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HomeMy Public PortalAbout1999-21 Adopting revised special rules of order for meetings of the Village Council; repealing resolution 98-15 on the same subject matterRESOLUTION NO, 99-21 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, ADOPTING REVISED SPECIAL RULES OF ORDER FOR MEETINGS OF THE VILLAGE COUNCIL; REPEALING RESOLUTION 98- 15, ON THE SAME SUBJECT MATTER; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, in the past various Village Councils have adopted rules to assist in the orderly conduct of its meetings; and WHEREAS, this Council wishes to make an amendment to those rules as well as to continue to provide a comprehensive document containing all the current rules of the Village Council. NOW THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS:' Section 1. That the Village Council hereby adopts the following rules of procedure to govem it in the conduct of its meetings: 1. Reports by the Mayor and Councilmembers should be placed on the Agenda early in the meeting and prior to other business which might be time consuming. 2. The Village Manager's report shall be presented no later than 10:00 p.m. on the evening of a Village Council meeting. 3. Approval of the Minutes should be dispensed by unanimous consent if there are no corrections or additions. 4. There shall be a consent agenda during each regular Village Council meeting. The consent agenda shall contain resolutions, motions and other pertinent matters which, in the opinion of the Village Manager, are not controversial and may be handled and implemented without necessity for discussion. Unless a Councilmember specifically requests that an item be removed from the consent agenda, such items shall be approved and adopted by a single motion and roll call vote. 5. All resolutions and ordinances shall be identified on the agenda as to a sponsoring Councilmember or as to a requesting Village staff member. 1 Underlining indicates proposed addition to text of rules. 6. All business shall be accomplished by motion. Motions (or a short summary thereof) should be presented in writing as a portion of the description of the Agenda item on the cover sheets of the Council Agenda.. 7. A motion should be presented in a clear and concise way. If necessary, the Mayor or the Village Attorney shall clarify a motion to insure that the Council is fully aware of the matter being considered. 8. A motion should be seconded prior to any discussion. 9. The Mayor should call on the maker of the motion, once seconded, for an explanation of the motion prior to calling on any other member of the Council or the public. 10. Except for an emergency found by a majority vote of the Councilmembers present, no action shall be taken by the Council on any item unless the item is listed as a motion, resolution or ordinance on the Agenda. This shall not apply to zoning items which are otherwise listed on the Agenda. 11. Items presented simply as a report shall be specifically listed as such. No action shall be taken at that time by the Council upon a report item, unless the majority of the Councilmembers present find that an emergency exists. Accordingly, action on reports, if no emergency is found, may be taken solely at a subsequent meeting in accordance with these rules of order. 12. Voice votes are to be used whenever possible unless a Roll -Call is requested by any member. 13. A Roll -Call vote should be used for all ordinances. 14. A Roll -Call vote should be called on a rotational basis so that a different member of the Council is called on to vote first, a different member second and so on. The Mayor should not always be the last to vote, but should be called on a regular rotation. 15. When there are 3, but not 4, affirmative votes for an item of business (other than an ordinance) under circumstances in which one or more Councilmembers are absent, any absent Councilmember may subsequently move for reconsideration of the item, at the next regular council meeting. 16. When there are 3, but not 4, affirmative votes for an ordinance under circumstances in which one or more Councilmembers are absent, the ordinance shall automatically be continued to the next regular meeting of the Village Council for final action, and this shall be announced by the Village Clerk prior to adjournment. 17. The Council will develop, foster and encourage open, honest but gentle communications between all members of the Council and the public. 18. The Council will be considerate of and show respect for each member of the public. 2 19. The Council will make a sincere effort to understand the issues being raised by another Councilmember or members of the public and seek to address those issues to the best interest of the Village. 20. The Council meetings will be conducted in a business like, yet open and friendly way so as to allow most efficient accomplishment of the Village business without unnecessary formalities while respecting the rights of each individual to express his/her opinion. 21. Presentations by members of the public are limited to three minutes unless a greater period of time is authorized by the Council. 22. Councilmembers are encouraged to regularly attend and participate in Council meetings, workshops, planning sessions, LPA meeting, etc. so that the input and perspective of all Councilmembers is received. If Councilmembers will be absent, they should make every effort to notify the Village Clerk in advance of the meeting. Section 2. Resolution 98-15, concerning the same subject matter as this Resolution, is hereby repealed. This shall not operate to revive those resolutions repealed or replaced by Resolution 98-15. Section 3. Effective Date. This Resolution shall be effective immediately from and after adoption hereof. PASSED AND ADOPTED this 20th day of April, 1999. JOE I. RASCO, MAYOR HITA H. ALVAREZ, CMC, VILLAGE CLE APPROVED AS TO FORM AND LEGAL SUFFICIENC RIC�WEISS, VILLAGE ATTORNEY 103001\Resolutions\Revised Special Rules Dated March 12, 1999 3