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HomeMy Public PortalAbout2021.05.13 Regular Council Minutes MINUTES McCall City Council Regular Meeting McCall City Hall-- Legion Hall VIA TEAMS Virtual May 13, 2021 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Consent Agenda Public Comment Chamber Report Department Reports Public Hearing Business Agenda Executive Session Return to Open Session Adjournment CALL TO ORDER AND ROLL CALL Mayor Giles called the regular meeting of the McCall City Council to order at 5:30 p.m. Mayor Giles, Council Member Callan, Council Member Holmes, Council Member Maciaszek all answered roll call. Council Member Nielsen was absent. City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney; BessieJo Wagner, City Clerk; Erin Greaves, Communications Manager; Linda Stokes, City Treasurer; Michelle Groenevelt, Community Development Director; Kurt Wolf, Parks and Recreation Director; Rick Stein, Airport Manager; Eric McCormick, Golf Course Superintendent; Justin Williams, Police Chief-, Vlatko Jovanov, Network Administrator Also, in attendance were Diane Kushlan, Kushlan Associates Mayor Giles led the audience in the Pledge of Allegiance. APPROVE THE AGENDA Council Member Maciaszek moved to approve the agenda as submitted. Council Member Holmes seconded the motion. In a voice vote all members voted aye, and the motion carried. CONSENT AGENDA f MCCALL CITY COUNCIL Page I of 15 May 13, 2021 Regular Meeting Staff recommended approval of the following ACTION ITEMS. All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City Council for reading and study. Items listed are considered routine by the Council and were enacted with one motion. 1. Payroll Report for period ending April 30, 2021 2. Warrant Register—GL 3. Warrant Register—Vendor 4. Accept the Minutes of the following Committees: a. Historic Preservation Commission—March 8, 2021 b. Library Board of Trustees—March 8, 2021 c. Public Art Advisory Committee—March 29, 2021 d. Tree Advisory Committee—March 2, 2021 5. AB 21-128 City Licenses Report to Council Per McCall City Code: Per McCall City Code Title 4 Chapter 9, the City Council has determined the City Clerk shall be delegated the authority to process and grant or deny all alcoholic beverage license applications, other than certain circumstances involving catering permits, which the City Clerk shall review the application for catering permit for completeness and forward said application to the Police Chief. The Police Chief upon receipt of the application shall make a recommendation to the City Clerk to approve or deny the application. Whenever the City Clerk shall determine that an application for alcoholic beverage license transfer or renewal is complete,the City Clerk shall approve or deny such application.All decisions of the City Clerk shall be reported to the City Council at the next regularly scheduled City Council meeting after such decision. The City Clerk is also responsible for all processing of business, taxi, snow removal, pawnbroker, child daycare licenses, vendor permits, and public event applications.Action: Council to review the License report. 6. AB 21-129 Request to Adopt Resolution 21-17 for the Authorization of the Destruction of Records: The Clerk's Office has identified 190 digital records in Laserfiche, identified in Exhibits A & B, that have exceeded the retention time limits established by the City's records management policy. Resolution 21-17 will authorize the City Clerk to destroy the identified records of no historical significance. All paper copies of the digital records were identified for immediate destruction with the newly revised retention manual.Action:Adopt Resolution 21-17 authorizing the destruction of documents and authorize the Mayor to sign all necessary documents. 7. AB 21-135 Request for Local Housing Incentive Program: Reimbursement Request for Thompson Place Condominiums,Units 1,2,3,4,8, 10 and 12: The Thompson Place Condominiums located on Thompson Street were platted with 12 of the 16 units as deed restricted local housing. The McCall City Council adopted Resolution 19-02, Local Housing Incentive Program, that created a reimbursement incentive program for projects that meet the criteria of a deed restriction. Attached are units 1, 2, 3, 4, 8, 10 and 12 that have executed the Deed Restriction for the Units with the new owners. Units 9 and 11 of the Thompson Place Condominiums with deed restrictions were previously approved by City Council. The deed restrictions have been reviewed by the City Attorney. Action: Approve the request for reimbursement of the amount of$10,000 each through the Local Housing Incentive Program for Units 1, 2, 3, 4, 8, 10 and 12 of the Thompson Place Condominiums and authorize the Mayor to sign all necessary documents. MCCALL CITY COUNCIL Page 2 of 15 May 13, 2021 Regular Meeting 8. AB 21-134 Request Approval of Extension of contract with General Services Administration(GSA)for an additional year: During April,Public Works and Golf staff conducted formal bidding for the 2021 Golf Course Parking Lot Repaving Project. The project consists of approximately 6,700 square yards of asphalt pulverization, grading and repaving of the existing golf course parking lot. (see attached site plan). Pulverization of the existing asphalt will enhance the existing base section as well and eliminate costs for hauling the existing asphalt offsite. This project is part of the Golf Department's CIP for FY21. The City received two bids (see attached bid tabulation). Granite Excavation, Inc. was the low bidder with a bid amount of$187,796.51. The City Engineer has reviewed Granite's bid and determined it to be responsive, accurate and appropriately priced based on current asphalt costs. Accordingly, it is staff s recommendation that City Council award the construction contract to Granite Excavation. Attached is a draft version of the Contract, site plan and bid tab. If awarded, construction will commence in mid-September 2021 to minimize impacts to the course and