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Home My Public Portal AboutResolutions-2017-081 DocuSign Envelope ID: F60DCC73-C13D-46B3-B1EF-B2694DEB748A RESOLUTION NO. 2017-081 A RESOLUTION ACCEPTING THE CITY STREET FINANCIAL REPORT TO THE IOWA DEPARTMENT OF TRANSPORTATION FOR THE CITY OF TIFFIN, IOWA FOR FISCAL YEAR 2017 Whereas, the City of Tiffin, Iowa is the recipient of ongoing payments from the State of Iowa of a pro-rata share of Road Use Tax payments which are utilized for various defined purposes relating to the maintenance, improvement and construction of the , and; Whereas, it is the responsibility of the City to report to the State how it spends its Road Use Tax as shown on the attached report; Now, therefore be it resolved by the City Council of the City of Tiffin, Iowa to accept the City Street Financial Report for FY 2017. th On the 19 day of September, 2017, at a regular meeting of the Tiffin City Council, RESOLUTION NO. 2017-081, A Tiffin, Iowa, Councilperson Ryan introduced RESOLUTION ACCEPTING THE CITY STREET FINANCIAL REPORT TO THE IOWA DEPARTMENT OF TRANSPORTATION FOR THE CITY OF TIFFIN, IOWA FOR FISCAL YEAR 2017 and made a motion for approval. Motion seconded by Councilperson Havens. Ayes: Bartels, Havens, Ryan, Kahler. Nays: None. Absent: Upton Whereupon Four Council members were present and voted approval and Mayor Berner RESOLUTION NO. 2017-081, A RESOLUTION ACCEPTING THE declared that the CITY STREET FINANCIAL REPORT TO THE IOWA DEPARTMENT OF TRANSPORTATION FOR THE CITY OF TIFFIN, IOWA FOR FISCAL YEAR 2017 to be adopted and signified his approval of the same by affixing his signature thereto. th Passed by the City Council on the 19 day of September, 2017. City of Tiffin ____________________________ Steven L. Berner, Mayor ATTEST: ________________________________ Doug Boldt, City Administrator/Clerk 1 Report Generated City Street Financial Report 9/15/2017 1:27 PM 2017 Form 517007 {5-} Office of Local Systems Fiscal Year Ames, IA 50010 2017 Sheet City Name 1 of 8 TIFFIN City Number 7662 Cover Sheet Now therefore let it be resolved that the city council, Iowa TIFFIN (City Name) Ondid hereby approve and adopt the annual 09/19/2017 (month/day/year) City Street Financial Report from July 1,to June 30, 20162017 (Year)(Year) Contact Information NameE-mail AddressStreet AddresscityZIP Code Doug Boldtdboldt@tiffin-iowa.org300 Railroad St P.O. Box 25952340 TIFFIN, IA HoursPhoneExtensionPhone(Altenative) 8-430 Monday - Friday319-545-25722563-886-7007 Preparer Information NameE-mail AddressPhoneExtension Doug Boldtdboldt@tiffin-iowa.org319-545-2572 2 Mayor Information NameE-mail AddressStreet AddresscityZIP Code Steve Berner 300 Railroad St P.O. Box 259TIFFIN, IA52340-0259 steven.lee.berner@gmail.com PhoneExtension 319-545-2572 Resolution Number 2017-081 Steven L. BernerDoug Boldt Signature MayorSignature City Clerk Report Generated City Street Financial Report 9/15/2017 1:27 PM 2017 Form 517007 {5-} Office of Local Systems Fiscal Year Ames, IA 50010 2017 Sheet City Name 2 of 8 TIFFIN City Number 7662 Summary Statement Sheet Column 1Column 2Column 3Column 4 Column 1Column 2Column 3Column 4 Road useOther SteeetStreet DebtTotals Road useOther SteeetStreet DebtTotals Tax FundMonies Tax FundMonies Round Figures to Nearest Dollars Round Figures to Nearest Dollars A.BEGINNING BALANCE EXPENSES $359,777$63,912$4,164,204$4,587,893 1. July 1 Balance D. Maintenance 2. Adjustments-$4,778$0$0-$4,778 1. RoadWay Maintenance$107,242$0$0$107,242 (Note on