HomeMy Public PortalAbout4/24/1996City of Greencastle
e City Hall
Four East Walnut Street
Greencastle, Indiana 46135
Pamela S. Jones
Clerk- Treasurer
GREENCASTLE BOARD OF WORKS
REGULAR SESSION APRIL 24,1996,4:00 P.M. CITY STREET DEPARTNIENT
"The Greencastle Board of Works met in regular session April 24, 1996 at 4:00 p.m. at the City
Street Department. Mayor Michael called the meeting to order. On the 12oll Call. the `iol';owing
were found to be present: Sue Murray and George Murphey. Attorney John Zemer was also
present.
Public Petitions and Comments
Street Commissioner Jim Wright reported to the Board that he has submitted his paperwork to
FEMA and the City should receive approximately 510,000.00 for the January snow storm. He
also told the Board that he will be filing paperwork for the March snow storm.
Mayor Michael asked the Board to set an Executive Session next week to interview candidates
for Police Officer. This meeting is set for Friday, May 3, 1996 at 2:30 p.m. at City Hall. Police
Chief Jack Hanlon told the Board that he started with 17 applicants and has narrowed it down to
four for the Board to interview.
Approval of Minutes
Motion to approve minutes from the March 22, 1996 meeting was made by Sue Murray,
seconded by George Murphey. Vote was unanimous.
General Business
Motion to approve claims as submitted by City, Water and Sewage was made by George
Murphey, seconded by Sue Murray. Vote was unanimous.
Mainstreet Director Bill Dory explained to the Board that the Airport Lease actually expires on
June 26, 2009. It was the desire of all involved to extend the Lease until May 1, 2095. This is a
99 year lease at one dollar per year. All terms and conditions remain the same as the old lease.
The Council has already approved the Lease. Sue Murray made the motion to approve the
Airport Lease, seconded by George Murphey. Vote was unanimous. Bill Dory told the Board
that a tentative date of May 3, 1996 around lunch time has been set for g=round breaking at the
Airport.
Clerk - Treasurer Jones told the Board that the Sewage Department ordered a Field Gymmy last
May. The truck was delivered in April, 1996, but no financing arrangements had been made.
CT Jones spoke with Charlie Pride at State Board of Accounts. Mr. Pride told CT Jones that
normally bids would have to be taken, but since the truck had been delivered she needs to make
immediate arrangements for financing. CT Jones requested that the three local banks give
quotes for a four year lease - purchase with 525,000.00 down and annual payments on the
remaining $78,447.00. American Financial Network also sent a quote, as they were one
company that was consulted before. The quotes received are as follows:
American Financial Network 6346 1 ,'0 522,818.95 annual payments
First National Bank of Clvd. 6.75% 523,029.19 annual payments
National City 5.83% 522,551.07 annual payments
First Citizens Bank 4.94% 522,092.16 annual payments
Sue Murrav made the motion to authorize the Clerk- Treasurer to make the $25.000.00 down
payment with that claim to be placed on the May Claim Docket and to accept the quote from
First Citizens Bank at 4.94% with annual payments of 522,092.16. Mayor Michael seconded the
motion. George Murphey abstained. Vote was unanimous.
Citv Engineer Chris Barnes and Wastewater Superintendent Charlene Nichols requested the
Board to approve a Revised Sewage Permit. Basically, two changes have been made one being
that the Sewage Permit would not be approved unless a building permit was on file and the
second being that the permit expires in six months. George Murphey made the motion to
approve the Revised Sewage Permit as written, seconded by Sue Murray. Vote was unanimous.
Sue Murray questioned where the permits would be on file. Charlene Nichols stated that they
would be on rile at the Sewage Department. Sue Murray requested that Charlene make sure that
a copy is given to the Building Commissioner to keep in the file at City Hall. Charlene stated
that they do give the Building Commissioner a copy.
Chapter 340 - Sewer Service Rates and Charges Amending Ordinance 1979 -4 was presented to
the Board by Engineer Chris Barnes. Engineer Barnes told the Board that the only section that
was changed is Section 9 -28 regarding the connection fees and these fees are based on water
meter size. After some discussion, George Murphey made a motion to send Chapter 340 - Sewer
Service Rates and Charges Amending Ordinance 1979 -4 to the Council as prepared by Engineer
Barnes. Sue Murray seconded the motion, vote was unanimous.
