HomeMy Public PortalAbout2016.05.18 LBC MinutesMCCALL PUBLIC LIBRARY
Building Committee Minutes
May 18, 2016
Called to order 11:00
Heather Haynes
Bill Thomas
Larry Swan
Andy Laidlaw
Jacki Rubin
Linda Burns
Meg Lojek
Lynn Lewinski
John Powell
Karen Lannom
Called to order 11:01
Minutes approved, 1st Linda, 2nd Larry, all in favor
Old Business
First place firm was selected by the committee. The Library Board approved the selection at
their meeting. The references check of this firm were all very good.
We need to notify the firms of the selection. We will be telling firms not selected that they will be
notified by June 1, 2016.
Meg and Karen will draft up the letter to the chosen firm and mail out as soon as possible.
Meg will call them as well.
New Business
Contract negotiation process
• John spoke to the city engineering contracting officer -- typically construction contracts.
" T h e c i t y a t t o r n e y d o e s n ' t r e a l l y l i k e t h e A I A c o n t r a c t s ( a r c h i t e c t u r e c o n t r a c t ) . W e n e e d t o
s e n d t h e a t t o r n e y a s c o p e o f w o r k . W e w i l l p r o b a b l y n e e d t o m o d i f y t h e A I A c o n t r a c t .
" T h i s i s a p r e t t y b a s i c a g r e e m e n t s o i t s h o u l d n ' t b e t o o c o m p l i c a t e d . L e t t e r o f a g r e e m e n t ,
s p e c i f i c l i s t o f d e l i v e r a b l e s .
" A n d y s u g g e s t e d t h a t h e a n d M e g c a l l u p t h e s e l e c t e d f i r m a n d h a v e a d i a l o g u e a b o u t t h e
p r o c e s s . S i n c e w e h a v e n o t d o n e t h i s b e f o r e t h e y c a n t e l l u s t h e p r o c e s s t h e y g o
t h r o u g h . T h e y c a n p r o v i d e u s w i t h t h e k i n d o f c o n t r a c t t h e y l i k e t o u s e a n d s t a r t w i t h t h a t .
" T h i s c o m m i t t e e t h i n k s t h a t w e s h o u l d c o n s i d e r a l l o p t i o n s , l i k e t h e c i t y l o t b y A l b e r t s o n s .
P r o j e c t M a n a g e m e n t / C h a i n o f D e c i s i o n M a k i n g
" T h r o u g h t h e i n t e r v i e w p r o c e s s i t c a m e t o l i g h t t h a t t h e r e n e e d s t o b e a p o i n t o f c o n t a c t
t h a t t h e c o n t r a c t e d f i r m c a n g o t o w i t h a n y q u e s t i o n s o r r e q u e s t s . J a c k i R u b i n a n d L y n n
L e w i n s k i a r e i n t e r e s t e d . D e f i n i t e l y n e e d M e g ' s i n v o l v e m e n t b e c a u s e s h e i s m o s t
k n o w l e d g e a b l e a b o u t l i b r a r y i s s u e s . W e c a n a l s o a s k t h e s e l e c t e d f i r m w h a t h a s w o r k e d /
n o t w o r k e d i n t h e p a s t .
" M e g w i l l b e t h e p o i n t p e r s o n . S h e w i l l d e l e g a t e l i b e r a l l y , a n d w i l l h a v e l o t s o f s u p p o r t
f r o m t h e L i b r a r y E x p a n s i o n C o m m i t t e e a n d L i b r a r y B o a r d .
F u n d r a i s i n g C h a i r
" D o e s n o t n e e d t o b e s o m e b o d y f r o m t h i s c o m m i t t e e
" T h i s p e r s o n w i l l o v e r s e e l o t s o f d i f f e r e n t " s p o k e s " o f t h e f u n d r a i s i n g r o l e .
" T h e y h a v e a p p l i e d f o r L O T m o n e y f o r a s t i p e n d f o r s o m e b o d y t o d o t h i s w o r k . T h e r e i s
p o t e n t i a l l y a g r a n t w e c o u l d a p p l y f o r f o r f u n d s t o p a y f o r t h i s p e r s o n .
" W e e a c h n e e d t o c o m e u p w i t h a c o u p l e n a m e s o f p e o p l e w h o m i g h t b e o u r f u n d r a i s i n g
c h a i r .
M e g a n d A n d y w i l l b e g i n n e g o t i a t i o n p r o c e s s .
N e x t m e e t i n g w i l l b e J u n e 1 , 2 0 1 6 a t 1 1 : O O a m .
M e e t i n g a d j o u r n e d 1 2 : 0 2
1 s t H e a t h e r 2 n d L a r r y
M i n u t e s P r e p
R e s p e c t f u l l y s u b m i t t e d b y H e a t h e r H a y n e s , C h a i r
r e " " y K a r e n L a n n o m , S e c r e t a r y