HomeMy Public PortalAbout20170722PacketSpecialMeetingWorkshop.pdfTable of Contents
000_000_20170727Agenda....................................................................................................................................................................................... 1020_010_Peanute Butter Falcon Request....................................................................................................................................................................................... 3 7-20-17CCAR_The Peanut Butter Falcon CFPApp final....................................................................................................................................................................................... 4 7-20-17CCAR_The Peanut Butter Falcon CFPApp3....................................................................................................................................................................................... 4 7-20-17CCAR_The Peanut Butter Falcon CFPApp 7-20-17CCAR_The Peanut Butter Falcon CFPApp2....................................................................................................................................................................................... 12 7-20-17CCAR_The Peanut Butter Falcon CFPApp4....................................................................................................................................................................................... 6 Agenda Request for 7-20-17....................................................................................................................................................................................... 3020_011_Peanut Butter Falcon....................................................................................................................................................................................... 24030_010_Buelterman....................................................................................................................................................................................... 41030_020_Disaster Debris Response and Recovery Services....................................................................................................................................................................................... 42070_010_Parking....................................................................................................................................................................................... 46 Parking services....................................................................................................................................................................................... 46 PAY & DISPLAY
METERS....................................................................................................................................................................................... 47 New years day....................................................................................................................................................................................... 48 mlk parade....................................................................................................................................................................................... 49 Critz art show....................................................................................................................................................................................... 50 Valentines day....................................................................................................................................................................................... 51 PRESIDENTS DAY....................................................................................................................................................................................... 52 MARDI GRAS....................................................................................................................................................................................... 53 CHALLENGE WALK....................................................................................................................................................................................... 54 ST. PATRICK’S DAY
weekend....................................................................................................................................................................................... 55 CITATIONS....................................................................................................................................................................................... 56 Slide Number 12....................................................................................................................................................................................... 57070_020_TIFP....................................................................................................................................................................................... 58 Tybee Island Fire Department
....................................................................................................................................................................................... 58 Emergency Vehicles & Rescue Boats
2017....................................................................................................................................................................................... 59 Fire Department....................................................................................................................................................................................... 60 Year End Statistics:....................................................................................................................................................................................... 61 Emergency Management:....................................................................................................................................................................................... 62 2017 Ocean Rescue :....................................................................................................................................................................................... 63070_030_2017-2nd APR-JUN P&Z Dept Qrtrly Report....................................................................................................................................................................................... 64
070_040_Planning and Zoning....................................................................................................................................................................................... 65 Quarterly Reports
JANUARY-DECEMBER 2017
....................................................................................................................................................................................... 65 Slide Number 2....................................................................................................................................................................................... 66 Slide Number 3....................................................................................................................................................................................... 67 Slide Number 4....................................................................................................................................................................................... 68 Slide Number 5....................................................................................................................................................................................... 69 Slide Number 6....................................................................................................................................................................................... 70 Slide Number 7....................................................................................................................................................................................... 71 Planning & Zoning Department....................................................................................................................................................................................... 72070_050_Devl Auth_Main Street 3rd Qtr FY2017_Jan-Mar 2017 report for council....................................................................................................................................................................................... 73070_060_Devl Auth_Main Street 4th Qtr FY2017_Ap-June 2017 report for council....................................................................................................................................................................................... 98070_070_Qtr 3 FY2017 DPW Report....................................................................................................................................................................................... 127 DPW Quarterly Report....................................................................................................................................................................................... 127 Slide Number 2....................................................................................................................................................................................... 128 Slide Number 3....................................................................................................................................................................................... 129 Slide Number 4....................................................................................................................................................................................... 130 Slide Number 5....................................................................................................................................................................................... 131 Holidays, Festivals, and Events....................................................................................................................................................................................... 132 Total Work Orders & Requests for Work :68 ....................................................................................................................................................................................... 133 Total Fleet Work Orders: 129....................................................................................................................................................................................... 134 Slide Number 9....................................................................................................................................................................................... 135 Slide Number 10....................................................................................................................................................................................... 136 Thank You For Watching The Department of Public Works Quarterly Report....................................................................................................................................................................................... 137070_080_Qtr 4 FY2017 DPW Report....................................................................................................................................................................................... 138 DPW Quarterly Report....................................................................................................................................................................................... 138 Slide Number 2....................................................................................................................................................................................... 139 Slide Number 3....................................................................................................................................................................................... 140 Slide Number 4....................................................................................................................................................................................... 141 Slide Number 5....................................................................................................................................................................................... 142 Holidays, Festivals, and Events....................................................................................................................................................................................... 143 Total Work Orders & Requests for Work :79 ....................................................................................................................................................................................... 144 Total Fleet Work Orders: 199....................................................................................................................................................................................... 145 Slide Number 9....................................................................................................................................................................................... 146