Public and Private Sewer and Drain regulations was brought before the Board by Engineer
Barnes. Engineer Barnes stated that he has brought this up to current code and requested that the
Board review. This item will be brought back before the Board as an Amendment for approval.
Review and Recommendation of Proposal for Construction Engineer for ISTEA - Sidewalk
Project was the next item to be discussed. Engineer Barnes explained to the Board that since
Federal Funds are used for this project, an Engineer must be approved by INDOT. INDOT pays
O 80% and the City is responsible for 20% of the project. Engineer Barnes received three
proposals and prepared a grading sheet for the Board to review. The three responses were from:
Beam, Longest and Neff
Farrar, Garvey and Associates
Bemardin- Lochmuller and Associates
Engineer Barnes recommended Beam, Longest and Neff statine that they were the natural choice
since they designed the project. George Murphey made a motion to accept Beam. Longest and
Neff as the Construction Engineering Consultant on the tSTEA Project, seconded by Sue
Murray. Vote was unanimous.
Engineer Barnes presented the INDOT Agreement for Sidewalk Reconstruction to the Board
stating that this is a standard agreement. The City's share of the project will amount to
approximately S90,120.00 and this will include construction. inspections, etc. The City has
approximately 560,000.00 earmarked for this project, but will need to appropriate approximately
530,000.00 to $40,000.00 to reach their match. The bidding process is set for June 18th. After
some discussion regarding where the 530,000.00 to $40,000.00 will come from, Sue Murray
made a motion to table this item until the Council decides where the money will come from.
George Murphey seconded this motion and vote was unanimous.
Certificate of Completion of Bretland Ridge was presented to the Board by Engineer Barnes.
Engineer Barnes reported to the Board that Bretland Ridge has been inspected according to the
punch list and is not complete. A 3 -,year maintenance bond must be maintained by the City.
Motion made by Sue Murrav to table, seconded by George Murphey. Vote was unanimous.
• Ordinance 1996 -7, An Ordinance of The Common Council of The City of Greencastle, Indiana,
Amending Title V, Chapter 51 of the Code of Ordinance Of The City of Greencastle, Indiana,
Wastewater Treatment was presented to the Board by Engineer Barnes. Sue Murray made a
motion to table Ordinance 1996 -7 until after a Special Meeting set for May S. 1996 at 3:00 p.m.
for industries to have input, seconded by George Murphey. Vote was unanimous.
Engineer Barnes presented 1.5 City of Greencastle, Indiana General Rules for Sizing Detention
Ponds to the Board. Engineer Barnes told the Board that he has asked for proposals for
delineation from .lames Carr of the Wellhead Protection Pros ram. Attorney Zeiner told
Engineer Barnes that this would have to be an amendment to the City Ordinance.
Engineer Barnes presented a Memorandum regarding 5th Street Stonn Sewer and College
Avenue Lift Station and Storm Sewer explaining to the Board that these are projects from 1989
that have never been finalized. Change Orders were never brought before the board and
therefore they were not executed. Engineer Barnes stated that pending review and clarification
he expects claims to be submitted for Board approval at the next meeting.
Attomev Zeiner presented the Board with a Contract for Services for Attorney Lam Wilson
stating that Res -Care has sued the City and he has engaged Attorney Wilson to represent the City
in this litigation. Mr. Wilson's contract calls for $85.00 per hour and Mr. Wilson stated that by
• Friday he will have spent approximately $4,000.00 to 55,000.00. Sue Murrav asked if this would
come out of the regular legal services appropriation and Attorney Zeiner responded that it
" w o u l d . C l e r k - T r e a s u r e r J o n e s q u e s t i o n e d i f t h i s s h o u l d b e a n a g e n d a i t e m s i n c e i t i n v o l v e s
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A T T E S T :
P a m e l a S . J o n e s . C l e r " r e a s u r e r
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