HomeMy Public PortalAbout2023.03.13 LBT MinutesMcCall Public Library Board of Trustees Meeting Minutes
March 13, 2023 - 10:00 AM
Two locations: Teams (Virtual) or Legion Hall. 216 E. Park Street
Attendance: (Legion Hall): Meg Lojek, David Gallipoli, Jacki Rubin, Matt Stebbins, Lola Elliot, and
Meredith Todd. (Virtual): Amy Rush, Linda Stokes, Nathan Stewart.
Call to order: 10:00
Amendments to Agenda: None
Approval of Minutes: David moved to approve the February 13, 2023 minutes; Matt seconded the
motion which passed unanimously.
Public Comment: None
Director's Report:
Payment Approval: 2/3/23 Action Item: Jacki moved to accept; Matt seconded and all in favor.
Monthly Budget and Stats: financials online; stats emailed to Trustees.
Volunteer Appreciation Invitation: The city event will be 4/12 at Banyans; RSVP by March 31st.
Update on tribe contributions to new library: Meg and Morgan Zedalis from the USFS
continued dialogue as to how to incorporate native language, artifacts, and art pieces into our
library. The two are working on a USFS grant this spring.
Staff Report:
Diane Penny (Indigenous), Deb McCoy (Early Literacy Programs), Casey (Teen Mental Health),
and Meg (Sustainability the Library) have all started classes and are presenting programs in the
area of study. The Star News has recognized the Ready for Kindergarten programs and the
successful work being done by the amazing McCall Library staff!
Grants:
The solar grant will be again submitted with addition of matching fund opportunities. The
Friends of the Library are considering support to the project by voting to match funding to
$10,000. Thank you to the Friends!
McCall Education Foundation grant in progress.
ICfL facilities grant Letter of Intent was submitted, waiting for the next steps at the state level.
LOT application was discussed, and Nathan suggested we apply for all needs. Each is a critical
component of the construction. (Plumbing, shelves, furniture, etc).
Library 50th Anniversary celebration is quickly approaching April 28th.
Discovery Garden has two master gardening volunteers who will begin work on the space when
time is appropriate. Thank you to volunteers! Meg will be in touch with Kurt Wolf.
Legislative Update: HB 139 failed but will be reintroduced. HB 227 failed on a technicality and was
postponed. Both bills are worthy of your time. Write your representatives. state your opinion. The
Board will draft a letter of support for the ICfL at the April meeting.
Library Expansion Update: Nathan and Meg have been working with RATIO for furniture, indoor
projects. He has stressed to CM now is the time to start preparing for the outside construction phase.
He is working with Parks and Rec for snow removal but his expectation is start work April 1st no matter
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the snow situation...as it will be here for a long time this spring. Meg reported that CM says wood cost is
down significantly from where it was last summer when we started. However, labor costs still are higher
than expected and electrical/conduit/plumbing/HVAC are not going down yet.
Treasurer's Report: Not a lot happening. Audit goes to Council March 30th. Linda pointed out the line
items would be most interesting for trustees: 25 is the library budget; 32 is the construction budget; and
40 is the GO Bond/debt service fund. If we have questions, she will be happy to answer. Give her a call.
Jacki asked Linda about the department's unexpended fund balance from past budgets, and Lida said
she would be able to confirm the amount soon.
Library Foundation Report: There have been no significant changes. Nathan asked Amy to prepare a
review of the funding searching for ways to meet more of the construction needs. He offered to set up a
meeting in April after she returns from vacation.
Climate initiatives for library: introduction (Meredith): This was an extremely important and
informational program. She spoke at length to the sustainability plan for the city and how it affects the
library. Meredith encouraged us to set goals that are measurable and that would promote efficiency and
extend plans for climate mitigation for the library. The Board following the presentation reviewed the
existing policy statements and pledged to expand the policy and promote proactive sustainability which
will be added to the McCall Library Strategic Plan in May after the Policy review is complete. All were in
favor of supporting the climate initiatives. Excellent program Meredith.
Library Policy review Sections 1E, 1F, 1G Jacki moved and Matt seconded to accept the policy review
changes. It passed unanimously. Next section for review: H. Meg will send edits of the sections to the
Board for review at our next meeting.
Friends Liaison report: Discussion of the matching funds for the solar panel grant was deferred as a
meeting with the Friends was to begin at 2:00.
City Council Liaison report: none
Next Meetings: April 10`h, May 8"' and June 12`h
Minutes prepared by Lola Elliot, substitute for Susie Reddick, Secretary
Respectfully submitted by Jacki Rubin, Chair
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