HomeMy Public PortalAbout2008-07-21A
1. PRAYER
a. Courrcihnan Jim Penfold
2. PLEDGE OF ALLEGIANCE
3. CALL TO ORDER
4. ROLL CALL
5. PUBLIC HEARINGS
6. MISCELLANEOUS AGENDA ITEMS
7. MINUTES AND REPORTS RECEIVED AND FILED
a. CVB Reports and Minutes (available for review in City Cleric's Office)
b. CAMPO Technical Committee, June 5, 2008
C. Council Committee on Administration, June 4, 20081
d. Transportation & Traffic Commission, June 5, 2008
e. Parks & Recreation Commission, June 3, 2008
f. Historic Preservation Commission, June 10, 2008
g. Board ofAdjustment, April 8, 2008
h. Planning & Zoning Commission, Jenne 12, 2008
8. COUNCIL LIAISON REPORTS
a. Administration Committee
b. Finance Committee
C. Public Safety Committee
d. Public Works & Planning Committee
e. Ad Hoc Committees, if any
9. ANNOUNCEMENTS OF OTHER UPCOMING MEETINGS AND EVENTS
a. Public Forum to meet Ward 3 Nominees - July 28, 4:00-6:00 PM
10. APPOINTMENTS BY THE MAYOR
11. PRESENTATIONS FROM STAFF, CONSULTANTS & INVITED GUESTS
a. Gloria Enloe - Quarterly JCTV Report
b. Mike Downing - CORE Report
C. Steve Schlueter - Reinnbmsement for storm mitigation
Agenda Recap -July 21, 2008
Page 2
12. PRESENTATIONS FROM THE GALLERY - All individuals will be limited to 5 minutes without
exception. Allpresentationsshall be made from thepodiunt unless other accommodation is requested
and granted
a.
13. COUNCIL COMMENTS IN RESPONSE TO PRESENTATIONS
14. CONSENT AGENDA —Approved
a. Minutes of July 7, 2008 City Council Meeting
15. BILLS INTRODUCED
a. 2008-31 Authorizing Supplemental Appropriation within the Park Fund (Koos) Staff Steve
Schlueter
16. BILLS PENDING
a. 2008-29 Authorizing Engineering Contract with Bartlett & West, Inc. For Design of
Roundabout at Tanner Bridge & Ellis (Penfold) Staff.• Pat Sullivan Passed as Ord.
14377
b. 2008-30 Vacating Right -of -Way on a Portion of Cole Drive (Penfold) Staff: Pat Sullivan
Passed as Ord 14378
17. INFORMAL CALENDAR
18. RESOLUTIONS —Adopted
a. RS2008-14 Authorizing Release of Special Tax Lien (Koon) Staff: Nathan Nickolaus
19. SCHEDULED REPORTS
20. NEW BUSINESS
a. Nominations of Ward 3 City Council Member
i. NOMINATIONS MADE:
(1) Dr. Bryan Pope
(2) Donna Hildebrand
(3) Jerry Thomas
(4) Anita Randolph
21. UNFINISHED BUSINESS
a.
22. ADJOURNMENT
............
NOTICE OF MEETING AND CITY COUNCIL AGENDA
MONDAY, JULY 21, 2008 - 6:00 P.M.
CITY COUNCIL CHAMBERS -JOHN G. CHRISTY MUNICIPAL BUILDING -320 E. MCCARTY STREET
PI oWl4j;:
1. PRAYER
a. Councilman Jim Penfold
2. PLEDGE OF ALLEGIANCE
3. CALL TO ORDER
4. ROLL CALL
5. PUBLIC HEARINGS
6. MISCELLANEOUS AGENDA ITEMS
7. MINUTES AND REPORTS RECEIVED AND FILED
a. CTB Reports and Minutes (available. for review in City Clerk's Office)
b. CAMPO Technical Committee, June 5, 2008
C. Council Committee on Administration, June 4, 20081
d. Transportation & Traffic Commission, Jame 5, 2008
e. Parks & Recreation Commission, June 3, 2008
f. Historic Preservation Commission, June 10, 2008
g. Board ofAdjusunent, April 8, 2008
h. Planning & Zoning Commission, June 12, 2008
8. COUNCIL LIAISON REPORTS
a. Administration Committee
b. Finance Committee
C. Public Safety Committee
d. Public World & Planning Committee
e. Ad Hoc Committees, if any
9. ANNOUNCEMENTS OF OTHER UPCOMING MEETINGS AND EVENTS
a. Public Forum to meet Ward 3 Nominees - July 28, 4:00-6:00 PM
On, Council Agenda -.Iuly 21, 2008
Rev..4dv 17, 2008 (10:28am)
Page 2
10. APPOINTMENTS BY THE MAYOR
11. PRESENTATIONS FROM STAFF, CONSULTANTS & INVITED GUESTS
a. Gloria Enloe - Quarterly JCTV Report
b. Mike Downing - CORE Report
12. PRESENTATIONS FROM THE GALLERY - All individuals will be limited to 5
minutes without exception. All presentations shall be made from the podium carless other
accommodation is requested and granted
a.
13. COUNCIL COMMENTS IN RESPONSE TO PRESENTATIONS
14. CONSENT AGENDA
a. Minutes of July 7, 2008 City Council Meeting
15. BILLS INTRODUCED
a. 2008-31 Authorizing Supplemental Appropriation within the Park Fund (Koon)
Staff' Steve Schlueter
16. BILLS PENDING
a. 2008-29 Authorizing Engineering Contract with Bartlett & West, Inc. For Design
of Roundabout at Tanner Bridge & Ellis (Penfold) Staff: Pat Sullivan
b. 2008-30 Vacating Right -of -Ajay on a Portion of Cole Drive (Penfold) Staff Pat
Sullivan
17. INFORMAL CALENDAR
18. RESOLUTIONS
a. RS2008-14 Authorizing Release of Special Tax Lien (Koos) Staff- Nathan
Nickolaus
19. SCHEDULED REPORTS
20. NEW BUSINESS
a. Nominations of Ward 3 City Council Member
21. UNFINISHED BUSINESS
a.
22. ADJOURNMENT
NOTICE OF MEETING
WORK SESSION
of the
CITY COUNCIL
City of Jefferson, Missouri
July 21, 2008
5:45 P.M.
John G. Christy Municipal Building
320 E. McCarty
Main Conference Room
AGENDA
1. Discussion of July 21, 2008 City Council Meeting Agenda Items
2. Adjournment
MINUTES
TECHNICAL COMMITTEE
CAPITAL AREA METROPOLITAN PLANNING ORGANIZATION
June 5, 2008
10:00 a.m.
VOTING MEMBERS PRESENT
Cole County: Larry Benz, Vice Chairman
Eric Landwehr
Jefferson City: David Bange*
Eric Barron
Ron Craft
Bill Lockwood*
Janice McMillan, Chairman
Matt Morasch*
Alan Morrison
Richard Turner
Missouri DOT: Dion Knipp, Designee for Michael Dusenberg
Bill Robinett
Alan Trampe
Private Transportation Interest: Tom Kolb
*Arrived Late
VOTING MEMBERS ABSENT
Paul Winkehnann, Callaway County
EX -OFFICIO MEMBERS PRESENT
Donny Hamilton, Federal Highway Administration
Eric Bernskoetter, Missouri Department of Transportation
EX -OFFICIO MEMBERS ABSENT
Daniel Nguyen, Federal Transit Administration
STAFF PRESENT (Non-Votine)
Anne Stratman, Administrative Assistant, City of Jefferson
Michael Brown, Planning Intern
STAFF ABSENT (Non -Voting)
Sonny Sanders, Planner I, City of Jefferson
OTHERS PRESENT
Charlie Brzuchalski, Office of Administration, Division of Design & Construction
Pamela Murray, City of Holts Summit
Cody Wilbers, Intern, Federal Highway Administration
Kris Hilgedick, News Tribune
1. Call to Order and Roll Call
Ms. McMillan called the meeting to order. A quorum was present with I I of 15 voting members
present.
2. Adoption of Agenda
Mr. Benz moved and Mr. Kolb seconded to adopt the agenda as reordered in order to hear new
business first. The motion passed unanimously.
3. Approval of Minutes from the meeting of May 1, 2008
Mr. Robinett moved and Mr. Barron seconded to approve the May 1, 2008 meeting minutes as
written. The motion passed unanimously.
