HomeMy Public PortalAbout2016.04.20 LBC MinutesBuilding Committee Minutes
20 April, 2016
Called to order 11:03
Heather Haynes
Larry Swan
Dean Martens
Andy Laidlaw
Meg Lojek
Lynn Lewinski
Linda Burns
Jacki Rubin
Bill Thomas
Karen Lannom
Minutes 4/13/16 approved- 1st Larry, 2nd Andy, all in favor
Sang happy birthday to Meg.
Old Business
Discuss Interview Scoring
• Change scoring from 0,1,2 to 0-5 (0 = 0-2, 1 = 3, 2 = 4-5)
• Criteria 1: Nothing to change
• Criteria 2: Instead of "lead architect", "identified interface/key contact significantly
contribute to the presentation'
• Criteria 2: look at altering the scoring so that we don't unfairly penalize groups that don't
show up to the actual interview. Change "team present" to "team included/represented"
• Criteria 7: remove "At the completion of the interview"
• Criteria 3 and 12 are very similar - remove 12
• Criteria 4: Instead of "energy efficiency", "energy and operational efficiencies"
• Criteria 5: Nothing to change
• Criteria 6: Keep a financial criteria but rework criteria. Create subcommittee.
o Brings up a question for the committee -- are going to ask firms to make a
presentation and then ask questions or just ask questions
• Criteria 8: Remove
Karen and Lynn will work with Meg on Criteria 6 scoring and remainder of questions.
Dean: Goal - get criteria down to 10 or 12. We need to make sure that our interview questions
are how we want them.
Interviews are scheduled for May 11, 12, 13 - one interview each day
Committee feels we need to be upfront with the amount of money we have so that we don't
waste time with firms. They can prepare for that type of budget, either by scaling their proposed
scope of work to meet that budget or they can tell us if our budget is not realistic. We will
provide them with this information before the interview - we received $25,000 in LOT funding.
Committee will tell firms about the budget, 5-10 minute presentation on their process (take out
question 1?).
Add question about how excited they are about this project.
Next meeting May 4th.
Motion to adjourn.
Meeting Adjourned 12:15
1st Heather 2nd Karen, all approve
Minutes Prepared by Karen L- no , Secreta
Respectfully submitted by Heather Haynes, Chair