Loading...
HomeMy Public PortalAbout2008-07-21A 1. PRAYER a. Courrcihnan Jim Penfold 2. PLEDGE OF ALLEGIANCE 3. CALL TO ORDER 4. ROLL CALL 5. PUBLIC HEARINGS 6. MISCELLANEOUS AGENDA ITEMS 7. MINUTES AND REPORTS RECEIVED AND FILED a. CVB Reports and Minutes (available for review in City Cleric's Office) b. CAMPO Technical Committee, June 5, 2008 C. Council Committee on Administration, June 4, 20081 d. Transportation & Traffic Commission, June 5, 2008 e. Parks & Recreation Commission, June 3, 2008 f. Historic Preservation Commission, June 10, 2008 g. Board ofAdjustment, April 8, 2008 h. Planning & Zoning Commission, Jenne 12, 2008 8. COUNCIL LIAISON REPORTS a. Administration Committee b. Finance Committee C. Public Safety Committee d. Public Works & Planning Committee e. Ad Hoc Committees, if any 9. ANNOUNCEMENTS OF OTHER UPCOMING MEETINGS AND EVENTS a. Public Forum to meet Ward 3 Nominees - July 28, 4:00-6:00 PM 10. APPOINTMENTS BY THE MAYOR 11. PRESENTATIONS FROM STAFF, CONSULTANTS & INVITED GUESTS a. Gloria Enloe - Quarterly JCTV Report b. Mike Downing - CORE Report C. Steve Schlueter - Reinnbmsement for storm mitigation Agenda Recap -July 21, 2008 Page 2 12. PRESENTATIONS FROM THE GALLERY - All individuals will be limited to 5 minutes without exception. Allpresentationsshall be made from thepodiunt unless other accommodation is requested and granted a. 13. COUNCIL COMMENTS IN RESPONSE TO PRESENTATIONS 14. CONSENT AGENDA —Approved a. Minutes of July 7, 2008 City Council Meeting 15. BILLS INTRODUCED a. 2008-31 Authorizing Supplemental Appropriation within the Park Fund (Koos) Staff Steve Schlueter 16. BILLS PENDING a. 2008-29 Authorizing Engineering Contract with Bartlett & West, Inc. For Design of Roundabout at Tanner Bridge & Ellis (Penfold) Staff.• Pat Sullivan Passed as Ord. 14377 b. 2008-30 Vacating Right -of -Way on a Portion of Cole Drive (Penfold) Staff: Pat Sullivan Passed as Ord 14378 17. INFORMAL CALENDAR 18. RESOLUTIONS —Adopted a. RS2008-14 Authorizing Release of Special Tax Lien (Koon) Staff: Nathan Nickolaus 19. SCHEDULED REPORTS 20. NEW BUSINESS a. Nominations of Ward 3 City Council Member i. NOMINATIONS MADE: (1) Dr. Bryan Pope (2) Donna Hildebrand (3) Jerry Thomas (4) Anita Randolph 21. UNFINISHED BUSINESS a. 22. ADJOURNMENT ............ NOTICE OF MEETING AND CITY COUNCIL AGENDA MONDAY, JULY 21, 2008 - 6:00 P.M. CITY COUNCIL CHAMBERS -JOHN G. CHRISTY MUNICIPAL BUILDING -320 E. MCCARTY STREET PI oWl4j;: 1. PRAYER a. Councilman Jim Penfold 2. PLEDGE OF ALLEGIANCE 3. CALL TO ORDER 4. ROLL CALL 5. PUBLIC HEARINGS 6. MISCELLANEOUS AGENDA ITEMS 7. MINUTES AND REPORTS RECEIVED AND FILED a. CTB Reports and Minutes (available. for review in City Clerk's Office) b. CAMPO Technical Committee, June 5, 2008 C. Council Committee on Administration, June 4, 20081 d. Transportation & Traffic Commission, Jame 5, 2008 e. Parks & Recreation Commission, June 3, 2008 f. Historic Preservation Commission, June 10, 2008 g. Board ofAdjusunent, April 8, 2008 h. Planning & Zoning Commission, June 12, 2008 8. COUNCIL LIAISON REPORTS a. Administration Committee b. Finance Committee C. Public Safety Committee d. Public World & Planning Committee e. Ad Hoc Committees, if any 9. ANNOUNCEMENTS OF OTHER UPCOMING MEETINGS AND EVENTS a. Public Forum to meet Ward 3 Nominees - July 28, 4:00-6:00 PM On, Council Agenda -.Iuly 21, 2008 Rev..4dv 17, 2008 (10:28am) Page 2 10. APPOINTMENTS BY THE MAYOR 11. PRESENTATIONS FROM STAFF, CONSULTANTS & INVITED GUESTS a. Gloria Enloe - Quarterly JCTV Report b. Mike Downing - CORE Report 12. PRESENTATIONS FROM THE GALLERY - All individuals will be limited to 5 minutes without exception. All presentations shall be made from the podium carless other accommodation is requested and granted a. 13. COUNCIL COMMENTS IN RESPONSE TO PRESENTATIONS 14. CONSENT AGENDA a. Minutes of July 7, 2008 City Council Meeting 15. BILLS INTRODUCED a. 2008-31 Authorizing Supplemental Appropriation within the Park Fund (Koon) Staff' Steve Schlueter 16. BILLS PENDING a. 2008-29 Authorizing Engineering Contract with Bartlett & West, Inc. For Design of Roundabout at Tanner Bridge & Ellis (Penfold) Staff: Pat Sullivan b. 2008-30 Vacating Right -of -Ajay on a Portion of Cole Drive (Penfold) Staff Pat Sullivan 17. INFORMAL CALENDAR 18. RESOLUTIONS a. RS2008-14 Authorizing Release of Special Tax Lien (Koos) Staff- Nathan Nickolaus 19. SCHEDULED REPORTS 20. NEW BUSINESS a. Nominations of Ward 3 City Council Member 21. UNFINISHED BUSINESS a. 22. ADJOURNMENT NOTICE OF MEETING WORK SESSION of the CITY COUNCIL City of Jefferson, Missouri July 21, 2008 5:45 P.M. John G. Christy Municipal Building 320 E. McCarty Main Conference Room AGENDA 1. Discussion of July 21, 2008 City Council Meeting Agenda Items 2. Adjournment MINUTES TECHNICAL COMMITTEE CAPITAL AREA METROPOLITAN PLANNING ORGANIZATION June 5, 2008 10:00 a.m. VOTING MEMBERS PRESENT Cole County: Larry Benz, Vice Chairman Eric Landwehr Jefferson City: David Bange* Eric Barron Ron Craft Bill Lockwood* Janice McMillan, Chairman Matt Morasch* Alan Morrison Richard Turner Missouri DOT: Dion Knipp, Designee for Michael Dusenberg Bill Robinett Alan Trampe Private Transportation Interest: Tom Kolb *Arrived Late VOTING MEMBERS ABSENT Paul Winkehnann, Callaway County EX -OFFICIO MEMBERS PRESENT Donny Hamilton, Federal Highway Administration Eric Bernskoetter, Missouri Department of Transportation EX -OFFICIO MEMBERS ABSENT Daniel Nguyen, Federal Transit Administration STAFF PRESENT (Non-Votine) Anne Stratman, Administrative Assistant, City of Jefferson Michael Brown, Planning Intern STAFF ABSENT (Non -Voting) Sonny Sanders, Planner I, City of Jefferson OTHERS PRESENT Charlie Brzuchalski, Office of Administration, Division of Design & Construction Pamela Murray, City of Holts Summit Cody Wilbers, Intern, Federal Highway Administration Kris Hilgedick, News Tribune 1. Call to Order and Roll Call Ms. McMillan called the meeting to order. A quorum was present with I I of 15 voting members present. 2. Adoption of Agenda Mr. Benz moved and Mr. Kolb seconded to adopt the agenda as reordered in order to hear new business first. The motion passed unanimously. 3. Approval of Minutes from the meeting of May 1, 2008 Mr. Robinett moved and Mr. Barron seconded to approve the May 1, 2008 meeting minutes as written. The motion passed unanimously. Minutes/Capital Area Metropolitan Planning Organization Technical Committee June 5, 2008 Page 2 4. Communications from the Presiding Officer The following correspondence was received and distributed: • Mr. Donny Hamilton, Federal Highway Administration; pertaining to the functional reclassification of the 700 & 800 blocks of E. Capitol Avenue and the 200 & 300 blocks of Chestnut Street; • OneDOT approving the TIP Amendments for intersection improvements at (1) Tanner Bridge Road and Ellis Boulevard; (2) Jefferson Street and Stadium Boulevard; (3) Stadium Boulevard and Lafayette Street; and (4) E. McCarty Street and Eastland Drive. 5. New business a. FY2009-2012 Transportation Improvement Program (TIP). Mr. Morrison discussed the proposed schedule and project application form and stated that projects are due June 13, 2008. He requested that the section showing a projects relationship to SAFETEA-LU Planning Factors be completed and returned with the project application. Mr. Robinett suggested adding the deadline for returning TIP projects on the project application form; Ms. McMillan suggested including space for a brief narrative describing the project. b. Draft 2009 Unified Planning Work Program Mr. Morrison distributed a proposed schedule and advised that comments and recommendations from members are due June 20, 2008. He explained that the overall budget for FY2009 is less than last year's ($180,029 compared to the overall budget for FY2008 of $183,316). Ms. Murray noted references to Holts Summit on Page I and in the table on Page 18 should be corrected, as there is no agreement with Callaway County at this time to help fund the local match for FY 2009. Ms. Murray stated that they have tentatively scheduled a joint session to discuss this matter. Mr. Benz moved and Mr. Morasch seconded to table consideration to July 10, 2008. The motion passed unanimously. 