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Home My Public Portal About03/013/2013 CCMMEDINA CITY COUNCIL MEETING MINUTES OF MARCH 19, 2013 The City Council of Medina, Minnesota met in regular session on March 19, 2013 at 7:00 p.m. in the City Hall Chambers. Acting Mayor Weir presided. I. ROLL CALL Members present: Pederson, Anderson, and Weir. Members absent: Crosby and Martinson. Also present: City Attorney Ron Batty, City Engineer Tom Kellogg, Planner Dusty Finke, Planning Consultant Nate Sparks, Public Works Superintendent Steve Scherer, City Administrator Scott Johnson, Police Sergeant Jason Nelson, and Recording Secretary Amanda Staple. II. PLEDGE OF ALLEGIANCE III. ADDITIONS TO THE AGENDA The agenda was accepted as presented. IV. APPROVAL OF MINUTES A. Approval of the March 5, 2013 Special City Council Meeting Minutes Moved by Pederson, seconded by Anderson, to approve the March 5, 2013 special City Council meeting minutes as presented. Motion passed unanimously. B. Approval of the March 5, 2013 Regular City Council Meeting Minutes Moved by Anderson, seconded by Pederson, to approve the March 5, 2013 regular City Council meeting minutes as presented. Motion passed unanimously. V. CONSENT AGENDA A. Accept 2013 Road Material Bids B. Approve Field Rental Agreement with Hamel Hawks C. Approve Street Sweeping Services Agreement with Pearson Brothers Inc. D. Approve League of Minnesota Cities Insurance Trust Liability Coverage Waiver Form E. Approve Sale of Squad 137 and Administrative Vehicle F- AnnFwve 1 otter te Ex4enel 9A47 1 erette Cite Ceniine GelltFaGt to AnMii 15 f 2013 G. Authorize Hakanson Anderson to Represent the City of Medina on the Pioneer Sarah Technical Advisory Committee (TAC) Moved by Pederson, seconded by Anderson, to approve the consent agenda as amended. Motion passed unanimously. F. Approve Letter to Extend 2012 Loretto Fire Service Contract to April 15, 2013 Medina City Council Meeting Minutes 1 March 19, 2013 Johnson provided additional information and stated that the extension will be extended through April 16th, in order to time up with the next City Council meeting. Moved by Pederson, seconded by Anderson, to approve the letter to extend 2012 Loretto Fire Service Contract to April 16, 2013, as amended. Motion passed unanimously. VI. COMMENTS A. Comments from Citizens on Items not on the Agenda There were none. B. Park Commission Park Commissioner Thies advised that the Commission hopes to complete the Master Trail and Park Plan, which will then be presented to the Council at a future meeting for review. She noted other items that may be reviewed. C. Planning Commission Planning Commissioner Williams stated that the Commission reviewed a variance request from Woodridge Church, in agreement with the settlement with the City. He noted that one person spoke in opposition of the request because of noise and traffic concerns. He advised that those concerns were premature because a formal CUP had not yet been requested. He stated that ultimately the Commission recommended approval of the variance request. VII. PRESENTATION A. Resolution No. 2013-15 Recognizing Chris McGill for Fifteen Years of Service to the City of Medina Weir read the Resolution recognizing Chris McGill for fifteen years of service to the City of Medina Police Department. She summarized highlights of his career with the City and thanked him for his service. Moved by Anderson, seconded by Pederson, to approve Resolution No. 2013-15 recognizing Chris McGill for Fifteen Years of Service to the City of Medina. Motion passed unanimously. VIII. NEW BUSINESS A. 2013 Contract with the Loretto Volunteer Fire Department Johnson presented the proposed contract with Loretto Fire. He stated that Chief Leuer will not be present tonight but will attend the April 2nd meeting to walk through the contract with the Council. He asked for any Council input that could be incorporated into the contract. He stated that the action of the contract could be tabled until the April 2nd meeting. Pederson stated that he did not have concern at this point and would like to wait until Chief Leuer is present. Anderson stated that he believed a termination for cause