clubhouse activities. All work will be completed within 2 weeks of project start.Action:Award the 2021 Golf Course Parking Lot Repaving Project construction contract to Granite Excavation, Inc. in the amount of S187,796.51, authorize the Mayor to sign all necessary documents, and authorize staff to manage change orders up to 5% of the contract price. Council Member Maciaszek moved to approve the Consent Agenda as submitted. Council Member Callan seconded the motion.In a roll call vote Council Member Maciaszek,Council Member Callan, Mayor Giles, and Council Member Holmes all voted aye, and the motion carried. DEPARTMENT REPORTS Chamber of Commerce Lindsey Harris, McCall Area Chamber of Commerce representative, gave a brief report about the Summer Kick-Off event in support of businesses. Department Reports Council did not have any questions and thanked staffed for the thorough reporting. PUBLIC COMMENT Mayor Giles called for public comment at 5:35 p.m. No verbal comments were received during this part of the meeting. One comment was received via the web portal and City Clerk BessieJo Wagner read the comment: William Thomas 650 Brady Dr. McCall Idaho The continuation of the mask mandate is still needed. We are still at a high risk of Covid-19 infections in Valley County. Our major tourist draw is Ada County and they are at a very high risk of infection. Our We are doing great job of vacination in our county but we should not let up our MCCALL CITY COUNCIL Page 3 of 15 May 13, 2021 Regular Meeting precautions when we are so close. Let's continue to mask up and I ask the city to launch a campaign to get vaccinated. Hearing no more comments, Mayor Giles closed the comment period at 5:36 p.m. PUBLIC HEARING AB 21-133 Request for Approval of CUP-21-03 A Conditional use permit to construct a building over 35 feet in the CBD Zoning District Mayor Giles opened the public hearing at 5:39 p.m. Interim City Planner Diane Kushlan presented the CUP-21-03 A Conditional use permit to construct a building over 35 feet in the CBD Zoning District. A Conditional Use Permit for a building height over 35ft. that would allow for the development of a four story,mixed use building to contain retail, hostel, four apartment units, and a rooftop patio. The mixed use is directly permitted. The Conditional Use Permit is only for the height allowance. The application follows all aspects of the City Code and no alleviations from basic development standards are requested. At the April 61h Planning and Zoning Commission meeting, the Commission approved the Design Review application and recommended the City Council approve the CUP based on the Findings and Conclusions. Mrs. Kushlan covered the code requirements for a conditional use permit Conditions of Approval: 1. This Conditional Use Permit shall be exercised within twelve (12) calendar months of the date of City Council approval. 2. Prior to issuance of a building permit, the applicant shall receive final engineering t approval. 3. Prior to issuance of a building permit, the applicant shall provide proof of ten sewer connection permits. All requirements of the sewer district shall be adhered to. 4. Prior to issuance of a building permit, the applicant shall provide a set of plans stamped by a licensed architect and MPE engineering. 5. Prior to issuance of a building permit, the applicant shall provide a response from the FAA that there will be no adverse impacts to airspace, or approval from the McCall Airport Manager for an approved plan to mitigate for any adverse impacts. 6. Prior to issuance of a building permit, the applicant shall provide plans in accordance with the Fire District's requirements for the following: a. Automatic sprinklers installed in accordance with Section 903, 2015 International Fire Code. b. Fire department connection (FDC) installed in accordance with Section 912 (2015 IFC), location to be determined during plan review. C. Dry standpipe installed in accordance with Section 905 (2015 IFC) in the stairwell serving the second floor, third floor, fourth floor, and roof deck. d. Manual fire alarm system installed in accordance with Section 907 (2015 IFC). MCCALL CITY COUNCIL Page 4 of 15 May 13, 2021 Regular Meeting e. Portable fire extinguishers installed on each floor and occupancy in accordance with Section 906 (2015 IFC). f. Knoxbox/s installed in accordance with Section 506 (2015 IFC), location to be determined during plan review. Diane Kushlan stated that there were questions regarding the solar panels regarding detrimental impacts of glare from the solar panels,stating that was the reason in which the Planning and Zoning Commission removed those from the proposal and from the Council's recommendation as well as there were issues about the shadow impacts on the property to the east of this proposal. She stated that there was also significant public testimony expressing concern about the loss of private views from the lake from the development of this site; however, there is no private view easements that would be violated by the proposal. Ms. Kushlan explained the height of the building, the innovative roof collection system, storm drainage mitigation, costs related to public services, the proximity to city services, sewer service f availability,and the project would not create unreasonable production of traffic noise,smoke fume, glare, odors, or other forms of pollution. She reiterated that there were some questions regarding the detrimental impacts of glare from the solar panels as well as shadow impacts on the property to the east. The P&Z Commission was not persuaded by the third-party analysis provided by the applicant that determined the glare from the solar panels is minimal and the project is structurally sound to support snow loads. The Commission felt that the design that located the solar panels below the rim of the roof and not elevated would be a better option and that was the basis for their recommendation. She addressed parking stating that it would be accessed through Veteran's Alley. Ms. Kushlan