6. Old Business a. TIP2007-15. Amendment to the FY2007-2010 Transportation Improvement Program to Add a Project. (Tabled from April 3 and May 1, 2008). The City of Jefferson Parks, Recreation & Forestry requests an amendment to the 2007-2010 Transportation Improvement Program for a pedestrian and bicycle path over the US 54/63 Missouri River Bridge. Estimated cost of the project is $5.5 million over three years. Mr. Lockwood explained that Coast Guard approval is required to suspend the bicycle and pedestrian crossing under the Missouri River Bridge. He said that Jacobs Engineering has been authorized by MoDOT to continue with the preliminary design work and will meet with the Coast Guard within the next six months. He suggested not amending the TIP at this time but instead include this project in the new FY2009-2012 TIP. Mr. Knipp stated that no program agreements between MoDOT and the City, as far as federal funds, have been put in place as yet, and concurred with Mr. Lockwood to not pursue the TIP amendment. Mr. Bemskoetter clarified that if any funds are to be expended in FY2008, this project must be included in the current TIP and STIP. If the project does not start until FY2009, then there is no need for a TIP amendment, and this project can be included in the new TIP. Mr. Bemskoetter also noted a correction to the cost breakout showing local funds that should be shown as state funds. Mr. Benz moved and Mr. Morasch seconded to remove TIP Amendment 2007-15 from consideration. The motion passed unanimously. Minutes/Capital Area Metropolitan Planning Organization June 5, 2008 Technical Committee Page 3 b. Update on TIP Amendment 2007-14. (Tabled by the Board of Directors on May 21, 2008 to their June 18, 2008 meeting). The City of Jefferson Department of Parks, Recreation and Forestry, requests an amendment to the 2007-2010 Transportation Improvement Program, for a 10' wide concrete pedestrian and bicycle path along two possible routes; Option 1) From the YMCA Drive at Stadium Boulevard to the intersection of Rosewood Drive and Ellis Boulevard OR, Option 2) From Chestnut Street at Leslie Boulevard to the intersection of Rosewood and Ellis Boulevard. Estimated cost of the project is $540,500. Mr. Lockwood explained that MoDOT submitted an application to the Central District Transportation Enhancements Review Selection Committee identifying Option One as the preferred route. The limits of this project will be from Stadium Boulevard to Aurora Drive. Future plans include extending Aurora Drive to Hough Park. Mr. Lockwood clarified that the estimated cost of the project will remain the same. Ms. McMillan explained that no action is necessary however this information will be forwarded to the Board for their consideration. Member News, Project Updates Cole County -- Mr. Landwehr gave an update on the North Moreau Creek bridge replacement project and the Wildwood Drive extension project. Holts Summit -- Ms. Murray gave project updates for the City of Holts Summit. Jefferson City -- Mr. Bange reported on the trail extension from County Park Lake to Covington Gardens and the various intersection improvements proposed throughout the city. --Mr. Lockwood reported on the Lewis & Clark Trailhead Plaza and Adrian's Island project. --Ms. McMillan gave an update on the proposed Menards Home Improvement Store. --Mr. Morasch reported on the Missouri Boulevard bus stop improvements. Missouri Department of Transportation —Mr. Trampe gave an update on the new Wal-Mart at City View Drive --Mr. Brzuchalski gave a status report on the Federal Courthouse 8. Other Business Ms. McMillan introduced Michael Brown, Planning Intern, who is working with MPO staff on the functional classification project. Mr. Cody Wilbers introduced himself as the summer intern working with Mr. Hamilton at the Federal Highway Administration, 9. Public Comment None received. 10. Adjournment With no further business, Mr. Benz moved and Mr. Bange seconded to adjourn the meeting at 10:56 a.m. Respe lly submitted, Ntratman Administrative Assistant CITY COUNCIL ADMINISTRATION COMMITTEE MEETING MINUTES June 4, 2008 Attendees: Council: Ron Medin, Cindy Layton, Jim Penfold, Brian Crane, Ken Ferguson, Mayor John Landwehr Staff: Melva Fast, Drew Hilpert, Charlie Lansford, Bill Lockwood (later); Guests: Jim Crabtree The meeting was called to order at 11:35; minutes from the May 51h & May 7'h meetings were approved. Recycling Recommendations Jim Crabtree, Chairman of the Environmental Quality Commission, reviewed the scope of services as requested by the Administration Committee for a contract extension with Allied Waste to include single stream recycling/trash service for all users of the current system. The scope will request two quotes: one for a 3 -yr extension and one for a 5 -yr extension. The Committee voted unanimously to pass the scope of services to the full Council for consideration. Appointment Review The Committee agreed to the appointment of nine individuals. Sherry Mariea-CVB; Garten Pollard, Edith Vogel, Heidi Vollet-Parks & Recreation; Rick Mihalevich-P&Z; John Sheehan -MSP Commission; Ernest Raub, Michael Hughes -Traffic & Transportation; George Bruss-USS Submarine. The Committee requested quarterly notification of upcoming appointments. OTRAC Memorandum of Understanding The MOU was discussed as presented; some minor clerical modifications were suggested. The Committee requested that the MOU be forwarded to the Chamber for comment. After the Chamber comments, the MOU will be forwarded to the full Council for consideration. Old Town Revitalization Community Development Corporation The Law Department has begun to review formation of a development corporation as a nonprofit, quasi -city organization. A complete report will be presented at the next meeting. The next meeting will be July 9, meeting adjourned at 1:00 p.m. MINUTES TRANSPORTATION AND TRAFFIC COMMISSION June 5, 2008 8:00 a.m. Commission Members Present Tony Wall Ernest Raub Michael Hughes Ron Fitzwater Kevin Kelly Commission Members Absent Rick Prather Jeff Ahlers Bill Washburn Bill Yarnel Commission Liaison Present Sgt. Jeff Stiefermann Councilman Ron Medlin Staff Members Present Matt Morasch, Deputy Director for Public Works Britt Smith, Division Director for Streets/Parking Todd Logan, Streets Department Drew Hilpert, Associate City Counselor Angie Haslag, Administrative Assistant April 07 - June 08 Attendance Record 10 of 12 12 of 12 7of9 2 of 2 6of9 10 of 12 9of12 11 of 12 5of12 Guests Bonnie Dutcher -Kidz Kingdom, Mike Dutcher -Kidz Kingdom, Mary Haaf-Item #1, Councilwoman Carrie Carroll. Brandon Campbell - MoDOT The meeting was called to order by Vice Chairman Hughes at 8:01 a.m. A quorum was present at this time. Introductions 2. Acceptance of the May 15, 2008 meeting minutes Mr. Fitzwater made a motion to approve the May 15, 2008 meeting minutes, seconded by Mr. Raub. All in favor, minutes approved. 3. New Business 1. Request for a four way stop at the corners of West Elm Street and Mulberry Street. (Requestor Mary Haaf) Mr. Smith gave a staff report and commented that this intersection does not meet the conditions to warrant a four way stop, therefore staff would not support the request for a four way stop intersection. Ms. Haaf spoke on her request and stated her concern for the parents and their children who attend the Kidz Kingdom Day Care. Ms. Dutcher, who owns the day care, also spoke before the commission with her concern for the children's well being. After some group discussion a motion was made by Mr. Fitzwater, to change the yield signs to stop signs on Mulberry, seconded by Mr. Wall. All in favor, motion carries. The motion will be taken before the City Council. Transportation and Traffic Commission Page 2 June 5, 2008 4. Old Business Request for a speed study and corresponding change in speed limit if indicated in the following locations: (Requestor: Patrick Walker) a) Southwest Boulevard between Highway 54 and Missouri Boulevard. Mr. Smith gave the staff report and a brief update on the speed study. Southwest Boulevard was divided in half to do the study and found the speed was in excess of the posted speed limit. Staff would like to further look into this section of roadway and is not comfortable in making a recommendation. With a brief discussion from the commission, a motion was made by Mr. Raub to table this item, seconded by Mr. Fitzwater. All in favor, motion tabled. 2. Request for lane reconfiguration on Industrial Drive from Dix Road to Highway 179. (Requestor: City Staff) Mr. Morasch the commission members on the proposed reconfiguration of traffic lanes on Industrial Drive from Dix Road to Highway 179. Mr. Morasch would like to get a recommendation from the members before taking before the Public Works and Planning Commission. Mr. Campbell showed a demonstration of the possible flow of traffic on Industrial if it were changed to a three lane roadway. During a group discussion there were concerns with getting input from businesses in the area and the railroad cross section with buses and trucks having to stop. After discussion, a motion was made by Mr. Fitzwater to accept staffs recommendation with a change to make the lanes 12 feet wide with a dedicated left turn lane on Industrial Drive, seconded by Mr. Raub . All in favor, recommendation approved . 5. Other Business 1. Confirmation of July 10, 2008 meeting date. 6. Adjournment With no other business, a motion to adjourn was made by Mr. Wall, seconded by Mr. Fitzwater and the meeting was adjourned at 8:58 a.m. Respectfully submitted, � ryp R Uu �.i✓lw o u Angie Haslag Administrative Assistant ROLL CALL COMMISSION PRESENT.