Minutes/Capital Area Metropolitan Planning Organization Technical Committee
June 5, 2008 Page 2
4. Communications from the Presiding Officer
The following correspondence was received and distributed:
• Mr. Donny Hamilton, Federal Highway Administration; pertaining to the functional
reclassification of the 700 & 800 blocks of E. Capitol Avenue and the 200 & 300 blocks of
Chestnut Street;
• OneDOT approving the TIP Amendments for intersection improvements at (1) Tanner Bridge
Road and Ellis Boulevard; (2) Jefferson Street and Stadium Boulevard; (3) Stadium
Boulevard and Lafayette Street; and (4) E. McCarty Street and Eastland Drive.
5. New business
a. FY2009-2012 Transportation Improvement Program (TIP).
Mr. Morrison discussed the proposed schedule and project application form and stated that projects
are due June 13, 2008. He requested that the section showing a projects relationship to SAFETEA-LU
Planning Factors be completed and returned with the project application.
Mr. Robinett suggested adding the deadline for returning TIP projects on the project application form;
Ms. McMillan suggested including space for a brief narrative describing the project.
b. Draft 2009 Unified Planning Work Program
Mr. Morrison distributed a proposed schedule and advised that comments and recommendations from
members are due June 20, 2008. He explained that the overall budget for FY2009 is less than last year's
($180,029 compared to the overall budget for FY2008 of $183,316).
Ms. Murray noted references to Holts Summit on Page I and in the table on Page 18 should be
corrected, as there is no agreement with Callaway County at this time to help fund the local match for FY
2009. Ms. Murray stated that they have tentatively scheduled a joint session to discuss this matter.
Mr. Benz moved and Mr. Morasch seconded to table consideration to July 10, 2008. The motion
passed unanimously.
6. Old Business
a. TIP2007-15. Amendment to the FY2007-2010 Transportation Improvement Program to
Add a Project. (Tabled from April 3 and May 1, 2008). The City of Jefferson Parks, Recreation &
Forestry requests an amendment to the 2007-2010 Transportation Improvement Program for a
pedestrian and bicycle path over the US 54/63 Missouri River Bridge. Estimated cost of the project is
$5.5 million over three years.
Mr. Lockwood explained that Coast Guard approval is required to suspend the bicycle and pedestrian
crossing under the Missouri River Bridge. He said that Jacobs Engineering has been authorized by
MoDOT to continue with the preliminary design work and will meet with the Coast Guard within the next
six months. He suggested not amending the TIP at this time but instead include this project in the new
FY2009-2012 TIP.
Mr. Knipp stated that no program agreements between MoDOT and the City, as far as federal funds,
have been put in place as yet, and concurred with Mr. Lockwood to not pursue the TIP amendment.
Mr. Bemskoetter clarified that if any funds are to be expended in FY2008, this project must be
included in the current TIP and STIP. If the project does not start until FY2009, then there is no need for a
TIP amendment, and this project can be included in the new TIP. Mr. Bemskoetter also noted a correction
to the cost breakout showing local funds that should be shown as state funds.
Mr. Benz moved and Mr. Morasch seconded to remove TIP Amendment 2007-15 from consideration.
The motion passed unanimously.
Minutes/Capital Area Metropolitan Planning Organization
June 5, 2008
Technical Committee
Page 3
b. Update on TIP Amendment 2007-14. (Tabled by the Board of Directors on May 21, 2008 to
their June 18, 2008 meeting). The City of Jefferson Department of Parks, Recreation and Forestry,
requests an amendment to the 2007-2010 Transportation Improvement Program, for a 10' wide
concrete pedestrian and bicycle path along two possible routes; Option 1) From the YMCA Drive at
Stadium Boulevard to the intersection of Rosewood Drive and Ellis Boulevard OR, Option 2) From
Chestnut Street at Leslie Boulevard to the intersection of Rosewood and Ellis Boulevard. Estimated
cost of the project is $540,500.
Mr. Lockwood explained that MoDOT submitted an application to the Central District Transportation
Enhancements Review Selection Committee identifying Option One as the preferred route. The limits of
this project will be from Stadium Boulevard to Aurora Drive. Future plans include extending Aurora Drive
to Hough Park. Mr. Lockwood clarified that the estimated cost of the project will remain the same.
Ms. McMillan explained that no action is necessary however this information will be forwarded to the
Board for their consideration.
Member News, Project Updates
Cole County
-- Mr. Landwehr gave an update on the North Moreau Creek bridge replacement project and
the Wildwood Drive extension project.
Holts Summit
-- Ms. Murray gave project updates for the City of Holts Summit.
Jefferson City
-- Mr. Bange reported on the trail extension from County Park Lake to Covington Gardens
and the various intersection improvements proposed throughout the city.
--Mr. Lockwood reported on the Lewis & Clark Trailhead Plaza and Adrian's Island project.
--Ms. McMillan gave an update on the proposed Menards Home Improvement Store.
--Mr. Morasch reported on the Missouri Boulevard bus stop improvements.
Missouri Department of Transportation
—Mr. Trampe gave an update on the new Wal-Mart at City View Drive
--Mr. Brzuchalski gave a status report on the Federal Courthouse
8. Other Business
Ms. McMillan introduced Michael Brown, Planning Intern, who is working with MPO staff on the
functional classification project.
Mr. Cody Wilbers introduced himself as the summer intern working with Mr. Hamilton at the Federal
Highway Administration,
9. Public Comment
None received.
10. Adjournment
With no further business, Mr. Benz moved and Mr. Bange seconded to adjourn the meeting at
10:56 a.m.
Respe lly submitted,
Ntratman
Administrative Assistant
CITY COUNCIL ADMINISTRATION COMMITTEE
MEETING MINUTES
June 4, 2008
Attendees:
Council: Ron Medin, Cindy Layton, Jim Penfold, Brian Crane, Ken Ferguson,
Mayor John Landwehr
Staff: Melva Fast, Drew Hilpert, Charlie Lansford, Bill Lockwood (later);
Guests: Jim Crabtree
The meeting was called to order at 11:35; minutes from the May 51h & May 7'h meetings
were approved.
Recycling Recommendations
Jim Crabtree, Chairman of the Environmental Quality Commission, reviewed the scope
of services as requested by the Administration Committee for a contract extension with
Allied Waste to include single stream recycling/trash service for all users of the current
system. The scope will request two quotes: one for a 3 -yr extension and one for a 5 -yr
extension. The Committee voted unanimously to pass the scope of services to the full
Council for consideration.
Appointment Review
The Committee agreed to the appointment of nine individuals. Sherry Mariea-CVB;
Garten Pollard, Edith Vogel, Heidi Vollet-Parks & Recreation; Rick Mihalevich-P&Z; John
Sheehan -MSP Commission; Ernest Raub, Michael Hughes -Traffic & Transportation;
George Bruss-USS Submarine. The Committee requested quarterly notification of
upcoming appointments.
OTRAC Memorandum of Understanding
The MOU was discussed as presented; some minor clerical modifications were
suggested. The Committee requested that the MOU be forwarded to the Chamber for
comment. After the Chamber comments, the MOU will be forwarded to the full Council
for consideration.
Old Town Revitalization Community Development Corporation
The Law Department has begun to review formation of a development corporation as a
nonprofit, quasi -city organization. A complete report will be presented at the next
meeting.
The next meeting will be July 9, meeting adjourned at 1:00 p.m.
MINUTES
TRANSPORTATION AND TRAFFIC COMMISSION
June 5, 2008
8:00 a.m.
Commission Members Present
Tony Wall
Ernest Raub
Michael Hughes
Ron Fitzwater
Kevin Kelly
Commission Members Absent
Rick Prather
Jeff Ahlers
Bill Washburn
Bill Yarnel
Commission Liaison Present
Sgt. Jeff Stiefermann
Councilman Ron Medlin
Staff Members Present
Matt Morasch, Deputy Director for Public Works
Britt Smith, Division Director for Streets/Parking
Todd Logan, Streets Department
Drew Hilpert, Associate City Counselor
Angie Haslag, Administrative Assistant
April 07 - June 08
Attendance Record
10 of 12
12 of 12
7of9
2 of 2
6of9
10 of 12
9of12
11 of 12
5of12
Guests
Bonnie Dutcher -Kidz Kingdom, Mike Dutcher -Kidz Kingdom, Mary Haaf-Item #1, Councilwoman Carrie Carroll. Brandon
Campbell - MoDOT
The meeting was called to order by Vice Chairman Hughes at 8:01 a.m. A quorum was present at this time.