gave details of the project that addressed traffic, sidewalks, historical and natural scenic impacts, zoning standards, and economic impacts. Ms. Kushlan continued stating that the P&Z Commission recommended approval as the design was revised and removal of the solar panels; with the conditions that the permit will have to be exercised within 12 months of the date of the City Council's approval. That prior to the issuance of building permit the applicant shall receive the final engineering approval as well as provide proof of 10 sewer connection permits and all the requirements of the sewer district will be adhered to. The conditions also stated that the applicant shall provide a set of plans stamped by a licensed engine architect and engineer and that the applicant shall provide a response from the FAA that there will be no adverse impacts to airspace or receive approval from the McCall airport manager for an approved plan to mitigate any adverse impacts. The applicant will also provide plans in accordance with the fire district's requirements Mayor Giles asked if the building would block the view of the lake from the new Library. CED Director said possibly but no one owns the view shed. There were no other comments or questions f to staff from Council. The applicant, Jeff Hatch with Hatch Design Architecture presented their project to Council. He covered areas such as parking concerns, stating that they will provide a minimum of two parking spaces for the development per apartment, providing eight on-site spaces and providing an ADA accessible stall. He stated that after working with the public works and engineering department they were able to help design an additional parking space on site, so they are proposing 10 times the required parking for this development. He stated that the proposed landscaping is native to the MCCALL CITY COUNCIL Page 5 of 15 f May 13, 2021 Regular Meeting i area. A utility plan has been provided and a snow management plan. He went over some details of the project such as the hostel, retail and office space, a large kitchen and laundry facilities, as well as 4 apartments. He spoke about some of the historical elements and building height. He showed an animated rendering of the building and how it looks compared to other buildings downtown including Alpine Village. Mr. Hatch then spoke about the solar panels. He stated that comments and concerns that came in regarding the solar panels and one of the P&Z Commissioners who brought up some photos of a local hotel in McCall that had some photovoltaic panels that had been crushed over time with snow load. They had their photovoltaic consultant provide a narrative which was presented to Planning and Zoning. He stated that they also went ahead and found a specified product that addresses their concerns. The biggest concern from P&Z was that they felt that these solar panels, over time, would break and would be crushed from the snow load. He stated that the design snow load for McCall, at maximum, is 150 PSF of snow load. The proposed photovoltaic panels that Mr. Hatch is proposing and would recommend for City Council's consideration, should they choose to allow solar, would be designed to carry 170 PSF for snow load which exceeds the required snow load for the City of McCall. In addition, durability tests have been done on this photovoltaic panel taking an inch and a half ice ball and shooting it at the panel to ensure that the panels are durable enough to not crack or split or break off and discharge pieces of the panel down onto passersby which was another concern of P&Z. He stated that they did not have the information when presenting to P&Z. He stated that in addition, this solar panel collects electricity from the sun in the summertime and in the wintertime, it collects electricity off the reflectance of sun and so even if there is snow on top of these panels, they are collecting energy from the reflected light off the patio underneath. He felt it necessary to clarify for the Council. He added that the P&Z Commission did have some concerns about the durability of the proposed materials. Many of the materials on some of the buildings around the neighborhood are kind of more wood products, siding products that have a typical lifespan between 20 and 40 years, and the product that they are proposing has an expected lifetime of up to 40 years. With maintenance,much like having to paint or stain siding products, this is another product that can be extended just like any other material there in the downtown neighborhood. Public Comments Brian Ward 214 Lenora street and owner of Crusty's Pizza, wanted to express his excitement about the proposed project and his approval. He stated that being a business owner in downtown any type of foot traffic in the area is huge. After five o'clock there is not a not a lot going on in the downtown area. He stated that this would provide an option for people to be able to travel McCall that aren't necessarily looking just to rent a house and provide an opportunity for those people to come enjoy our beautiful town in our beautiful county and our beautiful state as well. He stated that he was 100%behind Bill Hatch and behind this project and would love to see it come through. He stated that he appreciated the opportunity to speak. A Three comments were received in writing and forwarded to the Council and applicant and attached E as Attachment 1. In rebuttal of some of the written comments, Mr. Hatch stated that the commonality of all three of the comments really has to do with concern for parking. He stated that they have worked very MCCALL CITY COUNCIL Page 6 of 15 May 13, 2021 Regular Meeting i f t x diligently with staff and with the neighbors to ensure that they exceed the expectation of city code for providing parking and ample parking not only for the proposed residents of the development but also the public. They have worked to provide 10 on-site parking spaces and 17 off street parking spaces. He stated his appreciation of the Council's time and