should be included. Medina City Council Meeting Minutes 2 March 19, 2013 Batty confirmed that he would also recommend that. Anderson asked for additional information regarding the level of services and the effect the relationship between the City of Corcoran and the Loretto Fire Department could have. Batty confirmed that he also had questions regarding the level of service specified. Weir stated that she would like to discuss the proposed contract with Crosby, as he had negotiated this agreement. She highlighted the level of Medina commercial property, compared to other cities served by Loretto Fire Department and was concerned with taxable values. Batty referenced the use of market value and the definition provided and provided an example relative to Medina. He explained that cities with higher commercial value, because of the taxes paid, would have a significant impact on the City of Medina. Moved by Pederson, seconded by Anderson, to table the Agreement by and between the City of Medina and the Loretto Fire Department until the April 2, 2013 City Council meeting. Motion passed unanimously. B. The Enclave at Medina 3rd Addition Sparks presented an application for the Final Plat for the Enclave at Medina 3rd addition and provided background information on the Enclave at Medina, 1st and 2nd additions. He reported that the 3rd addition would complete the single-family portion of the development and noted that lots had been shifted because of the Navajo Road vacation. He advised that a variance allowing a 50-foot wide right-of-way (ROW) was approved with the preliminary plat. He stated that if this request is found to be consistent with the Preliminary Plat, the Council should approve the Resolution approving the Final Plat with conditions, along with the Development Agreement. Kellogg commented that for the most part all of the conditions have been resolved. Anderson questioned the level of sales in the first two phases of the project, percentage wise. Carole Toohey, U.S. Home Corporation, believed that the development is about 50 percent through the second phase of the development, sales wise. She confirmed that the first phase was completely sold, with the exception of the model and parking area. She estimated one to two sales per month consistently but noted that the market can shift at any time. Weir questioned if thought had been given to installing a bike rack at the tot lot. Toohey confirmed those types of items would be found near the tot lot. 1. Resolution No. 2013-16 Approving the Final Plat of the Enclave at Medina 3rd Addition Medina City Council Meeting Minutes 3 March 19, 2013 Moved by Anderson, seconded by Pederson, to approve Resolution No. 2013-16 approving the final plat of the Enclave at Medina 3rd Addition. Motion passed unanimously. 2. Development Agreement by and between the City of Medina and U.S. Home Corporation Regarding the Enclave at Medina 3rd Addition Moved by Anderson, seconded by Pederson, to approve the Development Agreement by and between the City of Medina and U.S. Home Corporation Regarding the Enclave at Medina 3rd Addition. Motion passed unanimously. C. The Enclave at Medina 4th Addition Sparks presented the application for the Enclave at Medina 4th addition, explaining that this phase would complete the remaining 36 townhome parcels. He noted that there are no public streets proposed for this addition, advising that a private street (proposed to be built to City standards) and private drives would be used. He stated that if found to be consistent with the Preliminary Plat, staff would recommend approval of the Resolution approving the Final Plat as well as the Development Agreement. Anderson commended Lennar for their cooperation with the Planning Commission and City Council for their addition of the townhomes. Toohey was unsure how this townhome product would sell. 1. Resolution No. 2013-17 Approving the Final Plat of the Enclave at Medina 4th Addition Moved by Anderson, seconded by Pederson, to approve Resolution No. 2013-17 approving the final plat of the Enclave at Medina 4tn Addition. Further discussion: Weir recognized that the townhome portion of the development would be part of a separate association than the single-family homes and questioned if they would have access to the shared services, such as the tot lot and swimming pool. Toohey confirmed that the townhome association would have the ability to use the tot lot but would not be able to use the swimming pool. She explained that there is a different level of dues for the property types and confirmed that there is language included in the association agreement, which would give them the option to pay higher dues to access the facilities. Motion passed unanimously. 