Introductions
2. Acceptance of the May 15, 2008 meeting minutes
Mr. Fitzwater made a motion to approve the May 15, 2008 meeting minutes, seconded by Mr. Raub. All in favor,
minutes approved.
3. New Business
1. Request for a four way stop at the corners of West Elm Street and Mulberry Street. (Requestor
Mary Haaf)
Mr. Smith gave a staff report and commented that this intersection does not meet the conditions to warrant a
four way stop, therefore staff would not support the request for a four way stop intersection.
Ms. Haaf spoke on her request and stated her concern for the parents and their children who attend the Kidz
Kingdom Day Care. Ms. Dutcher, who owns the day care, also spoke before the commission with her concern
for the children's well being.
After some group discussion a motion was made by Mr. Fitzwater, to change the yield signs to stop signs on
Mulberry, seconded by Mr. Wall. All in favor, motion carries. The motion will be taken before the City Council.
Transportation and Traffic Commission Page 2
June 5, 2008
4. Old Business
Request for a speed study and corresponding change in speed limit if indicated in the following
locations: (Requestor: Patrick Walker)
a) Southwest Boulevard between Highway 54 and Missouri Boulevard.
Mr. Smith gave the staff report and a brief update on the speed study. Southwest Boulevard was divided in half
to do the study and found the speed was in excess of the posted speed limit. Staff would like to further look into
this section of roadway and is not comfortable in making a recommendation.
With a brief discussion from the commission, a motion was made by Mr. Raub to table this item, seconded by
Mr. Fitzwater. All in favor, motion tabled.
2. Request for lane reconfiguration on Industrial Drive from Dix Road to Highway 179. (Requestor:
City Staff)
Mr. Morasch the commission members on the proposed reconfiguration of traffic lanes on Industrial Drive from
Dix Road to Highway 179. Mr. Morasch would like to get a recommendation from the members before taking
before the Public Works and Planning Commission. Mr. Campbell showed a demonstration of the possible flow
of traffic on Industrial if it were changed to a three lane roadway.
During a group discussion there were concerns with getting input from businesses in the area and the railroad
cross section with buses and trucks having to stop.
After discussion, a motion was made by Mr. Fitzwater to accept staffs recommendation with a change to make
the lanes 12 feet wide with a dedicated left turn lane on Industrial Drive, seconded by Mr. Raub . All in favor,
recommendation approved .
5. Other Business
1. Confirmation of July 10, 2008 meeting date.
6. Adjournment
With no other business, a motion to adjourn was made by Mr. Wall, seconded by Mr. Fitzwater and the meeting
was adjourned at 8:58 a.m.
Respectfully submitted,
� ryp R
Uu �.i✓lw
o u
Angie Haslag
Administrative Assistant
ROLL CALL
COMMISSION
PRESENT.•
Gene Bushmann
Michael Couty
Steve Duncan
Linda McAnany
Marty Miller
Karl Staub
Larry Vincent
Edith Vogel
ABSENT.
Dr. Bryan Pope
CITY COUNCIL LIAISON
Jane Smith
Minutes
City of Jefferson
Parks & Recreation Commission
Regular Meeting
June 3. 2008
RECORD PRESENT.
14-16
Director:
15-16
Bill Lockwood
16-16
General Recreation and Support
15-16
Division Director:
15-16
Tina Werner
14-16
Recreation Facilities and Special
16-16
Division Director:
14-16
Phil Stiles
Park Resources Division Director:
J.J. Gates
10-16
Administrative Assistant:
Amy Shaw
Services
Services
10-16 Press: Kris Hilgedick, News Tribune
Guests: Steve
Administrator; Drew
Nickolaus-Law Dept.;
Crane
Rasmussen -City
Hilpert and Nathan
Councilman Brian
CALL TO ORDER
The meeting was called to order by President Bushmann at 4:35 p.m. in the Multipurpose Room of
the Ice Arena, 711 Kansas Street, Jefferson City, MO 65101.
APPROVAL OF AGENDA
President Bushmann requested approval of the amended agenda as presented. Commissioner
Staub made a motion to approve the agenda. The motion was seconded by Commissioner
McAnany. The motion passed with all voting in favor.
PRESENTATIONS
CITY COUNCIL LIAISON
Jane Smith, City Council Liaison, commented that the City Finance Committee has prepared a
meeting schedule for finance committee work sessions and noted it was included in the meeting
packet. They will begin meeting with various departments the week of June 151h.
ENVIRONMENTAL QUALITY COMMISSION LIAISON
Commissioner Miller stated at the last meeting of the Environmental Quality Commission discussion
centered around recycling issues. He reported that information is being sent to the City Administrator
from the committee to recommend extension of Allied Waste's contract and implement single stream
recycling. Following a period of time the committee would then do an evaluation of the recycling
program.
APPROVAL OF MINUTES
REGULAR MEETING OF MAY 13.2008
Commissioner McAnany made a motion to approve the Regular meeting minutes of May 13,
2008. The motion was seconded by Commissioner Vincent. The motion passed with all
voting in favor.
CLOSED MEETING OF APRIL 15. 2008
Commissioner McAnany made a motion to approve the Closed meeting minutes of April 15,
2008. The motion was seconded by Commissioner Vincent. The motion passed with all
voting in favor.
STAFF REPORTS/PROGRESS REPORTS
STAFF REPORT
MAY FINANCIAL REPORT
Director Lockwood stated that the monthly financial report was included in the meeting packet and
cautioned Commissioners that the report should not be considered final for the month due to early
preparation of the financial report.
Lockwood stated that revenues and expenditures are within range as anticipated. Lockwood
reported that user fees are higher than those reported last year and expenditures are down, but he
attributes this to the timing of the monthly report preparation.
2008-2009 BUDGET PREPARATION
Director Lockwood reported that included in the meeting packet was a schedule that outlines the
budget preparation process as well as the timeline for submission of items. Lockwood noted the
quick turnaround time for department directors to have their budgets to the Finance Department and
stated that we would not make the June &h date, but should not be far behind. Director Lockwood
stated that forms have been distributed to staff to begin working on capital acquisition requests that
are necessary to work into the budget for the upcoming year. Lockwood stated that discussions have
been held regarding reducing the amount spent on vehicle and equipment replacement in the coming
year's budget in order to be able to devote more funds to the multipurpose building project.
Lockwood stated that a few months ago the Commission directed him to work with the Finance
Department to create a reserve account earmarked for accumulationof capital funds for a
multipurpose building. In order to fund that account we will be looking to use excess revenues that
are earned from user fees, any additional funds above and beyond what is anticipated, from the local
parks sales tax collection as well as reducing the capital vehicle and equipment expenditures.
Lockwood stated there has been discussions regarding the administrative chargebacks and asked
for guidance from the Commission on what to budget for this line item.
Commissioner Vincent made a motion that the Commission approve the administrative
chargeback amount of 5% of gross parks sales tax revenue collection for the period of June -
"May of each year. The motion was seconded by Commissioner Duncan. Following a short
discussion by Commissioners, the motion passed with all voting in favor.
ADRAIN'S ISLAND ACCESS STUDY UPDATE
Director Lockwood briefly updated Commissioners on the status of the consultant's work. He
reported there have been some preliminary findings related to the topographic work and analysis of
the river stages. He stated we are looking at a small working group presentation in the near future
and following the presentation the working group will work to arrive at some sort of decision on
whether or when to proceed with the remaining portion of Phase 1 of the study.
Director Lockwood reported he had talked with MoDOT engineers and has learned that MoDOT has
instructed their engineering consultant to proceed with additional preliminary design work in order
to set up a meeting within the next six months with the Coast Guard to determine what type of
additional information is required. .
Directorockod Lwostated this bid is for renewal of concrete and concrete products on a city-wide bid.
He requested that the Commission authorize the City Council to enter into the renewal of this bid on
behalf of Parks and Recreation.
Commissioner Couty made a motion requesting the City Council to enter into this renewal
contract for year two on behalf of Parks and Recreation. The motion was seconded by
Commissioner McAnany. The motion passed with all voting in favor.
Tina Werner, General Recreation and Support Services Division Director, reported that all youth
baseball and softball leagues are in full swing and the competitive league will finish within the next
couple of weeks.
Werner stated that all day camps started this week and most camps are at maximum enrollment
levels.
In adult sports, Werner reported that the kickball league was rained out and refunds have been
issued to teams for rained out games.
Werner reported that adult softball leagues are underway. In volleyball, indoor and sand volleyball
leagues are underway with 46 sand teams registered this summer.
In golf, Werner stated that the number of rounds is still down, but with the nice weather, it is
anticipated that the number of rounds will increase.