• Gene Bushmann Michael Couty Steve Duncan Linda McAnany Marty Miller Karl Staub Larry Vincent Edith Vogel ABSENT. Dr. Bryan Pope CITY COUNCIL LIAISON Jane Smith Minutes City of Jefferson Parks & Recreation Commission Regular Meeting June 3. 2008 RECORD PRESENT. 14-16 Director: 15-16 Bill Lockwood 16-16 General Recreation and Support 15-16 Division Director: 15-16 Tina Werner 14-16 Recreation Facilities and Special 16-16 Division Director: 14-16 Phil Stiles Park Resources Division Director: J.J. Gates 10-16 Administrative Assistant: Amy Shaw Services Services 10-16 Press: Kris Hilgedick, News Tribune Guests: Steve Administrator; Drew Nickolaus-Law Dept.; Crane Rasmussen -City Hilpert and Nathan Councilman Brian CALL TO ORDER The meeting was called to order by President Bushmann at 4:35 p.m. in the Multipurpose Room of the Ice Arena, 711 Kansas Street, Jefferson City, MO 65101. APPROVAL OF AGENDA President Bushmann requested approval of the amended agenda as presented. Commissioner Staub made a motion to approve the agenda. The motion was seconded by Commissioner McAnany. The motion passed with all voting in favor. PRESENTATIONS CITY COUNCIL LIAISON Jane Smith, City Council Liaison, commented that the City Finance Committee has prepared a meeting schedule for finance committee work sessions and noted it was included in the meeting packet. They will begin meeting with various departments the week of June 151h. ENVIRONMENTAL QUALITY COMMISSION LIAISON Commissioner Miller stated at the last meeting of the Environmental Quality Commission discussion centered around recycling issues. He reported that information is being sent to the City Administrator from the committee to recommend extension of Allied Waste's contract and implement single stream recycling. Following a period of time the committee would then do an evaluation of the recycling program. APPROVAL OF MINUTES REGULAR MEETING OF MAY 13.2008 Commissioner McAnany made a motion to approve the Regular meeting minutes of May 13, 2008. The motion was seconded by Commissioner Vincent. The motion passed with all voting in favor. CLOSED MEETING OF APRIL 15. 2008 Commissioner McAnany made a motion to approve the Closed meeting minutes of April 15, 2008. The motion was seconded by Commissioner Vincent. The motion passed with all voting in favor. STAFF REPORTS/PROGRESS REPORTS STAFF REPORT MAY FINANCIAL REPORT Director Lockwood stated that the monthly financial report was included in the meeting packet and cautioned Commissioners that the report should not be considered final for the month due to early preparation of the financial report. Lockwood stated that revenues and expenditures are within range as anticipated. Lockwood reported that user fees are higher than those reported last year and expenditures are down, but he attributes this to the timing of the monthly report preparation. 2008-2009 BUDGET PREPARATION Director Lockwood reported that included in the meeting packet was a schedule that outlines the budget preparation process as well as the timeline for submission of items. Lockwood noted the quick turnaround time for department directors to have their budgets to the Finance Department and stated that we would not make the June &h date, but should not be far behind. Director Lockwood stated that forms have been distributed to staff to begin working on capital acquisition requests that are necessary to work into the budget for the upcoming year. Lockwood stated that discussions have been held regarding reducing the amount spent on vehicle and equipment replacement in the coming year's budget in order to be able to devote more funds to the multipurpose building project. Lockwood stated that a few months ago the Commission directed him to work with the Finance Department to create a reserve account earmarked for accumulationof capital funds for a multipurpose building. In order to fund that account we will be looking to use excess revenues that are earned from user fees, any additional funds above and beyond what is anticipated, from the local parks sales tax collection as well as reducing the capital vehicle and equipment expenditures. Lockwood stated there has been discussions regarding the administrative chargebacks and asked for guidance from the Commission on what to budget for this line item. Commissioner Vincent made a motion that the Commission approve the administrative chargeback amount of 5% of gross parks sales tax revenue collection for the period of June - "May of each year. The motion was seconded by Commissioner Duncan. Following a short discussion by Commissioners, the motion passed with all voting in favor. ADRAIN'S ISLAND ACCESS STUDY UPDATE Director Lockwood briefly updated Commissioners on the status of the consultant's work. He reported there have been some preliminary findings related to the topographic work and analysis of the river stages. He stated we are looking at a small working group presentation in the near future and following the presentation the working group will work to arrive at some sort of decision on whether or when to proceed with the remaining portion of Phase 1 of the study. Director Lockwood reported he had talked with MoDOT engineers and has learned that MoDOT has instructed their engineering consultant to proceed with additional preliminary design work in order to set up a meeting within the next six months with the Coast Guard to determine what type of additional information is required. . Directorockod Lwostated this bid is for renewal of concrete and concrete products on a city-wide bid. He requested that the Commission authorize the City Council to enter into the renewal of this bid on behalf of Parks and Recreation. Commissioner Couty made a motion requesting the City Council to enter into this renewal contract for year two on behalf of Parks and Recreation. The motion was seconded by Commissioner McAnany. The motion passed with all voting in favor. Tina Werner, General Recreation and Support Services Division Director, reported that all youth baseball and softball leagues are in full swing and the competitive league will finish within the next couple of weeks. Werner stated that all day camps started this week and most camps are at maximum enrollment levels. In adult sports, Werner reported that the kickball league was rained out and refunds have been issued to teams for rained out games. Werner reported that adult softball leagues are underway. In volleyball, indoor and sand volleyball leagues are underway with 46 sand teams registered this summer. In golf, Werner stated that the number of rounds is still down, but with the nice weather, it is anticipated that the number of rounds will increase. MAY RECREATION FACILITIES & SPECIAL SERVICES REPORT Phil Stiles, Recreation Facilities and Special Services Division Director, reported that the pools opened on May 31s' and there were over 1,000 paying customers on opening day. Stiles stated there are two sessions of junior lifeguard classes this summer and one of the classes began this week. Stiles reported there are 50 kids signed up for the junior lifeguard renewal class and many of these kids will sign up to volunteer on the pool deck throughout the summer. Stiles added that pool staff would be doing their WSI training the week of June 9'h. Stiles reported that Circus Pages was at the Ice Arena on May 17'h with 2,600 people attending the show. In closing, Stiles stated that training for summer seasonal staff was held last week which consisted of reviewing policies and procedures in the employee manual as well as sexual harassment and customer service training. MAY PARK RESOURCES REPORT J.J. Gates, Park Resources Division Director, highlighted projects of the park resources division. First he reported that work continues at the Washington Park Recreation Center with crews installing siding, new doors and flooring. Gates provided an update on the greenway from Elm to McCarty and stated it is primarily finished with only the final punch list of items needing to be completed. Commissioner Couty asked if there are areas on the greenway that are more troublesome that others for cleanup. Gates responded he did not think so, but noted that most of the trash problems are in the high traffic areas. Couty stated he has a need for an area where some community service work could be performed and asked that Gates contact him with more information. In closing, Gates reminded Commissioners of the Lewis and Clark Trailhead Plaza Dedication scheduled for June 4'h at 5:30 p.m. COMMITTEE REPORTS AND ACTIONS A. RECREATION SERVICES COMMITTEE No work session ha been held since the last Commission Meeting. The next work session is tentatively scheduled for July 22, 2008 at 7:30 a.m. B. PARK RESOURCES AND LONG RANGE PLANNING COMMITTEE No work session has been held since the last Commission Meeting. The next work session is tentatively scheduled for June 24, 2008 at 7:30 a.m. C. AdHoc OAK HILLS ADVISORY COMMITTEE Commissioner