HomeMy Public PortalAbout1/17/1996City of Greencastle
City Hall
Four East Walnut Street
Greencastle, Indiana 46135
GREENCASTLE BOARD OF WORKS
Regular Meeting, January 17, 1996
Pamela S. Jones
Clerk- Treasurer
The Greencastle Board of Works met in regular session January 17, 1996, at 4:00 p.m. at the
City Street Department. On the Roll Call the following were found to be present: Sue Murray
and George Murphey. Also in attendance was Mayor Nancy Michael and Attorney John Zeiner.
Mayor Michael called the meeting to order.
Public Petitions and Comments
There were no public petitions or comments.
General Business
Motion to approve minutes from the December 14, 1995 Special Session and December 21,
1995 Regular Session was made by Sue Murray and seconded by George Murphey. Motion
passed unanimously.
Sewage budget was discussed and tabled on a motion by Sue Murray, seconded by George
Murphey. Motion was passed with a unanimous vote.
City Engineer Chris Barnes submitted Bid tabulations for the Greater East Side Storm Sewer
Phase ITIA project. This is a continuation of the construction of lateral sewers on Avenue D and
will provide the drainage for the Enhancement Sidewalk Project. Mr. Barnes explained that
there were many variables that can be reduced without compromising the project and that will be
done by a change order at a later date. Poindexter was the low bidder with everything in order
and Mr. Barnes recommended the Board accept the bid. Bid for Poindexter was accepted on a
motion by George Murphey, seconded by Sue Murray. Vote to accept bid was unanimous.
City Engineer Barnes submitted a Final Change Order for the Greater East Side Storm Sewer
Project Phase 11. Mr. Barnes explained that a substitution in pipe material was used and there
was a price reduction of $40.26. Motion to approve Change Order made by George Murphey
and seconded by Sue Murray. Motion passed unanimously.
City Engineer Barnes told the Board that the structure for the Maintenance Building at the Water
O L Plant is up, there is heat and some electricity and the crew was there to paint today.
® Division C is complete as far as the water lines go. Division B on Depot Street - have found
rock and will bring a change order to go to Frazier Street. It will be 550 feet longer to go that
way, but it will be more productive than trying to break through rock and hauling rock away.
Otherwise, the project is on schedule and within budget.
Attorney John Zeiner advised the board that a settlement has been reached on the Morrison
eminent domain suit. It has been settled out of court for a tentative amount of 5112,000.00 for
15.83 acres. Attorney Zeiner also told the board that the City will provide landscaping along the
property line to provide screening, and the City will not oppose a 60 foot right -of -way into the
remaining property as a public way once this is improved to city standards. An 800 foot water
line will also be provided if and when the property is developed. Sue Murray asked if this meant
that the City would not oppose zoning. Attorney Zeiner stated that the City would not oppose
the dedication of the street once it meets improvements standards. George Murphey asked who
Mr. Morrison would go to for approval. Attorney Zeiner stated that Mr. Morrison would still
have to go before the Plan Commission if he builds on the property.
Attorney Zeiner recommended that the Board approve the $112,000.00 settlement. Sue Murray
made a motion to accept the settlement, George Murphey seconded. Vote to accept was
unanimous.
The 1996 Legal Contract was the next item to be discussed. Attorney Zeiner explained to the
® Board that the was a 51,000.00 raise in his basic retainer and a $1,000.00 raise in both water and
sewer. These raises are to compensate for additional hours that will be expected with extra
projects such as bond issues, development, redevelopment, etc. Attorney Zeiner told the board
that this will allow an additional one to one and one -half hours extra a week to work on City
projects. George Murphey made a motion to accept the Legal Contract as presented, Sue Murray
seconded. Vote to accept was unanimous.
Claims for the Sewage Department in the amount of $172,477.54 were submitted and approved
on a motion by Sue Murray. This motion was seconded by George Murphey. Vote to approve
was unanimous.
Water Department claims in the amount of 5219,182.57 were submitted and approved on a
motion by George Murphey, seconded by Sue Murray. Vote to approve was unanimous.
Mayor Michael announced that there would be a special meeting January 22, 1996 at 3:30 at the
Street Department to approve City Claims.
Sue Murray requested that the Board of Works members receive a Fund Report. Clerk- Treasurer
Jones agreed to get the Board Fund Reports for the February meeting.
Attorney Zeiner suggested that the Board, Mayor, Clerk - Treasurer and himself have a
worksession to explain what the numbers are and where the come from so that the Board
members understand how to read the reports. It was agreed that Mayor Michael and Clerk-
S Treasurer Jones will coordinate a date and time.
With no further business, George Murphey made a motion to adjourn, seconded by Sue Murray.
Vote was unanimous.
Nancy A. ichael, Mayor
ATTEST:
Pamela S. Jones, Cler � Treasurer
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