consideration for the proposed F project, proposed application, and consideration of the solar panel array. He reiterated for clarity that the panel array, from a glare standpoint, are set basically flat with a very slight cant to them for drainage of the snow melt system and the amount of glare that you would receive off the panels is very negligible. Hearing no other comments, Mayor Giles closed the public hearing at 6:30 p.m. Council Member Callan concerned about solar panels stating that in the City Code the CBD zone allows the 50 feet with a conditional use permit. She stated that to go solar is great and did not ' think that there would be a lot of reflection off the panels. However, by putting the solar panels on, it does extend above those 50 feet which is outside of our parameters of our code. Council Member Holmes was concerned with parking stating that on a normal basis it looks like { the parking provided is appropriate but in the winter months she thinks it is not appropriate at all. She did not feel that the on-street parking could be counted full time especially in that zone where people are just trying so hard to find parking and walk within the central business district. Council Member Holmes' next question was regarding providing hostel rooms, while she thought they were very attractive for the city, she felt that the City really needed to focus on affordable housing and right now bringing in hostel rooms seems a little lacking and does not seem like where the City needs to be right now. Council Member Maciaszek stated that from the staff presentation and from all the information ' provided, it is his understanding that the entire project meets code and therefore he would be in favor of approving it, regardless of any personal thoughts about whether it's viable or if they can accommodate the parking in the winter because you can't park on the streets. He felt that it was an issue for the applicant. He stated that if it meets code then he will be voting based upon that. Mayor Giles stated that he was having a little difficulty with the height limitation on what is appropriate. He stated that the presentations both by staff and the applicant have been helpful, but he was struggling with the height of the project. Council Member Callan asked the Council for their thoughts on the solar panels if solar panels were part of the project. She realized that was a condition that was provided from the Planning and Zoning to approve without the solar panels but would like a discussion to include the panels. There was some discussion as to why the solar panels were removed from the project. Ms. Kushlan stated that the P&Z Commission's recommendation was that the solar panels on the roof, the very highest portion of the building,be removed. She stated that whether the applicant can put them not on the roof of the building and still utilize them or not was a question for the applicant. She reiterated that the recommendation before the Council was the building without the solar panels on the rooftop. MCCALL CITY COUNCIL Page 7 of 15 May 13, 2021 Regular Meeting Mr. Hatch clarified stating that in working with staff after the findings of the P&Z Commission, they met with Michelle and discussed the concerns that the P&Z Commission had brought forth evidence of other solar panel systems in McCall failing due to load concerns and being crushed over time. He stated the concerns that were expressed to them were about the ineffective manner and product type of the solar panels and that P&Z had presented concerns of them splitting breaking and potentially falling onto pedestrians passing by. Mr. Hatch stated that what he was proposing for consideration would be to maintain the proposed solar panel location that was previously proposed to the P&Z Commission with a product that would meet the concerns of the P&Z Commission. Stating that it was his understanding that the concern had to do more about the safety and inefficiency of the solar panel products that they were familiar with and less about the concern for height. He stated that working with the planning staff there is an exception for that height regarding antennas and other such ancillary structures to a building. City Clerk asked the City Attorney if the Public Hearing needed to be re-opened. Mr. Nichols commented that when you are referencing city code it is not an item of evidence. The applicant had to clarify whether the applicant was accepting the recommendation of the P&Z Commission or not and so he is clarifying that they are still asking for the solar panels on the roof. That is not a factual issue, it is just a clarification of what the applicant presented to the council. It was clarified that the P&Z Commission's recommendation was approval without any solar panels. Community and Economic Development Director Michelle Groenevelt explained that staff brought forth the Planning and Zoning recommendation, it was not necessarily the staff recommendation. Staff then consulted with the applicant after the Planning and Zoning Commission had a concern about structural elements of the solar panels which may have been a little bit outside of the Planning and Zoning Commission purview. The Planning and Zoning Commission also had concerns with glare. She stated that those were the two major issues, so staff offered up to the applicant that they could present the solar panels to the City Council since the Planning and Zoning Commission is a recommending body and that City Council makes the final decision. Council worked through the next steps with the City Attorney's assistance. Mr. Nichols stated that The Council has findings in front of them for consideration. The Council could choose to vote on the findings as they are, they could amend the findings, or they could request that staff amend the findings and bring them back. He also stated that it would be best to have discussion and see if the Council is even ready to approve the findings as presented before having a discussion on whether to amend the