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Home My Public Portal About1999-16 Authorizing the agreement with Corzo, Castella, Carballo, Thompson and Salman, P.A. for the preparation of a streetscape improvement plan for Crandon Blvd.RESOLUTION NO. 99-16 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA; AUTHORIZING THE VILLAGE MANAGER TO ENTER INTO AN AGREEMENT WITH THE ENGINEERING FIRM OF CORZO, CASTELLA, CARBALLO, THOMPSON, AND SALMAN P.A. FOR THE PREPARATION OF A STREETSCAPE IMPROVEMENT PLAN FOR CRANDON BOULEVARD FROM THE NORTHERN LIMITS OF THE VILLAGE TO HARBOR DRIVE AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Capital Improvement Plan includes a project that will improve Crandon Boulevard from the northerly limits of the Village to Harbor Drive; and WHEREAS, the project area is at the entrance of the Village and the condition of the swale, landscaping, and related improvements are not consistent with the high standards associated with the Village; and WHEREAS, the firm of Corzo, Castella, Carballo, Thompson, and Salman P.A. is on the list of approved engineering firms; and WHEREAS, staff has met with the represenatives of Corzo, Castella, Carballo, Thompson, and Salman P.A. and developed a scope of services that will enhance the project area. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA AS FOLLOWS: Section 1. That the Village Manager is directed to issue a Request for Proposals for purposes of soliciting architectural firms who are interested in designing a community center for the Village. Section 2. That the Village Manager is authorized to enter into an Agreement to employ the firm of Corzo, Castella, Carballo, Thompson, and Salman P.A. for purposes of preparing engineering plans that will enhance the public right of way from the northerly limits of the Village to Harbor Drive. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 9th day of March, 1999. ATTEST: -4d' U/a,h,, HITA H. ALVAREZ, CMC, VILLAGE CLERK APPROVED AS TO FORM AND LEGAL SUFFICIENCY AY WE •, VILL GE ATTORNEY This document was prepared by: Jud Kurlancheek, AICP, Director Building, Zoning, and Planning Dept. MAYOR JOE I. RASCO CATS CORZO CASTELLA CARBALLO THOMPSON SALMAN Engineers Architects Planners E80005022 AAC002142 TO: WORK ORDER FOR PROFESSIONAL SERVICES Village of Key Biscayne 85 West McIntyre Street Key Biscayne, Florida 33149 ATTN: Mr. Jud Kurlancheek, AICP Building, Zoning and Planning Director PROJECT NAME: Crandon Boulevard Entranceway Streetscape Project DESCRIPTION OF SERVICES: A. Design Phase DATE: 3/10/99 FILE: 1108 Design and prepare construction documents, plans, specifications and bid documents for streetscape improvements along Crandon Boulevard from the northern limits of the Village of Key Biscayne to the intersection of Harbor Drive and Ocean Lane Drive. The east/west boundary shall extend to the driveway. The improvements will consist of: 1. Replacement of existing valley gutters at edges of pavement with Type F curb and gutter. 2. Replacement of median curb and gutter where necessary. Clean the remaining median curb and gutter. 3. Reconstruction and widening of sidewalks. 4. Reconstruction of existing drainage inlets to curb and gutter configuration. 5. Landscaping and irrigation in swale areas (median will remain as is). 6. Decorative crosswalks at the intersection of Crandon Boulevard with Harbor Drive and Ocean Lane. We will prepare, process and obtain permits from Miami -Dade County Public Works Department, Florida Department of Transportation, and other required permits or approvals from regulatory agencies. B. Bid Phase During the bid phase, we shall chair and organize a pre -bid conference, prepare and distribute the agenda, minutes, addenda, review bid proposals and contractor qualifications and prepare recommendation for award. 901 Ponce de Leon Blvd., Suite 900 Coral Gables, Florida 33134 305.445.2900 1.800.448.0227 Facsimile 305.445.3366 Equal Opportunity Employer Work Order for Professional Services Village of Key Biscayne March 10, 1999 Page 2 C. Construction Phase Services 1. Chair and organize a pre -construction conference, prepare and distribute the agenda, minutes, and issue Notice to Proceed. 2. Review and recommend approval or denial of shop drawings. 3. Organize bi-weekly progress meetings, prepare agendas and minutes for distribution. 4. Respond to Contractor request for information and clarifications/interpretation of contract documents. 5. Process Contractor payment requisitions. 6. Process Contractor change order requests, if any. 7. Provide periodic inspections to verify progress and performance of work. 8. Provide final inspection, punch -list and contract closeout. We are assuming a construction period of 120 days. If the construction were to exceed 120 days, we shall consider these extended construction phase services as additional. D. Public Meetings We shall attend public meetings. Public meetings will include but not be limited to attendance at Council Meetings and/or those with property owners and residents of the Village. Public meetings do not include meetings with Village staff or with regulatory agencies. TERMS AND CONDITIONS: All terms and conditions shall be per our Agreement for Professional Services dated 7/15/98. Our fee for the above described services shall be as follows: A. Design Phase $29,500 Surveying Engineering Plans Streetscape Architecture Plans Landscaping and Irrigation Plans Public Meetings and Presentations Permitting B. Bid Phase $2,900 C. Construction Phase $14,500 D. Public Meetings included in above fees Total $46,900 Work Order for Professional Services Village of Key Biscayne March 10, 1999 Page 3 Reimbursable expenses incurred in connection with the above services such as blueprinting, reproduction, permitting fees or for any express mail, are not included in the above fees and