Slide Number 10....................................................................................................................................................................................... 147 Thank You For Watching The Department of Public Works Quarterly Report....................................................................................................................................................................................... 148070_090_Tybee Island Police Department 4 Quarter 2017 - Apr-Jun....................................................................................................................................................................................... 149 Tybee Island Police Department....................................................................................................................................................................................... 149 Statistical Data - April....................................................................................................................................................................................... 150 Orange Crush 2K17....................................................................................................................................................................................... 151 Statistical Data-May....................................................................................................................................................................................... 152 Statistical Data-June....................................................................................................................................................................................... 153 June Traffic Counter....................................................................................................................................................................................... 154 In Closing ....................................................................................................................................................................................... 155070_100_Rivers End Campgrounnd....................................................................................................................................................................................... 156 Slide Number 1....................................................................................................................................................................................... 156 Slide Number 2....................................................................................................................................................................................... 157 RESERVATIONS 4th QTR........................................................................................................................................................................................ 158 GUESTS 4th QTR........................................................................................................................................................................................ 159 SITE NIGHTS 4th QTR........................................................................................................................................................................................ 160 Q4 RESERVATIONS COMPARISON....................................................................................................................................................................................... 161 Q4 GUEST COMPARISON....................................................................................................................................................................................... 162 Q4 SITE NIGHT COMPARISON....................................................................................................................................................................................... 163 YEAR-TO-DATE COMPARISON
BY FISCAL YEAR....................................................................................................................................................................................... 164 Slide Number 10....................................................................................................................................................................................... 165 Slide Number 11....................................................................................................................................................................................... 166 Slide Number 12....................................................................................................................................................................................... 167 Slide Number 13....................................................................................................................................................................................... 168 Slide Number 14....................................................................................................................................................................................... 169 WHAT OUR CUSTOMERS ARE SAYING ....................................................................................................................................................................................... 170 QUESTIONS?....................................................................................................................................................................................... 171070_200_Finance....................................................................................................................................................................................... 172 Finance Department....................................................................................................................................................................................... 172 CASH DISBURSEMENT’S....................................................................................................................................................................................... 173 REVENUE COLLECTIONS....................................................................................................................................................................................... 174 UTILITY BILLING....................................................................................................................................................................................... 175 OTHER....................................................................................................................................................................................... 176
FACILITY REVENUE....................................................................................................................................................................................... 177
AGENDA
SPECIAL MEETING OF TYBEE ISLAND CITY COUNCIL
JULY 27, 2017 3:30PM Please silence all cell phones during Council Meetings
I. Call to Order
II. Consideration of Local Requests & Applications – Funding, Special Events, Alcohol License
1 Commercial Film Production Application Consideration, “The Peanut Butter Falcon”, Sunday, July
30th – Monday July 31st, PBF Movie, LLC
III. Consideration of Bids, Contracts, Agreements and Expenditures 1 Amend Budget for $150,000 to pre-pay funds for 15 Year Re-nourishment Extension Study.
Attached letter showing State’s commitment to refund this amount
2 Approval to award a contract for RFP No 2017-696, Disaster Debris Response and Recovery
Services as the primary disaster debris hauler to Crowder Gulf Company through December 31,
2019
IV. Executive Session
1 Discuss litigation, personnel and real estate
V. Possible vote on litigation, personnel and real estate discussed in executive session
VI. Adjournment
CITY COUNCIL WORKSHOP
I. Quarterly Reports a. Parking Department
b. Tybee Island Fire Department
c. Community Development
d. Planning and Zoning
e. Development Authority – 3rd Quarter
f. Development Authority – 4th Quarter
g. DPW – 3rd Quarter h. DPW – 4th Quarter
i. Tybee Island Police Department
j. River’s End Campground
k. Finance Department
II. Committee Updates
a. Downtown Development Authority
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III. City Council and Staff Discussion Points
a. Bubba Hughes
i. Phillips & Jordan debris removal issues
b. Wanda Doyle
i. Dune crossovers at 18th and 19th Streets c. Shawn Gillen
i. Capital Projects
d. Jan LeViner
i. Tybee Island Youth Council
e. Jason Buelterman
i. Goals
*PLEASE NOTE: Citizens wishing to speak on items listed on the agenda, other than public hearings, should do so during the citizens to be heard section. Citizens wishing to place items on the council meeting agenda must submit an agenda request form to the City Clerk’s office by Thursday at
5:00PM prior to the next scheduled meeting. Agenda request forms are available outside the Clerk’s office at City Hall and at www.cityoftybee.org.
THE VISION OF THE CITY OF TYBEE ISLAND
“is to make Tybee Island the premier beach community in which to live, work, and play.”
THE MISSION OF THE CITY OF TYBEE ISLAND
“is to provide a safe, secure and sustainable environment by delivering superior services through responsible planning, preservation of our natural
and historic resources, and partnership with our community to ensure economic opportunity, a vibrant quality of life, and a thriving future.”
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MAYOR
Jason Buelterman
CITY COUNCIL
Barry Brown, Mayor Pro Tem
Wanda Doyle
John Major
Bill Garbett
Monty Parks
Julie Livingston
CITY OF TYBEE ISLAND
CITY MANAGER
Shawn Gillen
CITY CLERK
Janet LeViner
CITY ATTORNEY
Edward M. Hughes
P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749
(866) 786-4573 – FAX (866) 786-5737
www.cityoftybee.org
City Council Agenda Item Request
Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by
4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the
deadline, the item will be listed on the next scheduled agenda.
Council Meeting Date for Request: 7/27/17
Category: Commercial Film Production Application Consideration
Item: The Peanut Butter Falcon: Sunday, July 30 – Monday, July 31*
Organization: PBF Movie, LLC
Explanation: Application is attached with details.*
Budget Line Item Number (if applicable):
Paper Work: X Attached*
_____ Audio/Video Presentation**
* Electronic submissions are requested but not required. Please email to
jleviner@cityoftybee.org.
** Audio/video presentations must be submitted to the IT department at City Hall
by 4:00PM on the Thursday prior to the scheduled meeting.
Submitted by: Chantel Morton, Dev’l Authority / Main Street Executive Director
Phone / Email: 912-844-9771 / cmorton@cityoftybee.org
Comments: Confirmation of details re: LOP from DNR is pending at time of agenda submittal.