findings. If the Council approves the findings, then the Council could have a discussion regarding the solar panels. There was a brief discussion on process. s Council Member Callan stated that as a city we adopt rules, the planning and zoning advise the Council of these rules. She stated that the project does meet all the conditions of what the city has adopted in the code. She recapped the application and agreed that no matter what is being built downtown,there is never enough parking;however,their project follows code. She also stated that the request for solar panels also meets code and would allow them with this project. MCCALL CITY COUNCIL Page 8 of 15 May 13, 2021 Regular Meeting Council Member Holmes stated that based on her earlier comments she is not in favor of the project at this time. Council Member Maciaszek stated that he read the findings in fact to say that after the P&Z Commission's discussion, the request for the solar panels was eliminated from the proposal. He stated that he was basing his opinion on the fact that the solar panels were eliminated from the project that was presented to the Council. He is in favor of the findings as presented because the project meets code and in the findings the Council was presented with did not include solar panels. It was clarified again that if the Council approved the findings, they could then discuss whether to add the solar panels. Mayor Giles stated that he was still hung up on the height. He stated that he has an issue with that but as both Council Member Maciaszek and Council Member Callan stated it does meet code and has been addressed in the paperwork. Council Member Maciaszek moved to approve the Findings and Conclusions for CUP-21-03 A Conditional use permit to construct a building over 35 feet in the CBD Zoning District as recommended by the McCall Area Planning and Zoning Commission and authorize the Mayor to sign all necessary documents. Council Member Callan seconded the motion. Council Member Maciaszek, Council Member Callan, and Mayor Giles all voted yes, Council Member Holmes voted no, and the motion carried. The Council had further discussion about the solar panels. Council Member Callan is a proponent of solar power, she felt that solar energy is the way to go and with the current technology they can handle the snow load. She stated that many are looking for green energy, so why not allow it. Council Member Maciaszek stated that that the applicant had revised their height request with the solar panels from 52 feet, and the maximum allowable height in CBD is 50 feet. He acknowledged that while there are allowable exceptions for antennas, staircases, cupolas, chimneys, and steeples, but did not feel that there were exceptions to accommodate solar panels. He stated that going over 50 feet was not clear that that would meet code. He wanted to have some clarification that that there is allowance for them to go to 52 feet. He stated that he felt that he did not have that clarification and did not see how solar panels meet the language in the code. Therefore, he would be against solar panels for this project. Mayor Giles asked Bill Nichols if he could ask staff about the height and does our current code count the solar panels as an exception. Mr. Nichols stated that it was a fair question. He also reminded the Council that they are allowed to interpret City code such that something may not be in the list of acceptable things that are above 50 feet, but the Council can determine whether those exceptions, and in this case, whether solar panels and the supports to hold them up fit within that exception. He stated that is reasonable for Council to interpret code if there isn't any specific reference to solar panels. MCCALL CITY COUNCIL Page 9 of 15 May 13, 2021 Regular Meeting Ms. Kushlan stated that most codes allow for exceptions from the height, and they are usually described as appurtenances. She stated that the city code is very explicit in terms of what those appurtenances are. She stated that this question came up with the Planning and Zoning Commission as well and they did look at some other codes such as Sun Valley and a couple of other mountain towns and there are exceptions allowed for solar panels. She stated that staff has on their to do,to look at that definition of exceptions to not make it as explicit because technology is changing and there's a lot of rooftop appurtenances that are happening that probably weren't around when the code was written back 20 or 30 years ago. Council Member Holmes stated that since they were talking about appurtenances, she thinks it's implied that this would be one of those based on current times. She stated that although she voted no on the project, she would say that solar would be one of those appurtenances. Mayor Giles agreed. With help from Mr. Nichols the following motion was made. Council Member Callan motioned to amend the findings to approve installation of solar energy panels on the roof of the structure as proposed by the applicant. Council Member Holmes seconded. In a roll call vote Council Member Callan, Council Member Holmes, and Mayor Giles all voted aye, Council Member Maciaszek voted no, and the motion carried. AB 21-132 Request for A Zoning Code Amendment to Amend MCC 3.7.031: Scenic Route Zone, 3.7.032(k) Requirements for Development—An Ordinance Adoption Mayor Giles opened the public hearing at 7:05 p.m. Interim City Planner Diane Kushlan presented the Zoning Code Amendment to Amend MCC 3.7.031: Scenic Route Zone, 3.7.032(k) Requirements for Development. The amendment would change the landscaping requirements for development within the Scenic Route Zone including the basis for the amount, location, and design of landscaping. In January 2021, the City adopted new provisions for landscaping along scenic corridors. The first application to be reviewed under the new provisions came before the Planning and Zoning Commission in March. At that time, it was apparent to everyone including the Commission, applicant, and staff that the