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HomeMy Public PortalAboutRHDC Minutes 06-19-1995 CITY OF RICHLAND HILLS ECONOMIC DEVELOPMENT ADVISORY BOARD MEETING MINUTES JUNE 19, 1995 1. CALL TO ORDER The meeting was called to order by Chairman On at 7:30 p.m. Members present included Cindy Burns Avery, Bettie Conklin, JoDon Hicks, Bob Ince, Mike Marcum, Jim McKnight, Doug On, Martha Strain, and Nelda Stroder. Member Joy Yeatts was absent. Staff members present were Assistant to the City Manager Jim Quin and Administrative Secretary Jeanne Coons. 2. ELECTION OF CHAIRMAN/VICE CHAIRMAN A motion was made by Nelda Stroder, seconded by Bettie Conklin, to nominate Martha Strain as Chairperson, and Mike Marcum as Vice Chairperson. There were no other nominations. The motion unanimously carried. (Note: Martha Strain, Bettie Conklin, and Bob Ince were not officially sworn in. Mr. Marcum chaired the meeting). 3. APPROVAL OF MINUTES FROM THE MAY 15, 1995 REGULAR MEETING A motion was made by Mr. McKnight, seconded by Mr. Hicks, to approve the minutes of the May 15, 1995 regular meeting. The motion unanimously carried. 4. DISCUSS BOARD ORDINANCES The City Council has requested that each Board and Commission review their ordinances for any additions, deletions, or changes. Ms. Stroder advised that the Board discussed attendance at the last meeting and pointed out that there is a provision in the ordinance pertaining to attendance. There is a mechanism in place where a member can be removed because of lack of attendance. The ordinance states that the City Council should be notified if a member misses two consecutive meetings, and members must attend at least 75% of all meetings of the board, based on a 12 month period beginning June 1 of each year. It was suggested that any member who cannot attend a meeting for one reason or another should notify the secretary before the meeting. Mr. Marcum pointed out a possible conflict of terms in the ordinance on page 428, Section A, where it states the following: "...3 members who may be persons not registered to vote within the city, but having business interest within the city" and Section B, (2), where it says, "places 3b through 5b may be held by persons not registered to vote within the city, but having business interests within the City." Section A states 3 persons not registered within the City and Section B (2) states 5 persons (and there is no 3a mentioned). Mr. Hicks pointed out that the intent was for three persons holding business interests to be picked from within places 3b and 5b. A short discussion followed and it ECONOMIC DEVELOPMENT ADVISORY BOARD MEETING MINUTES - JUNE 19, 1995 PAGE 2 was suggested that this be clarified in the ordinance. Mr. Hicks pointed out that under Section D, Officers, the ordinance states that the secretary shall be elected by a majority vote of the members. The Board suggested that the ordinance should be changed to reflect that the secretary can be either elected or appointed. 5. DISCUSS STATUS OF BUSINESS DIRECTORY Mr. Quin reported on the status of the business directory. At the direction of the Board, Metro Publishing Company was contacted and informed that the Board did not desire to have a directory published this year. Ms. Nichols advised that the City was under contract with her to publish a directory and that a directory would be published. The contract Ms. Nichols is referring to is the signed contract from the previous year and after discussing the situation with the City Attorney, it is staff's position that a directory should not be published. A short discussion followed regarding whether or not the advertisers would receive refunds. Mr. On suggested the Board send a letter to all advertisers thanking them for their participation, but explaining that a directory would not be published and why. The City will attempt to secure a refund for their advertisement money. Staff wanted to obtain a written opinion from the City Attorney before notifying the advertisers. A motion was made by Doug On, seconded by JoDon Hicks, to cancel the contract with Metro Publishing for the 1995 business directory. The motion unanimously carried. 6. STAFF UPDATE ON DEVELOPMENT Mr. Marcum reported on the meeting with Sam's concerning the Small Business Seminar. This seminar is being sponsored by Sam's in conjunction with their 10th anniversary in Northeast Tarrant County. The purpose of the meeting was to obtain ideas for the focus of the seminar. The seminar is tentatively scheduled for October 5 and will have approximately four to five different speakers with several different topics. Several ideas and suggestions were received and will be considered. Ms. Conklin mentioned that Lon Campbell is no longer the General Manager and plans for the seminar are only tentative until the new general manager has a chance to approve it. Ms. Conklin proposed to offer clip out coupons to Richland Hills residents (via newsletter) for that day. The City will also issue a proclamation for Sam's 10th anniversary. Mr. Hicks reported on the Special Events Committee meeting concerning the city-wide festival. The Committee invited several different people from surrounding cities who participate in planning similar activities to speak to the Committee on how to organize this type of event. Everyone was encouraged to participate in the planning process. 7 ' ECONOMIC DEVELOPMENT ADVISORY BOARD MEETING MINUTES - JUNE 19, 1995 " PAGE 3 A lengthy discussion was held regarding the City Council's recent decision concerning Handley-Ederville Road. Ms. Strain suggested that the Board direct a letter to the City Council requesting their reconsideration to the development of Handley-Ederville and that the Economic Development Advisory Board recommend they reconsider their decision. Mr. Hicks pointed out that the Council's concern was where the $700,000 would come for the City's share of the program. Funding for the project was discussed. Ms. Stroder explained that the T money from the last two years was already budgeted for the project and since the project did not have to be funded for at least one or two more years, T money for the next one or two years could be earmarked for the project as well. There is ample money in the reserves also to cover part of the project. Handley-Ederville is a "gateway" into the heart of our business community and the project should be completed. Martha Strain and Mike Marcum will prepare the letter for the City Council. 7. ADJOURNMENT There being no further business, the meeting adjourned at 9:00 p.m. '.41my ,&i://e /04x Martha Strain, Chairperson /jc