Date given to Clerk of Council 7/20/17
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PARKING SERVICES
FY 2017
3RD QUARTER
January - March 20170722WorkShopSpecialMeetingPacketPage 46 of 17720170721/jrl
PAY & DISPLAY METERS
TOTAL REVENUE
CITY WIDE
January - March
CARD $341,305
CASH $65,282
$406,587 20170722WorkShopSpecialMeetingPacketPage 47 of 17720170721/jrl
NEW YEARS DAY
January 1, 2017
TOTAL REVENUE
CITY WIDE
$5136
CITATIONS ISSUED 17 20170722WorkShopSpecialMeetingPacketPage 48 of 17720170721/jrl
MLK PARADE
January 7, 2017
$818
TOTAL
REVENUE 20170722WorkShopSpecialMeetingPacketPage 49 of 17720170721/jrl
CRITZ ART SHOW
February 4th & 5th
TOTAL REVENUE CITY WIDE
$6263
CITATIONS ISSUED 64 20170722WorkShopSpecialMeetingPacketPage 50 of 17720170721/jrl
VALENTINES DAY
FEBRUARY 14, 2017
TOTAL REVENUE CITY WIDE
$2587
CITATIONS ISSUED
12 20170722WorkShopSpecialMeetingPacketPage 51 of 17720170721/jrl
PRESIDENTS DAY
FEBRUARY 20, 2017
TOTAL REVENUE CITY WIDE
$6726
CITATIONS ISSUED 26 20170722WorkShopSpecialMeetingPacketPage 52 of 17720170721/jrl
MARDI GRAS
February 25, 2017
TOTAL REVENUE
CITY WIDE
$19,968
Citations issued 30 20170722WorkShopSpecialMeetingPacketPage 53 of 17720170721/jrl
CHALLENGE WALK
March 3rd, 4th, & 5th
TOTAL REVENUE CITY WIDE
$17,747 20170722WorkShopSpecialMeetingPacketPage 54 of 17720170721/jrl
ST. PATRICK’S DAY
WEEKEND
March 17, 18, & 19
TOTAL REVENUE CITY WIDE
$31,811
Citations issued 193 20170722WorkShopSpecialMeetingPacketPage 55 of 17720170721/jrl
CITATIONS
CITATIONS ISSUED 1472
CITATIONS CLOSED OR DISMISSED 885
January - March 20170722WorkShopSpecialMeetingPacketPage 56 of 17720170721/jrl
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Tybee Island Fire Department
Quarterly Report January thru July
2017
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Emergency Vehicles & Rescue Boats
2017
Engine #1 1987 Ford 8000
Engine #2 1997 Spartan Quality
Ladder #5 1999 American LF
Tanker #7 2008 Sterling
Squad #6 2014 Ford550
Truck #8 2003 Ford f150
CV1 2015 Ford f150
Rescue Boat #1 13ft Johnboat 25hsp
Rescue Boat #2 19ft Zodiac 90hsp
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Currently the Tybee Island Fire Department has 8
Volunteer Firefighters and 4 Full Time Firefighter. We
have 3 Part Time Firefighters. All firefighters are
being trained to be Starguard certified lifeguards.
Fire Department 20170722WorkShopSpecialMeetingPacketPage 60 of 17720170721/jrl
Year End Statistics:
False Alarms: 51
Fire Calls(Brush, Vehicle, Residential) 36
Boat/ Water Rescue 27
MVA 16 Squad 6 Medical Calls 331
Mutual Aid 0
Community 75
Total Calls 539
Fire Department is up 270 calls from this time last year. 20170722WorkShopSpecialMeetingPacketPage 61 of 17720170721/jrl
Emergency Management:
.
I participated as a team member in the inspection of the Dune Crossovers for future storm
preparedness.
I met with the Interim City Manager, Finance Director and the City Attorney to review the City’s
Storm Debris Removal and Monitoring contracts. I have attended the April and May Coastal CRS user’s group meeting. (Community Rating
System)
I have checked the fire extinguishers and AED Units located within the City Buildings and they are in good working order.
I have attended the 2017 Chatham County Hurricane Conference.
I have attended the GEMA PIO Training Class. I have met with CEMA staff to review annual Municipal Hurricane updates:
traffic control points, priority critical facilities, critical facility generators, priority road clearing,
render safe team organization, debris management sites, debris management contractors, debris
monitoring contractors, fuel consumption rates, critical workforce sheltering, I have attended the CEMA hurricane response workshop. 20170722WorkShopSpecialMeetingPacketPage 62 of 17720170721/jrl
2017 Ocean Rescue :
Drownings 0
Rescues 51
Medicals 401
Lost Persons 114
Assist 153
Public Service 65
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PLANNING & ZONING DEPARTMENT
Quarterly Report
04/01/2017 – 6/31/2017
BUILDING PERMITS REVENUE THIS QUARTER
2014 Permits * --
2015 Permits * --
2016 Permits * $1,000.70
2017 Permits $53,176.32
TOTAL $54,177.02
* Re-inspection fee, engineering fee, added scope/value, etc.