MAY RECREATION FACILITIES & SPECIAL SERVICES REPORT
Phil Stiles, Recreation Facilities and Special Services Division Director, reported that the pools
opened on May 31s' and there were over 1,000 paying customers on opening day.
Stiles stated there are two sessions of junior lifeguard classes this summer and one of the classes
began this week. Stiles reported there are 50 kids signed up for the junior lifeguard renewal class
and many of these kids will sign up to volunteer on the pool deck throughout the summer. Stiles
added that pool staff would be doing their WSI training the week of June 9'h.
Stiles reported that Circus Pages was at the Ice Arena on May 17'h with 2,600 people attending the
show.
In closing, Stiles stated that training for summer seasonal staff was held last week which consisted
of reviewing policies and procedures in the employee manual as well as sexual harassment and
customer service training.
MAY PARK RESOURCES REPORT
J.J. Gates, Park Resources Division Director, highlighted projects of the park resources division.
First he reported that work continues at the Washington Park Recreation Center with crews installing
siding, new doors and flooring.
Gates provided an update on the greenway from Elm to McCarty and stated it is primarily finished
with only the final punch list of items needing to be completed.
Commissioner Couty asked if there are areas on the greenway that are more troublesome that others
for cleanup. Gates responded he did not think so, but noted that most of the trash problems are in
the high traffic areas. Couty stated he has a need for an area where some community service work
could be performed and asked that Gates contact him with more information.
In closing, Gates reminded Commissioners of the Lewis and Clark Trailhead Plaza Dedication
scheduled for June 4'h at 5:30 p.m.
COMMITTEE REPORTS AND ACTIONS
A. RECREATION SERVICES COMMITTEE
No work session ha been held since the last Commission Meeting. The next work session
is tentatively scheduled for July 22, 2008 at 7:30 a.m.
B. PARK RESOURCES AND LONG RANGE PLANNING COMMITTEE
No work session has been held since the last Commission Meeting. The next work session
is tentatively scheduled for June 24, 2008 at 7:30 a.m.
C. AdHoc OAK HILLS ADVISORY COMMITTEE
Commissioner McAnany highlighted minutes of the May 20, 2008 committee work session
included in the meeting packet.
Commissioner McAnany made a motion to approve the minutes of the May 20, 2008
committee work session. The motion was seconded by Commissioner Vincent. The
motion passed with all voting in favor.
The next work session is tentatively scheduled for August 19, 2008 at 5:30 p.m.
PRESIDENT'S REPORT/ANNOUNCEMENTS
President Bushmann reiterated the invitation to the Lewis and Clark Trailhead Plaza Dedication on
Tuesday, June 41h.
OTHER BUSINESS
President Bushmann announced that this was probably his last meeting with the Commission and
highlighted projects the Commission has been involved in during his tenure as president. He urged
the Commission to stay focused relative to the need for a multipurpose facility.
ADJOURNMENT
The regular meeting adjourned at 5:30 P.M.
MINUTES
REGULAR MEETING OF HISTORIC PRESERVATION COMMISSION
June 10, 2008
MEMBERS PRESENT
ATTENDANCE
Ralph Bray, Chair
5 of 6
Kevin McHugh, Vice Chair
6 of 6
Shana Alexander, Secretary
3 of 4
Dottie Dolimeyer
6 of 6
Cathy Bordner
6 of 6
Jenny Smith
5 of 6
Richard Telthorst
5 of 6
Dan Engle
3 of 3
Bill Sutton
1 of 1
MEMBERS ABSENT
There were no members absent
COUNCIL LIAISON
Carrie Carroll 2 of 2
STAFF
Ron Davenport, Community Development
GUESTS
Michelle Diedriech, SHPO
Patrick Steele
Michelle Brooks, News Tribune
CALL TO ORDER
The Historic Preservation Commission (HPC) met Tuesday, June 10, 2008, in the Small
Conference Room of the John G. Christy Municipal Building, 320 East McCarty Street, Jefferson
City, MO. The meeting was called to order by Ralph Bray, Chair.
APPROVAL OF MINUTES FOR THE MAY 6, 2008 REGULAR MEETING
Commissioners reviewed minutes from the May meeting. The minutes were approved.
NEW COMMISSIONER INTRODUCED
Bill Sutton is a new member of this Commission. Commissioners introduced themselves and Bill
provided an explanation of his experience and background.
COUNCIL ISSUES
Carrie Carroll briefed the Commission on Council issues.
SECRETARY'S REPORT
Shane Alexander briefed the Commission on the various preservation organizations in the City,
including their meeting and membership information.
SECTION 106 REPORT
Kevin McHugh updated the Commission on our goals for the Section 106 workshop. Cathy
mentioned inviting the County Commissioners.
LANDMARK AWARDS AND GREGG STOCKARD AWARD REPORT
Kevin McHugh briefed the Commission on the award ceremony.
Minutes of the Regular Meeting of the Historic Preservation Commission, Jefferson City, MO
June 10, 2008
DEMOLITION APPLICATION REPORT
Ric Telthorst passed out the new demolition scoring sheet for review. Discussion followed.
DEMOLITION APPLICATION
The Commission reviewed the demolition application for 2301 W. Main St. Ric Telthorst made a
motion to return the application to the City until further information is determined. Cathy Bordner
seconded and the motion passed.
PRESERVATION PLAN
Cathy Bordner briefed the Commission on the preservation plan that she and Patrick Steele are
drafting. Patrick encouraged the Commission to place importance when evaluating this draft.
Michelle Diedriech informed the Commission that she strongly encouraged moving forward in
developing the preservation plan in relation to establishing a Cl -G.
OLD BUSINESS
Ralph reported to the Commission the status of the recommendation letter that was sent to the
advisory council regarding the placement of the Central United Church of Christ on the National
Registry of Historic Places. The advisory council voted not to forward the recommendation to the
National Registry.
NEW BUSINESS
Ralph Bray briefed the Commission on the State Preservation Conference and the National
Commission Forum. Cathy Bordner briefed the Commission on the HCJ Golden Hammer award,
and will submit a letter of support from HPC. The Commission discussed creating a link from the
City's webpage for the HPC. Jenny Smith will follow up with IT staff on this. The Commission
reviewed the downtown walking brochure. Ralph Bray briefed the Commission on the old/new jail.
MOUREAU HEIGHTS SURVEY
Michelle Diedriech reported on the survey's progress.
Cathy Bordner made a motion to adjourn the meeting. Dottie seconded. The meeting adjourned
The next meeting will be July, 8, 2008, 6:30 p.m.
Submitted by,
Shan@ Alexander
HPC Secretary
MINUTES
JEFFERSON CITY BOARD OF ADJUSTMENT
April 8, 2008
7:30 a.m.
BOARD MEMBERS PRESENT
Robert Dallmeyer, Jr.
Chuck McPheeters
Kevin Meinhardt, Chairman
Wilma Partee, Vice Chairman
William Luebbert, Alternate
Stacey Young, Alternate
BOARD MEMBERS ABSENT
Bruce James
Drew Hake, Alternate
Council Liaison Present
Mike Harvey, Alternate Council Liaison
ATTENDANCE RECORD
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STAFF PRESENT
Charles Lansford, Assistant to the Director of Community Development
Janice McMillan, Deputy Director of Planning & Transportation Services
Drew Hilpert, Associate City Counselor
Eric Barron, Senior Planner
Anne Stratman, Administrative Assistant
1. Call to Order and Introduction of Members, Ex -Officio Members and Staff
Chairman Meinhardt introduced the Board members and staff. Board procedures were
explained. Chairman Meinhardt asked if there were any Board members who would not
participate in any of the hearings scheduled. A quorum was present to hear the items on the
agenda. All regular members and one alternate will vote.
2. Procedures Explained
The following documents were entered as exhibits for all items under consideration at this
meeting:
1. Zoning Code, Chapter 35 of the City Code
2. Subdivision Code, Chapter 33 of the City Code
3. Stormwater Management, Chapter 31 of the City Code
4. Chapter 8, Building Regulations
5. Boards and Commissions, Chapter 7 of the City Code
6. Advertising and Sign Code, Chapter 3 of the City Code
7. The Comprehensive Plan and Land Use Map
8. The applications filed
9. The affidavit of publication of notice of the public hearing
10. A list of property owners to whom notice of the hearing was sent
11. Copies of drawings and plans under consideration
12. Staff reports and minutes of proceedings
13. Photographs received
14. Correspondence from adjoining property owners
15. Memos from City staff
16. Rules of Procedure, Jefferson City, Missouri Board of Adjustment
Staff advised that items received regarding any agenda item become the property of the
Board of Adjustment.