Explanation $0$0$0 $0 2. Snow and Ice Removal Sheet) 3. Adjusted Balance$354,999$63,912$4,164,204$4,583,115 E.Construction, Reconstruction and Improvements 1. Engineering$0$265,394$0$265,394 B. REVENUES 2. Right of Way$0$22,002$0$22,002 1. Road Use Tax$241,708 $241,708 Purchased $0 2. Property Taxes$0 $0 3. Street/Bridge$0 $269,118 $0$269,118 $0 3. Special$0$0 Construction Assessments $0$0 4.Traffic Services$0$0 $0$0 4. Miscellaneous$0 F. Administration$0$0$0$0 $0 $0 5. Proceeds from$0 G. Equipment $0$0 $0$0 Bonds,Notes, and Loans H. Miscellaneous$0$0$0 6. Interest Earned$0$0 $0 J. street Debt 7. Total Revenues$0 $241,708$0$241,708 (Lines B1 thru B6) $0$0$697,616$616,900 1. Bonds, Notes and Loans -Principal Paid 2. Bonds, Notes and$0$0$80,301$160,602 C. Total Funds$63,912$4,824,823 $596,707$4,164,204 Loans - Interest Paid Available (Line A3 + Line B7) TOTALS K. Total Expenses$107,242$556,514$777,917$1,441,673 (Lines D thru J) L. Ending Balance$489,465 -$492,602$3,386,287$3,383,150 (Line C-K) M. Total Funds $596,707$63,912$4,164,204$4,824,823 Accounted For (K + L = C) Report Generated City Street Financial Report 9/15/2017 1:27 PM 2017 Form 517007 {5-} Office of Local Systems Fiscal Year Ames, IA 50010 2017 Sheet City Name 3 of 8 TIFFIN City Number 7662 Miscellaneous Revenues and Expenses Sheet Code Number and Itemization of Miscellaneous Revenues (Line B4 on the SummaryColumn 2Column 3 Statement Sheet)(See Instructions)Other Street MoniesStreet Debt Line B4 Totals Code Number and Itemization of Miscellaneous Expenses (Line H on the SummaryColumn 2Column 3 Statement Sheet) "On street" parking expenses, street maintenance, buildings, insurance,Other Street MoniesStreet Debt administrative costs for printing, legal fees,bond fees etc. (See Instructions) Line H Totals Report Generated City Street Financial Report 9/15/2017 1:27 PM 2017 Form 517007 {5-} Office of Local Systems Fiscal Year Ames, IA 50010 2017 Sheet City Name 4 of 8 TIFFIN City Number 7662 Bonds, Notes and Loans Sheet NewDebt TypeDebt PurposeDOTIssueIssue% RelatedYearPrincipalTotalTotalPrincipalInterestPrincipal Bond ?Use OnlyAmountto StreetDueBalancePrincipalInterestRoads DateRoadsBalance as as of 7/1PaidPaidof 6/30 10109/03/2012$6,100,000792027$3,905,000$445,000$77,855$351,550$61,505$3,460,000 General ObligationStreet Improvements $4,165,000 General ObligationStreet 10207/29/2015$4,430,000872028$305,000$113,905$265,350$99,097$3,860,000 Improvements $8,070,000 New Bond Totals$0$0Totals$750,000$191,760$616,900$160,602$7,320,000 Report Generated City Street Financial Report 9/15/2017 1:27 PM 2017 Form 517007 {5-} Office of Local Systems Fiscal Year Ames, IA 50010 2017 Sheet City Name 5 of 8 TIFFIN City Number 7662 Project Final Costs Sheet For construction, reconstruction, and improvement projects with costs equal to or greater than 90% of the bid threshold in effect as the beginning of the fiscal year. Check here if there are no entities for this year Project Final Costs Sheet (Section A) 1. Project Number2. Estimated Cost3. Project Type4. Public Letting?5. Location/Project Description (limits, length, size of structure) Project Final Costs Sheet (Section B) 1. Project Number6. Contractor Name7. Contract8. Additions/9. Labor10. Equipment11. Materials12. Overhead13. Total PriceDeductions Report Generated City Street Financial Report 9/15/2017 1:27 PM 2017 Form 517007 {5-} Office of Local Systems Fiscal Year Ames, IA 50010 2017 Sheet City Name 6 of 8 TIFFIN City Number 7662 Road/Street Equipment Inventory