requirement of trees and shrub required was too intense. There are several scenic route applications coming before the Commission, so it was imperative to amend this new section as quickly as possible. At the April P&Z meeting, the McCall Area Planning and Zoning Commission recommended approval of CA- 21-01. There were no discussion or questions from Council. Mayor Giles called for public comment at 7:10 p.m. No written or verbal comments were received. Mayor Giles closed the public hearing at 7:11 p.m. Council Member Holmes moved to suspend the rules, read by title only, onetime only Ordinance No.1001. Council Member Maciaszek seconded the motion. In a roll call vote Council Member Holmes, Council Member Maciaszek, Mayor Giles, and Council Member Callan all voted aye, and the motion carried. MCCALL CITY COUNCIL Page 10 of 15 May 13, 2021 Regular Meeting F City Clerk BessieJo Wagner read Ordinance No. 1001: An ordinance of the city of McCall, Valley County, Idaho, amending section 3.7.032, Requirements for Development, (i), Landscaping, of the McCall City Code to amend the number of native shrubs from 5 to 3 each ten feet of linear street frontage along the scenic route, their location and arrangement, and to provide that the administrator shall recommend resolution of conflicts in the use of snow storage or utility easements. Council Member Callan moved to adopt Ordinance No. 1001 approving the zoning code amendment, CA-21-01, to amend 3.7.031 Scenic Route Zone, approve the summary for publication, and authorize the Mayor to sign all necessary documents. Council Member Maciaszek seconded the motion.In a roll call vote Council Member Callan,Council Member Maciaszek,Mayor Giles, and Council Member Holmes all voted aye, and the motion carried. AB 21-130 Request to Adopt an FY21 Budget Amendment Ordinance Mayor Giles opened the public hearing at 7:16 p.m. City Treasurer Linda Stokes presented the FY21 Budget Amendment Ordinance. The memorandum details the appropriation of Fund Balances to provide a loan from the General Fund to the Recreation Fund to relocate Park Operations to the Central Idaho Historical Museum site and to appropriate FY20 Tourism Local Option Taxes for the Parks Department noxious weed program that was delayed until FY21 due to COVID-19 concerns. A public notice of this budget public hearing was published in the Star News on May 6 and May 13. F There were no questions or discussion from Council. Mayor Giles called for public comment at 7:19 p.m. No written or verbal comments were received. Mayor Giles closed the public hearing at 7:20 p.m. Council Member Callan moved to suspend the rules, read by title only, Ordinance No.1002. Council Member Holmes seconded the motion. In a roll call vote Council Member Callan, Council Member Holmes, Mayor Giles, and Council Member Maciaszek all voted aye, and the motion carried. City Clerk BessieJo Wagner read Ordinance No. 1002: s An ordinance amending Ordinance No. 1000, the Annual FY21 budget, to appropriate fund = balances of the City of McCall; providing for a title; providing for findings; providing for the adoption of a budget and the appropriation of expenditures of sums of money to defray the necessary expenses and liabilities of the city of McCall. In accordance with the object and purposes, and in the certain amounts herein specified for the fiscal year beginning October 1,2020 and ending on September 30, 2021; providing for the levy of a sufficient tax; and providing for an effective date and the filing of a certified copy of this ordinance with the Secretary of State. Council Member Callan moved to adopt Ordinance No. 1002 amending the FY21 Appropriations Ordinance No. 1000 and authorize the Mayo to sign all necessary documents. MCCALL CITY COUNCIL Page 11 of 15 May 13, 2021 Regular Meeting k Council Member Holmes seconded the motion. In a roll call vote Council Member Callan, Council Member Holmes, Mayor Giles, and Council Member Maciaszek all voted aye, and the motion carried. The Council recessed for a short break at 7:23 p.m. Mayor Giles reconvened the meeting at 7:29 p.m. BUSINESS AGENDA AB 21-127 The 4th of July Activities and Alcohol Restriction Discussion and Direction to Staff Police Chief Justin Williams and Communications Manager Erin Greaves presented the discussion regarding the 41" of July activities and obtain direction from Council regarding the expired MOU with IDPR and VCSO pertaining to alcohol restrictions in waterfront parks. Chief Williams stated that considering that masks have been lifted throughout most of the US and the State of Idaho being in stage four, the 41" of July will look a little different than 2020. Applications are being submitted for fireworks and some plans for the lake front. Communications Manager Erin Greaves briefed the Council on ideas for Lakeside Liberty Fest to focus on non-profits and locals. She stated that other activities such as a volleyball tournament, movie night, and a slip and slide at Art Roberts Park. She stated the Covid protocols for sanitation will be implemented and that the Chamber plans to put out their 10 days of fun surrounding the 4t" of July. Chief Williams and his team have been in contact with the Valley County Sheriffs Office and Idaho Department of Parks and Recreation (IDPR) regarding the MOU and alcohol restrictions. IDPR has requested that the City and county join in on another MOU for the next five years. He asked the Council to consider the MOU or to consider a year by year as the City does not necessarily need an MOU to manage the City's parks. He would also recommend that the Council restrict alcohol in parks this year since the 4'h falls on the weekend. His recommendation is to restrict alcohol on Saturday and Sunday. Both Valley County and IDPR are looking at a much longer time frame. Chief Williams recommended that in place of the MOU that the Council provide a letter of support to the other agencies regarding alcohol restrictions. He also stated that the issue needs to be visited annually. Overall, the Council was