Minutes/Jefferson City Board of Adjustment
April 8, 2008
Page 2
3. Adoption of Agenda
Ms. Partee moved and Mr. Dallmeyer seconded to adopt the agenda as printed. The motion
passed 5-0 with following votes:
Aye: Dallmeyer, McPheeters, Meinhardt, Partee, Young
4. Approval of Minutes for the Regular Meeting of March 11, 2008
Mr. Dallmeyer moved and Ms. Partee seconded to approve the minutes as written. The
motion passed 5-0 with the following votes:
Aye: Dallmeyer, McPheeters, Meinhardt, Partee, Young
5. Communications Received
Correspondence was received for Case No. B08002.
6. New Business — Public Hearings
Case No. B08002 — 2003 Midland Court; Conditional Use Permit and Variance.
Application filed by John Kolb, authorized representative, Kolb Brothers LLC, property owner,
for the following:
1. A conditional use permit to operate a mini -warehouse in a C-2 General
Commercial zoning district. (Section 35-28)
2. A variance (on the southern side of the property) from the bufferyard
requirements for a mini -warehouse use. (Section 35-41.b.15.b.2)
3. A variance (on the eastern side of the property) from the requirement that
fences in commercial zones be placed as far back or farther back from the
street than the front plane of the main building. (Section 35-59.F.3.a)
The property is generally located on the northeastern corner of the Midland Court cul-de-sac
and is described as Lot 3B, JOCO Subdivision Section 2, Jefferson City, Cole County,
Missouri.
Mr. John Kolb, 424 Meadow Brook Court, spoke regarding this request and explained that
the subject property is the last of five (5) lots to be developed on Midland Court.
Mr. Jim Wisch, President of WAVCO, residing at 2915 Wakoda Drive, spoke regarding this
request and explained that this parcel is located on a cul-de-sac resulting in two front yards. He
stated that the proposed development will consist of three (3) metal buildings to be used for
secured record file/self-storage and management, which is a conditional use in the C-2 zoning
district. Mr. Wisch explained that the applicant is requesting a five (5) foot variance from the
bufferyard requirement on the south side of the property. He stated that a bufferyard on the north
and west side of the property will be required. Mr. Wisch explained that the applicant is
requesting a fence variance along Lorenzo Greene Drive between Buildings 1 and 3. He stated
that the proposed fence will be a six (6) foot tall wrought iron fence. Mr. Wisch explained that the
portion of the proposed building facing Lorenzo Greene Drive will consist of metal paneling with
a stucco or concrete like finish.
No one spoke in opposition to this request and correspondence in support of the request was
received from the following individuals:
John Kolb and Tom Kolb, Kolb Brothers, LLC, 424 Meadow Brook Court
Larry Boeckman, Owner, Central Missouri Tire, 323 Midland Drive
Property Owners by Petition:
John Kolb, 424 Meadow Brook Court
Tom Kolb, 424 Meadow Brook Court
Dr. Alan Lemeraude, 2004 Midland Court
Larry Boeckman, 323 Midland Drive
Rob McCurren/Gary Dunkle, 303 Midland Drive
Minutes/Jefferson City Board of Adjustment Page 3
April 8, 2008
Mr. Barron gave the Planning Division staff report and explained that there is no bufferyard
required along the frontage of Midland Court and Lorenzo Greene Drive because both of those
are considered front yards. He stated that the buffer on the western and northern property lines
will consist of a Type B Bufferyard.
Ms. Partee moved and Mr. Dallmeyer seconded to approve a Conditional Use Permit to
operate a mini -warehouse use in a C-2 zoning district.
After discussion, the Board felt that the seven (7) general findings have been met.
The motion passed 5-0 with the following votes:
Aye: Dallmeyer, McPheeters, Meinhardt, Partee, Young
Ms. Partee moved and Mr. McPheeters seconded to approve a variance from the bufferyard
requirements to reduce the size of the bufferyard to a five (5) foot open space bufferyard on the
south property line.
After discussion, the Board felt that the three (3) general findings and one (1) specific finding
pertaining to the shape of the lot have been met.
The motion passed 5-0 with the following votes:
Aye: Dallmeyer, McPheeters, Meinhardt, Partee, Young
Mr. McPheeters moved and Ms. Partee seconded to approve a variance to the fencing
requirements on the eastern side of the property.
After discussion, the Board felt that the three (3) general findings and one (1) specific finding
pertaining to the two (2) front yards have been met.
The motion passed 5-0 with the following votes:
Aye: Dallmeyer, McPheeters, Meinhardt, Partee, Young
Miscellaneous Reports
None.
8. Other Business
A. Election of Officers
Mr. McPheeters moved and Mr. Dallmeyer seconded to re-elect Kevin Meinhardt, Chairman
and Wilma Partee, Vice Chairman. The motion passed 5-0 with the following votes:
Aye: Dallmeyer, McPheeters, Meinhardt, Partee, Young
9. Adjourn
Chairman Meinhardt adjourned the meeting at 8:00 a.m.
Respectfully submitted,
Anne Stratman
Administrative Assistant
MINUTES
JEFFERSON CITY PLANNING AND ZONING COMMISSION
June 12, 2008
5:15 p.m.
COMMISSION MEMBERS PRESENT
Mike Berendzen, Chair
Rhonda Hoskins
John Lake
David Nunn
Ralph Robinett, Vice Chairman
Chris Jordan, Alternate
Chris Yarnell, Alternate
COMMISSION MEMBERS ABSENT
Randy Bickel
Bob George
David Hagan
Jack Deeken, Alternate
EX -OFFICIO MEMBERS PRESENT
Dan Klindt, City Council Liaison
STAFF PRESENT
Janice McMillan, Deputy Director of Planning & Transportation Services
Eric Barron, Senior Planner
Drew Hilpert, Associate City Counselor
Shane Wade, Civil Engineer II
Alan Morrison, Senior Planner
Sonny Sanders, Planner I
Anne Stratman, Administrative Assistant
ATTENDANCE RECORD
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1. Call to Order and Introduction of Members, Ex -officio Members and Staff
The Chairman, four regular members and two alternates were present. A quorum was present.
2. Procedural Matters and Procedures Explained
Mr. Barron explained the procedures for the meeting. The following documents were entered as
exhibits. Mr. Barron advised that copies of the exhibits are available through the City Clerk or the
Department of Community Development:
Chapter 35 of the City Code, Zoning
Chapter 33 of the City Code, Subdivision Regulations
Chapter 31 of the City Code, Stormwater Management
Chapter 8 of the City Code, Building Regulations
Chapter 7 of the City Code, Boards and Commissions
Chapter 3 of the City Code, Advertising and Signs
Comprehensive Plan and Land Use Map
Copies of applications under consideration
A list of property owners to whom notices were sent
Affidavit of publication of the public notice in the newspaper
Rules of Procedure, City of Jefferson, Missouri
Mr. Barron submitted the following items for the record:
Staff reports
Minutes of proceedings
Copies of drawings, plans, and/or renderings under consideration
Letters or memoranda from staff
Materials submitted by the public or applicants pertaining to the cases under consideration
Designation of Voting Alternates
All regular members and alternates Mr. Jordan and Mr. Yarnell were designated to vote.
3. Adoption of Agenda
Mr. Nunn moved and Mr. Lake seconded to adopt the agenda as printed. The motion passed 6-
0 with the following votes:
Aye: Hoskins, Jordan, Lake, Nunn, Robinett, Yarnell
Minutes/Jefferson City Planning & Zoning Commission
June 12, 2008
Page 2
4. Approval of Minutes for the Regular Meeting of May 15, 2008
Mr. Lake moved and Mr. Nunn seconded to approve the minutes for the regular meeting of May
15, 2008. The motion passed 6-0 with the following votes:
Aye: Hoskins, Jordan, Lake, Nunn, Robinett, Yarnell
5. Communications Received
None,
6. New Business
Case No. P08016 — 1716 Four Seasons Drive, Minor Amendment to PUD Plan. Request filed
by Darin Revermann, property owner, on behalf of the Jefferson City Career Center, Judy
Widner, authorized representative, for a minor amendment to a PUD Plan to adjust signage
requirements. The property is generally located on the southwestern corner of the intersection of
Flora Drive and Four Seasons Drive and is described as Lot A of Corporate Woods Replat, in the
City of Jefferson, Cole County, Missouri.