will be billed on the basis of actual cost times a 1.10 multiplier. We are ready to begin working on this assignment upon your authorization to proceed. If acceptable to you, we will accept a signed copy of this form as your written authorization to proceed with the assignment. Thank you. Corzo Castella Carballo Thompson Salman, P.A. morrCastella, P.E. Vice -President RC/er Village of Key Biscayne Approved by: Date: 31Ib197Q L:\Projects\1108-00\Work Orders - Proposals\WO031099CrandonBlvd.doc March 10, 1999 Crandon Boulevard Entranceway Streetscape Project Village of Key Biscayne HOURLY BILLING RATES Position Rate Principal $100.00 Engineer P.E./Architect R.A. $86.00 Engineer E.I./Architect A . $68.00 Senior Technician $56.00 Technician $48.00 Clerical $36.00 Inspector $56.00 USr12/y`� 0: 9 C3:5 3 3053655556 NO.021 102 VILLAGE OF KEY BISCAYNE AGREEMENT FOR PROFESSIONA.Y., SERVICF,S THIS AGREEMENT, made and entered into this 15th day of 'ulY , 19 98, by and between the Village of Key Biscayne (the "VILLAGE") and CarzoCastella Carballo Thompson Salmana P.A (the "CONSULTANT"). RECITALS: The VILLAGE wants to engage the CONSULTANT to perform General Professional ,Architectural and Engineering Services ("Specified Services"). The CONSULTANT wants to provide such Specified Services. hi cunsideration of the mutual covenants set forth in this Agreement, the parties agree as follows: 1. SCOPE OF SERVICES The CONSULTANT agrees to provide Specified Services upon written requcst from the Village Manager as provided for in this Agreement. The Consultant will provide General Professional Architectural and Engineering Services on a project specific basis. A separate proposal foi each project with a defined scope will be presented for review and approval prior to the start of each project. 2. FENS FOR SERA/ICU The CONSULTANT agrees to charge the VILLAGE fur Specified Services. Project specific Contracts will be presented for review and approval as requested by the Village Manager. Terms and conditions outlined therein. The CONSULTANT will issue an invoice once a month for the work which has bccn completed. Said invoices is payable by the VILLAGE within 30 days. The VILLAGE shall pay to the CONSULTANT for Um faithful pet firmancc of this agreement, in lawful money of the United States of America. 3 TERM The term of this Agreement is .__ year(s) unless earlier terminated pursuant to paragraph seven. 4. GENERAL Ti ER1MS A U CONI,2YTTQNS All work papers and documents that result from the CONSULTANT providing Specified Set v ices shall be the property of the VILLAGE. Upon termination of this Agreement or upon request of the VILLAGE during the term of this Agiccrcnt, any and all such documents shall be delivered to the VILLAGE by the CONSULTANT. 03/12/99 10:19 C3TS 4 3053655556 NO.021 P03 5. A SIGNIvME_._N This Agreement shall not be assignable by the CONSUT .T ANT. 6. PROHDRITION Aci INST The CONSULTANT represents that it has not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT, to solicit or secure this Agreement, and that it has not paid or agreed to pay any person (s), company, corporation, individual or firm, other than a bona fide employee working solely tbr the CONSULTANT any fee, commission, percentage, gift, or any other consideration, contingent upon or resulting from the award or making of this Agreement. 7. TERMINATI_QN This Agreement may be terminated by the VILLAGE upon 45 days' written notice with or without cause and by the CONTRACTOR upon 45 days' written notice with or without cause_ If this Agreement is terminated, the CONSULTANT shall be paid in accordance with the provisions of the Agreement for all acceptable work performed up to the date of termination. 8. NhtEXCLU TVF. ACS EEl 'T The services to be provided by the CONSULTANT pursuant to this Agreement shall be nonexclusive and nothing herein shall preclude the VILLAGE from engaging other firms to perform the same or similar services for the benefit of the VILLAGE within the VILLAGE'S sole and absolute discretion. 9. ENTIRE AGREEMENT The parties hereby agree that this is the entire agreement between the parties. This Agreement cannot be amended or modified without the express written consent of the parties. 10. WAJ At�NTIEE OF CONST iT .TAI The CONSULTANT hereby represents that at all times during the term of this Agreement it shall maintain in good standing all required licenses, certifications and permits required under Federal, State and local laws necessary to perform the Specified Services. 11. NOTICES All notices and communications to the VILLAGE shall be in writing and shall be deemed to have been properly given if transmitted by registered or certified mail or hand delivery. All notices and communications shall be effective upon receipt. Notices shall be addressed as follows: 0,.5/ 12/ 4 10:1 C3TS 4 305 5655556 NO.021 PO4 Village: With a copy to: CONSULTANT: C. Samuel Kissinger Village Manager Village of Key Biscayne 85 West McIntyre Street Key 1iscayne, Florida 33149 Richard J. Weiss, Esq. Village Attorney Weiss, Scrota & Helfman, P.A. 2665 South Bayshore Drive Suite 204 Miami, Florida 33133 Corzo Castella Catballo Thompson Salman, P.A. 901 Ponce de Leon Blvd., Suite 900 Coral Gables, Florida 33134 12, G'�_�G LAND This Agreement shall be ct nstncecl in accordance with the laws of the State of Florida. IN WITNESS WHEREOF, the parties hereto have accepted, made and executed this Agreement upon the terms and conditions above stated on the day and year first above written. CONSULTANT: Corzo Castella Carballo Thompson Salrnan, P.A. 901 Ponce de i .eon Boulevard, Suite 900 Coral Gables Florida 33134 B Attest: Corzo Castella Carballo Authorized by Village Council Jul/ VILLAGE: Village of Koy Biscayne 85 West McIntyre Street Key Biscayne, Florida 33149 C, Samuel Ki• ger, Village Manager -14,157 0, 411!!!' By: 1998