NEW CONSTRUCTION YTD SINGLE-FAMILY DUPLEX COMMERCIAL REVENUE
1ST Quarter -- -- -- --
2nd Quarter 4 -- -- $30,418.82
3rd Quarter -- -- -- --
4th Quarter -- -- -- --
TOTAL 4 $30,418.82
ACCOUNTS RECEIVABLE PROCESSED REVENUE
Engineering fees -- --
ZONING ACTION PROCESSED REVENUE
Site Plan 1 $500.00
Site Plan with Variance -- --
Variance 3 $600.00
Administrative Variance -- --
Special Review -- --
Subdivision / Recombination -- --
Administrative Subdivision -- --
Map Amendment -- --
Text Amendment -- --
TOTAL 4 $1,100.00
STAFF TRAINING
Lisa – Permit Tech Institute, February; Customer Service Training, May
BUILDING PERMITS NEW YTD REVENUE
1ST Quarter 218 $45,811.53
2nd Quarter 209 $54,177.02
3rd Quarter -- --
4th Quarter -- --
TOTAL 427 $99,988.55
TOTAL REVENUE THIS QUARTER
Building Permits $54,177.02
Accounts Receivable $0.00
Zoning Actions $1,100.00
QUARTER TOTAL $55,277.02
TOTAL REVENUE YTD 2016
1st Quarter $46,311.53
2nd Quarter $55,277.02
3rd Quarter $
4th Quarter $
YTD 2016 TOTAL $101,588.55
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Quarterly Reports
JANUARY-DECEMBER 2017
Planning & Zoning
Department 20170722WorkShopSpecialMeetingPacketPage 65 of 17720170721/jrl
2017
Building
Permits
Issued
Revenue
1st Quarter 218 $45,811.53
2nd Quarter 209 $54,177.02
3rd Quarter
4th Quarter
Planning & Zoning Department 20170722WorkShopSpecialMeetingPacketPage 66 of 17720170721/jrl
New Construction
2017 Single-
Family Duplex Commercial
1st Qtr -- -- --
2nd Qtr 4 -- --
3rd Qtr
4th Qtr
Planning & Zoning Department 20170722WorkShopSpecialMeetingPacketPage 67 of 17720170721/jrl
Jan. - Mar. Total Revenue *
2013 $63,821.55
2014 $63,170.40
2015 $36,313.64
2016 $64,744.42
2017 $46,311.53
Planning & Zoning Department
* Building Permits, Accounts Receivable
and Zoning Actions 20170722WorkShopSpecialMeetingPacketPage 68 of 17720170721/jrl
Apr. - June Total Revenue *
2013 $ 84,359.45
2014 $ 62,072.00
2015 $ 84,016.85
2016 $56,702.30
2017 $55,277.02
* Building Permits, Accounts Receivable
and Zoning Actions
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July - Sept. Total Revenue *
2013 $61,681.00
2014 $33,836.75
2015 $59,773.92
2016 $48,837.33
2017
Planning & Zoning Department
* Building Permits, Accounts Receivable
and Zoning Actions 20170722WorkShopSpecialMeetingPacketPage 70 of 17720170721/jrl
Oct. - Dec. Total Revenue *
2013 $80,829.65
2014 $60,597.90
2015 $35,941.86
2016 $42,871.70
2017
Planning & Zoning Department
* Building Permits, Accounts Receivable
and Zoning Actions 20170722WorkShopSpecialMeetingPacketPage 71 of 17720170721/jrl
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COLLABORATIVELY PRESERVING
COMMUNITY, COMMERCE & CULTURE
ON THE COAST YEAR-ROUND.
Music (used with permission): "Livin' on Tybee Time" by Roy Swindelle
A Classic Main Street Community
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Balanced economic development within the
context of historic preservation.
Music (used with permission): "Livin' on Tybee Time" by Roy Swindelle20170722WorkShopSpecialMeetingPacketPage 74 of 17720170721/jrl
Vision:
To improve the quality of life for those that live,work,and
visit Tybee Island and enhance the cultural
experience while preserving the community's
barrier island heritage.
Mission Statement:
The Mission of the Tybee Island Development Authority /
Main Street Program is to:
-facilitate efforts to revitalize,redevelop and enhance;
-create a sense of place and improve the quality of life for
residents,business owners,and visitors using the
Main Street Four Point Approach;
-encourage quality economic growth and development
while preserving Tybee Island's unique architectural
and community heritage;
-support and encourage the arts as a cultural endeavor
and economic engine on the Island.
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DEVELOPMENT AUTHORITY / MAIN STREET PROGRAM
Music (used with permission): "Livin' on Tybee Time" by Roy Swindelle
DIRECTOR AFFILIATION / POSITION
Sarah Bernzott Tybee Arts Association, Justabreeze
Maryann Bramble Tybee Arts Association, Resident
Angela Caldwell Caldwell's Cottage Monogramming
Vicki Hammons Vice Chair & Design Liaison, Lighthouse Pizza
Diane Kaufman Mermaid Cottages
Julie Livingston City Council
Ted Lynch Chair, Accountants on Tybee
Steve Kellam Tybee Times
Melissa Memory Ex Officio, Ft. Pulaski Nat’l Monument, Tybee
Tourism Council
Kelly Swope Ex Officio, Kelly & Company
Melissa Turner Ex Officio, Friends of Tybee Theater20170722WorkShopSpecialMeetingPacketPage 78 of 17720170721/jrl
Music (used with permission): "Livin' on Tybee Time" by Roy Swindelle20170722WorkShopSpecialMeetingPacketPage 79 of 17720170721/jrl
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Music (used with permission): "Livin' on Tybee Time" by Roy Swindelle
AVERAGE
OPEN RATE OF NEWSLETTER
= 40%
(16% higher than
the industry average!) 20170722WorkShopSpecialMeetingPacketPage 81 of 17720170721/jrl
TRAININGS / CONFERENCES
-Changes & Updates to the 2017 Annual
Assessment Process webinar
-Georgia’s Hotel-Motel Tax Laws & Practices:
What it Means for Your Main Street
webinar
-Main Street 201 workshop –Athens
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Music (used with permission): "Livin' on Tybee Time" by Roy Swindelle
BUSINESS & EMPLOYMENT UPDATES
2 new businesses opened = 4 new jobs!20170722WorkShopSpecialMeetingPacketPage 84 of 17720170721/jrl
Music (used with permission): "Livin' on Tybee Time" by Roy Swindelle
MERCHANT MEETUP20170722WorkShopSpecialMeetingPacket
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Music (used with permission): "Livin' on Tybee Time" by Roy Swindelle
DEVELOPMENT AND ROLLOUT OF TAGLINE
INCORPORATED INTO BUY LOCAL TYBEE LOGO20170722WorkShopSpecialMeetingPacket
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CITY APPROVED
EVENTS
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CITY APPROVED
EVENTS
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OVERALL
IMPACT
FOR THE
QUARTER
* DCA/GEDA formula; ** AFCI formula; *** income to city for various city services
Music (used with permission): "Livin' on Tybee Time" by Roy Swindelle
ATTENDANCE (EST.)= 10,951
VOLUNTEER HOURS (EST.) = 190
CITY REVENUE = $4,602***
ECONOMIC IMPACT:
EVENTS = $923,500*
COMMERCIAL FILM PRODUCTIONS = $575,000**20170722WorkShopSpecialMeetingPacketPage 95 of 17720170721/jrl
Music (used with permission): "Livin' on Tybee Time" by Roy Swindelle20170722WorkShopSpecialMeetingPacketPage 96 of 17720170721/jrl
& P R E S E R V I N G C O M M U N I T Y , C O M M E R C E ,
& C U L T U R E O N T H E C O A S T .