Ms. Judy Widner, Manager, Jefferson City Career Center, 1716 Four Seasons Drive, spoke
regarding this request. Ms. Widner explained that the Jefferson City Career Center has received a
state grant to enhance their career center and to include a small business center. She stated that the
proposed signage would make their building more identifiable for customers looking for their agency.
No one spoke in opposition to this request and no correspondence was received.
Mr. Barron gave the Planning Division staff report and explained that this agency (Work
Connections) is not listed on either of the existing signs and is located away from the street thereby
making it somewhat difficult to locate. He stated that the applicant is requesting an additional building
mounted internally illuminated sign to be located on the front of the building. The sign would be
37'11" long and 41" tall with a total signage area of approximately 90 square feet.
Mr. Nunn moved and Mr. Lake seconded to approve a Minor Amendment to the PUD Plan for a
37'11" long and 41" tall building mounted sign at 1716 Four Seasons Drive. The motion passed 6-0
with the following votes:
Aye: Hoskins, Jordan, Lake, Nunn, Robinett, Yarnell
Case No. P08017 — A Replat of Central Missouri Medical Place, Final Plat. Application filed
by CMMP Development Company and Health Court Development, property owners, Carl
Doerhoff and Earl Miller, authorized representatives, for a final plat of 5.47 acres on land zoned
C-2 General Commercial. This proposed final plat includes one commercial lot. The property is
located on Christy Drive approximately 200 feet south of Flora Drive and is described as part of
the South Half of the Southeast Quarter of Section 13, Township 44 North, Range 12 West,
Jefferson City, Cole County, Missouri.
Ms. Debbie Stumpe, Property Manager for Central Missouri Medical Place, 1705 Christy Drive,
spoke regarding this request. Ms. Stumpe explained that a medical center exists on the front lot,
however a separate medical building is proposed to be constructed an the lot to be replatted.
No one spoke in opposition to this request and no correspondence was received.
Mr. Barron gave the Planning Division staff report and explained that the subdivision was
originally platted with a cul-de-sac which was vacated by petition of the property owner and approved
by Council on July 16, 2007. He explained that legal counsel recommended replatting the subdivision
in order to establish the property boundary of the rear lot, eliminate the reserved tract and vacated
right-of-way, and to fix an error on the original subdivision plat.
Mr. Wade gave the Engineering Division staff report and explained that infrastructure exists to
serve the subdivision. He stated that Health Court has been vacated as a public right-of-way and is
now a private street/driveway to serve the proposed lot.
Minutes/Jefferson City Planning & Zoning Commission Page 3
June 12, 2008
- Mr. Barron clarified that the subject property is zoned C-2, General Commercial and that offices
and medical buildings are a permitted use in a C-2 zoning district. He explained the reasons for
replatting this vacant lot are (1) to formalize the boundaries of the rear lot and; (2) to eliminate
dedications and legal work that would otherwise be necessary in order to solve various issues
surrounding the right-of-way vacation and correction to the plat.
Ms. McMillan explained that, at the time this subdivision was originally platted, there was a
prohibition in our zoning code against flag lots. This type of arrangement could not be approved at
that time and that is why the cul-de-sac was there in order to access the rear lot. She stated that a
reserve tract and right-of-way will be incorporated with the proposed Lot 2A.
Mr. Nunn moved and Mr. Jordan seconded to recommend approval of the Replat of Central
Missouri Medical Place subject to the comments and technical corrections by the Engineering
Division, to the City Council. The motion passed 6-0 with the following votes:
Aye: Hoskins, Jordan, Lake, Nunn, Robinett, Yarnell
7. Miscellaneous Reports
Ms. McMillan introduced Mr. Alan Morrison, Long Range Transportation Planner, and explained
that in 2003 the Jefferson City urbanized area formed a Metropolitan Planning Organization (MPO).
One of the requirements of an MPO is a Long Range Transportation Plan which presents a plan for
the development of transportation programs and projects to occur over the next 20 years. The Capital
Area Metropolitan Planning Organization's urbanized area includes portions of northern Cole County,
southern Callaway County, Jefferson City, St. Martins, Holts Summit and Lake Mykee.
Mr. Morrison distributed a handout comparing Jefferson City to the rest of the country in relation to
demographics and a brochure explaining CAMPO's role. He explained that the 2030 Metropolitan
Transportation Plan is a long range plan which identifies both short and long range transportation
projects over a period of 20 years and briefly described the plan content and future projects.
Ms. McMillan noted that the St. Mary's interchange for the new St. Mary's Health Center is
included as an illustrative project in the Long Range Transportation Plan. The reason it is included as
an illustrative project is because, at the time it was planned, there was no specific funding source to
construct the interchange and necessary infrastructure. The Jefferson City Area Chamber of
Commerce and the Highway 179 Transportation Corporation have recently applied for an economic
development grant through the Missouri Department of Transportation in order to fund the St. Mary's
interchange improvements. She explained that one of the federal requirements of transportation
planning is that transportation projects be reflected in a jurisdiction's Long Range Transportation Plan
and also in their Transportation Improvement Program.
8. Other Business
Mr. Yarnell moved and Mr. Nunn seconded to re-elect Mike Berendzen, Chairman and Ralph
Robinett, Vice Chairman. The motion passed 6-0 with the following votes:
Aye: Hoskins, Jordan, Lake, Nunn, Robinett, Yarnell
9. Adjourn. There being no further business, the meeting adjourned at 5:49 p.m.
Respectfully
2Submitted,
(�.
Eric Barron, Assistant Secretary
REGULAR COUNCIL MEETING JULY 7, 2008
The Regular Council Meeting of July 7, 2008, was convened at 6:05 P.M. by Mayor John
Landwehr.
The following Council Members were present for the roll call:
Present: Crane, Harvey, Klindt, Koon, Layton, Medin, and Penfold
Absent: Carroll and Ferguson
A quorum was declared present.
Mayor John Landwehr asked if anyone present wished to have their name added to the
existing list of presentations from the gallery and added those who responded.
WT.EMS CREW=
` . .
Mayor John Landwehr recognized that there were Boy Scouts present at tonight's meeting
and asked them to introduce their troops. Members present represented Troop 10 and
Troop 8.
Mayor John Landwehr stated he has some family members present he wished to recognize,
some of whom are here from Germany.
Mayor Landwehr also thanked the hundreds of volunteers who participated in the success
of the July 4 Salute to America event.
MINUTES AND -,RE OT ANDFILED
Mayor John Landwehr stated the following minutes have been received and are on file for
review in the City Clerk's office, and thanked all members who serve for the time they
dedicate to making our City better.
CAMPO Board of Directors, May 21, 2008
Planning & Zoning Commission, May 15, 2008
Environmental Quality Commission, May 22, 2008
REGULAR COUNCIL MEETING JULY 7, 2008 2
Millbottom Site Committee, March 11, 2008
Housing Authority Board of Commissioners, May 20, 2008
Plumbing Board of Review & Examiners, February 19, 2008
COUNCIL LIAISON. REPORTS
Administration Committee - Councilman Ron Medin announced that the Committee will
meet on Wednesday, July 9 at 11:30 A.M. in the Boone -Bancroft Room
Finance Committee - Councilman Rich Koon announced that the Committee will meet on
Friday, July 18 immediately following the Brown Bag Work Session. He asked anyone who
may have agenda items to be discussed at that meeting to please send those items to
Finance Director Steve Schlueter.
Public Safety Committee - Councilman Mike Harvey announced that the next meeting will
be held on Friday, July 18 at 10:45 A.M.
Public Works & Planning Committee - Councilman Jim Penfold announced that the next
meeting will be on Thursday, July 24 at 7:45 A.M.
Ad Hoc Committees, if any -Councilwoman Cindy Layton announced that a meeting of the
Ad Hoc Committee on the Arts will meet on Thursday, July 17 at 12:00 P.M. in the Boone -
Bancroft Room.
ANNOUNCEMENTSOF.OTHER tJPC(3MIfJG,fAEETINGS.AND EVENTS;.., .,
Councilman Brian Crane announced that a meeting of the JCTV Steering Committee will be
held on Thursday, July 10 at 12:00 P.M. in the Boone -Bancroft Room.
City Administrator Steve Rasmussen announced the Monday, July 14 Council Work Session
and stated the two items on the agenda will be the discussion of the role of elected officials
at the Emergency Operation Center (EOC) during emergencies and drills. The Council will
then receive a report from Tom Rackers, the city's lobbyist, regarding Senate Bill 711
recently passed which affects property taxes.
