HomeMy Public PortalAbout2016.12.07 LBC Minutes11 BUILDING 'rn.rEE 11
Building Committee Minutes
December 7, 2016
Heather Haynes, Meg Lojek, Linda Burns, Karen Lannom, Andy Laidlaw, Lola Elliot, Larry Swan, Dean
Martens
Called to order 3:18 ,
Minutes 11/16/16 approved, 1st Andy, 2nd Heather, all in favor
Amendments to the agenda
Add consideration of a proposal from Humphries/Poli Architects
Add Discussion of putting in place a framework for receiving and handling donations
Dean makes motion, Larry seconds to add those two items to the agenda
New Business
General Comments
• We need to make an effort to keep our ongoing progress in the news
• Committee members have had good comments from City Departments and the public
Timeline proposal for City Planning
• Meg handed out "Capital Campaign in Your Future?" to help with timeline planning
• City Manager asked for a general timeline for our part of the project
• Meg created a rough timeline/list of steps and we as a committee needs to add dates/chronology of
items.
o Andy suggests we don't get too far down the road with the design stage
o But we do need some design drawings to show when initial fundraising begins
o Discussion of bond - if we decide to go down the bond path, we would need to decide by
January of 2018. Gives 1 year to fundraise, since bonding was not 1st choice strategy.
o January of 2017 to issue RFQ to hire a fundraising coordinator- simultaneously
coordinating with city departments, soliciting with large donors and applying for grants.
o Potentially solicit LOT funds annually
o Public campaign for funds could potentially start Summer 2017
• Discussion about handling donations - cash, checks, funds, etc
RFQ - Andy moves to approve the RFQ for a fundraising coordinator. Karen seconds.
Final report came from Humphries Poli was received today. Meg also received an email from Dennis
Humphries regarding fees for the further development of the project, including schematic design.
Next meeting is Wednesday, December 21 at 8:00 am.
Meeting adjourned 4:21 1st Heather 2nd Karen
Minutes Prepare by aren Lannom, Secretary
Respectfully submitted by Heather Haynes, Chair
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Minutes 12/02/2015
Called to order 11:03 pm
Present:
Lynn Lewinski
Heather Haynes
Larry Swan
Andy Laidlaw
Linda Burns
Meg Lojek
John Powell
Jacki Rubin
Bill Thomas
Larry 1st
Linda 2nd
Approve minutes 11/17/15
Old Business
Meg - Square Footage comparison
• Handout was put on Google Drive
• Added Bayfield, CO population of 2500, expanded from 5,000 sq ft expanded to 13,000
sq ft; Haynes, AK - population 2600, current library is double McCall library
Survey
• Still working on survey -- not ready for approval. Finish up after meeting
• Will cost $400 to put a double -sided single sheet of paper in Utility Bill.
• Discussion of survey questions
• Talk to Carol Coyle about response rate from sending out with utility bills
• What's the purpose of this survey? Now?
• On the beginning survey - state purpose of library - expansion of library
• Bill's suggestion - (1) Conduct Internal polling - library users/employees (2) then build
our case for the library expansion and determine how a community -wide library would
best serve us
Professional Services Proposal
• Unlikely we would use Moore David's consulting company given their location
• We should try and get proposals from more local/regional consultants
• We should have more building parameters before putting our RFP
• We need to push forward with the planning and not wait for the city to decide on their
campus
• Kevin from Boise Public Library gave us several names
• Andy, John and Larry will call 5 consulting firms that Kevin provided
• Informal conversation, what info they need to proceed
• Email each other to come up with what to ask/talk about
Suggestion - skip December 16th meeting. January 6th will be the next meeting.
Adjourn 12:10
1st Dean
2nd Jacki
Minutes prepared by Karen Lannom, Secretary
Respectfully submitted to t e 6. -rd by , -, ther Haynes, Chair
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