McAnany highlighted minutes of the May 20, 2008 committee work session included in the meeting packet. Commissioner McAnany made a motion to approve the minutes of the May 20, 2008 committee work session. The motion was seconded by Commissioner Vincent. The motion passed with all voting in favor. The next work session is tentatively scheduled for August 19, 2008 at 5:30 p.m. PRESIDENT'S REPORT/ANNOUNCEMENTS President Bushmann reiterated the invitation to the Lewis and Clark Trailhead Plaza Dedication on Tuesday, June 41h. OTHER BUSINESS President Bushmann announced that this was probably his last meeting with the Commission and highlighted projects the Commission has been involved in during his tenure as president. He urged the Commission to stay focused relative to the need for a multipurpose facility. ADJOURNMENT The regular meeting adjourned at 5:30 P.M. MINUTES REGULAR MEETING OF HISTORIC PRESERVATION COMMISSION June 10, 2008 MEMBERS PRESENT ATTENDANCE Ralph Bray, Chair 5 of 6 Kevin McHugh, Vice Chair 6 of 6 Shana Alexander, Secretary 3 of 4 Dottie Dolimeyer 6 of 6 Cathy Bordner 6 of 6 Jenny Smith 5 of 6 Richard Telthorst 5 of 6 Dan Engle 3 of 3 Bill Sutton 1 of 1 MEMBERS ABSENT There were no members absent COUNCIL LIAISON Carrie Carroll 2 of 2 STAFF Ron Davenport, Community Development GUESTS Michelle Diedriech, SHPO Patrick Steele Michelle Brooks, News Tribune CALL TO ORDER The Historic Preservation Commission (HPC) met Tuesday, June 10, 2008, in the Small Conference Room of the John G. Christy Municipal Building, 320 East McCarty Street, Jefferson City, MO. The meeting was called to order by Ralph Bray, Chair. APPROVAL OF MINUTES FOR THE MAY 6, 2008 REGULAR MEETING Commissioners reviewed minutes from the May meeting. The minutes were approved. NEW COMMISSIONER INTRODUCED Bill Sutton is a new member of this Commission. Commissioners introduced themselves and Bill provided an explanation of his experience and background. COUNCIL ISSUES Carrie Carroll briefed the Commission on Council issues. SECRETARY'S REPORT Shane Alexander briefed the Commission on the various preservation organizations in the City, including their meeting and membership information. SECTION 106 REPORT Kevin McHugh updated the Commission on our goals for the Section 106 workshop. Cathy mentioned inviting the County Commissioners. LANDMARK AWARDS AND GREGG STOCKARD AWARD REPORT Kevin McHugh briefed the Commission on the award ceremony. Minutes of the Regular Meeting of the Historic Preservation Commission, Jefferson City, MO June 10, 2008 DEMOLITION APPLICATION REPORT Ric Telthorst passed out the new demolition scoring sheet for review. Discussion followed. DEMOLITION APPLICATION The Commission reviewed the demolition application for 2301 W. Main St. Ric Telthorst made a motion to return the application to the City until further information is determined. Cathy Bordner seconded and the motion passed. PRESERVATION PLAN Cathy Bordner briefed the Commission on the preservation plan that she and Patrick Steele are drafting. Patrick encouraged the Commission to place importance when evaluating this draft. Michelle Diedriech informed the Commission that she strongly encouraged moving forward in developing the preservation plan in relation to establishing a Cl -G. OLD BUSINESS Ralph reported to the Commission the status of the recommendation letter that was sent to the advisory council regarding the placement of the Central United Church of Christ on the National Registry of Historic Places. The advisory council voted not to forward the recommendation to the National Registry. NEW BUSINESS Ralph Bray briefed the Commission on the State Preservation Conference and the National Commission Forum. Cathy Bordner briefed the Commission on the HCJ Golden Hammer award, and will submit a letter of support from HPC. The Commission discussed creating a link from the City's webpage for the HPC. Jenny Smith will follow up with IT staff on this. The Commission reviewed the downtown walking brochure. Ralph Bray briefed the Commission on the old/new jail. MOUREAU HEIGHTS SURVEY Michelle Diedriech reported on the survey's progress. Cathy Bordner made a motion to adjourn the meeting. Dottie seconded. The meeting adjourned The next meeting will be July, 8, 2008, 6:30 p.m. Submitted by, Shan@ Alexander HPC Secretary MINUTES JEFFERSON CITY BOARD OF ADJUSTMENT April 8, 2008 7:30 a.m. BOARD MEMBERS PRESENT Robert Dallmeyer, Jr. Chuck McPheeters Kevin Meinhardt, Chairman Wilma Partee, Vice Chairman William Luebbert, Alternate Stacey Young, Alternate BOARD MEMBERS ABSENT Bruce James Drew Hake, Alternate Council Liaison Present Mike Harvey, Alternate Council Liaison ATTENDANCE RECORD 1of1 1 of 1 1of1 1 of 1 1 of 1 1 of 1 ATTENDANCE RECORD 0of1 0of1 STAFF PRESENT Charles Lansford, Assistant to the Director of Community Development Janice McMillan, Deputy Director of Planning & Transportation Services Drew Hilpert, Associate City Counselor Eric Barron, Senior Planner Anne Stratman, Administrative Assistant 1. Call to Order and Introduction of Members, Ex -Officio Members and Staff Chairman Meinhardt introduced the Board members and staff. Board procedures were explained. Chairman Meinhardt asked if there were any Board members who would not participate in any of the hearings scheduled. A quorum was present to hear the items on the agenda. All regular members and one alternate will vote. 2. Procedures Explained The following documents were entered as exhibits for all items under consideration at this meeting: 1. Zoning Code, Chapter 35 of the City Code 2. Subdivision Code, Chapter 33 of the City Code 3. Stormwater Management, Chapter 31 of the City Code 4. Chapter 8, Building Regulations 5. Boards and Commissions, Chapter 7 of the City Code 6. Advertising and Sign Code, Chapter 3 of the City Code 7. The Comprehensive Plan and Land Use Map 8. The applications filed 9. The affidavit of publication of notice of the public hearing 10. A list of property owners to whom notice of the hearing was sent 11. Copies of drawings and plans under consideration 12. Staff reports and minutes of proceedings 13. Photographs received 14. Correspondence from adjoining property owners 15. Memos from City staff 16. Rules of Procedure, Jefferson City, Missouri Board of Adjustment Staff advised that items received regarding any agenda item become the property of the Board of Adjustment. Minutes/Jefferson City Board of Adjustment April 8, 2008 Page 2 3. Adoption of Agenda Ms. Partee moved and Mr. Dallmeyer seconded to adopt the agenda as printed. The motion passed 5-0 with following votes: Aye: Dallmeyer, McPheeters, Meinhardt, Partee, Young 4. Approval of Minutes for the Regular Meeting of March 11, 2008 Mr. Dallmeyer moved and Ms. Partee seconded to approve the minutes as written. The motion passed 5-0 with the following votes: Aye: Dallmeyer, McPheeters, Meinhardt, Partee, Young 5. Communications Received Correspondence was received for Case No. B08002. 6. New Business — Public Hearings Case No. B08002 — 2003 Midland Court; Conditional Use Permit and Variance. Application filed by John Kolb, authorized representative, Kolb Brothers LLC, property owner, for the following: 1. A conditional use permit to operate a mini -warehouse in a C-2 General Commercial zoning district. (Section 35-28) 2. A variance (on the southern side of the property) from the bufferyard requirements for a mini -warehouse use. (Section 35-41.b.15.b.2) 3. A variance (on the eastern side of the property) from the requirement that fences in commercial zones be placed as far back or farther back from the street than the front plane of the main building. (Section 35-59.F.3.a) The property is generally located on the northeastern corner of the Midland Court cul-de-sac and is described as Lot 3B, JOCO Subdivision Section 2, Jefferson City, Cole County, Missouri. Mr. John Kolb, 424 Meadow Brook Court, spoke regarding this request and explained that the subject property is the last of five (5) lots to be developed on Midland Court. Mr. Jim Wisch, President of WAVCO, residing at 2915 Wakoda Drive, spoke regarding this request and explained that this parcel is located on a cul-de-sac resulting in two front yards. He stated that the proposed development will consist of three (3) metal buildings to be used for secured record file/self-storage and management, which is a conditional use in the C-2 zoning district. Mr. Wisch explained that the applicant is requesting a five (5) foot variance from the bufferyard requirement on the south side of the property. He stated that a bufferyard on the north and west side of the property will be required. Mr. Wisch explained that the applicant is requesting a fence variance along Lorenzo Greene Drive between Buildings 1 and 3. He stated that the proposed fence will be a six (6) foot tall wrought iron fence. Mr. Wisch explained that the portion of the proposed building facing Lorenzo Greene Drive will consist of metal