City Administrator Steve Rasmussen announced that Garfield Traub will make a public
presentation on the status of the conference center project on Monday, July 21 at 1:30 P.M.
in the City Council Chambers. He stated the Mayor and Council, the public, and the media
are invited to attend that meeting.
ARPOINTMENTS;BY THE MAYOR•
REGULAR COUNCIL MEETING JULY 7, 2008 3
There were no appointments recommended at this time.
City PlannerJanice McMillan introduced Mr. Michael Brown, Planning Intern, who is working
with her Division this summer. Mayor John Landwehr welcomed Mr. Brown and offered his
wishes for a successful internship with the City.
PRESENTATIONS FROM THE C,AkL,ERY ,.. _ v1351 "'11-11T.180
Ms. Carla Steck, 2100 Hwy. 179, made a presentation regarding the 2008 Art Inside the
Park event and requested that the Council appropriate the project $10,000. She also asked
that the Council set up a permanent funding mechanism for future Art Inside the Park
events. This year's event will be held at 830 E. High Street.
Mr. Leonard Steinman, 2217 W. Edgewood, stated he believes there is a problem with
mosquito larvae in the area around City Hall. Mayor John Landwehr asked Community
Development Director Pat Sullivan to have appropriate staff look into the matter and get
information to Mr. Steinman.
Councilman Ron Medin made a motion to amend the agenda to take up Ms. Steck's request
for funding at this time, seconded by Councilman Rich Koon, and approved unanimously.
Councilman Medin made a motion to refer Ms. Steck's request for funding for the Art Inside
the Park event to the Council Committee on Administration, seconded by Councilman Jim
Penfold, and approved unanimously. Councilman Medin then announced that the issue will
appear on the agenda for the Committee's July 9 meeting and invited Ms. Steck to attend
that meeting.
The following items were presented to the Council for their approval by Consent:
a. Minutes of June 13 and June 16, 2008 City Council Meetings
A motion was made by Councilman Jim Penfold to approve the Consent Agenda as
presented, seconded by Councilman Dan Klindt, and approved unanimously.
REGULAR COUNCIL MEETING JULY 7, 2008 4
Bill 2008-28, sponsored by Councilman Klindt, entitled:
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, ACCEPTING AND
APPROVING THE REPLAT OFCENTRAL MISSOURI MEDICAL PLACE, A SUBDIVISION
OF THE CITY OF JEFFERSON, MISSOURI.
Councilman Dan Klindt requested that the rules be suspended and Bill 2008-28 placed on
final passage due to a request to do so by the parties working on this project. There were
no objections to Councilman Klindt's request for suspension of the rules. Bill 2008-28 was
then read second and third times by title, placed on final passage and passed by the
following roll -call vote as Ordinance 14376:
Aye: Crane, Harvey, Klindt, Koon, Layton, Medin, and Penfold
Nay: None
Bill 2008-29, sponsored by Councilman Penfold entitled:
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE
MAYOR AND CITY CLERKTO EXECUTE A CONTRACT WITH BARTLETT & WEST INC.,
FOR THE DESIGN OF A ROUNDABOUT AT TANNER BRIDGE AND ELLIS.
Bill 2008-30, sponsored by Councilman Penfold entitled:
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, VACATING AND
DISCONTINUING RIGHT-OF-WAY ON A PORTION OF COLE DRIVE.
BILLS P_11,1ENDING
Bill 2008-26, sponsored by Councilman Penfold entitled:
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH LEHMAN
CONSTRUCTION, LLC FOR THE EAST CAPITOLAVENUE IMPROVEMENTS PROJECT.
Bill 2008-26 was read third time by title, placed on final passage and passed by the following
roll -call vote as Ordinance 14374:
Aye: Crane, Harvey, Klindt, Koon, Layton, Medin, and Penfold
Nay: None
Bill 2008-27, sponsored by Councilman Harvey entitled:
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING CHAPTER 13
REGULAR COUNCIL MEETING JULY 7, 2008 5
(FIRE PREVENTION & PROTECTION) OF THE CODE OF THE CITY OF JEFFERSON,
BY AMENDING SECTION, 13-17 PERTAINING TO QUALIFICATIONS OF MEMBERS.
Bill 2008-27 was read third time by title, placed on final passage and passed by the following
roll -call vote as Ordinance 14375:
Aye: Crane, Harvey, Klindt, Koon, Layton, Medin, and Penfold
Nay: None
RS2008-12 Change Order #1 with Fercon to Replace Sanitary Sewer on Washington and
Broadway Sidewalk Project (Penfold)
A motion was made by Councilman Jim Penfold for adoption of RS2008-12 as presented,
seconded by Councilman Dan Klindt, and approved unanimously by the following roll -call
vote:
Aye: Crane, Harvey, Klindt, Koon, Layton, Medin, and Penfold
Nay: None
RS2008-13 Permissive Use of Right -of -Way for Encroachment of Truck Circulation onto
Madison Street (Penfold)
A motion was made by Councilman Jim Penfold for adoption of RS2008-13 as presented,
seconded by Councilman Dan Klindt, and approved unanimously by the following roll -call
vote:
Aye: Crane, Harvey, Klindt, Koon, Layton, Medin, and Penfold
Nay: None
__
$CHEDULED REPORTS
No reports were given at this time.
Councilman Rich Koon stated he plans to nominate a replacement for Councilwoman Jane
A. Smith's Ward Three Council seat at the July 21 Council meeting. Following discussion
regarding the process for filling this vacancy, Councilman Rich Koon made a motion that at
the July 21, 2008 Regular City Council meeting, the Council open and close the nomination
process, and that the Council vote on the replacement at its August 4, 2008 Regular City
REGULAR COUNCIL MEETING JULY 7, 2008 6
Council meeting, with the public forum scheduled for the two-week period between those
two dates. The motion was seconded by Councilman Jim Penfold and approved
unanimously by the following roll -call vote:
Aye: Crane, Harvey, Klindt, Koon, Layton, Medin, and Penfold
Nay: None
Councilman Jim Penfold stated he thinks the City should issue an official press release
informing the public of the vacant City Council seat and the appropriate process for filling
thatvacancy so thatthose interested in being nominated will have all the correct information.
City Administrator Steve Rasmussen stated the City would issue a press release as
suggested by Councilman Penfold.
Councilman Ron Medin announced that the Chamber of Commerce has signed the
Memorandum of Understanding regarding investing in the Old Town redevelopment and
stated anyone interested in that program should contact the Chamber.
Finance Director Steve Schlueter made a report regarding the issue of sales tax collected
by the Missouri Surplus Property Division brought up at the June 16 City Council meeting.
He stated he had viewed the confidential files pertaining to this issue at the Missouri
Department of Revenue and has determined that any and all sales taxes collected by the
Missouri Surplus Property Division which were legally required to be remitted to the City
have been appropriately remitted.
Mayor John Landwehr thanked Councilwoman Jane A. Smith for her service to the City as
Ward Three Councilwoman. He stated that since she had resigned her position on the
Council and moved between the June 16 Council meeting and tonight's Council meeting,
there was no public opportunity to thank her for her service and say farewell to her. He
stated he did want to do that publicly even though she is not present.
UNFINISHED BUSINESS
There was no unfinished business brought forward at this time.
ADJOURNMENT';..;
There being no further business to come before the Council at this time, a motion was made
by Councilman Jim Penfold for adjournment, seconded by Councilman Dan Klindt, and
approved unanimously at 6:55 P.M.
BILL NO. 2008-31
SPONSORED BY COUNCILMAN KOON
ORDINANCE
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE 2007-
2008 BUDGET OF THE CITY OF JEFFERSON, MISSOURI BY APPROPRIATING
ADDITIONAL FUNDS WITHIN THE PARK FUND.
BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS
FOLLOWS:
Section 1. There is hereby supplementally appropriated with the Park Fund
$46,000 as indicated in Exhibit A, attached hereto:
Section 2. This Ordinance shall be in full force and effect from and afterthe date
of its passage and approval.
Passed: Approved:
Presiding Officer
ATTEST:
City Clerk
Mayor
CERTIFICATION BY MAYOR
Pursuant to Article VII, Section 7.1(5) of the Charter of the City of Jefferson, Missouri, I
hereby certify that the sums appropriated in the ordinance are available in the various
funds to meet the requirements of this bill.
