HomeMy Public PortalAbout006-2014 - Finance - Interlocal - two Sanitary Billing ClerksINTERLOCAL AGREEMENT
This Agreement is entered into this &`Iaday of Jdi , 2014, by and between
the City of Richmond, Richmond, Indiana (hereinafter "City") and the Richmond Sanitary District
(hereinafter "Sanitary District") and the Richmond Storm Water Management Board (hereinafter
"Storm Water Board").
WHEREAS, the Sanitary District and Storm Water Board have previously handled their
billing, collections, and customer services in connection thereto through a contract with Indiana
American Water Company ("IAWC") pursuant to contract and ordinance; and
WHEREAS, IAWC is no longer performing these services for the Sanitary District and the
Storm Water Board; and
WHEREAS, Contract No. 71-2012 was entered into by the Sanitary District and Storm
Water Board with Richmond Power & Light on June 26, 2012 to provide billing services for both
entities previously served by IAWC, but does not provide collection, customer service or other
related account services in connection with the billing of Sanitary District and Storm Water Board
customers; and
WHEREAS, the transfer of these functions to City personnel will continue to require
additional personnel, consisting of two (2) full-time billing clerks located in the Finance Department
in City Hall, and one (1) additional administrative assistant at the Sanitary District Administration
Building; and
WHEREAS, the City, Sanitary District, and Storm Water Board deem it the most efficient
use of resources and desirable to continue the terms of this agreement through this Interlocal
Agreement regarding the managing and operation of the billing and collection services for the
Sanitary District and Storm Water Board by the City;
NOW THEREFORE, in consideration of the terms and conditions contained herein, including the
above stated recitals, the parties agree as follows:
1. BILLING AND COLLECTION SERVICES —The City shall continue to be
responsible for, and shall continue to administer, the billing and collection services for and on behalf
of the Sanitary District and Storm Water Board that had previously commenced on September 1,
2012.
2. SUPERVISION AND POSITIONS — All personnel operating under this Interlocal
Agreement, and all positions created by this Interlocal Agreement, shall be employees of the City of
Richmond. The two positions of Billing Clerk shall work out of the Controller's office and shall be
supervised by the Controller of the City of Richmond.
3. REIMBURSEMENT — The total annual reimbursement to the City from the
Sanitary District and Storm Water Board shall be $55,755.44 plus all benefits applicable to regular
full-time employees in the classification of Billing Clerk. Beginning January 1, 2014, this agreement
will be adjusted for pay rate increases that match the City's increases given to all employees of City.
The City will invoice RSD quarterly for said reimbursement.
Contract No. 6-2014
4. TERM - This agreement shall commence on January 1, 2014 and shall terminate on
December 31, 2014, unless renewed by the parties.
5. MISCELLANEOUS - This Agreement shall be construed according to the laws of
the State of Indiana.
6. AMENDMENTS - No amendment or modification to this Interlocal Agreement
shall be made except in writing and signed by both parties.
7. AUTHORIZATION - The individuals signing below represent that they have full
authorization to execute this document on behalf of either the City of Richmond or the Richmond
Sanitary District.
IN WITNESS WHEREOF the parties execute this Agreement as of the date first set forth above
although signatures may be fixed on a different time.
CITY OF RICHMOND
BOARD OF PUBLIC WORKS
Vicki Robinson, President
Dian)^avvsmn, Vice Pre
Date: 1-16 -14
APPROVED:
Sarah L. Hutton, Mayor
Date: / Z/ '�—// ��
CITY OF RICHMOND
SANITARY DISTRICT
Sue Miller, President
Gil Klose, Vice President
Stie , Member
Date: / 7 9� —/
CITY OF RICHMOND STORM
WATER MANAGEMENT BOARD
Stephanie Hays-Mussoni, P ident
Gil Klose, Vice President
Sue Miller, Member -
Date:
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