HomeMy Public PortalAbout2017.08.17 LBC MinutesCombined Library Board Meeting & Building Expansion Committee Meeting
Building Committee Minutes
Aug 17, 2017
Meg Lojek, Jacki Rubin, Lynn Lewinski, Bob Giles, Lola Elliott, Amy Rush, Heather Haynes, Karen
Lannom, Larry Swan, Dean Martens, Bill Thomas, Linda Burns, Bessie Jo Wagner, Ed Hershberger, Beth
Markley, Terry Edvalson, Linda Stokes, Erin Greaves.
Called meeting to order, 9:08 am
Meeting Minutes Approved - Library Board
Meeting Minutes Approved - 4/19/2017 Library Expansion
Director's report (Meg)
• Approved warrant registers
• Sent statistics for summer reading program via email
o Elem & Tween program was completely full (70 and 20), independent full 90 -- serving
close to 200 children
o Had to turn away some children because of lack of space
o Summary of donors since June - $10,000+ (attached)
o Becky retired, Diane Penny promoted into that position. Diane's old position open, 13
candidates
o Hawkins family memorial in front of library until Sunday
o Working with Erin Greaves - city is updating its website - library site will be integrated into
city site.
o Tentative agreement with Heartland High School for students to use our library and get a
library card for the year, reducing cost of cards for at -risk students outside of the city.
• Draft Report from Beth and Amy - draft of Pre -Campaign Planning Study
o Purpose was to assess the image of the library, determine the case for support to see if it
has traction, evaluate the organizational strength, test the goal, find and address any
potential problems, get information to plan timeline, plant the seed with potential donors.
o Put together a list of potential interviewees, 100+ individuals
o They were able to conduct 44 interviews - 56 people
o Beth discussed the results of the process and recommendations for next steps.
• Bob Giles representing the City Council
o Thanked Beth for the report
• Discussion of names included in the public reports.
• Suggestion to include city employees in future interviews
• Four City Council seats are open, Sept 8th is the last day to apply
• Library Board members have received compliments in regards to Beth and Amy
• Beth Next steps
o Library Board needs to let Beth know if we agree with the Capital Campaign goal and
next steps once Final Report submitted.
o Form Steering Committee
o Beth can provide training (multiple trainings) to anybody who wants to plug into the
fundraising process
• Interviewees didn't push back on the building plans.
• Bob Giles - the city is fully supportive of the building plans as been proposed and does not think
this group should downsize/scale back plans.
• The board wants to take into consideration edits/comment to the draft report.
• Expansion committee needs to have an additional meeting to discuss next steps for the group.
o September 6 @ 3:15pm, Amy will attend.
Meeting adjourned -
Minutes Pi epared by Karen Lan , Secretary
Respectfully submitted by Heather Haynes, Chair.