M u s i c ( u s e d w i t h p e r m i s s i o n ) : " L i v i n ' o n T y b e e T i m e " b y R o y S w i n d e l l e
A C l a s s i c M a i n S t r e e t C o m m u n i t y 2 0 1 7 0 7 2 2 W o r k S h o p S p e c i a l M e e t i n g P a c k e t
P a g e 9 7 o f 1 7 7 2 0 1 7 0 7 2 1 / j r l
COLLABORATIVELY PRESERVING
COMMUNITY, COMMERCE & CULTURE
ON THE COAST YEAR-ROUND.
Music (used with permission): "Livin' on Tybee Time" by Roy Swindelle
A Classic Main Street Community
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Balanced economic development within the
context of historic preservation.
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Vision:
To improve the quality of life for those that live,work,and
visit Tybee Island and enhance the cultural
experience while preserving the community's
barrier island heritage.
Mission Statement:
The Mission of the Tybee Island Development Authority /
Main Street Program is to:
-facilitate efforts to revitalize,redevelop and enhance;
-create a sense of place and improve the quality of life for
residents,business owners,and visitors using the
Main Street Four Point Approach;
-encourage quality economic growth and development
while preserving Tybee Island's unique architectural
and community heritage;
-support and encourage the arts as a cultural endeavor
and economic engine on the Island.
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DEVELOPMENT AUTHORITY / MAIN STREET PROGRAM
Music (used with permission): "Livin' on Tybee Time" by Roy Swindelle
DIRECTOR AFFILIATION / POSITION
Sarah Bernzott Tybee Arts Association, Justabreeze
Maryann Bramble Tybee Arts Association, Resident
Angela Caldwell Caldwell's Cottage Monogramming
Vicki Hammons Vice Chair & Design Liaison, Lighthouse Pizza
Diane Kaufman Mermaid Cottages
Julie Livingston City Council
Ted Lynch Chair, Accountants on Tybee
Steve Kellam Tybee Times
Melissa Memory Ex Officio, Ft. Pulaski Nat’l Monument, Tybee
Tourism Council
Kelly Swope Ex Officio, Kelly & Company
Melissa Turner Ex Officio, Friends of Tybee Theater20170722WorkShopSpecialMeetingPacketPage 103 of 17720170721/jrl
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Music (used with permission): "Livin' on Tybee Time" by Roy Swindelle
AVERAGE
OPEN RATE OF NEWSLETTER
= 38%
(14% higher than
the industry average!) 20170722WorkShopSpecialMeetingPacketPage 106 of 17720170721/jrl
TRAININGS / CONFERENCES
-Main Street Managers Regional Meeting –
Swainsboro
-Historic Preservation Lunch & Learn –
Decatur
-Heart & Soul Workshop –Madison
-GMA Conference –Downtown Preservation
in Action on Tybee Island, Changing
Demographics, Economic Development –
Savannah
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Downtown Preservation in Action on Tybee Island –
Mobile Workshop
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Music (used with permission): "Livin' on Tybee Time" by Roy Swindelle
BUSINESS & EMPLOYMENT UPDATES:
3 new businesses opened = 7 new jobs!
& A TOUCH OF TYBEE20170722WorkShopSpecialMeetingPacketPage 110 of 17720170721/jrl
Music (used with permission): "Livin' on Tybee Time" by Roy Swindelle
MERCHANT MEETUP20170722WorkShopSpecialMeetingPacket
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CITY APPROVED
EVENTS
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CITY APPROVED
EVENTS
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OVERALL
IMPACT
FOR THE
QUARTER
* DCA/GEDA formula; ** AFCI formula; *** income to city for various city services
Music (used with permission): "Livin' on Tybee Time" by Roy Swindelle
ATTENDANCE (EST.)= 7,795
VOLUNTEER HOURS (EST.) = 244
CITY REVENUE = $33,226***
ECONOMIC IMPACT:
EVENTS = $395,925*
COMMERCIAL FILM PRODUCTIONS = $570,000**20170722WorkShopSpecialMeetingPacketPage 124 of 17720170721/jrl
Music (used with permission): "Livin' on Tybee Time" by Roy Swindelle20170722WorkShopSpecialMeetingPacketPage 125 of 17720170721/jrl
& P R E S E R V I N G C O M M U N I T Y , C O M M E R C E ,
& C U L T U R E O N T H E C O A S T .