supportive of the restrictions proposed by Chief Williams and the letter of support to the other agencies. The letter of support and Resolution to restrict alcohol will come to the next meeting. AB 21-126 Little League of Central Idaho and Parks & Recreation Request for Reallocation of LOT Funds and MOU for shared equipment and storage facility City Clerk BessieJo Wagner presented the reallocation of Local Option Tax (LOT) funds and Memorandum of Understanding (MOU)for the Little League of Central Idaho and Parks & Recreation shared equipment and storage facility. Little League of Central Idaho (LLCI) is a new youth sports organization of dedicated parent coaches that offer a competitive travel baseball team for local youth. The club has non-profit status and has worked closely with the Recreation Department for registration assistance and new equipment amenities and storage space that will complement both programs. The LLCI approached the City of McCall Parks and Recreation MCCALL CITY COUNCIL Page 12 of 15 May 13, 2021 Regular Meeting a Department about partnering with the club to help install new batting cages and create additional storage space at Gold Glove Park in the form of a prefabricated shed like the existing shed on site. The Little League of West Central Idaho was awarded $3500 in Local Option Tax(LOT) funds to purchase two portable pitching mounds. After purchasing one mound they realized there was an immediate need for storage for said mound. Working with the City Parks & Recreation Department, they would like to reallocate the remaining funds to build a storage facility at Golden Glove Park instead of purchasing a second mound. The LLCI has submitted an FY22 LOT application to construct batting cages on site. Additionally, staff would like to establish a formal MOU with LLCI as it relates to the shared use of the equipment, electricity, and additional storage shed to be placed next to the city's existing storage shed at Gold Glove Park. t Council Member Holmes moved to approve the MOU and re-allocation of 2020 LOT funds with the Little League of Central Idaho as requested by LLCI and approve the Mayor to sign all necessary documents. Council Member Maciaszek seconded the motion. In a roll call vote Council Member Holmes, Council Member Maciaszek, Mayor Giles, and Council Member Callan all voted aye, and the motion carried. AB 21-131 Request for Contract Award of E. Lake Street Waterfront and Brown Park Improvement Project to Falvey's LLC Parks & Recreation Director Kurt Wolf presented the contract award of E. Lake Street Waterfront and Brown Park Improvement Project. Over the past year City Staff, with the assistance of Horrocks Engineers and the MRA Board, has put together a final project to utilize McCall Redevelopment Agency (MRA) funds to implement portions of the agency's Urban Renewal master plan. The project consists of shoreline restoration and reconstruction along E. Lake Street and park restoration and improvements within Brown Park. The project will leverage funds received from a Land and Water Conservation Fund Grant, Local Option Tax Grant, and City CIP funds for the play structure replacement in Brown Park. It is anticipated that the work associated with this phase will require—60 working days to construct beginning in late May or early June and concluding in late September. Horrocks Engineering conducted formal bidding for the E. Lake Street Waterfront and Brown Park Improvement Project construction contract. The bid opening occurred on 4/29/21 and the City received one (1) formal bid. Horrocks Engineers reviewed the received bid for accuracy and responsiveness. The letter from Project Engineer, Heidi Carter, discusses the bid results in comparison to the Engineer's estimate and provides a recommendation for contract award to the responsive bidder, Falvey's LLC for both the base bid and bid alternates 1,2, and 3. Adequate funding is available in MRA Funds for FY21 to award the construction contract. The MRA Board unanimously approved during their 5/4/21 meeting. Based on projected Urban Renewal District tax revenues expected by September 30, the MRA Board recommends those additional funds be used for the project and that Council authorize staff to manage a no-to-exceed contingency amount to cover change orders, and/or add additional work MCCALL CITY COUNCIL Page 13 of 15 May 13, 2021 Regular Meeting i related to the project. This will allow for maximum utilization of all MRA funds before the close out of the Urban Renewal plan area on September 30, 2021. Council Member Callan moved to award the E. Lake Street Waterfront and Brown Park Improvement Project construction contract to Falvey's LLC.in the amount of$1,115,115.50; authorize the Mayor to sign all necessary documents; and authorize City staff to manage change orders up to$200,000 over the original contract amount while not exceeding available MRA funds. Council Member Holmes seconded the motion. In a roll call vote Council Member Callan,Council Member Holmes,Mayor Giles, and Council Member Maciaszek all voted aye, and the motion carried. AB 21-134 Request for Contract Award of a 2021 Golf Course Parking Lot Repaving Project Golf Course Superintendent Eric McCormick presented the contract award of a 2021 Golf Course Parking Lot Repaving Project. During April, Public Works and Golf staff conducted formal bidding for the 2021 Golf Course Parking Lot Repaving Project. The project consists of approximately 6,700 square yards of asphalt pulverization, grading and repaving of the existing golf course parking lot. (see attached site plan). Pulverization of the existing asphalt will enhance the existing base section as well and eliminate costs for hauling the existing asphalt offsite. This project is part of the Golf Department's CIP for FY21. The City received two bids. Granite Excavation, Inc. was the low responsive bidder with a bid s amount of$187,796.51. The City Engineer has reviewed Granite's bid and determined it to be responsive, accurate and appropriately priced based