member
Meets on an as needed basis
550 E 6th St, City Hall, Beaumont
Finance and Audit Committee
Promotes enhanced fiscal responsibility, accountability, integrity and transparency.
David Fenn – Committee Member/Council Member
Julio Martinez – Committee Member/Council Member
Meets the first Monday of the month at 6:00pm
550 E 6th St, City Hall, Beaumont
Economic Development Committee
Evaluate and provide advice and recommendations to the City Council concerning Economic Development
matters.
Rey Santos – Committee Member/Council Member
David Fenn – Committee Member/ Council Member
Meets the second Wednesday of the month at 4:00pm
550 E 6th St, City Hall, Beaumont
San Gorgonio Integrated Regional Water Management Region Stakeholder Advisory Committee
Collaborative committee to manage water resources on a regional scale
Rey Santos - Representative
Mike Lara - Alternate
Meets the third Wednesday of the month at 5:30pm
125 E Ramsey St, Banning Police Department, Banning
Western Riverside Council of Governments
Comprised of cities in Riverside County to discuss regional issues
Mike Lara - Committee Member/Council Member
David Fenn - Alternate Member/Council Member
Meets the first Monday of the month at 2:00pm
4080 Lemon St, County of Riverside Administrative Building, Riverside
Transit Ad-Hoc 2x2 Committee
Collaborative meeting with the City of Banning to discuss Transit services and operational matters.
Rey Santos – Committee Member/Council Member
David Fenn – Committee Member/Council Member
Meets on an as-needed basis
550 E 6th St., City Hall, Beaumont
Water Re-Use Ad-Hoc 2x2 Committee
Collaborative meeting with the Beaumont Cherry Valley Water District to discuss logistics of re-use water from
the Treatment Plant
Lloyd White – Mayor/Member
Julio Martinez – Council Member/Member
Meets on an as-needed basis
550 E 6th St., City Hall, Beaumont
Passcom
Lloyd White – Board Member
David Fenn – Alternate Board Member
Meets on the 2nd Tuesday of the month at 10:00 am
13. Appointments to Planning Commission, Finance and Audit Committee, Economic
Development Committee, and Administrative Appeals Board
Motion by Mayor Pro Tem White
Second by Mayor Lara
To appoint Patrick Stephens to the Planning Commission
Motion by Council Member Fenn
Second by Council Member Martinez
To appoint Anthony Colindres to the Planning Commission
Motion by Mayor Pro Tem White
Second by Mayor Lara
To appoint Jessica Black to the Planning Commission
Approved by a unanimous vote.
Motion by Mayor Pro Tem White
Second by Mayor Lara
To appoint David Getka and Richard Bennecke to the Economic Development
Committee
Motion by Mayor Lara
Second by Council Member Fenn
To appoint Casshandra Samuel and Trina Fregezo as alternate members to the
Economic Development Committee
Motion by Mayor Pro Tem White
Second by Mayor Lara
To appoint Steve Cooley and Thomas LeMasters as Resident Members to the Finance
and Audit Committee
Motion by Mayor Pro Tem White
Second by Mayor Lara
To appoint Keith Bacon as a Community Member to the Finance and Audit Committee
and appoint David Vanderpool and Dameon Butler as alternates.
Motion by Mayor Lara
Second by Mayor Pro Tem White
To appoint Carl Vince to the Economic Development Committee as a Business
Community Member
Motion by Mayor Pro Tem White
Second by Mayor Lara
To appoint Elaine Morgan, Mandy Stephens, Dameon Butler, Allen McNabb, and Jeena
Cirevello to the Board of Administrative Appeals.
Motion by Mayor Pro Tem White
Second by Mayor Lara
To appoint Monir Ahmend and Allen Koblin as Business Community Members, Rob
Moran as the Economic Developer Rep, and Ebon Brown as the BUSD rep on the
Economic Development Committee.
14. Professional Services Agreement with The Retail Coach for Retail Market Analysis and
ongoing Economic Development Support
Motion by Mayor Pro Tem White
Second Council Member Martinez
To approve the Professional Services Agreement with The Retail Coach for retail market
analysis and ongoing economic development support.
15. Second Amendment to the Non-Exclusive Lease Agreement with the Boys & Girls Clubs of the
San Gorgonio Pass to Lease the Albert A. Chatigny, Sr. Community Recreation Center
Located at 1310 East Oak Valley Parkway
Motion by Council Member Martinez
Second Mayor Lara
To approve the Second Amendment to the non-exclusive lease agreement with the Boys
& Girls Clubs of the San Gorgonio Pass and authorize the City Manager to execute the
amendment on behalf of the City of Beaumont.
16. Award of Contract for an Enhanced Wireless Deployment Solution at the Albert A. Chatigny,
Sr. Community Recreation Center to ConvergeOne in an Amount Not-to-Exceed $31,791.81
and Authorize the City Manager to Approve any Change Orders up to $3,179.