M u s i c ( u s e d w i t h p e r m i s s i o n ) : " L i v i n ' o n T y b e e T i m e " b y R o y S w i n d e l l e
A C l a s s i c M a i n S t r e e t C o m m u n i t y 2 0 1 7 0 7 2 2 W o r k S h o p S p e c i a l M e e t i n g P a c k e t
P a g e 1 2 6 o f 1 7 7 2 0 1 7 0 7 2 1 / j r l
3rd Quarter
FY 2017 20170722WorkShopSpecialMeetingPacketPage 127 of 17720170721/jrl
$15,630.50 for Drainage work done
throughout the island.
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$52,590 to replace the 18th Street and Marine
Science Center Crossovers
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" F a c i l i t i e s , R e s t r o o m s & P a r k s : C o s t $ 5 5 , 2 5 4 " L a n d s c a p i n g : C o s t $ 6 4 , 8 5 6 " S t r e e t T r a s h : C o s t $ 1 4 , 4 1 0 " B e a c h T r a s h & R e c y c l i n g : C o s t $ 1 2 , 6 5 9 " S i g n a g e : C o s t $ 2 , 5 0 2 " B e a c h S w i n g s , M o b i - M a t s , & C r o s s o v e r s :
C o s t $ 2 , 9 0 1 " D r a i n a g e M a i n t e n a n c e : C o s t $ 1 5 , 6 3 0 " R o a d M a i n t e n a n c e : C o s t $ 2 , 0 1 8 " B e a c h M a i n t e n a n c e : C o s t $ 3 , 5 4 9
2 0 1 7 0 7 2 2 W o r k S h o p S p e c i a l M e e t i n g P a c k e t P a g e 1 3 1 o f 1 7 7 2 0 1 7 0 7 2 1 / j r l
MLK Parade: $220
Critz Run: $1,500
Mardi Gras Parade: $815
Irish Heritage Celebration Parade: $1,440 20170722WorkShopSpecialMeetingPacketPage 132 of 17720170721/jrl
Total Work Orders &
Requests for Work :68
•YMCA: 10 •Campground: 0 •Police Dept.: 4 •M.S.C.: 14 •Fire Dept.: 3 •Lifeguards: 0 •DPW: 0 •Facilities: 0, Parks: 0, & Restrooms: 5 •City Hall: 9 , & Residents: 8 •TEMA: 1 •Water Dept.: 0 •Parking Services: 14 20170722WorkShopSpecialMeetingPacketPage 133 of 17720170721/jrl
Total Fleet Work
Orders: 129
•Campground: 0 Parts: $0
•Police Dept.: 56 Parts: $5,781
•Fire Dept.: 7 Parts: $368
•TEMA: 0 Parts: $0
•DPW: 39 Parts: $12,894
Total cost for parts: $21,7129
•Water/Sewer Dept.: 13 Parts: $1,908
•Parking: 12 Parts: $368
•Ocean Rescue: 2 Parts: $395
•Beach Patrol: 0 Parts: $0 20170722WorkShopSpecialMeetingPacketPage 134 of 17720170721/jrl
2011 Nissan Frontier Pick up Truck $16,215
$145,015.18 20170722WorkShopSpecialMeetingPacketPage 135 of 17720170721/jrl
Garbage & Recycling
DPW Yard –Total Tonnage 193.2 tons
•Organic – 39.59 Tons, 18 Hauls
•Construction Debris/Solid Waste – 153.61Tons, 30 Hauls
•Metal/Recycle – 0 Tons, 0 Hauls
South-end Business District Compactors – Total
Tonnage 83.73 tons
•Atlantic Ave Recycling – 15 Tons
•Lovell Ave – 68.73 Tons 20170722WorkShopSpecialMeetingPacketPage 136 of 17720170721/jrl
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4th Quarter
FY 2017 20170722WorkShopSpecialMeetingPacketPage 138 of 17720170721/jrl
Hwy 80 4-Lane : $19,545
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Island wide
Lovell Ave
Drainage: $5,570 20170722WorkShopSpecialMeetingPacketPage 140 of 17720170721/jrl
$15,511
Department of Public Works Office 20170722WorkShopSpecialMeetingPacketPage 141 of 17720170721/jrl
" F a c i l i t i e s , R e s t r o o m s & P a r k s : C o s t $ 5 1 , 2 8 1 " L a n d s c a p i n g : C o s t $ 1 9 , 4 6 0 " S t r e e t T r a s h : C o s t $ 3 6 , 8 8 4 " B e a c h T r a s h & R e c y c l i n g : C o s t $ 2 8 , 7 7 1 " S i g n a g e : C o s t $ 2 , 3 2 3 " B e a c h S w i n g s , M o b i - M a t s , & C r o s s o v e r s :
C o s t $ 3 , 5 5 3 " D r a i n a g e M a i n t e n a n c e : C o s t $ 5 , 5 7 0 " R o a d M a i n t e n a n c e : C o s t $ 4 , 5 6 8 " B e a c h M a i n t e n a n c e : C o s t $ 1 , 2 4 2
2 0 1 7 0 7 2 2 W o r k S h o p S p e c i a l M e e t i n g P a c k e t P a g e 1 4 2 o f 1 7 7 2 0 1 7 0 7 2 1 / j r l
Orange Crush: $6,220
Beach Bum: $672
Memorial Day: $3,960 20170722WorkShopSpecialMeetingPacketPage 143 of 17720170721/jrl
Total Work Orders &
Requests for Work :79
•YMCA: 5 •Campground: 0 •Police Dept.: 5 •M.S.C.: 7 •Fire Dept.: 4 •Lifeguards: 8 •DPW: 3 •Facilities: 0, Parks: 0, & Restrooms: 9 •City Hall: 9 , & Residents: 18 •TEMA: 0 •Water Dept.: 0 •Parking Services: 11 20170722WorkShopSpecialMeetingPacketPage 144 of 17720170721/jrl
Total Fleet Work
Orders: 199
•Campground: 2 Parts: $353