paneling with a stucco or concrete like finish. No one spoke in opposition to this request and correspondence in support of the request was received from the following individuals: John Kolb and Tom Kolb, Kolb Brothers, LLC, 424 Meadow Brook Court Larry Boeckman, Owner, Central Missouri Tire, 323 Midland Drive Property Owners by Petition: John Kolb, 424 Meadow Brook Court Tom Kolb, 424 Meadow Brook Court Dr. Alan Lemeraude, 2004 Midland Court Larry Boeckman, 323 Midland Drive Rob McCurren/Gary Dunkle, 303 Midland Drive Minutes/Jefferson City Board of Adjustment Page 3 April 8, 2008 Mr. Barron gave the Planning Division staff report and explained that there is no bufferyard required along the frontage of Midland Court and Lorenzo Greene Drive because both of those are considered front yards. He stated that the buffer on the western and northern property lines will consist of a Type B Bufferyard. Ms. Partee moved and Mr. Dallmeyer seconded to approve a Conditional Use Permit to operate a mini -warehouse use in a C-2 zoning district. After discussion, the Board felt that the seven (7) general findings have been met. The motion passed 5-0 with the following votes: Aye: Dallmeyer, McPheeters, Meinhardt, Partee, Young Ms. Partee moved and Mr. McPheeters seconded to approve a variance from the bufferyard requirements to reduce the size of the bufferyard to a five (5) foot open space bufferyard on the south property line. After discussion, the Board felt that the three (3) general findings and one (1) specific finding pertaining to the shape of the lot have been met. The motion passed 5-0 with the following votes: Aye: Dallmeyer, McPheeters, Meinhardt, Partee, Young Mr. McPheeters moved and Ms. Partee seconded to approve a variance to the fencing requirements on the eastern side of the property. After discussion, the Board felt that the three (3) general findings and one (1) specific finding pertaining to the two (2) front yards have been met. The motion passed 5-0 with the following votes: Aye: Dallmeyer, McPheeters, Meinhardt, Partee, Young Miscellaneous Reports None. 8. Other Business A. Election of Officers Mr. McPheeters moved and Mr. Dallmeyer seconded to re-elect Kevin Meinhardt, Chairman and Wilma Partee, Vice Chairman. The motion passed 5-0 with the following votes: Aye: Dallmeyer, McPheeters, Meinhardt, Partee, Young 9. Adjourn Chairman Meinhardt adjourned the meeting at 8:00 a.m. Respectfully submitted, Anne Stratman Administrative Assistant MINUTES JEFFERSON CITY PLANNING AND ZONING COMMISSION June 12, 2008 5:15 p.m. COMMISSION MEMBERS PRESENT Mike Berendzen, Chair Rhonda Hoskins John Lake David Nunn Ralph Robinett, Vice Chairman Chris Jordan, Alternate Chris Yarnell, Alternate COMMISSION MEMBERS ABSENT Randy Bickel Bob George David Hagan Jack Deeken, Alternate EX -OFFICIO MEMBERS PRESENT Dan Klindt, City Council Liaison STAFF PRESENT Janice McMillan, Deputy Director of Planning & Transportation Services Eric Barron, Senior Planner Drew Hilpert, Associate City Counselor Shane Wade, Civil Engineer II Alan Morrison, Senior Planner Sonny Sanders, Planner I Anne Stratman, Administrative Assistant ATTENDANCE RECORD 1 of 1 1 of 1 1 of 1 1 of 1 1 of 1 1 of 1 1 of 1 0of1 0of1 0of1 0Of1 1. Call to Order and Introduction of Members, Ex -officio Members and Staff The Chairman, four regular members and two alternates were present. A quorum was present. 2. Procedural Matters and Procedures Explained Mr. Barron explained the procedures for the meeting. The following documents were entered as exhibits. Mr. Barron advised that copies of the exhibits are available through the City Clerk or the Department of Community Development: Chapter 35 of the City Code, Zoning Chapter 33 of the City Code, Subdivision Regulations Chapter 31 of the City Code, Stormwater Management Chapter 8 of the City Code, Building Regulations Chapter 7 of the City Code, Boards and Commissions Chapter 3 of the City Code, Advertising and Signs Comprehensive Plan and Land Use Map Copies of applications under consideration A list of property owners to whom notices were sent Affidavit of publication of the public notice in the newspaper Rules of Procedure, City of Jefferson, Missouri Mr. Barron submitted the following items for the record: Staff reports Minutes of proceedings Copies of drawings, plans, and/or renderings under consideration Letters or memoranda from staff Materials submitted by the public or applicants pertaining to the cases under consideration Designation of Voting Alternates All regular members and alternates Mr. Jordan and Mr. Yarnell were designated to vote. 3. Adoption of Agenda Mr. Nunn moved and Mr. Lake seconded to adopt the agenda as printed. The motion passed 6- 0 with the following votes: Aye: Hoskins, Jordan, Lake, Nunn, Robinett, Yarnell Minutes/Jefferson City Planning & Zoning Commission June 12, 2008 Page 2 4. Approval of Minutes for the Regular Meeting of May 15, 2008 Mr. Lake moved and Mr. Nunn seconded to approve the minutes for the regular meeting of May 15, 2008. The motion passed 6-0 with the following votes: Aye: Hoskins, Jordan, Lake, Nunn, Robinett, Yarnell 5. Communications Received None, 6. New Business Case No. P08016 — 1716 Four Seasons Drive, Minor Amendment to PUD Plan. Request filed by Darin Revermann, property owner, on behalf of the Jefferson City Career Center, Judy Widner, authorized representative, for a minor amendment to a PUD Plan to adjust signage requirements. The property is generally located on the southwestern corner of the intersection of Flora Drive and Four Seasons Drive and is described as Lot A of Corporate Woods Replat, in the City of Jefferson, Cole County, Missouri. Ms. Judy Widner, Manager, Jefferson City Career Center, 1716 Four Seasons Drive, spoke regarding this request. Ms. Widner explained that the Jefferson City Career Center has received a state grant to enhance their career center and to include a small business center. She stated that the proposed signage would make their building more identifiable for customers looking for their agency. No one spoke in opposition to this request and no correspondence was received. Mr. Barron gave the Planning Division staff report and explained that this agency (Work Connections) is not listed on either of the existing signs and is located away from the street thereby making it somewhat difficult to locate. He stated that the applicant is requesting an additional building mounted internally illuminated sign to be located on the front of the building. The sign would be 37'11" long and 41" tall with a total signage area of approximately 90 square feet. Mr. Nunn moved and Mr. Lake seconded to approve a Minor Amendment to the PUD Plan for a 37'11" long and 41" tall building mounted sign at 1716 Four Seasons Drive. The motion passed 6-0 with the following votes: Aye: Hoskins, Jordan, Lake, Nunn, Robinett, Yarnell Case No. P08017 — A Replat of Central Missouri Medical Place, Final Plat. Application filed by CMMP Development Company and Health Court Development, property owners, Carl Doerhoff and Earl Miller, authorized representatives, for a final plat of 5.47 acres on land zoned C-2 General Commercial. This proposed final plat includes one commercial lot. The property is located on Christy Drive approximately 200 feet south of Flora Drive and is described as part of the South Half of the Southeast Quarter of Section 13, Township 44 North, Range 12 West, Jefferson City, Cole County, Missouri. Ms. Debbie Stumpe, Property Manager for Central Missouri Medical Place, 1705 Christy Drive, spoke regarding this request. Ms. Stumpe explained that a medical center exists on the front lot, however a separate medical building is proposed to be constructed an the lot to be replatted. No one spoke in opposition to this request and no correspondence was received. Mr. Barron gave the Planning Division staff report and explained that the subdivision was originally platted with a cul-de-sac which was vacated by petition of the property owner and approved by Council on July 16, 2007. He explained that legal counsel recommended replatting the subdivision in order to establish the property boundary of the rear lot, eliminate the reserved tract and vacated right-of-way, and to fix an error on the original subdivision plat. Mr. Wade gave the Engineering Division staff report and explained that infrastructure exists to serve the subdivision. He stated that Health Court has been vacated as a public right-of-way and is now a private street/driveway to serve the proposed lot. Minutes/Jefferson City Planning & Zoning Commission Page 3 June 12, 2008 - Mr. Barron clarified that the subject property is zoned C-2, General Commercial and that offices and medical buildings are a permitted use in a C-2 zoning district. He explained the reasons for replatting this vacant lot are (1) to formalize the boundaries of the rear lot and; (2) to eliminate dedications and legal work that would otherwise be