Motion by Mayor Pro Tem White
Second by Council Member Martinez
To approve the award of contract for an enhanced wireless deployment solution at the
Albert A. Chatigny, Sr. Community Recreation Center in the amount of $31,791.81 with
the authorization for the City Manager to approve any change orders up to $3,179, and
authorize the City Manager to execute the Agreement on behalf of the City.
17. Allocation of CFD Administrative Funds (One Time Allocation)/ Creation of Internal Service
Funds
Motion by Mayor Pro Tem White
Second by Council Member Santos
To approve the creation of internal service funds as follows:
Facility Maintenance/ Replacement Fund, Vehicle Replacement Fund, Equipment
Replacement Fund, and Information Technology Equipment Replacement Fund;
and approve the transfer of funds from the CFD Admin Fund to internal service funds as
follows: $3,500,000 to the Facility Maintenance/ Replacement Fund, $1,400,000 to the
Vehicle Replacement Fund, $600,000 to the Equipment Replacement Fund, and $800,000
to the Information Technology Equipment Replacement Fund.
18. Contract Amendment with Tyler Technologies
Motion by Mayor Pro Tem White
Second by Mayor Lara
To approve the attached contract amendment with Tyler Technologies, including the
one-time implementation costs of $31,270 and ongoing annual maintenance costs of
$21,859.
19. Award a Professional Services Agreement to EXP U.S. Services, Inc. for Professional
Engineering Services for the Beaumont Master Drainage Plan (MDP) Line 2, Stage 1 Project
(CIP2019-019) in an Amount Not to Exceed $442,214
Motion by Mayor Pro Tem White
Second by Council Member Martinez
To award a Professional Services Agreement to EXP U.S. Services, Inc. for Professional
Engineering Services for the Beaumont Master Drainage Plan (MDP) Line 2, Stage 1
Project (CIP2019-019) in an Amount Not to Exceed $442,214.
20. Approval of the First Amendment to the Professional Services Agreement with SKM
Engineering, LLC for Engineering Design Services of the Programmable Logic Controller
(PLC) Upgrade Design for the Various Lift Stations in the Wastewater System in an Amount
Not to Exceed $94,081; Award a Public Works Agreement to Southern Contracting Company
for Construction Services for PLC Upgrade Project (CIP 2019-010) in an Amount Not to
Exceed $452,075; and Authorize the City Manager to Sign Change Orders up to an Additional
$45,200 for a Total Not to Exceed Construction Budget of $591,356
Motion by Mayor Pro Tem White
Second by Mayor Lara
To approve the First Amendment to the Professional Services Agreement with SKM
Engineering, LLC for Engineering Design Services of the Programmable Logic
Controller (PLC) Upgrade Design for the Various Lift Stations in the Wastewater System
in an Amount Not to Exceed $94,081; Award a Public Works Agreement to Southern
Contracting Company for Construction Services for PLC Upgrade Project (CIP 2019-010)
in an Amount Not to Exceed $452,075; and Authorize the City Manager to Sign Change
Orders up to an Additional $45,200 for a Total Not to Exceed Construction Budget of $
591,356.
21. Authorize the Mayor to Execute an Agreement for Maintenance of Traffic Signals and Safety
Lighting Between the City of Banning and the City of Beaumont
Motion by Council Member Martinez
Council Member Santos
To authorize the Mayor to execute an Agreement for Maintenance of traffic signals and
safety lighting between the City of Banning and the City of Beaumont.
22. Receive an Update Regarding the Existing COVID-19 Pandemic and Provide Direction to Staff
Motion by Mayor Lara
Second by Council Member Martinez
To and appoint the Mayor and Mayor Pro Tem as a COVID-19 subcommittee to provide
direction to the City manager for necessary policy and operational adjustments relative
to changing State and Federal COVID-19 orders and requirements.
23. Approval of City Attorney Invoices for the Month of November
Motion by Mayor Lara
Second by Mayor Pro Tem White
To approve invoices in the amount of $45,469.55
LEGISLATIVE UPDATES AND DISCUSSION
24. Townsend Legislative Update
COUNCIL REPORTS
Santos - No report.
Fenn - No report.
Martinez - Attended an RCA meeting.
White - Attended an RCTC meeting.
Lara - Thanked PD, Transit and the Festive Fire Engines of Beaumont for the Santa Route.
Announced upcoming City events and programs.
ECONOMIC DEVELOPMENT UPDATE
Economic Development Committee Report Out and City Council Direction
CITY TREASURER REPORT
Finance and Audit Committee Report Out and City Council Direction
CITY CLERK REPORT
CITY ATTORNEY REPORT
CITY MANAGER REPORT
FUTURE AGENDA ITEMS
ADJOURNMENT at 10:44 pm