Mayor
Supplemental Appropriations
Fiscal year 2008 Budget
PARKS FUND:
Revenue
2100-0000-0335-0010
Federal Grants
Expenditure:
2100-0300-1550-0000 $10,000
Chemicals -Golf Course
2100-0400-1550-0000
Chemicals -Memorial Pool $ 5,000
2100-0500-1550-0000
Chemicals -Ellis Porter Pool $ 5,000
2100-0600-1130-0020
Maintenance -Seasonal Salaries $18,000
2100-0300-1130-0020
Golf Course -Seasonal Salaries $ 5,000
2100-0700-1130-0020
Athletic Fields -Seasonal Salaries $ 3,500
$46,500
2008-31
Exhibit A
RESOLUTION
RS 2008-14
Sponsored by: Councilman Koon
WHEREAS, the City employs the use of special tax bills against real estate to offset the
cost of nuisance abatement; and
WHEREAS, the City incorrectly placed a special tax bill against the property at 205
Chestnut; and
WHEREAS, justice requires that the City release the lien incorrectly placed against 205
Chestnut; and
WHEREAS, the City Council must authorize the City Clerk to release a lien.
NOW, THEREFORE, BE IT RESOLVED thatthe City Council of the City of Jefferson,
Missouri authorizes the City Clerk to release the tax lien filed against 205 Chestnut by the
City of Jefferson.
ATTEST:
Mayor
Adopted this 21" day of July, 2008
Mayor
Approv s to f rm:
City Counselor
City of Jefferson, MO
FOR MORE INFORMATION, CONTACT: Phyllis Powell, City Clerk
City of Jefferson, MO
Phone: 634-6311
Fax: 634-6329
FOR IMMEDIATE RELEASE
City Council sets tentative agenda to fill vacant Ward 3 seat
Jefferson City, MO, July 14, 2008— With the resignation of Councilwoman Jane
Smith, the City Council has set the following tentative agenda for the filling of the vacant
council seat.
July 21, 2008 – During the regularly scheduled 6:00 PM City Council meeting, Council
Members will open and close nominations for the position of City Council for the 3`d
ward.
July 28, 2008 - A public forum will be held to allow the public to meet the candidates
nominated by the current City Council Members. The forum will be in an "open house"
format, and will be held from 4:00 to 6:00 P.M. in the Boone / Bancroft Room on the
main level of City Hall, 320 E. McCarty Street.
August 4, 2008 – During the regularly scheduled 6:00 PM City Council meeting, Council
Members will vote on the candidates nominated to fill the position of City Council for the
3`d ward.
Interested citizens of the 3rd ward should contact a current council member to express
interest in the position.
For more information, call the City Clerk's office at 634-6311.
REFERRAL FORM
BID OVER $259000
TO: City Clerk
FROM: Steve Schlueter, Finance Director
BID NO.: Bid 2400
BID TOPIC: In -Car Video System
DATE OF REFERRAL TO CITY CLERK: 07-14-08
Attachments Included:
X Bid Tabulation
X Summary
Departmental Recommendation
TO BE COMPLETED BY CITY CLERK
Oate Redd By City Clerk
E' fe Mailed to Mayor & Council
l6te of Co & cil Meeting Bid Maybe Considered
FINANCE DEPARTMENT
PURCHASING DIVISION
SUBJECT: Bid 2400 - In -Car Video System, Police
Police Department, Opened June 12, 2008
BIDS RECEIVED:
Digital Alley Inc., Overland Park, KS
Kustom Signals, Lenexa, KS
WatchGuard Video, Plano, TX
Integrian, Morrisville, NC
Wireless, USA, Jefferson City, MO
FISCAL NOTE:
3503-9900-7350-2009
Police Field Operations Equipment
2007-08 Budget
$ 76,000.00
Expended
1,304.76
Bid No. 2400
$ 76,500.00
Balance
*(- $ 1,804.76)
$ 67,500.00
$ 69,750.00
$ 76,500.00
$ 77,295.00
$ 81,469.65
*Funds will be transferred to this account to cover the negative balance.
PAST PERFORMANCE:
This vendor provided in car video systems to the City in the past and completed the project as
specified and bid.
RECOMMENDATION:
Staff recommends award of the bid to Watch Guard Video of Plano, Texas for the
purchase and installation of 15 in car video systems at a total cost of $76,500.00. Although
lower bids were received, both the Digital Ally, Inc. and Kustom Signals, Inc. video systems
failed to meet a number of the specification requirements.
ATTACHMENTS - SUPPORTING DOCUMENTATION
r
Signature',
Purchasi A�d g eht Chief f Police 4
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Programming
• The JCTV programming schedule is regularly displayed on JCTV-Channel 3. The
programming schedule will also be included on the JCTV website, which has already
been created. The search for a web host is underway.
JCTV is involved in additional productions of community events. They include the
MRRL Storytelling Festival, the American Legion fundraiser, and a D.A.R.E. graduation
at a local elementary school.
• There are three new, regular programs being produced at JCTV. They are: From the
President's Desk, a show hosted by Lincoln University President Dr. Carolyn Mahoney;
Community Connection, a show hosted by Station Manager Gloria Enloe; and Come out
and Play, a quarterly program hosted by Linda McAnanay about the Parks and Recreation
Department.
• JCTV is working with RR Donnelly and other groups in Jefferson City to launch a new
children's program, Leer y Aprender. It is a storytelling show for children, that will teach
basic Spanish words and phrases. The Boys and Girls Club, the Jefferson City Day Care
Center, Lincoln University and the MRRL are also helping develop this program.
• JCTV is also introducing the Caring Kids program. Every month, the Station Manager
will select a Caring Kid, from nomination forms that are received. Lincoln University
students and JCTV employees will produce a 3 to 5 minute package to use as "filler" on
the station.
• Amateur films: JCTV is holding its first amateur film festival. We are asking people to
send in their amateur films. We will select a winner in October. All the films received
can be aired on JCTV. Notice is being made through newspaper ads and flyers.
• The Station Manager is working with the broadcast journalism professor this semester to
launch a student -produced program. Also, the students in two journalism classes will
produce a special election -night program.
Operations
The process of hiring a full-time Assistant Operator is underway. This person will shoot
additional JCTV productions, and work evening and weekend hours, so JCTV can
expand training and volunteer opportunities.
A JCTV employee has created a new website for the station. It is ready to be launched.
We are searching for a web host and domain name.
• Once the website is launched, a newsletter will be sent out. The newsletter will include a
survey asking viewers what they'd like to see more of on JCTV.
• JCTV will be working with JCHS to teach a television production class this semester.
Students will learn about studio and field production as well as editing. They will create
a student program. If successful, this can be done in subsequent semesters. This will add
to our programming and give us a new pool of trained, potential volunteers.
e The Station Manager has reviewed and revised JCTV's User Guidelines and Volunteer
Policies. New volunteer position descriptions have been created, as well as new
applications.
Volunteer Recruiting
• We have two volunteers who are working on new projects for JCTV. One is developing
a show as well as PSA's. Another is developing a show and serving as crew on JCTV
studio productions.
• Volunteers will be recruited from the JCHS television production course being taught at
JCTV this fall.
• During the Amateur Film Festival Awards Ceremony, staff will identify potential
volunteers and recruit them.
• The Station Manager will work with Lincoln University's broadcast journalism professor
to encourage student volunteer opportunities. All students in the Introductory class will
be required to assist with at least two JCTV productions a semester.
• After the website is launched, the newsletter will encourage volunteering and list specific
training dates/times as well as opportunities. The website will also be a place where
people can go to sign up for productions.
• A letter is being sent out to all current volunteers in our database, to inform them of the
website and encourage additional volunteering.
Fundraising
The Station Manager has created a media marketing kit. Once the website is launched
and a new automation system is in place, the Station Manager will start soliciting
underwriting.
The newsletter will be used as a tool to solicit underwriting and JCTV memberships.
• Training fees and deposit policies are being put in place, and fees collected.
e Four local companies have contributed goods to JCTV, to uses a prizes in the Amateur
Film Festival. They are: McDonald's (54 Foods), Goodrich Capital 8 Theaters,
McAlister's Deli and Walmart.
Equipment
• The Station Manager is working with the KJLU Engineer to identify equipment to tape
City Council meetings and other events at City Hall. We are looking at other, more cost-
effective measures, as opposed to upgrading the van. This will leave us some money left
over to begin installing an updated automation system.
• The need for new field gear and linear editors still exists, especially if JCTV is required
to edit additional productions. Also, we will have additional volunteers and students at
the station, and they will need space to work and equipment with which to do field
productions. The cost of acquiring this field gear would be $19, 973.75.