necessary in order to solve various issues surrounding the right-of-way vacation and correction to the plat. Ms. McMillan explained that, at the time this subdivision was originally platted, there was a prohibition in our zoning code against flag lots. This type of arrangement could not be approved at that time and that is why the cul-de-sac was there in order to access the rear lot. She stated that a reserve tract and right-of-way will be incorporated with the proposed Lot 2A. Mr. Nunn moved and Mr. Jordan seconded to recommend approval of the Replat of Central Missouri Medical Place subject to the comments and technical corrections by the Engineering Division, to the City Council. The motion passed 6-0 with the following votes: Aye: Hoskins, Jordan, Lake, Nunn, Robinett, Yarnell 7. Miscellaneous Reports Ms. McMillan introduced Mr. Alan Morrison, Long Range Transportation Planner, and explained that in 2003 the Jefferson City urbanized area formed a Metropolitan Planning Organization (MPO). One of the requirements of an MPO is a Long Range Transportation Plan which presents a plan for the development of transportation programs and projects to occur over the next 20 years. The Capital Area Metropolitan Planning Organization's urbanized area includes portions of northern Cole County, southern Callaway County, Jefferson City, St. Martins, Holts Summit and Lake Mykee. Mr. Morrison distributed a handout comparing Jefferson City to the rest of the country in relation to demographics and a brochure explaining CAMPO's role. He explained that the 2030 Metropolitan Transportation Plan is a long range plan which identifies both short and long range transportation projects over a period of 20 years and briefly described the plan content and future projects. Ms. McMillan noted that the St. Mary's interchange for the new St. Mary's Health Center is included as an illustrative project in the Long Range Transportation Plan. The reason it is included as an illustrative project is because, at the time it was planned, there was no specific funding source to construct the interchange and necessary infrastructure. The Jefferson City Area Chamber of Commerce and the Highway 179 Transportation Corporation have recently applied for an economic development grant through the Missouri Department of Transportation in order to fund the St. Mary's interchange improvements. She explained that one of the federal requirements of transportation planning is that transportation projects be reflected in a jurisdiction's Long Range Transportation Plan and also in their Transportation Improvement Program. 8. Other Business Mr. Yarnell moved and Mr. Nunn seconded to re-elect Mike Berendzen, Chairman and Ralph Robinett, Vice Chairman. The motion passed 6-0 with the following votes: Aye: Hoskins, Jordan, Lake, Nunn, Robinett, Yarnell 9. Adjourn. There being no further business, the meeting adjourned at 5:49 p.m. Respectfully 2Submitted, (�. Eric Barron, Assistant Secretary REGULAR COUNCIL MEETING JULY 7, 2008 The Regular Council Meeting of July 7, 2008, was convened at 6:05 P.M. by Mayor John Landwehr. The following Council Members were present for the roll call: Present: Crane, Harvey, Klindt, Koon, Layton, Medin, and Penfold Absent: Carroll and Ferguson A quorum was declared present. Mayor John Landwehr asked if anyone present wished to have their name added to the existing list of presentations from the gallery and added those who responded. WT.EMS CREW= ` . . Mayor John Landwehr recognized that there were Boy Scouts present at tonight's meeting and asked them to introduce their troops. Members present represented Troop 10 and Troop 8. Mayor John Landwehr stated he has some family members present he wished to recognize, some of whom are here from Germany. Mayor Landwehr also thanked the hundreds of volunteers who participated in the success of the July 4 Salute to America event. MINUTES AND -,RE OT ANDFILED Mayor John Landwehr stated the following minutes have been received and are on file for review in the City Clerk's office, and thanked all members who serve for the time they dedicate to making our City better. CAMPO Board of Directors, May 21, 2008 Planning & Zoning Commission, May 15, 2008 Environmental Quality Commission, May 22, 2008 REGULAR COUNCIL MEETING JULY 7, 2008 2 Millbottom Site Committee, March 11, 2008 Housing Authority Board of Commissioners, May 20, 2008 Plumbing Board of Review & Examiners, February 19, 2008 COUNCIL LIAISON. REPORTS Administration Committee - Councilman Ron Medin announced that the Committee will meet on Wednesday, July 9 at 11:30 A.M. in the Boone -Bancroft Room Finance Committee - Councilman Rich Koon announced that the Committee will meet on Friday, July 18 immediately following the Brown Bag Work Session. He asked anyone who may have agenda items to be discussed at that meeting to please send those items to Finance Director Steve Schlueter. Public Safety Committee - Councilman Mike Harvey announced that the next meeting will be held on Friday, July 18 at 10:45 A.M. Public Works & Planning Committee - Councilman Jim Penfold announced that the next meeting will be on Thursday, July 24 at 7:45 A.M. Ad Hoc Committees, if any -Councilwoman Cindy Layton announced that a meeting of the Ad Hoc Committee on the Arts will meet on Thursday, July 17 at 12:00 P.M. in the Boone - Bancroft Room. ANNOUNCEMENTSOF.OTHER tJPC(3MIfJG,fAEETINGS.AND EVENTS;.., ., Councilman Brian Crane announced that a meeting of the JCTV Steering Committee will be held on Thursday, July 10 at 12:00 P.M. in the Boone -Bancroft Room. City Administrator Steve Rasmussen announced the Monday, July 14 Council Work Session and stated the two items on the agenda will be the discussion of the role of elected officials at the Emergency Operation Center (EOC) during emergencies and drills. The Council will then receive a report from Tom Rackers, the city's lobbyist, regarding Senate Bill 711 recently passed which affects property taxes. City Administrator Steve Rasmussen announced that Garfield Traub will make a public presentation on the status of the conference center project on Monday, July 21 at 1:30 P.M. in the City Council Chambers. He stated the Mayor and Council, the public, and the media are invited to attend that meeting. ARPOINTMENTS;BY THE MAYOR• REGULAR COUNCIL MEETING JULY 7, 2008 3 There were no appointments recommended at this time. City PlannerJanice McMillan introduced Mr. Michael Brown, Planning Intern, who is working with her Division this summer. Mayor John Landwehr welcomed Mr. Brown and offered his wishes for a successful internship with the City. PRESENTATIONS FROM THE C,AkL,ERY ,.. _ v1351 "'11-11T.180 Ms. Carla Steck, 2100 Hwy. 179, made a presentation regarding the 2008 Art Inside the Park event and requested that the Council appropriate the project $10,000. She also asked that the Council set up a permanent funding mechanism for future Art Inside the Park events. This year's event will be held at 830 E. High Street. Mr. Leonard Steinman, 2217 W. Edgewood, stated he believes there is a problem with mosquito larvae in the area around City Hall. Mayor John Landwehr asked Community Development Director Pat Sullivan to have appropriate staff look into the matter and get information to Mr. Steinman. Councilman Ron Medin made a motion to amend the agenda to take up Ms. Steck's request for funding at this time, seconded by Councilman Rich Koon, and approved unanimously. Councilman Medin made a motion to refer Ms. Steck's request for funding for the Art Inside the Park event to the Council Committee on Administration, seconded by Councilman Jim Penfold, and approved unanimously. Councilman Medin then announced that the issue will appear on the agenda for the Committee's July 9 meeting and invited Ms. Steck to attend that meeting. The following items were presented to the Council for their approval by Consent: a. Minutes of June 13 and June 16, 2008 City Council Meetings A motion was made by Councilman Jim Penfold to approve the Consent Agenda as presented, seconded by Councilman Dan Klindt, and approved unanimously. REGULAR COUNCIL MEETING JULY 7, 2008 4 Bill 2008-28, sponsored by Councilman Klindt, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, ACCEPTING AND APPROVING THE REPLAT OFCENTRAL MISSOURI MEDICAL PLACE, A SUBDIVISION OF THE CITY OF JEFFERSON, MISSOURI. Councilman Dan Klindt requested that the rules be suspended and Bill 2008-28 placed on final passage due to a request to do so by the parties working on this project. There were no objections to Councilman Klindt's request for suspension of the rules. Bill 2008-28 was then read second and third times by title, placed on final passage and passed by the following roll -call vote as Ordinance 14376: Aye: Crane, Harvey, Klindt, Koon, Layton, Medin, and Penfold Nay: None Bill 2008-29, sponsored by Councilman Penfold entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERKTO EXECUTE A CONTRACT