2. Development Agreement by and between the City of Medina and U.S. Home Corporation Regarding the Enclave at Medina 4th Addition Moved by Anderson, seconded by Pederson, to approve the Development Agreement by and between the City of Medina and U.S. Home Corporation Regarding the Enclave at Medina 4th Addition. Motion passed unanimously. IX. CITY ADMINISTRATOR REPORT Medina City Council Meeting Minutes 4 March 19, 2013 A. Letter to Judge Lipman Requesting a Rescheduled Hollydale Transmission Line Public Hearing Johnson stated that he received notification from three residents stating that they were not made aware of the public meetings until after they took place on March 6th and 7th He advised that he drafted the proposed letter to Judge Lipman expressing those concerns. Weir confirmed Council consensus to send the letter to Judge Lipman. B. Other Johnson provided information regarding the merger between the Hamel and Loretto Fire Departments. He advised that the organizations received grant funds to use towards the proposed merger. He stated that the previous consultant will continue their work with the departments and advised of the date they would like to meet with representatives from the City of Medina. He recommended that the public safety liaisons attend the meeting on behalf of Medina. Johnson advised that staff continues to have discussions/negotiations with Mediacom and noted that a possible item for approval could be ready for the April 2nd Council meeting. He advised that the proposed water tower site on the Mattamy property could also be ready for review at the April 2nd meeting. X. MAYOR & CITY COUNCIL REPORTS Pederson reported that he and Johnson attended the Uptown Hamel meeting today and watched a demonstration on how to make maple syrup. Anderson stated that he received a resident call regarding the condition of Chippewa. Scherer stated that staff is going to have a special meeting with the Council to discuss the information and then contact and follow up will be made with the residents. He noted that further Council input would be needed because this would affect the budget. Anderson advised of an invitation to a meeting that he received regarding the Loretto Fire Department and the five cities they service at 10:30 a.m. on April 3ra to discuss fire department issues and the agreement with the five cities. Weir provided an update on the recent activity of the Elm Creek Watershed District including the next version of the Third Generation Plan. She stated that the District is requesting a representative on the Technical Advisory Committee (TAC), and recommended that the consultant from Hakansan Anderson provide that service. Johnson confirmed that could be done as the consultant contract with Hakanson Anderson also provides representation on the other TACs that the City is involved in. Xl. APPROVAL TO PAY THE BILLS Moved by Pederson, seconded by Anderson, to approve the bills, EFT 002019E- 002041E for $53,182.74 and order check numbers 039473-039524 for $139,856.80 and payroll EFT 504826-504855 for $46,309.06. Motion passed unanimously. Medina City Council Meeting Minutes 5 March 19, 2013 XII. ADJOURN Moved by Pederson, seconded by Anderson, to adjourn the meeting at 7:44 p.m. Motion passed unanimously. E lth Attest: Scott Johnson, City dministrator Weir, Acting Mayor Medina City Council Meeting Minutes 6 March 19, 2013 ORDER CHECKS March 6, 2013 - March 19, 2013 039473 CATES, JULIE $250.00 039474 HOLY NAME CHURCH $150.00 039475 SHERRYL JOOS $150.00 039476 KOPP, DEBBIE $250.00 039477 CITY OF MAPLE PLAIN $6,022.03 039478 ORONO NORDIC SKI TEAM $250.00 039479 WAGNER, LISA $250.00 