on current asphalt costs. Accordingly, it is staff s recommendation that City Council award the construction contract to Granite Excavation. If awarded,construction will commence in mid-September 2021 to minimize impacts to the course and clubhouse activities. All work will be completed within 2 weeks of project start. Council Member Callan moved to award the 2021 Golf Course Parking Lot Repaving Project construction contract to Granite Excavation, Inc. in the amount of $187,796.51, authorize the Mayor to sign all necessary documents, and authorize staff to manage change orders up to 5% of the contract price. Council Member Maciaszek seconded the motion. In a roll call vote Council Member Callan, Council Member Maciaszek, Mayor Giles, and Council Member Holmes all voted aye, and the motion carried. Upcoming Meetings Schedule Discussion Council discussed upcoming meetings. EXECUTIVE SESSION At 8:15 p.m. Council Member Holmes moved to go into Executive Session for: • Personnel - 74-206 (1)(b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public-school student MCCALL CITY COUNCIL Page 14 of 15 May 13, 2021 Regular Meeting • Records-Pursuant to Idaho Code§74-206(1)(d)To consider records that are exempt from disclosure as provided in chapter 1, title 74, Idaho Code Council Member Callan seconded the motion. In a roll call vote, Council Member Holmes, Council Member Callan, Mayor Giles, Council Member Maciaszek, and all voted aye, and the motion carried. Council administered the City Manager's performance evaluation. RETURN TO OPEN SESSION At 8:33 p.m. Council Member Maciaszek moved to return to Open Session. Council Member Callan seconded the motion. In a voice vote, all members voted aye, and the motion carried. ADJOURNMENT Without further business, Mayor Giles adjourned the meeting at 8:34 p.m. OF MeC��'''�, v ATTEST: �► �•� o Robert 9. Giles, Mayor O BessieJo Wag dr, City Cl MCCALL CITY COUNCIL Page 15 of 15 May 13, 2021 Regular Meeting ATTACHMENT 1 5/13/21 Public Comments related to CUP-21-03 S 1 5/1/21 12:01:39 Jean Odmark 141 east lake street....PO Box 238 M<call IDd Against This Projected project needs to be on a larger piece of land where there is ample overnight parking for 4,2brm condos,their guests and users of the beds in the hostel area. The lower retail level patrons could use the 2 hr min street parking that is overwhelmed by the parking spaces previously available. Guests and owners of the condos would gravitate toward infringing on the privateer parking spaces of the library, 2 banks, park street plaza, hospital auxiliary and the residential condos behind the ice skating rink. The size and residential intention of this project is not able to furnish adequate parking for overnight use. My assumption is that the 35' height limit will be maintained. I am opposed to the City approving this project... respectfully,Jean Odmark 2 5/9/21 22:15:49 David McQuadeCommunity Congregational Church, 901 1st St, McCall, ID 83638 Against "RE: CUP-20-03 FROM: McCall Community Congregational Church Our community church, built in 1917 and located at 901 First Street, has history tied to Tom McCall, he donated the land and was a member of the church. We are concerned about maintaining the historic character of downtown McCall, it is worth saving. Our beautifully situated, quaint logging town is losing it's charm with buildings like the one proposed at 901 2nd Street. The design is totally out of character with our mountain town and makes no attempt to blend in. There is too much being packed into a small area, parking is a HUGE issue, especially since the city has reduced parking on 2nd Street and this building plans to utilize street parking. Also in winter you cannot park overnight on the streets due to snowplow access.The idea of having business/retail space on the ground floor isn't practical partly because there are many empty business spaces in the town core. I'm sure the city is delighted to think of having a youth hostel in town but once again,too little space to be useful,just sounds good. The building's 4 story height is pushing the city zoning regulations and the ugly modern look is counter to what makes McCall special. As stated in a May 6 Letter to the Editor,the Maverik station is getting attention that also needs to be turned towards this project. The library expansion will create more parking issues, competition for space is a major problem and the 3 city needs to address this now--not just say we are all going to be riding bikes. The library sadly looks very modern in its design but for all the efforts for a view, it won't have one if 901 2nd Street is approved. Please take a serious look at all that is being packed into a space too small for the planned contents and its impact on the neighborhood, including 2 banks. McCall Community Congregational Church, David McQuade,Trustee" 3 5/13/21 10:06:20 Dean &Patty Hovdey Home Town Sports, Inc PO Box 1406 300 Lenora Street McCall, ID 83638 Against "We are writing to express our comments regarding the proposed project of the 4 story retail, hostel and condominium units at 901 Second street in McCall. We have been commercial neighbors within 300 ft of this proposed project for 20 years at Home Town Sports. We know the neighborhood very well. In our opinion, public parking within the block is extremely tight and causes much angst for our customers and the public, especially during the winter months when snow removal becomes an oabstacle, and during peak seasons year round. US Bank serves a lot of auto traffic with the ATM and drive thru banking. It gets VERY congested at times. Having this proposed building adjacent to the alley would make it worse. We also feel strongly about honoring the 35' height limitations on building projects. PLEASE take into consideration,the building restrictions already in place. We are strongly opposed to a building of this size and use for this location. Respectfully Submitted, Dean & Patty Hovdey Home Town Sports, Inc." MCCALL CITY COUNCIL May 13,2021 Regular Meeting E