WITH BARTLETT & WEST INC., FOR THE DESIGN OF A ROUNDABOUT AT TANNER BRIDGE AND ELLIS. Bill 2008-30, sponsored by Councilman Penfold entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, VACATING AND DISCONTINUING RIGHT-OF-WAY ON A PORTION OF COLE DRIVE. BILLS P_11,1ENDING Bill 2008-26, sponsored by Councilman Penfold entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH LEHMAN CONSTRUCTION, LLC FOR THE EAST CAPITOLAVENUE IMPROVEMENTS PROJECT. Bill 2008-26 was read third time by title, placed on final passage and passed by the following roll -call vote as Ordinance 14374: Aye: Crane, Harvey, Klindt, Koon, Layton, Medin, and Penfold Nay: None Bill 2008-27, sponsored by Councilman Harvey entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING CHAPTER 13 REGULAR COUNCIL MEETING JULY 7, 2008 5 (FIRE PREVENTION & PROTECTION) OF THE CODE OF THE CITY OF JEFFERSON, BY AMENDING SECTION, 13-17 PERTAINING TO QUALIFICATIONS OF MEMBERS. Bill 2008-27 was read third time by title, placed on final passage and passed by the following roll -call vote as Ordinance 14375: Aye: Crane, Harvey, Klindt, Koon, Layton, Medin, and Penfold Nay: None RS2008-12 Change Order #1 with Fercon to Replace Sanitary Sewer on Washington and Broadway Sidewalk Project (Penfold) A motion was made by Councilman Jim Penfold for adoption of RS2008-12 as presented, seconded by Councilman Dan Klindt, and approved unanimously by the following roll -call vote: Aye: Crane, Harvey, Klindt, Koon, Layton, Medin, and Penfold Nay: None RS2008-13 Permissive Use of Right -of -Way for Encroachment of Truck Circulation onto Madison Street (Penfold) A motion was made by Councilman Jim Penfold for adoption of RS2008-13 as presented, seconded by Councilman Dan Klindt, and approved unanimously by the following roll -call vote: Aye: Crane, Harvey, Klindt, Koon, Layton, Medin, and Penfold Nay: None __ $CHEDULED REPORTS No reports were given at this time. Councilman Rich Koon stated he plans to nominate a replacement for Councilwoman Jane A. Smith's Ward Three Council seat at the July 21 Council meeting. Following discussion regarding the process for filling this vacancy, Councilman Rich Koon made a motion that at the July 21, 2008 Regular City Council meeting, the Council open and close the nomination process, and that the Council vote on the replacement at its August 4, 2008 Regular City REGULAR COUNCIL MEETING JULY 7, 2008 6 Council meeting, with the public forum scheduled for the two-week period between those two dates. The motion was seconded by Councilman Jim Penfold and approved unanimously by the following roll -call vote: Aye: Crane, Harvey, Klindt, Koon, Layton, Medin, and Penfold Nay: None Councilman Jim Penfold stated he thinks the City should issue an official press release informing the public of the vacant City Council seat and the appropriate process for filling thatvacancy so thatthose interested in being nominated will have all the correct information. City Administrator Steve Rasmussen stated the City would issue a press release as suggested by Councilman Penfold. Councilman Ron Medin announced that the Chamber of Commerce has signed the Memorandum of Understanding regarding investing in the Old Town redevelopment and stated anyone interested in that program should contact the Chamber. Finance Director Steve Schlueter made a report regarding the issue of sales tax collected by the Missouri Surplus Property Division brought up at the June 16 City Council meeting. He stated he had viewed the confidential files pertaining to this issue at the Missouri Department of Revenue and has determined that any and all sales taxes collected by the Missouri Surplus Property Division which were legally required to be remitted to the City have been appropriately remitted. Mayor John Landwehr thanked Councilwoman Jane A. Smith for her service to the City as Ward Three Councilwoman. He stated that since she had resigned her position on the Council and moved between the June 16 Council meeting and tonight's Council meeting, there was no public opportunity to thank her for her service and say farewell to her. He stated he did want to do that publicly even though she is not present. UNFINISHED BUSINESS There was no unfinished business brought forward at this time. ADJOURNMENT';..; There being no further business to come before the Council at this time, a motion was made by Councilman Jim Penfold for adjournment, seconded by Councilman Dan Klindt, and approved unanimously at 6:55 P.M. BILL NO. 2008-31 SPONSORED BY COUNCILMAN KOON ORDINANCE AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE 2007- 2008 BUDGET OF THE CITY OF JEFFERSON, MISSOURI BY APPROPRIATING ADDITIONAL FUNDS WITHIN THE PARK FUND. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. There is hereby supplementally appropriated with the Park Fund $46,000 as indicated in Exhibit A, attached hereto: Section 2. This Ordinance shall be in full force and effect from and afterthe date of its passage and approval. Passed: Approved: Presiding Officer ATTEST: City Clerk Mayor CERTIFICATION BY MAYOR Pursuant to Article VII, Section 7.1(5) of the Charter of the City of Jefferson, Missouri, I hereby certify that the sums appropriated in the ordinance are available in the various funds to meet the requirements of this bill. Mayor Supplemental Appropriations Fiscal year 2008 Budget PARKS FUND: Revenue 2100-0000-0335-0010 Federal Grants Expenditure: 2100-0300-1550-0000 $10,000 Chemicals -Golf Course 2100-0400-1550-0000 Chemicals -Memorial Pool $ 5,000 2100-0500-1550-0000 Chemicals -Ellis Porter Pool $ 5,000 2100-0600-1130-0020 Maintenance -Seasonal Salaries $18,000 2100-0300-1130-0020 Golf Course -Seasonal Salaries $ 5,000 2100-0700-1130-0020 Athletic Fields -Seasonal Salaries $ 3,500 $46,500 2008-31 Exhibit A RESOLUTION RS 2008-14 Sponsored by: Councilman Koon WHEREAS, the City employs the use of special tax bills against real estate to offset the cost of nuisance abatement; and WHEREAS, the City incorrectly placed a special tax bill against the property at 205 Chestnut; and WHEREAS, justice requires that the City release the lien incorrectly placed against 205 Chestnut; and WHEREAS, the City Council must authorize the City Clerk to release a lien. NOW, THEREFORE, BE IT RESOLVED thatthe City Council of the City of Jefferson, Missouri authorizes the City Clerk to release the tax lien filed against 205 Chestnut by the City of Jefferson. ATTEST: Mayor Adopted this 21" day of July, 2008 Mayor Approv s to f rm: City Counselor City of Jefferson, MO FOR MORE INFORMATION, CONTACT: Phyllis Powell, City Clerk City of Jefferson, MO Phone: 634-6311 Fax: 634-6329 FOR IMMEDIATE RELEASE City Council sets tentative agenda to fill vacant Ward 3 seat Jefferson City, MO, July 14, 2008— With the resignation of Councilwoman Jane Smith, the City Council has set the following tentative agenda for the filling of the vacant council seat. July 21, 2008 – During the regularly scheduled 6:00 PM City Council meeting, Council Members will open and close nominations for the position of City Council for the 3`d ward. July 28, 2008 - A public forum will be held to allow the public to meet the candidates nominated by the current City Council Members. The forum will be in an "open house" format, and will be held from 4:00 to 6:00 P.M. in the Boone / Bancroft Room on the main level of City Hall, 320 E. McCarty Street. August 4, 2008 – During the regularly scheduled 6:00 PM City Council meeting, Council Members will vote on the candidates nominated to fill the position of City Council for the 3`d ward. Interested citizens of the 3rd ward should contact a current council member to express interest in the position. For more information, call the City Clerk's office at 634-6311. REFERRAL FORM BID OVER $259000 TO: City Clerk FROM: Steve Schlueter, Finance Director BID NO.: Bid 2400 BID TOPIC: In -Car Video System DATE OF REFERRAL TO CITY CLERK: 07-14-08 Attachments Included: X Bid Tabulation X Summary Departmental Recommendation TO BE COMPLETED BY CITY CLERK Oate Redd By City Clerk E' fe Mailed to Mayor & Council l6te of Co & cil Meeting Bid Maybe Considered FINANCE DEPARTMENT PURCHASING DIVISION SUBJECT: Bid 2400 - In -Car Video System, Police Police Department, Opened June 12, 2008 BIDS RECEIVED: Digital Alley Inc., Overland Park, KS Kustom Signals, Lenexa, KS WatchGuard Video, Plano, TX Integrian, Morrisville, NC Wireless, USA, Jefferson City, MO FISCAL NOTE: 3503-9900-7350-2009 Police Field Operations Equipment 2007-08 Budget $ 76,000.00 Expended 1,304.76 Bid No. 2400 $ 76,500.00 Balance *(- $ 1,804.76) $ 67,500.00 $ 69,750.00 $ 76,500.00 $ 77,295.00 $ 81,469.65 *Funds will be transferred to this account to cover the negative balance. PAST PERFORMANCE: This vendor provided in car video systems to the City in the past and completed the project as specified and bid. RECOMMENDATION: Staff recommends award of the bid to Watch Guard Video of Plano, Texas for the purchase