039480 BISCHEL, KATHY $250.00 039481 BLUE CROSS BLUE SHIELD OF $26,423.50 039482 CENTERPOINT ENERGY $2,891.46 039483 LEAGUE OF MN CITIES INS.TRUST $85,652.00 039484 METROPOLITAN COUNCIL $24,106.50 039485 NAPA $460.47 039486 ALLINA OCC MED NW 5685 $40.00 039487 ASPEN MILLS INC $238.75 039488 CHARLIES AUTOBODY $392.85 039489 CRAGUNS RESORT $275.17 039490 CRYSTEEL TRUCK EQUIPMENT $1,195.77 039491 GOPHER STATE ONE CALL $141.75 039492 GRAFIX SHOPPE $1,870.00 039493 GREEN LIGHTS RECYCLING $63.00 039494 HAMEL LUMBER INC $23.89 039495 HAMEL LIONS CLUB $340.00 039496 HENN COUNTY INFO TECH $851.05 039497 HENN COUNTY SHERIFF $94.48 039498 HENN COUNTY TAXPAYER SRVS $47.50 039499 HENRYS WATERWORKS INC $5,041.85 039500 HUNZY'S $520.20 039501 KERN, DEWENTER & VIERE $6,000.00 039502 LEXISNEXIS RISK DATA MGMT $40.00 039503 LITTLE FALLS MACHINE INC $849.51 039504 MATHESON TRI-GAS INC $320.83 039505 METROPOLITAN COUNCIL $17,809.54 039506 MN RURAL WATER ASSOC $225.00 039507 MORRIS ELECTRONICS INC $70.00 039508 MOTOROLA SOLUTIONS INC $1,375.96 039509 OFFICE DEPOT $133.29 039510 OFFICE OF ENTERPRISE $10.00 039511 ON SITE SANITATION $58.78 039512 OTSEGO LAW ENFORCEMENT $670.00 039513 PERRY'S TRUCK REPAIR $903.64 039514 PROF LAW ENFORCEMENT $75.00 039515 RAILROAD MANAGEMENT $132.87 039516 RDJ SPECIALTIES, INC. $249.75 039517 STREICHER'S $84.17 039518 SUN PRESS & NEWSPAPERS $44.96 039519 TALLEN & BAERTSCHI $5,919.53 039520 TIMESAVER OFFSITE $192.90 039521 WACONIA FARM SUPPLY $65.96 039522 CITY OF WAYZATA $20.75 039523 WESTSIDE WHOLESALE TIRE $35.00 039524 ZEP $327.14 Total Checks $139,856.80 Electronic Payments February 29, 2013 - March 14, 2013 002019E PAYMENT SERVICE NETWORK INC $241.90 002020E PREMIUM WATERS INC $133.50 002021E PITNEY BOWES POSTAGE BY $1,000.00 002022E FRONTIER $53.08 002023E CULLIGAN-METRO $33.02 002024E XEROX CORPORATION $38.55 002025E PIVOTAL PAYMENTS INC $104.66 002026E XCEL ENERGY $10,474.05 Medina City Council Meeting Minutes 7 March 19, 2013 002027E WRIGHT HENN COOP ELEC ASSN $2,738.21 002028E CENTERPOINT ENERGY $1,468.52 002029E VALVOLINE FLEET SERVICES $142.48 002030E CIPHER LABORATORIES INC. $2,662.20 002031E FARMERS STATE BANK OF $4.00 002032E MEDIACOM OF MN LLC $55.31 002033E ELAN FINANCIAL SERVICE $2,920.92 002034E AFLAC $568.90 002035E PR PERA $12,454.82 002036E PR FED/FICA $13,476.25 002037E PR MN Deferred Comp $1,000.00 002038E PR STATE OF MINNESOTA $3,023.37 002039E SELECT ACCOUNT $532.00 002040E CITY OF MEDINA $17.00 002041E FARMERS STATE BANK OF $40.00 Total Checks $53,182.74 PAYROLL DIRECT DEPOSIT March 13.2013 504826 ANDERSON, JOHN G. $230.87 504827 BARNHART, ERIN A $1,628.46 504828 BELLAND, EDGAR J. $2,244.79 504829 BOECKER, KEVIN D $2,125.61 504830 CONVERSE, KEITH A $3,731.19 504831 CROSBY, THOMAS M. JR. $327.07 504832 DINGMANN, NAN W. $2,161.63 504833 DOMINO, CHARMANE $1,610.40 504834 FINKE, DUSTIN D $2,054.82 504835 GALLUP, JODI M. $1,462.24 504836 GLEASON, JOHN M $1,677.12 504837 GREGORY, THOMAS $1,907.18 504838 HALL, DAVID M $1,924.06 504839 JESSEN,JEREMIAH S. $1,895.28 504840 JOHNSON, SCOTT T $2,088.11 504841 KLAERS, ANNE M. $590.20 504842 KORDIAK, JEFFREY $686.21 504843 LANE, LINDA $1,312.08 504844 LEUER, GREGORY J $2,040.13 504845 MARTINSON, MELISSA $230.87 504846 MCGILL, CHRISTOPHER R. $1,675.52 504847 NELSON, JASON $2,485.14 504848 PEDERSON, JEFF $220.63 504849 PETERSON, DEBRA A. $1,425.02 504850 PORTINEN, TERI $1,302.81 504851 REINKING, DEREK M $1,351.17 504852 SCHERER, STEVEN T $2,176.47 504853 VIEAU, CECILIA M $1,143.49 504854 VINCK, JOHN J. $2,369.62 504855 WEIR, ELIZABETH V $230.87 Total Payroll Direct Deposit $46,309.06 Medina City Council Meeting Minutes 8 March 19, 2013 MEDINA CITY COUNCIL NOTICED MEETING OF MARCH 26, 2013 The City Council of Medina, Minnesota did not meet in special session on March 26, 2013 at 7:30 a.m. at the Hamel Community Building due to lack of quorum. I. ROLL CALL Members present: Pederson and Weir Members absent: Anderson, Crosby, and Martinson. II. ADJOURN Eliz •eth Weir, Acting Mayor Attest: Scott T. Johnson, C. Administrator -Clerk Medina City Council Meeting Minutes 1 March 26, 2013 This Page Intentionally Left Blank Medina City Council Meeting Minutes 2 March 26, 2013