•Police Dept.: 65 Parts: $1,995
•Fire Dept.: 14 Parts: $453
•TEMA: 0 Parts: $0
•DPW: 74 Parts: $12,614
Total cost for parts: $19,060
•Water/Sewer Dept.: 16 Parts: $2,237
•Parking: 19 Parts: $1,102
•Ocean Rescue: 9 Parts: $306
•Beach Patrol: 0 Parts: $0 20170722WorkShopSpecialMeetingPacketPage 145 of 17720170721/jrl
$105,337.04
Mulch for 4-Lane $8,730 20170722WorkShopSpecialMeetingPacketPage 146 of 17720170721/jrl
Garbage & Recycling
DPW Yard –Total Tonnage: 212.8 Tons
•Organic – 19.3 Tons, 22 Hauls
•Construction Debris/Solid Waste –177.41 Tons, 37 Hauls
•Metal/Recycle – 16.09 Tons, 5 Hauls
South-end Business District Compactors – Total
Tonnage: 147.9 Tons
•Atlantic Ave Recycling – 16 Tons
•Lovell Ave – 131.9 Tons 20170722WorkShopSpecialMeetingPacketPage 147 of 17720170721/jrl
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Tybee Island Police
Department
Quarterly Report
April - June 20170722WorkShopSpecialMeetingPacketPage 149 of 17720170721/jrl
Statistical Data - April
o Calls for Service: 1316
o Arrests: 95
o Traffic Citations: 595
o Vehicular Accidents:
o Reports: 15
o Departmental: 0
o Special Events:
o “Orange Crush” & Turtle Trot
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Orange Crush 2K17
Due to forward thinking of our City Council, the alcohol restriction
Seemed to greatly increase our police officer’s ability to control
the crowds. 20170722WorkShopSpecialMeetingPacketPage 151 of 17720170721/jrl
Statistical Data-May
•Calls for Service: 1041
•Arrests: 69
•Traffic Citations: 433
•Vehicular Accidents:
• Reports: 12
• Departmental: 1
•Special Events: Police Memorial Service & Beach Bum
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Statistical Data-June
•Calls for Service: 931
•Arrests: 79
•Traffic Citations: 363
•Vehicular Accidents:
• Reports: 14
• Departmental: 1
•Special Events: Tybee Triathlon
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June Traffic Counter
0
2000
4000
6000
8000
10000
12000
14000
16000
1 3 5 7 9 11 13 15 17 19 21 23 25 27 29
Date
Cars on
Cars off20170722WorkShopSpecialMeetingPacketPage 154 of 17720170721/jrl
In Closing
•It is our pleasure to serve the residents, businesses
and visitors of Tybee Island.
•Thank you for your time and attention.
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Quarterly Report
Q4, FY17 20170722WorkShopSpecialMeetingPacketPage 156 of 17720170721/jrl
Time Period: 4th Quarter / FY 2017
Rating Range: 1-5
Composite Scores:
# of
Responses
Average Overall Rating A 4.7 937
Average Service Rating A+ 4.9 637
Average Facility Rating A 4.7 838
Average Site Rating A 4.7 680
Average Cabin Rating A- 4.6 49
Average Restroom Rating A 4.7 530 20170722WorkShopSpecialMeetingPacketPage 157 of 17720170721/jrl
0
200
400
600
800
1,000
April May June
FY' 14
FY' 15
FY' 16
FY '1720170722WorkShopSpecialMeetingPacketPage 158 of 17720170721/jrl
0
500
1,000
1,500
2,000
2,500
April May June
FY' 14
FY' 15
FY' 16
FY '1720170722WorkShopSpecialMeetingPacketPage 159 of 17720170721/jrl
0
500
1,000
1,500
2,000
2,500
3,000
April May June
FY' 14
FY' 15
FY' 16
FY '1720170722WorkShopSpecialMeetingPacketPage 160 of 17720170721/jrl
0
500
1,000
1,500
2,000
2,500
FY 14
FY 15
FY 16
FY 1720170722WorkShopSpecialMeetingPacketPage 161 of 17720170721/jrl
0
1,000
2,000
3,000
4,000
5,000
6,000
FY 14
FY 15
FY 16
FY 1720170722WorkShopSpecialMeetingPacketPage 162 of 17720170721/jrl
0
2,000
4,000
6,000
8,000
Site Nights
FY 14
FY 15
FY 16
FY 1720170722WorkShopSpecialMeetingPacketPage 163 of 17720170721/jrl
0
5,000
10,000
15,000
20,000
25,000
Reservations Guests Site Nights
FY 14
FY 15
FY 16
FY 1720170722WorkShopSpecialMeetingPacketPage 164 of 17720170721/jrl
-
500,000
1,000,000
1,500,000
2,000,000
1,363,498
1,567,255 1,654,447
1,282,754 1,313,852 1,323,441
FY 2015 FY 2016 FY 2017
Revenues Expenses20170722WorkShopSpecialMeetingPacketPage 165 of 17720170721/jrl
New tables at cabins and
pavilion
Upgraded electrical &
installed fans at the pavilion
Added new storage sheds
Facility Upgrades 20170722WorkShopSpecialMeetingPacketPage 166 of 17720170721/jrl
New Retaining Wall Completed
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New Employee at the Campground!