Sheet 1.2.3.4.5.6.7. Used On8. Local ClassModelDescriptionPurchaseLease/UnitRental/UnitProjectStatus I.D. #YearCostCostCostthis FY? 2015Western Star Dump Truck 4700 SB$147,000$0$0YesNOCH 2010FORD F350 UTILITY TRUCK$42,130$0$0NoNOCH 2009INTERNATIONAL 7400 SFA 4X2 DUMP TRUCK$125,000$0$0NoNOCH 2008CASE 450 SKID LOADER$37,605$0$0NoNOCH 2006FreightlinerM2 Dumpt Trk$54,298$0$0NoNOCH 2008Ford F-550 Dump Truck$55,210$0$0NoNOCH 1988Motor Grader$48,225$0$0NoNOCH 2015Case 570 N-EP Loader$48,500$0$0NoNOCH 2009Bobcat 430 Mini Excavator$35,950$0$0NoNOCH 2014Ford F250$30,320$0$0NoNOCH Report Generated City Street Financial Report 9/15/2017 1:27 PM 2017 Form 517007 {5-} Office of Local Systems Fiscal Year Ames, IA 50010 2017 Sheet City Name 7 of 8 TIFFIN City Number 7662 Explanation Sheet Comments A-2- ADJUSTMENTS- This adjustment was a result of catching an error in our Payroll software, we adjusted wages from General fund into RUT. Report Generated City Street Financial Report 9/15/2017 1:27 PM 2017 Form 517007 {5-} Office of Local Systems Fiscal Year Ames, IA 50010 2017 Sheet City Name 8 of 8 TIFFIN City Number 7662 Monthly Payment Sheet MonthRoad Use tax Payments July$18,119.93 August$26,626.57 September$25,109.44 October$19,355.76 November$21,720.36 December$18,003.29 January$21,726.89 February$22,730.05 March$19,189.26 April$13,637.27 May$15,309.70 June$20,179.21 Totals$241,707.73 Certificate Of Completion Envelope Id: F60DCC73C13D46B3B1EFB2694DEB748AStatus: Completed Subject: Please DocuSign: 2017-081 - Tiffin Street Finance Report 2017.docx, 2017-081 - 2017 Street Fina... Source Envelope: Document Pages: 9Signatures: 2Envelope Originator: Supplemental Document Pages: 0Initials: 0ASHLEY PLATZ Certificate Pages: 5 AutoNav: EnabledPayments: 0300 Railroad St EnvelopeId Stamping: EnabledPO Box 259 Time Zone: (UTC-08:00) Pacific Time (US & Tiffin, IA 52340 Canada)AJAY@TIFFIN-IOWA.ORG IP Address: 10.103.101.11 Record Tracking Status: OriginalHolder: ASHLEY PLATZLocation: DocuSign 10/5/2017 11:33:50 AM AJAY@TIFFIN-IOWA.ORG Signer EventsSignatureTimestamp Steve BernerSent: 10/5/2017 11:35:16 AM steven.lee.berner@gmail.comViewed: 10/5/2017 12:43:19 PM Security Level: Email, Account Authentication Signed: 10/5/2017 12:43:42 PM (None) Using IP Address: 199.120.90.9 Electronic Record and Signature Disclosure: Accepted: 10/5/2017 12:43:19 PM ID: 0fadf5ca-d000-4c1f-a715-2d586a77ac02 Doug BoldtSent: 10/5/2017 12:43:43 PM dboldt@tiffin-iowa.orgViewed: 10/5/2017 12:59:42 PM Security Level: Email, Account Authentication Signed: 10/5/2017 12:59:52 PM (None) Using IP Address: 69.63.16.128 Electronic Record and Signature Disclosure: Accepted: 11/15/2016 7:19:16 AM ID: e71e6fed-796e-4f6c-b8a2-9a25882d8617 In Person Signer EventsSignatureTimestamp Editor Delivery EventsStatusTimestamp Agent Delivery EventsStatusTimestamp Intermediary Delivery EventsStatusTimestamp Certified Delivery EventsStatusTimestamp Carbon Copy EventsStatusTimestamp Notary EventsSignatureTimestamp Envelope Summary EventsStatusTimestamps Envelope SentHashed/Encrypted10/5/2017 12:43:43 PM Certified DeliveredSecurity Checked10/5/2017 12:59:42 PM Signing CompleteSecurity Checked10/5/2017 12:59:52 PM Envelope Summary EventsStatusTimestamps CompletedSecurity Checked10/5/2017 12:59:52 PM Payment EventsStatusTimestamps Electronic Record and Signature Disclosure CONSUMER DISCLOSURE From time to time, CITY OF TIFFIN, IOWA (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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