and installation of 15 in car video systems at a total cost of $76,500.00. Although lower bids were received, both the Digital Ally, Inc. and Kustom Signals, Inc. video systems failed to meet a number of the specification requirements. ATTACHMENTS - SUPPORTING DOCUMENTATION r Signature', Purchasi A�d g eht Chief f Police 4 6 M 0 o O o m 0 O o 0 3 0 0 0 0 O N N r m ID n > o m y O O O u u X, U O O O m N �- '` 0 0 0 -o a .. Lo a a M cc N m m ° � 1 1 1° 0 d 0 0 m � O O o N r- C (L N 0 o to N N G 00 N O O O O m '� o 0 0 n Y v v v0 0 0 d ('') 0 Ln m E x y d W coM ea O e o Ni" m a v N C w C L 611 U fPr Y U! ° c � 7 O 3 d o 0 0 0 a 0 0 o L r- �? u? Ems 00 O O T EL a) p Q C Q t0 N U) Ln "O V fa N v G' LL] N c0 Y N N m 'm0 U U _ T C' T Y N W a v aE (D N 9 cu m > m > W a) d Cl w L C m �O �O cl O_ U N N m > = N O E E d m m m c - H a1 C �1 C mU () p C❑ o —° m m O E U V) K til C C O N m m 2 vo mm 0 c m o'o m ..N. '� 3 cm 3 .L.. cm E r m m e O} r > oN �vm °m mum a 9 E E o o c m m U a° C 'O C cc 9 N" — f6 'O m m m N U m N U .. C\i'O •> .o '> ' 'o16 'M C m Z' N p -gyp O p U a. 0_ U d 0.. C T �] 0 m > m m C p m V V m U U a1 E T U U m c c c E o m e o w 3_ �'3_ c o p NOoo m a m m� �D mU)7dl m cn�a m ..wF m (0 Q T N M noon CD o U T O O °m v a 0 E O m E J O � •'- m C Lo y U r Q1 O O O O O O_ M CD X O In ui Lo LL] Q L O �" (�/) T N (!] a c+] CD 01 M r 7 N N C_ Z O a C c C = r `m N N m c m m Z o o m a`�i aNi a`�i o aa) r m aa Zr Tc rn d v IL m 0 N FO- c Y 0 0 0 0 0 0 m O c r D Y v o 0 0 0 0 o N o m X m a r r ea <n U9.c eg rn o m v ., w a Y� o� a°' aoc a rnQ d u a. Y a F --CU u r 0 IL y o 0 0 0 0 �` Q C 2 o V.1 l00 LO LLO] N J (0 a N I� N V) r— N m 'm j M C fn (� II .C. ❑ O 'C O C m r m T m m T O C m T O) Q r i N W o U a) w 70 0 0 o aci U m C °� _ (DC c = O CL a] a) C a) C = C O O O O E H m LL m i E E v'- E `o c al .0 a) t m i O O L U C a1 O CO 3 3 a) 3 c m a E a c E 2 m min `m N ° �° in m N m N a)' U c a m N m .... �Uaa 0UCLCL =o 0 E .a P cOiU°-a m m E .n 0— E N W 'Z 0� Z �� Z 0 wa N o =o E a) w a) x m..w�mMa`r a) C O m rn�aF C O m mDa`t- C O oac) O a) coo a1 LL a) 9 { Gi v_ a` m V Q CD d a` V C 7 LO O LO d (D C O c0 Ut} O tri to v d V 10 M N (T to 0 O of o y U Fsr co N O w o a Q� r N �2r O O O N O o Cf)- U M @ O O o m m tD d (O a a) tr) to to N m t° C d M O m (D m M O N Nd N d r T to r m a, O ° C a a C U 0 oM M U c -di d O O O v 'c o tri tri a. N LD ( (N D U � Z 0 Iq o d d o 0 0 0 C _ U 'C tb trj y tri a O N O N > � r y Ln lti M d f� M m cc @ I� m M m'C v 7 c fi3 d O r Eq U rf} C M (D C to to to r Y y W a a aE d w d w N d > > o O a) Q (n y aro va o o ° °' m (n y 'O id c aCL (a to >= 'm N O U a a m m c c d c o �7 C C y y •� ._ (D O E2 y O y 0 C O = C "Cl y l9 (a �... m O 0 o rn m O co m m o -o d .c c 3 c a0i 3 c cu aa) ' O °dm a � w E C C 0E d d E o o 'C c O} o} D°N C"ia C a° a n C c O -� •O '�' Co a [a Co N a) d U f0 N N d V > pUUCL o D" D_ Cd ([I O a O > y _ V° ESM WU E Uy E Nn ,t,°. > >v.- m:vim° F c '3 c '3 c o (-DDD m D� Z) m (n D d H (n � d H a d (a Q r N M ❑ ❑ d .= `O o; o, N� W a E: z. mf d IL "m V O d v a Y .0 d v a a) N w 01 F- .` Q V O O to0 N mLOVmO (nN ff) r N m r NO C UC dU CO o i o u rO O O Lo rO N O A (O LO N N d mi V� r m O C T m T m l0 Q M C CD U a y O @ m U mui z y 0 0 0 0 IO O 0 0 0 m Y V O O O I� O goo O N OM M �. O N d 100 V N V' lO0 C fPr d3 EPr C -O N O C N O C V9 ffl00 N >. N T N a N O Q C C (D C y U� r r Y N W O U C W o y a 0 o a c U m m O m E c c= N m a) _ = U m °cl m E ° - T a) .�. w0 2 a — N O E L- LL w E E'i.o �_ m o U m L m L ca m O4= O` L U. 2 v o 3 m 3 am) 3 c m n m n m E m m 0_ N m m 4' m a •- CY C m C 7 m a J .. r. m m U 'IUD m N O i- m U a m m N C' �- m U c a m C .N E moa a` a N m= m E ct 'C W a) E O N C 'C O a) C O oac) ILLI I D m m m o 0 D d ° C 2 < ) LU �\\\ 2 f � .0 g ) � \» } (§ % !\ / 0&&_# C CL 0 \\{a) 7 j @2Eo _LD \}\>E r )) \ 7f§)/\ / /} §21D< ( « .11 z -L Programming • The JCTV programming schedule is regularly displayed on JCTV-Channel 3. The programming schedule will also be included on the JCTV website, which has already been created. The search for a web host is underway. JCTV is involved in additional productions of community events. They include the MRRL Storytelling Festival, the American Legion fundraiser, and a D.A.R.E. graduation at a local elementary school. • There are three new, regular programs being produced at JCTV. They are: From the President's Desk, a show hosted by Lincoln University President Dr. Carolyn Mahoney; Community Connection, a show hosted by Station Manager Gloria Enloe; and Come out and Play, a quarterly program hosted by Linda McAnanay about the Parks and Recreation Department. • JCTV is working with RR Donnelly and other groups in Jefferson City to launch a new children's program, Leer y Aprender. It is a storytelling show for children, that will teach basic Spanish words and phrases. The Boys and Girls Club, the Jefferson City Day Care Center, Lincoln University and the MRRL are also helping develop this program. • JCTV is also introducing the Caring Kids program. Every month, the Station Manager will select a Caring Kid, from nomination forms that are received. Lincoln University students and JCTV employees will produce a 3 to 5 minute package to use as "filler" on the station. • Amateur films: JCTV is holding its first amateur film festival. We are asking people to send in their amateur films. We will select a winner in October. All the films received can be aired on JCTV. Notice is being made through newspaper ads and flyers. • The Station Manager is working with the broadcast journalism professor this semester to launch a student -produced program. Also, the students in two journalism classes will produce a special election -night program. Operations The process of hiring a full-time Assistant Operator is underway. This person will shoot additional JCTV productions, and work evening and weekend hours, so JCTV can expand training and volunteer opportunities. A JCTV employee has created a new website for the station. It is ready to be launched. We are searching for a web host and domain name. • Once the website is launched, a newsletter will be sent out. The newsletter will include a survey asking viewers what they'd like to see more of on JCTV. • JCTV will be working with JCHS to teach a television production class this semester. Students will learn about studio and field production as well as editing. They will create a student program. If successful, this can be done in subsequent semesters. This will add to our programming and give us a new pool of trained, potential volunteers. e The Station Manager has reviewed and revised JCTV's User Guidelines and Volunteer Policies. New volunteer position descriptions have been created, as well as new applications. Volunteer Recruiting • We have two volunteers who are working on new projects for JCTV. One is developing a show as well as PSA's. Another is developing a show and serving as crew on JCTV studio productions. • Volunteers will be recruited from the JCHS television production course being taught at JCTV this fall. • During the Amateur Film Festival Awards Ceremony, staff will identify potential volunteers and recruit them. • The Station Manager will work with Lincoln University's broadcast journalism professor to encourage student volunteer opportunities. All students in the Introductory class will be required to assist with at least two JCTV productions a semester. • After the website is launched, the newsletter will encourage volunteering and list specific training dates/times as well as opportunities. The website will also be a place where people can go to sign up for productions. • A letter is being sent out to all current volunteers in our database, to inform them of the website and encourage additional volunteering. Fundraising The Station Manager has created a media marketing kit. Once the website is launched and a new automation system is in place, the Station Manager will start soliciting underwriting. The newsletter will be used as a tool to solicit underwriting and JCTV memberships. • Training fees and deposit policies are being put in place, and fees collected. e Four local companies have contributed goods to JCTV, to uses a prizes in the Amateur Film Festival. They are: McDonald's (54 Foods), Goodrich Capital 8 Theaters, McAlister's Deli and Walmart. Equipment • The Station Manager is working with the KJLU Engineer to identify equipment to tape City Council meetings and other events at City Hall. We are looking at other, more cost- effective measures, as opposed to upgrading the van. This will leave us some money left over to begin installing an updated automation system. • The need for new field gear and linear editors still exists, especially if JCTV is required to edit additional productions. Also, we will have additional volunteers and students at the station, and they will need space to work and equipment with which to do field productions. The cost of acquiring this field gear would be $19, 973.75.