Stephanie Ashdown, Administrative Specialist
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•All Administrative Staff completed their
Outdoor Hospitality Generalist Certifications!
•Barb Caramico completed her Outdoor Hospitality Management Certification!
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A l l o f t h e s t a f f w a s v e r y f r i e n d l y a n d a c c o m m o d a t i n g . T h e c a m p g r o u n d i s v e r y w e l l m a i n t a i n e d . W e
w i l l d e f i n i t e l y b e r e t u r n i n g ! M a r c e l f r o m B o n a i r e , G A
T h i s w a s m y f i r s t s t a y a t R i v e r s e n d a n d I w a s i n c a b i n 1 0 3 w h i c h a l l o w s p e t s . T h e c a b i n s a r e n i c e l y
t u c k e d a w a y w i t h t h e p o o l a n d p a v i l i o n a c r o s s t h e l a n e . I w a s v e r y i m p r e s s e d b y h o w f r i e n d l y a n d
h e l p f u l t h e s t a f f w e r e , h o w o r g a n i z e d a n d c l e a n t h e c a m p g r o u n d a n d f a c i l i t i e s a r e . T h e b e a c h w a s a
s h o r t s t r o l l d o w n P o l k s t r e e t a n d w a s s p a r s e l y p o p u l a t e d w h i c h I r e a l l y l o v e d s i n c e I w a n t e d a w e e k e n d
o f s o l i t u d e . S o m a n y d o l p h i n s o n t h a t e n d o f t h e i s l a n d t o o ! I t h o r o u g h l y e n j o y e d m y s t a y a n d d e f i n i t e l y
p l a n t o r e t u r n . C a r o l f r o m M a r t i n e z , G A
T h i s w a s o u r f i r s t t i m e s t a y i n g o n T y b e e I s l a n d . W e t h o u g h t t h e c a m p g r o u n d w a s e x c e l l e n t a n d
r e a s o n a b l y p r i c e d . L o t s a r e l e v e l a n d e a s y t o g e t i n a n d o u t o f . T h e p o o l w a s g r e a t . B a t h h o u s e w a s
c l e a n . L o t s o f s h a d e a t t h e c a m p s i t e . T h e w a l k t o t h e b e a c h w a s n ' t a s f a r a s s o m e r e v i e w s m a k e y o u
t h i n k . W e a r e l o o k i n g f o r w a r d t o T y b e e t i m e 2 0 1 8 a t R i v e r s E n d . C h a r l e s f r o m O o l t e w a h , T N
M y h u s b a n d a n d I c a m p a t R i v e r ' s E n d t w o t o t h r e e t i m e s p e r y e a r , a n d a r e a l w a y s e x t r e m e l y s a t i s f i e d
w i t h o u r s t a y . T h e s e r v i c e s t a f f a n d t h e o f f i c e s t a f f a r e a l w a y s s o f r i e n d l y a n d a c c o m m o d a t i n g . T h e s i t e s
a r e a l w a y s i m m a c u l a t e . I p e r s o n a l l y e n j o y t h e g i f t s h o p s e l e c t i o n s . T h e c a m p i n g t h e m e d g i f t s a r e
a l w a y s f r e s h a n d i n t e r e s t i n g . A l w a y s a g r e a t v i s i t f o r u s ! L y n n f r o m S u w a n e e , G A 2 0 1 7 0 7 2 2 W o r k S h o p S p e c i a l M e e t i n g P a c k e t P a g e 1 7 0 o f 1 7 7 2 0 1 7 0 7 2 1 / j r l
FOR INFORMATION CONTACT US:
(912) 786-5518
whemphill@cityoftybee.org
www.riversendcampground.com
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Finance Department
Quarterly Report for Period
April 1, 2017 to June 30, 2017
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CASH DISBURSEMENT’S
1.Processed 1057 payroll checks/direct deposits; 1,476,973.61
2.Processed 483 Accounts Payable Checks; 3,683,840.18
3.Processed Purchasing Card charges; 243,077.99
4.SPLOST 2003 expenses $ -0-
5.SPLOST 2009 expenses $ 8628.89
6.SPLOST 2014 expenses $ 92,090.58
7.SPLOST VI expenses $ -0-
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REVENUE COLLECTIONS
1.7087 water bills totaling $707,554.24
2.Received 424 payments for hotel/motel tax totaling $498,988.83
3.Received 1711 parking citation payments totaling $69,706.50
4.$ 61,028.89 in liquor and beverage taxes
5.Sold 150 parking decals
6.Counted $249,815.74 in parking coins.
7.Counted $56.24 in the JC Park Honor Box
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UTILITY BILLING
1.Billed 78,019 t gal in water consumption.
2.Billed $ 972,551 Water/Sewer/Garbage charges.
3.76 new residential water & sewer accounts.
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OTHER
1.Filed monthly Sales and Use Tax Report;
2.Filed monthly Hotel Motel Tax Reports;
3.Reconciled 11 Monthly Bank Accounts
4.Filed Quarterly 941, Ga State, and Labor Dept Reports
5.Generated RFP/ITB for
Disaster Debris Removal
North Beach Concessions
Road Resurfacing
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FACILITY REVENUE
1.115 Beach Permits Processed - $2875
2.73 Facility Applications Processed - $13,300
3.18 Film Permits Processed - $450
4.11 Banner Permits Processed - $0
TOTAL REVENUE $ 16,625 20170722WorkShopSpecialMeetingPacketPage 177 of 17720170721/jrl