HomeMy Public PortalAbout2023.02.13 LBT MinutesMcCall Public Library Board of Trustees Meeting Minutes
February 13, 202,20/10:00 AM
Two Locations: Teams (virtual) or Legion Hall, 216 E. Park Street
Attendance: (Legion Hall): Meg Lojek, David Gallipoli, Jacki Rubin, Matt Stebbins,
Lola Elliot, Susie Reddick. (Virtual): Amy Rush, Linda Stokes
Call to Order: 10:03 am.
Amendments to Agenda: None.
Approval of Minutes: Lola moved to approve the January 9th minutes; Susie seconded the
motion which passed unanimously.
Public Comment: Lynn Lewinski requested a library website portal to City information.
Meg will talk to Erin and let Lynn know we're working with her request.
Director's Report:
Payment Approvals: 1/12 and 2/9/23 Action Item: Jacki moved to accept the
payments; David seconded the motion which passed unanimously.
Monthly Budget and Stats: Last week Jacki and Meg met with Linda, who is
available to answer questions about financing the library expansion. There are now
separate funds in the City budget: one for Library Operations and one for Library
Construction.
Volunteer Appreciation Invite: The City is holding a volunteer appreciation event
on April 12th at The Banyans; RSVP by March 31St.
Update re: Indigenous Contributions to New Library: Meg reached out to Morgan
Zedalis at the USFS and spoke directly to CMarie Furman who suggested
incorporating native language in our welcome area/stairway to recognize tribal
names for our area. Meg also spoke with Josephy Center for Arts and Culture,
where there are historical exhibits; we may look into a loan.
Staff Report: Kudos to the staff for the Winter Carnival parade float! Several
volunteered their time for this; we really appreciate their work.
Diane Penny and Deb McCoy have both started their classes.
New initiatives are underway: the Imagination Library provides kids ages 0-5 with a
free book every month (over 100 kids are registered); and the Ready for
Kindergarten parent workshops sponsored by the Idaho AEYC in partnership with
Deb McCoy and BRMES. Meg asked about digitizing historical newspapers. We will
discuss at a future meeting. Matt offered to find out what grants might be available.
Building Update: Personnel changes: Dennis Humphries is now fully retired and off
our project. He plans to attend our grand opening. Joel Miller will replace Paul
Lipchak, who is moving on to another company. The new roof design has led to
some increased costs.
Treasurer's Report: Linda met with Meg, Jacki last week to review project funding.
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Library Foundation Report: Amy reports a good month with almost $50,000 in pledges.
Mo Ferguson joined the Foundation Board. Upcoming projects include strategies for
summer fundraising and expanding the contact list. The Foundation aims to raise an
additional $300,000 this year. Regarding the presentation of a check to the City, Amy says
it's beneficial for the Foundation to hang onto the funds for now; the CDs will earn more
interest. She will talk to Linda and make sure the money is available when needed.
Update on Library History Project and Approval of Minutes 1/17/23 and 1/31/23:
Lola moved to approve the History Project Minutes; David seconded the motion which
passed. Next meeting is scheduled for Tuesday, May 16th at 8:30 am at the library.
Review and Approval of Annual Report to Council from the Board April 13th: Susie
moved to approve the annual report to Council; Matt seconded the motion which passed
unanimously. Thank you for writing the report, Jacki!
Approval of Letter of Intent to Apply for the ICfL Facilities Improvement Grant: The
American Recovery Plan Act provides federal funds for library improvements related to
work, education and health. Grants are administered by the State and may be up to
$500,000. The Board must first submit a letter of intent by Feb 27. Meg and Delta will
complete the application which is due in May. If awarded, funds would be available for our
project 8/2023-8/2026. Before the ICfL can process grant applications, the State
legislature must approve the ICfL budget. David motioned that the Library Board is aware
of and approves of the library's intent to apply for ICFL funds and to pursue and complete
this capital improvement project for the expansion, and to authorize Jacki Rubin to sign
the Letter of Intent. Matt seconded the motion which passed unanimously.
Library Policy Review Section 1C - 1D: Jacki moved to approve the proposed changes to
Section 1C - 1D regarding circulation and overdue materials; Matt seconded the motion
which passed unanimously. Next section for review: E, F, and G. Meg will send edits of
these sections to the Board for review before our next meeting.
Friends Liaison Report:
Lola thanked Meg and staff for space for the book sale during Winter Carnival. Meg
appreciates the efficiency with which the Friends conducted the sale. The sale earned
$1050, the greatest amount ever taken in. Thank you, Lola and Friends!
City Council Liaison Report: N/A
Library Director Performance Evaluation: The Board completed the evaluation.
Adjourned: 11:44 am.
Next Meetings: March 13th, April 10th, May 8th
Minutes prepared by Susie Reddick, Secretary
Respectfully submitted by Jacki Rubin, Chair
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